Resolution 2021-31869RESOLUTION NO. 2021-31869
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
FINANCE AND ECONOMIC RESILIENCY COMMITTEE, AT ITS SEPTEMBER
24, 2021 MEETING, AND APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT WITH GMF REAL ESTATE, LLC
FOR PARTICIPATION IN THE JOB CREATION INCENTIVE PROGRAM (THE
"PROGRAM"), IN AN AMOUNT NOT TO EXCEED $60,000 PER YEAR, FOR UP
TO FOUR (4) YEARS, SUBJECT TO FUNDING APPROPRIATION AND
APPROVAL DURING THE CITY'S BUDGETARY PROCESS FOR EACH FISCAL
YEAR DURING THE TERM OF THE AGREEMENT.
WHEREAS, the Mayor and City Commission have identified the need for making Miami
Beach more business- and user-friendly as a key objective in the City's 2019 Strategic Plan; and
WHEREAS, in recent years, the City of Miami Beach has become more economically
diverse with the establishment of headquarters and offices among the technology and financial
services industries with the potential for a hub to develop; and
WHEREAS, in recent months and in correlation with the COVID-19 pandemic, Miami -
Dade County has seen an uptick in relocations of technology and financial services firms from the
Northeast, Silicon Valley and other regions; and
WHEREAS, median and average wages among the technology and financial services
industries are substantially higher than median and average wages in Miami -Dade County; and
WHEREAS, on February 19, 2021, the Finance and Economic Resiliency Committee
unanimously recommended that the City Commission prioritize the attraction of technology and
financial services firms to the city in order to diversity the economy and promote resiliency; and
WHEREAS, the Mayor and City Commission recognize the benefits of a local approach
to growing these industries in the City of Miami Beach in consideration of the competitive regional
and national market; and
WHEREAS, the Mayor and City Commission seek to further diversify the Miami Beach
economy by attracting, retaining and expanding businesses in these targeted industries through
the development of inducements and services to promote growth; and
WHEREAS, financial incentives related to the attraction, retention or expansion of
businesses in the technology and financial services industries promote economic diversification,
resiliency and an enhanced business climate; and
WHEREAS, on March 17, 2021, the Mayor and City Commission adopted Resolution No.
2021-31618, directing the Administration to encourage and promote the attraction of these
targeted industries; and
WHEREAS, on'March 17, 2021, the Mayor and City Commission also adopted Resolution
2021-31620, authorizing the Administration to create a Job Creation Incentive Program ("JCIP"
or "Program") for the purpose of attracting targeted industries to Miami Beach; and
WHEREAS, the JCIP is a performance-based financial incentive available to technology
and financial services firms and headquarters relocating to or expanding in the City of Miami
Beach; and
WHEREAS, the purpose of the JCIP is to diversify the economy by strategically increasing
the number of quality, high -wage jobs in Miami Beach; and
WHEREAS, recipients of the JCIP must create or relocate a minimum of ten (10) new,
fulltime equivalent jobs with average annual wages meeting or exceeding 125% of the State of
Florida or Miami -Dade County average wage, whichever is higher, at the time of application to
the Program; and
WHEREAS, new to market companies that are recipients of the JCIP may be eligible for
an award of up to $60,000 per year for a total of four (4) years, subject to the appropriation and
approval of the Incentive payment during the City's budgetary process for each fiscal year; and
WHEREAS, GMF Real Estate LLC ("GMF Capital"), a Delaware limited liability company,
is an investment management firm operating in New York, that applied for the JCIP and intends
to relocate its headquarters to Miami Beach and relocate or create more than ten (10) jobs; and
i
WHEREAS, the Finance and Economic Resiliency Committee, at its September 24, 2021
meeting, recommended approval of GMF Capital's JCIP application based on its qualifications as
a New to Market company within the targeted industries and other criteria including high -wage
job creation; and
WHEREAS, the City Manager, recommends'accepting the recommendation of the Finance
and Economic Resiliency Committee and executing an Agreement with GMF Capital, based upon
the agreement template attached to the City Commission Memorandum accompanying ;this
Resolution, for participation in the Program.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the Finance and Economic Resiliency
Committee, at its September 24, 2021 meeting, and approve and authorize the City Manager to
execute an Agreement with GMF Real Estate, LLC for participation in the Job Creation Incentive
Program (the "Program"), in an amount not to exceed $60,000 per year for up to four (4) years,
subject to funding appropriation and approval during the City's budgetary process for each fiscal
year during the term of the Agreement.
PASSED and ADOPTED this 30 day of se p"6P-t 2021.
ATTEST:
2d
RafaekE. Granado, City Clerk
OCT 0. -12021
Dan Gelber, Mayor
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
1---,8 -
City Attorney 4— Date
Resolutions - C7 B
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: September 30, 2021
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE FINANCE AND ECONOMIC RESILIENCY COMMITTEE, AT ITS
SEPTEMBER 24, 2021 MEETING, AND APPROVING AND AUTHORIZING
THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH GMF REAL
ESTATE, LLC FOR PARTICIPATION IN THE JOB CREATION INCENTIVE
PROGRAM (THE "PROGRAM"), IN AN AMOUNT NOT TO EXCEED $60,000
PER YEAR, FOR UP TO FOUR (4) YEARS, SUBJECT TO FUNDING
APPROPRIATION AND APPROVAL DURING THE CITY'S BUDGETARY
PROCESS FOR EACH FISCAL YEAR DURING THE TERM OF THE
AGREEMENT.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission adopt the attached
Resolution, approving and authorizing the City Manager to execute an agreement with GMF
Real Estate LLC ("GMF Capital") for participation in the Job Creation Incentive Program (the
"Program") in an amount not to exceed $60,000 per year, for up to four (4) years.
BACKGROUND/HISTORY
The Mayor and City Commission identified the need for making Miami Beach more business
and user-friendly as a key objective in the City's 2019 Strategic Plan. As one of Miami -Dade
County's top economic drivers, the City of Miami Beach has traditionally offered a robust
atmosphere for business, with particular emphasis on the thriving tourism and hospitality
industries. In recent years, and in the wake of natural disasters and public health emergencies;,
the City Commission and Administration have prioritized diversification of the local economy ,to
increase resiliency and position the city as a healthy business destination.
With an influx of financial services and technology companies flocking to the region, on March
17, 2021, the Mayor and City Commission adopted Resolution No. 2021-31618, establishing
financial services and technology as targeted industries and directing the Administration 'to
encourage and promote the attraction of these industries in order to diversify the economy and
enhance resiliency.
The Mayor and City Commission recognize the benefits of a local approach to growing these
F
Page 14 of 458
industries in consideration of the competitive regional and national market. In an effort to
capitalize on the regional momentum and diversify the city's industry clusters, the Mayor and City
Commission took further action by adopting Resolution No. 2021-31619, to attract, retain and
expand businesses in these targeted industries through the development of inducements and
services, such as the Expedited Plan Review and Permitting Incentive Program.
Given median and average wages among the financial services and technology industries are
substantially higher than median and average wages in Miami -Dade County, financial incentives
related to the attraction, retention and expansion of businesses in these industries promote
economic diversification, resiliency and an enhanced business climate.
On March 17, 2021, the Mayor and City Commission adopted Resolution 2021-31620,
authorizing the Administration to create a Job Creation Incentive Program (the "Program") for
the purpose of attracting targeted industries to Miami Beach. The Program offers: a
performance-based financial incentive available to technology and financial services firms and
headquarters relocating to or expanding in the City of Miami Beach.
The purpose of the Program is to diversify the economy by strategically increasing the number
of quality, high -wage jobs in Miami Beach. Program participants must create or relocate a
minimum of ten (10) new, fulltime equivalent jobs with average annual wages meeting or
exceeding 125% of the State of Florida or Miami -Dade County average wage, whichever,is
higher, at the time of application. After each annual performance period, participants are eligible
to receive an incentive based on number of new and relocated employees with additio6al
incentives for participants locating in North Beach, and those hiring Miami Beach residents and
employees with education or training received at local institutions.
New -to -market companies that are recipients of the incentive may be eligible for an award of up
to $60,000 per year for four (4) years. Expanding companies are eligible for an award of up to
$60,000 per year for three (3) years.
ANALYSIS
The Economic Development Department markets and promotes the City Commission -
approved targeted industry inducement and incentive programs to Chief Executive Officers,
Chief Investment Officers, prospective and existing business owners, property owners, brokers,
realtors, and business stakeholder groups.
After months of discussions, the City received a Program application from GMF Real Estate
LLC ("GMF Capital"). GMF Capital is a SEC -registered investment management firm that was
co-founded by Jay Lobell, the firm's CEO. Having directed over $2 billion in equity investments,
the firm develops and executes operating businesses and investment strategies across diverse
sectors, including real estate and health care. GMF holds more than $10 billion in real estate
and healthcare assets.
GMF. Capital plans to relocate its headquarters from New York to Miami Beach with twenty (20)
jobs ithin the first year. The company is already in the process of utilizing the City's newly
created Expedited Plan Review and Permitting Incentive Program for the buildout of its new
offices at 1674 Meridian Avenue, a Class A Office building represented by Integra and the
Constellation Group. Below is a project summary table of GMF Capital's relocation and job
creation profile:
Page 15 of 458
GMF Capital: Project Summary
Industry and business services
Financial services; investment management
Location
1674 Meridian Avenue
Type of Office
Headquarters
Lease Term
5 -years
Office Size
2,437 sq ft - partial floor
Capital Investment
$200,000 tenant + $115,000 landlord =
$315,000
New or Relocated Jobs
20 year 1); 25 (over 4 years)
Average Wages
$100,000
Estimated annual award amount
$20,000
Estimated final award amount
$80,000 (over 4 years)
On September 24, 2021, the Finance and Economic Resiliency Committee unanimously
recommended approval of GMF Capital's application based on its qualifications as a new-to-
market
ew to -
market company within the targeted industries and other criteria including high -wage job creation.
SUPPORTING SURVEY DATA
Based on the 2019 Miami Beach Community Satisfaction Survey, 59.9% of businesses would
recommend the City of Miami Beach to others as a place to run a business. It is anticipated that
this percentage will increase over time as the economy diversifies and companies within the
targeted industries relocate to Miami Beach and promote the City's incentive programs to
industry peers.
FINANCIAL INFORMATION
The fiscal impact to the City is up to $60,000 per year for four (4) years subject to funding
appropriation and approval during the budgetary process for each fiscal year during the term of
the agreement. Funding for the Program has been requested for appropriation in the Fiscal Year
2021-2022 budget.
CONCLUSION
Given the City Commission's goal to market the city and attract, retain and expand top-notch
financial services and technology firms, the Administration is recommending GMF Capital for
Program approval. Their relocation to the city will have a positive impact on the business climate
and further economic diversification efforts. The Administration requests approval for the City
Manager to execute an Agreement with GMF Capital, in the form attached as Exhibit !A
accompanying this Memorandum.
Applicable Area
Citywide
Is this a "Residents Right
to Know" item, pursuant to
City Code Section 2-14?
Yes
Does this item utilize G.O.
Bond Funds?
No
Strategic Connection
Prosperity- Revitalize targeted areas and increase investment.
Page 16 of 458
Legislative Tracking
Economic Development
ATTACHMENTS:
Description
❑ Resolution
Page 17 of 458
Agenda Item C7_8
Exhibit A __ Date 9 3o�J
l�f
City of Miami Beach Economic Development Department
AGREEMENT
JOB CREATION INCENTIVE PROGRAM
This Agreement ("Agreement") for the Job Creation Incentive Program ("Program") is entered into this
day of , 20 , by and between the City of Miami'Beach, Florida, a municipal
corporation organized and existing under the laws of the State of Florida, having its principal offices
at 1700 Convention Center Drive, Miami Beach, Florida, ; .13139 '(hereinafter the "City"), and
a !� ' whose
a,
principal business address is ! (hereinafter the "Applicant"
or "Participant").
2
Artic
Applicant/Participant:
Applicant/Participant Contact:
Local Business Address:
City, State, Zip:
Phone, fax, e-mail:
Targeted Industry ' New to Markei (Rellocation). \
or Existing. Business (Exparisi r
Iw6_nntive-amount' iscalImpact:
3. Program Guidelines:'\
4. Project: ,
5. Incentive effective date:
6. Performance Period/Term:
7. Disbursement claim deadline:
Not to exceed Sixty Thousand Dollars ($60,000 per year
during the Performance Period ("Incentive")
See Exhibit 1, attached hereto
See Exhibit 2, attached hereto
Upon execution of Agreement by the parties
("Commencement Date") to.
The first year of the Performance Period shall commence
on the Commencement Date and continue for 365 days,
with each consecutive year following thereafter.
July 1, annually
Page 1 of 17
Article II / General Conditions
1. BACKGROUND AND PROGRAM DESCRIPTION:
A. The City seeks to further diversify the Miami Beach economy by attracting, retaining, and
expanding businesses in the targeted industries (technology and financial services) through
the development of inducements and services to promote growth:, On March 17, 2021, the
Mayor and City Commission adopted Resolution No.' 2021-31618, directing the
Administration to encourage and promote the attraction`of -these targeted industries. On
March 17, 2021, the Mayor and City Commission also adoptetl 7esolution 2021-31620,
authorizing the Administration to create the Progrannfor the pur'pose,of attracting targeted
industries to Miami Beach.
The Program is a performance-based financial incentive available to technologyand financial
services firms and headquarters relocating to''or expanding/in the City of Miami Beach. The
purpose of the Program is to diversify the economy�by,sfrategically increasing the number of
quality, high -wage jobs in Miami 'Beacfi�--Rarticipants of,tlne,Program must create or relocate a
minimum of ten (10) new, fulltime, equivalent jobs which., average annual wages meeting or
exceeding 125% of the State of Florida.orMiami-,Dade'County`average wage, whichever is higher,
at the time of the application:
New to market•companies thatare relocating to Miami Beach may be eligible for an award of up
to $60,000 per.fseal year for.four (4) years with\total Incentive not to exceed $240,000. Existing
Miami Beach companies that are expanding may` be eligible for an award of up to $60,000 per
fiscal -yeas forthree (3) years'with total Incentive not to exceed $180,000. Satisfactory job creation
performance -and lncen`tive amount will be evaluated and calculated by the City for each year of
the Performance,Peeiod prior to,annual disbursement of Incentive funds.
B. Program Requirements`,
i. The parties to'this Agreement are the Applicant/Participant listed in Article I and the City
of Miami BeacW(the "City"). The City has delegated the responsibility of administering this
Agreement•to the City Manager or the City Manager's authorized designee, who shall be
the City's Economic Development Director.
The Program is being offered to Participant in connection with the approval of an
application to participate in the Program, based upon the project described in Exhibit 2,
attached hereto (the "Project"). Participant is required to comply with the Program
Guidelines incorporated herein by reference and set forth in Exhibit "1", attached hereto;
and all applicable Federal, State, County and City laws.
Page 2 of 17
iii. The employment goals and projected wages for the Project serve as the target for annual
performance. The Participant may exceed employment and wage criteria throughout the
course of the Performance Period. If the Participant does not meet the target for annual
performance, the Participant must at least meet the minimum eligibility as outlined in the
Program Guidelines.
iv. The Incentive is awarded with the understanding that the` Project will enhance, diversify,
and develop the City's economic climate. To demonstrate that the Incentive is fulfilling, or
has fulfilled, its purpose, the Participant must furnish thetity with all personnel documents
necessary to verify the Participant's compliance with the cr`eateed, or relocated job salary
requirements. This documentation must .be received by the • Ecbnomic Development
Department each year within the , Performance Period. Economic Development
Department staff may monitor and:'conduct an evaluation of the Project, which may
include, without limitation, onsite visits to observe the Project and verify personnel related
to created or relocated jobs as required by the,Pfogram Criteria.
V. The total amount of the Incentive is --determined arinually, as specified in Exhibit 1, and
payment of anyportion thereof\`shall be subject to and contingent upon Participant's
^.
compliance "With the terms and conditions, set forth-in.this Agreement. To be eligible to
claim an,lncentive award`during the Performance Period, Participant must apply annually
by submitting a Disbursement Request form, attached hereto as Exhibit 3, to the City
Manager's'designee .at the -address contained in Section 8 of Article 11.
vi.. -r ; In awarding this Incentive, the City assumes no obligation to provide financial support of
r" f' any type whatsoever,in excess of the total Incentive amount. Incentive funds will be
awarded t6Jhe..Participantrannually provided that Participant has performed satisfactorily
and is otherwise in compliance with the terms and conditions herein.
2. ACCOUNTING AND FINANCIAL REVIEW: Participant shall keep accurate and complete books and
records of all payroll and financial documents relating to the Program in accordance with reasonable
accounting standards; and -shall retain such books and records for the later of at least four (4) years
after completion of the Project, or at least two (2) years after the expiration of the Performance Period
specified in article 1-6. These books and records and documents pertaining to the Program shall be
retained in Miami Beach, Florida in a secure place, in an orderly fashion. At the request of the City,
Participant shall provide the City Manager or City Manager's designee reasonable access to its files,
records and personnel, during regular business hours, for the purpose of making financial audits,
evaluations or verifications related to the Program, as the City deems necessary. Furthermore, the City
may, at its expense, audit or have audited, all personnel and financial records related to the Program.
Page 3 of 17
3. INSPECTOR GENERAL AUDIT RIGHTS:
A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established the
Office of the Inspector General which may, on a random basis, perform reviews, audits,
inspections and investigations on all City contracts, throughout the duration of said contracts.
This random audit is separate and distinct from any other audit performed by or on behalf of the
City.
R
B. The Office of the Inspector General is authorized to investigate, Cityaffairs and empowered to
review past, present and proposed City programs, accounts,, records, contracts and transactions.
In addition, the Inspector General has the power to subpoena witnesses, administer oath's,
require the production of witnesses and monitor City, projects arid .programs. Monitoring of an
existing City project or program may include a report concerning whethee,the project is on time,
within budget and in conformance with the contract documents and applicabe•law. The Inspector
General shall have the power to audit, ,i6vestigate, monitor, oversee, inspect and review
operations, activities, performance and procurement process including but not limited to project
design, bid specifications, (bid/proposal) submittals; -activities of Participant, its officers, agents
and employees, lobbyists, City staff -and elected offcialsJo ensure compliance with the contract
documents and to detect fraud and\corruption. Pursuant to,Section 2-378 of the City Code, the
City is allocating a percentage of its overall annual contract expenditures to fund the activities
and operations of the Office of Inspector General.
� ~''•,, `'\ ; :,�� `"`..oma �� I
C. Upon ten (10) days written notice to Participant, Participant shall make all requested records and
documents available to the Inspector Generalfor inspection and copying. The Inspector General
is empowered.to'retain the services of independent private sector auditors to audit, investigate,
--� ,
monitor, oversee, inspect and -review-operations activities, performance and procurement
processincluding but not; limited to project -design, bid specifications, (bid/proposal) submittal's,
activities of Partici, pant,,,its•,officers, agents and employees, lobbyists, City staff and elected
f officials to ensure1eompliance with the contract documents and to detect fraud and corruption:
D. They Inspector General shall have the right to inspect and copy all documents and records in
Participants possession, custody or control which in the Inspector General's sole judgment,
pertain to, performance of the contract, including, but not limited to original estimate files, change
order estimate` files/, worksheets, proposals and agreements from and with successful
subcontractors ••and suppliers, all project -related correspondence, memoranda, instructions,
financial documents, construction documents, (bid/proposal) and contract documents, back -
change documents, all documents and records which involve cash, trade or volume discounts,
insurance proceeds, rebates, or dividends received, payroll and personnel records and
supporting documentation for the aforesaid documents and records.
E. Participant shall make available at its office at all reasonable times the records, materials, and
other evidence regarding the acquisition (bid preparation) and performance of this Agreement,
Page 4 of 17
4.
5.
6.
for examination, audit, or reproduction, until three (3) years after final payment under this
Agreement or for any longer period required by statute or by other clauses of this contract. In
addition:
i. If this Agreement is completely or partially terminated, Participant shall make available
records relating to the work terminated until three (3) years after any resulting final
termination settlement; and
ii. Participant shall make available records relating to appeals or td litigation or the settlement
d
of claims arising under or relating to this Agreement until such appeals, litigation, or claims
are finally resolved.
F. The provisions in this section shall apply to/Participant, its officers; •agents, employees,
subcontractors and suppliers. Participant shalldincorporate the provisions-iri•--this section in all
subcontracts and all other agreements <'executed by Participant in connection with the
performance of this Agreement. f
G. Nothing in this section shall impair -any independent'right to the City to conduct audits or
investigative activities. The provisions-' of'this section ares neither intended nor shall they be
a
construed to impose any liability oh4hCity-by'Participant`or third parties.
INDEMNIFICATION: Participant agrees to indemnify.;'defend; save and hold harmless the City, its
officers, employees onager&, from ariy and all claims, liability, lawsuits, damages and causes of action
which may arise out of�this Agreement,;including°Participant's participation in this Program.
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ASSIGNMENT: Partic'ipant\shlt, not -be" -pe mitted`.to assign this Agreement, and any purported
assignment will- be"Void, and. -shall be treated as an,bvent of default pursuant to this Agreement.
rti�
DEFAULT/TERMINATIONPROVISIONS:
A. In tbe'event Applicant•shall fail to'comply with any of the covenants, terms or provisions of this
Agreement including, ;without limitation, Applicant's failure to: (i) comply with the Program
Guidelines, as set forth,in Exhibit 1, attached hereto; (ii) complete the Project, as expressly
contemplated in ttie Project Description; (iii) timely submit any reports or documentation, when
due, as required under this Agreement; or (iv) comply with any other term or condition of this
Agreement, the City Manager or the City Manager's designee shall issue written notice to the
Participant and provide Participant with thirty (30) days to cure the default. If, at the City
Manager's sole discretion, the breach is cured within that period, continued participation in the
Program may be allowed. If, however, the Participant fails to cure the breach, or again breaches
this Agreement during the Performance Period, no further cure period shall be allowed and the
City Manager may terminate this Agreement with written notice to the 'Participant, thereby
relieving the City of any further obligation to Participant under this Agreement.
Page 5 of 17
B. Where a Participant is delinquent in paying its taxes, fines, or any other fees due to the City in
its governmental capacity, or in connection with any other agreements between the City and
Applicant, the City shall withhold Incentive funds until the Participant is current. Where a
Participant is more than one (1) year delinquent, the Participant's Incentive award shall be
canceled, and the Participant shall be disqualified from participating in the Program, and the City
shall have no further obligation to the Applicant under this Agreement.
C. Termination for Fraud or Material Misrepresentations: Additionally,,if the default is of a nature
that cannot be cured, such as fraud or a material misrepresentation in connection with
Participant's performance under this Agreement, the termination shall,be effective upon receipt
of the termination notice and no cure period shall apply.,
D. Further, in the event that the City, in the City Manager's designee's sole discretion,, finds that the
Incentive funds were ineligible payments urf6er the terms of thb.Agreement, whether as a result
of fraud, misrepresentation, or negligence of, Participant, ,Participant shall bd required to
immediately repay to the City all or a portion of the Incentive payments received by Applicant;
as of the date that the written dema6d -is received ("Demand for Recapture") within thirty (30)
days from receipt of the Demand fork6capture..,
E. Applicant further acknowledges and agrees that" any -Default may, at the City's sole discretion,
render Applicant ineligible -for any future'lncentive funds.
F. These provisions shall not waive or preclude the City from pursuing any other remedies that may
be available to it under the,law.
G. Notwithstanding `any provision of this Agreement to the contrary, and without regard to whether
City has exercised ,the Default, provisions thereof, the City reserves the right, at its sole and
absolute discretion ,%to`disconbnu6-funding of the Incentive if it is not satisfied with the progress
of.the..Project. `
A I
7. FLORIDA PUBLIC RECORDS LAW:
r
A. Participant. shall., comply with Florida Public Records law under Chapter 119, Florida Statutes,
as may be amended from time to time.
B. The term "public records" shall have the meaning set forth in Section 119.011(12), which means
all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data
processing software, or other material, regardless of the physical form, characteristics, or
means of transmission, made or received pursuant to law or ordinance or in connection with the
transaction of official business of the City.
Page 6 of 17
C. Pursuant to Section 119.0701 of the Florida Statutes, if Participant meets the definition of
"Contractor' as defined in Section 119.0701(1)(a), Participant shall:
Keep and maintain public records required by the City to perform the service, if applicable;
ii. Upon request from the City's custodian of public records, provide the City with a copy of the
requested records or allow the records to be inspected or copied within a reasonable time at
a cost that does not exceed the cost provided in Chapter 1191 -.'Florida Statutes or as otherwise
provided by law;
iii. Ensure that public records that are exempt or confidential and •exempt from public records
disclosure requirements are not disclosed, except%as authorized bylaw, for the duration of
the contract term and following completiop`'of this Agreement if Participant -does not transfer
the records to the City;
iv. Upon completion of this Agreement, transfer, 4 -rib cost to the City, all public records in
possession of Participant or keep -and maintain public records required by the City to perform
the service, if applicable. If Participant transfers all public records to the City upon completion
of this Agreement, Participant shall destroy`any.duplicate `public records that are exempt or
confidential and exempt from public records disclosure requirements. If Participant keeps
and maintains. public -records upon �compl fon of ihis.Agi•eement, Participant shall meet all
applicable requirements for retain ing'public records. All records stored electronically must be
provided to the City, uponrequest from the\City's custodian of public records, in a format that
is compatible with the information technology systems of the City.
D. REQUEST FOR RECORDS; NONCOMPLIANCE
i.ilA request to inspect or*copy, public records relating to the City's contract for services,' if
applicable, must'be\made directly to the City. If the City does not possess the requested
`. records, the City shall immediately notify Participant of the request, and Participant must
provide,,the records the City or allow the records to be inspected or copied within -a
reaso'nab'le time:` J
ii. Participant's "failure to comply with the City's request for records shall constitute a breach of
this Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate this
Agreement; (2) avail itself of the remedies set forth under this Agreement; and/or (3) avail
itself of any available remedies at law or in equity.
iii. If Participant fails to provide the public records to the City within a reasonable time may be
subject to penalties under s. 119.10.
Page 7 of 17
E. CIVIL ACTION
If a civil action is filed against Participant to compel production of public records relating to the
City's contract for services, if applicable, the court shall assess and award against Participant
the reasonable costs of enforcement, including reasonable attorneys' fees, if:
a. The court determines that Participant unlawfully refused to comply with the public records
request within a reasonable time; and
r'
b. At least 8 business days before filing the action, the plaintiff provided written notice of the
public records request, including a statement.thatparticipant has not complied with the
request, to the City and to Participant. ti
ii. A notice complies with subparagraph (i)(b)'`if itis sent to the City's custodian 'of public records
and to Participant at Participant's address -..listed on, -its -,agreement with. the City or to
Participant's registered agent. Such notices must.be:sent,by common carrier delivery service
or by registered, Global Express Guaranteed, or.certified mail, with postage or shipping paid
by the sender and with evidence :of�delivery, which"may,be in an electronic format;
iii. If Participant complies with a public records request within •8 business days after the notice! is
sent is not liable for"the-reasonable'lcosts of enforcement;.;
F. IF PARTICIPANT HAS ,QUESTIONS REGARDING THE APPLICATION
OF CHAPTER' 119; F,.LORIDA-STATUTES, TO PARTICIPANT'S DUTY
TO+, PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT,
CONTACT4THE CUSTODIAN OF PUBLIC RECORDS AT:
CITY OF MIAMI BEACH
ATTENTION: t,RAFAEL E. GRANADO, CITY CLERK
1700,CONVENTION CENTER DRIVE
MIAMI' -BEACH, FLORIDA 33.139
EMAIL: RAFAELGRANADO@MIAMIBEACHFL.GOV
PHONE: 305-673-7411
8. WRITTEN NOTICES: Any notices required under this Agreement will be effective when delivered to
the City in writing and addressed to the City Manager's designee:
Page 8 of 17
Rickelle Williams
Economic Development Director
1700 Convention Center Drive
Miami Beach, FL 33139
Tel: 305-673-7000 ext. 26186
Email: rickellewilliams@miamibeachfl.gov
Any notices required under this Agreement to Participant shall be delivered in writing to Participant's
contact.
f
Article III / Miscellaneous Provisior
f _ to comply with the following Special
Conditions:' ;
.ti
A. Participant hereby agrees that it will comply with;Title VI of the°Civil Rights Act `of 1964 (42 U.S.C.
2000d et seq.) prohibiting discrimination on the basis of.race, color, national origin, handicap, or sex.
B. Participant hereby agrees that itiWill comply with City's Human Rights Ordinance as codified in
Chapter 62 of the City Code, as may be `arnended.. from tirne.,to ;time, prohibiting discrimination 'in
employment, housing and public accommodations on- account of actual'or perceived race, color, national
origin, religion, sex, intersexuality., gender identity, sexual; orientation,marital and familial status, age,
disability, ancestry, height,` we_ ight, domestic partnestatus, labor;.organization membership, familial
situation, or political affiliation.
'w
i9
C. The City endorses; and Participant shall corriplydwith, the clear mandate of the Americans with
Disabilities Act._o_f 1990 (ADA),.to re move-barriers,'prevents qualified individuals with disabilities
_ o
from enjoyingjhe_sar e.employment opportunities'that are available to persons without disabilities.
D. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and
prohibits discrimination on the basis of disability and requires that Participant provides equal access and
equal opportunity and services without discrimination on the basis of any disability.
•, 1
10. GOVERNINd,LAIMAND�EXCLUSIVE VENUE AND ATTORNEY'S FEES: This Agreement shall
be governed by, and'construed in accordance with, the laws of the State of Florida, both substantive and
remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out
of this Agreement shall be Miami -Dade County, Florida, if in State court, and the U.S. District Court,
Southern District of Florida, if in federal court. In connection with any litigation arising out of this
Agreement, each party shall bear their own costs and attorney's fees. BY ENTERING INTO THIS
AGREEMENT, THE CITY AND PARTICIPANT EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY
MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF,
9. NO DISCRIMINATION: Participant also accepts and
THIS AGREEMENT.
Page 9 of 17
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
FOR CITY:
ATTEST:
0
Rafael E. Granado, City Clerk
Date
FOR PARTICIPANT:
ATTEST:
CITY OF MIAMI BEACH, FLORIDA
Alina T. Hudak; City, Manager
>
By:
Print•Name and Title '.
Date
1 F 8�J
Page 10 of 17
Authorized Signature
Print Name and Title
Exhibit 1
JOB CREATION INCENTIVE PROGRAM GUIDELINES
Background and Purpose
The City of Miami Beach is invested in economic resiliency through economic diversification. New or
existing businesses in the City of Miami Beach may be eligible for a performance-based incentive
known as the Job Creation Incentive Program (Program). The purpose of the Program is to
strategically attract companies and expand existing businesses within the City of Miami Beach while
increasing the number of quality, high -wage jobs in the community. The applicant must create or
relocate a minimum of ten (10) new, fulltime equivalent jobs which average annual wages meeting or
exceeding 125% of Miami -Dade County or State of Florida average wage at the time of the application.
2. Eligibility
The Program will be available to New -to -Market businesses or Existing Businesses within the City that
are expanding their operations, and that will either hire or relocate, a minimum of ten (10) new
employees to the City of Miami Beach within a four (4) year period for New -to -Market businesses or
three (3) year period for Existing business expansions ("Expansions" or "Expanding businesses").
The Program is available to the following industries:
a. Financial/Professional Services
b. Technology
c. Headquarters including regional headquarters
The City Commission, at its discretion, may waive the eligible industry requirement at the request and
recommendation of the City Manager.
a. Companies applying for the Program must be "New -to -Market" relocations or an "Expanding"
business already operating within the City of Miami Beach. New -to -Market businesses may
relocate from anywhere outside of the City of Miami Beach.
b. Requirements for Expanding businesses at the time of application:
• An Expanding business must either own its office space property or have an executed
multi-year lease (3 -year minimum) for the office location within the City of Miami Beach.
• An Expanding business must have a valid Miami Beach business tax receipt (BTR) and
may not have any pending City fees or fines, or be involved in any litigation with the City of
Miami Beach.
• An Expanding business must be properly licensed and approved by the State and County
as applicable.
c. All awarded Expanding businesses and New -to -Market businesses must meet the requirements
above when the Incentive will be claimed and disbursed for each eligible fiscal year.
I
d. Businesses that do not report employees' wages are not eligible for assistance under the Program
i
The Program is contingent on annual funding availability, City Commission approval, and the execution
and continued compliance with the requirements of the Agreement is not to be construed as an entitlement
or right of the Participant to receive Incentive funds.
Page 11 of 17
i
3. Requirements
i
a. New Job Category: A New Job must be a fulltime equivalent position (minimum of 2,080 !hours
annually) and shall:
o be created in the City of Miami Beach and add to the City's total job base;
o add incrementally to the Applicant's payroll;
o result in a net increase in the number of employees of the Applicant; and
o involve only a new employee working on-site (at least partially) at the Applicant's facility
located in the City of Miami Beach. i
A New Job excludes an existing employee on current payroll of the business at the time of the
application.
b. Relocated Job Category: A Relocated Job includes fulltime equivalent positions (minimum of 12,080
hours annually) existing on the Applicant's payroll at the time of application.
o Only New -to -Market companies (moving to Miami Beach) can utilize relocated jobs as part
of the Incentive application.
o Existing Miami Beach companies seeking to expand operations in Miami Beach may not
utilize relocated jobs as part of the job creation requirement. I
c. Job Creation Timeline: Approval of the Program application and agreement by the City
Commission must occur before the jobs are added or relocated. A business that enters into an
Agreement with the City of Miami Beach and is located in or relocating to existing office space that
does not require significant tenant improvements must add the minimum number of jobs (10) within
an agreed to number of months after the effective date of the Incentive award. The Applicant and
the City of Miami Beach negotiate a job creation/relocation timeframe for the Project.
d. Living Wage Requirement: The Program will not be available to companies that pay any of their
employees less than the Living Wage Rate as defined by Section 2-8.9 of the Code of Miami Dade
County, as adjusted annually by the Department of Small Business Development or its successor
department, or as defined by Section 2-408 of the Code of the City of Miami Beach and by choosing
the higher rate of both. During the Performance Period, Participant shall be required to continue
paying all of its employees no less than the Living Wage Rate to remain eligible for the Program.
- I
e. Wages of New Jobs Created or Relocated: New Jobs or Relocated Jobs must pay an estimated
Average Annual Wage at least equal to 125% the average of wages in Miami -Dade County or the
State of Florida (across all industries or occupations) as determined by Miami -Dade County or the
State of Florida using the most currently available data as determined by the City of Miami Beach
and by choosing the higher rate.
i
f. Job Creation: Participating businesses must create at least ten (10) New Jobs within four (4) lyears
for New -to -Market businesses or within three (3) years for Expanding businesses. The time f egins
to toll once the business begins operation in the City of Miami Beach (designated by issuance of
a BTR) or once the Agreement is executed, whichever is later.
g. New or Relocated Jobs must be maintained for a minimum of one (1) additional year. City of Miami
Beach staff will verify compliance with New Job creation and wage requirements as specified in
the City Commission approved Program application/agreement prior to any disbursement of any
Incentive payments. The Applicant shall furnish all personnel and financial records related'to the
Program that is requested by City of Miami Beach staff to verify the Applicant's compliance with
the New Job or Relocated Job salary requirements pursuant to the Agreement. As such, the City
may request personnel and financial records including, without limitation, payroll records;
Paystubs;; Form 941; and worker's compensation reporting forms.
Page 12 of 17
i
h. Taxes, Fines or other Fees: Where Applicant is delinquent in paying its taxes, fine, or any; other
fees due to the City of Miami Beach, the City of Miami Beach shall withhold Incentive payments
until Applicant is current. Where Applicant is more than one (1) year delinquent, Applicant's
Incentive award shall be canceled; future Incentive payments shall be cancelled; and Applicant
shall be disqualified from participating in the Program.
i. Media Announcement: Participant must (a) mention the City of Miami Beach by name within its
initial press release announcing the new office location, (b) at least forty-eight (48) hours in
advance, provide the exact date and time of when the press release will be published, and; (c) at
least forty-eight (48) hours in advance, provide a copy of the press release. The City's Marketing
and Communications Department will also issue a press release and media coverage.
j. Media Appearances: Applicant must provide an employee representative, of at a minimum a senior
level executive position, for a minimum of four (4) engagements in year 1, two (2) engagements
year 2, two (2) engagements in year 3, and if applicable, two (2) engagements in year 4, to assist
with recruitment efforts of the City of Miami Beach to attract additional companies to the City.
Required engagements will consist of a presentation, panel discussion, interview, quote for media
story, or comparable engagement.
4. Incentive Award
The amount of the Incentive award is determined based on the information provided and verified in
the application process and requires approval by the City Commission. The actual amount of the
Incentive will be determined after the Applicant has begun operations, and at the end of each City of
Miami Beach fiscal year, upon the verification of New Jobs or Relocated Jobs, as specified n the
Agreement, and all -other obligations set forth in the Agreement.
The maximum Incentive amount for Relocated Jobs is based on the number of employees brought or
relocated to the City of Miami Beach during the initial move, and any subsequent new hires. For
Expanding businesses already located in the City, the maximum award is based on the New Jobs
created. The Incentives over the four (4) year or three (3) year period, as applicable, after the
applicant's start of operations or the execution of this Agreement, whichever is later, may not exceed:
a. $600 per employee for the first 50 jobs (minimum of 10)
b. $400 per employee for each job added between 51 — 100
c. $250 per employee for each job added above 100
Applicant may be eligible for the following, bonuses for new hires only:
a. An additional $125 per employee if a business is located within the North Beach area, as
defined by the City of Miami Beach
b. An additional $125 per employee if new hire received a degree from a public university, private
university, or technical school located within Miami -Dade County and graduated within; three
(3) years of the hire date j
c. An additional $125 per employee if previously unemployed or employed below the Living Wage
Rate immediately preceding employment with Applicant
d. An additional $150 per employee if their primary residence is within the City of Miami Beach
Applicant may not receive more than $60,000 in Incentive awards in any single fiscal year, even if all
the New Jobs are created or relocated in one (1) year. Applicant may not receive more than $240,000
in Incentive payments over the four (4) year period for New -to -Market businesses or $180,000 in
Incentive payments over the three (3) year period for Expansions.
Page 13 of 17
The City Commission, at its discretion, may waive the applicable $180,000 or $240,000 total award
cap at the request and recommendation of the City Manager.
5. Application Process
• An Applicant wishing to participate in the Program will apply to the City of Miami Beach. , Upon
request, an Applicant's confidentiality will be protected, in accordance with Section 288.075,
Florida Statutes, to the best of the city's ability, for any information regarding a project's location
and/or expansion evaluation of any Miami Beach site.
• The application will be evaluated by City of Miami Beach staff and approved by the City
Commission. '
• An application must be signed by an executive officer or owner of the applying business.
• Any New -to -Market business that commits the Applicant to a location within the City of Miami
Beach prior to City Commission approval of the Application/Agreement will render an Applicant
ineligible to participate in the Program. The City Manager may waive this prior decision rule and
forward the Applicant's Application to the City Commission for consideration upon the written
request by the Applicant to preserve the Incentive for a limited time. However, the City Commission
retains the sole and absolute discretion to approve or deny the Applicant's Application. This prior
business decision rule waiver shall not be available to an Applicant that has already publicly
disclosed the intent to locate or expand its operations in the City of Miami Beach.
• Within thirty (30) days of application receipt and initial review, City of Miami Beach Administration
shall schedule an application presentation at the following available Finance and Economic
Resiliency Committee (FERC) meeting (applicable public notice and agenda deadlines apply).
Staff will notify the Applicant when the application is scheduled for consideration at any public
meeting.
• Upon receipt of a favorable recommendation from the FERC, City of Miami Beach Administration
shall prepare its recommendation on the Application to the City Commission, including an
economic impact analysis.
• Upon approval by the City Commission of an application, the City of Miami Beach and Applicant
may execute an agreement, authorizing Applicant's participation in the Program, which agreement'
shall include all Application requirements outlined in this Section and, at a minimum, specify:
a. The total number of New Jobs to be created or relocated and that will be dedicated to the
project;
b. The Average Annual Wage of those jobs, any capital investment, and a time schedule or plan
for when such jobs will be in place and active;
c. The fiscal impact to the City of Miami Beach;
d. The maximum amount of Incentive awards which the Applicant is eligible to receive over the
three (3) or four (4) year term and the maximum amount of Incentive awards that the Applicant
is eligible to receive annually;
e. That the City of Miami Beach may review and verify the financial and personnel records of the
Applicant and/or perform onsite visits to verify employment relating to the New or Relocated
Jobs, wages paid, and determine whether the Applicant is in compliance with the terms!of the
Application/Agreement;
f. The date by which, in each fiscal year, the Applicant must file a claim to be considered to
receive an Incentive award for the following fiscal year (October 1 — September 30);
g. That compliance with the terms and conditions of the approved Application/Agreement is a
conditional requirement for the receipt of any Incentive award in a fiscal year and that the
Applicant's failure to comply with the terms and conditions of the approved
Application/Agreement results in the loss of eligibility for receipt of Program awards and the
revocation by the City Commission of the certification of the Applicant as a City of Miami Beach
eligible business;
Page 14 of 17
That payment of Incentives is conditioned on and subject to specific annual appropriations by
the City of Miami Beach sufficient to pay amounts under the approved Application/Agree'ment;
and
That the amount of the Incentives received will be based on the Incentive levels specified.
6. Award Disbursement
a. Annual disbursements will be contingent on the verification of the new jobs created and
retained.
b. Disbursement will begin in the City of Miami Beach fiscal year following the Project's start of
operations. The City of Miami Beach's fiscal year runs from October 1 through September 30
of the following calendar year.
c. Companies will be monitored annually to ensure compliance with the projected number of new
jobs and the wages associated with the new jobs. Disbursements to the Applicant will only be
made after it has met all commitments as set forth in the City of Miami Beach
application/agreement.
d. Disbursement amounts are set forth and limited in each year of the disbursement schedule
approved in the Agreement.
e. To be eligible to claim any Incentive award under the Program, an Applicant that has entered
into an approved application/agreement must annually apply to the City of Miami Beach by
submitting a Disbursement Request from to the City Manager's designee by July' 411. An
appropriation, if made by the City Commission, will be paid in the City of Miami Beach; fiscal
year that begins on October 1 following the claims -submission date.
f. The City of Miami Beach shall designate staff, or a third party, to administer the Program and
determine Applicant compliance. Any awards determined to be due to Applicant and processed
by said designated staff shall require written approval and authorization by the City Manager
or City Manager's designee.
Page. 15 of 17
Year 1
Year 2
Year 3
Year 4
Exhibit 2
PROJECT
Number of
Projected New Average Wages Projected Annual
Full -Time Hires or (Not including Maximum
Relocation lobs benefits) Incentive Award
Page 16 of 17
Exhibit 3
REIMBURSEMENT FORM
Page 17 of 17
Exhibit B:
Economic Impact Summary - GMF Capital
APPLICANT:
CURRENT LOCATION:
PROPOSED LOCATION:
CAPITAL INVESTMENT:
GMF Real Estate LLC ("GMF Capital")
New York
1674 Meridian Avenue, Miami Beach, FL
Approximately $315,000 for, property purchase, development,
specific construction requirements and purchase of training & office
equipment.
JOB CREATION: 10 relocated or new hire employees in the first 12 months;
25 in four years from 2021 to 2025
Average salary of new jobs: $100,000
Economic Impact results using IMPLAN PRO Version 6.2 (reported in 2021 Dollars)
Total Job Creation Output Impact
Direct, Indirect and Induced Jobs
27.05 @ 4 -years
Total Labor Income Impact
Direct Jobs Only
$1.57 million @ 4 -years
State & Local Tax Impact
(Excluding ad valorem tax)
Direct Jobs Only
$27, 057.15 @ 4 -years
Total Employment Impact
Direct Jobs
26.32
Indirect Jobs
0.69
Induced Jobs
0.04
3 -Induced
Total jobs resulting from this investment
27.05
Cumulative Impact — GMF Capital and Construction
Impact ; Employment I
1 - Direct 26.32 j
2 - Indirect 0.69 f
3 - induced 0.04 j
Totals 27.05
Impact of GMF Capital Only
Impact
1 -Direct
2 - Indirect
3 - Induced
Impact of Tax Revenue
Laboa Income j
$1,572,372.67
$40,227,92
$1,642..06
$+1,614,242.66
Employment I Labor Income
Value Added
25.00 $1,475,599.63 .I
r 0,68 `r $39,756.99
0.03 $1,330.46
25.71 $1,516,667.08 j
$2,069,094.14
$58,814.83
$2,872.44
utput
$5,4$3,493.05
$113,174.14
$4,771.31
$2,130,771.41 $5,601,438.51
Value Added I Output
$1,916,920.49 j
$5,168,493.05
$57,053.25 i
f,
$111,651.98
$2,293.51
$3,909.04
$1,977,167.25 $5,233,954.08
Impact ,
Sub County General
Sub County Special Districts
County State Federal Total
1 - Direct
$3,121.51
$4,114.43
$4,936.24
$14,884.97:
$250,123.34 $277,180.50
2 -Indirect
k $342.60
$451.69
$541.80 !
$1,212.86
$7,008.67 $9,557.62
3 -Induced
.$35.94
$47.34
$56.82.
$118.73.
$299.02 $557.86
Totals
$3,500.05
$4,613.47
$5,534.86
$16,216.57
$257,431.03 $287,295.97
Definitions
Direct Effect
Refers to the impact created directly by the business activity. All jobs created as a direct result of the business activity.
Refers to those effects created by the producers of intermediate goods and service. All goods and services purchased
Indirect Effect
as a result of the business activity.
Induced Effect'
Refers to the subsequent round of spending in the local economy made by the households Of the employees Of
businesses that incur both direct and indirect expenditures.
Total Effect
Refers to the Direct, Indirect, and Induced impacts summed together.
Employment
Total annual average jobs. This includes self-employed and wage and salary employees, and all full-time, part-time and
seasonal , based on a count of full-time
� /part-time averages over twelve months.
Defines the total value paid to local workers within a region. Labor Income is the income source for Induced
Labor Income
household spending estimations.
Labor Income = Employee Compensation + Proprietor Income
Comprised of Labor Income, Indirect Business Taxes, and Other Property Type Income. Value Added demonstrates an
Total Value Added
industry's value of production over the cost of its purchasing goods and services required to make its products.
Value Added is often referred to as Gross Domestic Product (GDP).
Value Added = Labor Income + Indirect Business Taxes + Other Property Type Income
The total value of an,industry's production, comprised of the value of the Intermediate Inputs and Value Added. In
IMPLAN this is typically viewed as the value of a change in sates or the value of increased production. However, annual
Output
production is not always equal to annual sales. If production levels are higher than sales, surpluses become inventory.
Because inventory does not drive additional impact in the year it was produced, in IMPLAN Direct Industry sales = Direct
Output.
Output = Intermediate Inputs + Value Added
IMPLAN Software for Economic Impact Analysis Version PRO 6.2
Copyright 2021 IMPLAN Group, Inc.
Resolutions - R7 B
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: September 30, 2021
5:01 p.m. Second Reading Public Hearing
SUBJECT. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING THE FINAL BUDGETS FOR THE
GENERAL, G.O. DEBT SERVICE, RDA AD VALOREM TAXES,
ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS
FOR FISCAL YEAR 2022.
RECOMMENDATION
See attached Memorandum.
SUPPORTING SURVEY DATA
N/A
Applicable Area
Citywide
Is this a "Residents Right Does this item utilize G.O.
to Know" item, pursuant to Bond Funds?
City Code Section 2-14?
Yes No
Strategic Connection
Organizational Innovation- Ensure strong fiscal stewardship.
Legislative Tracking
Office of Management and Budget
ATTACHMENTS:
Description
❑ Memo -Final Operating Budgets
❑ Resolution
Page 51 of 397
Mi AMI BEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Honorable Mayor Dan Gelber and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: September 30, 2021
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ADOPTING THE FINAL BUDGETS FOR THE GENERAL, G.O.
DEBT SERVICE, RDA AD VALOREM TAXES, ENTERPRISE, INTERNAL SERVICE,
AND SPECIAL REVENUE FUNDS FOR FISCAL YEAR 2022
STRATEGIC PLAN SUPPORTED
Organizational Innovation — Ensure strong fiscal stewardship
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission adopt the attached Resolution which
establishes the final budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes,
Enterprise, Internal Service, and Special Revenue Funds for Fiscal Year (FY) 2022.
PROCEDURE
As outlined in the companion General Operating Millage Agenda Item, Section 200.065, Florida
Statutes, specifies the manner in which budgets are adopted. First, the final millage rate for both
the general operating and debt service is adopted, then immediately thereafter, the final budgets
by fund are adopted. The attached Resolution adopting the final budgets for the General, G.O.
Debt Service, RDA Ad Valorem Taxes, Enterprise, Internal Service, and Special Revenue Funds
for FY 2022 is, therefore, presented to you at this time for adoption.
FINANCIAL IMPACT OF COVID-19
As a result of the COVID-19 pandemic, the City continues to experience adverse impacts to its
Resort Tax, Convention Center, General Fund, and to some extent, Parking revenues, as the City
is highly dependent on the tourism and hospitality industries. The FY 2022 budget includes
assumptions based on conservative estimates of improving economic conditions, as a result of a
gradual return to normal conditions with the expansion of the country's vaccination program.
At the June 4, 2021 Commission Budget Retreat, the Administration presented an update on the
FY 2022 Operating Budget based on the June 1, 2021 Estimated Taxable Values from the Miami -
Dade County Property Appraiser. The chart below summarizes the total projected gap between
Page 52 of 397
Adopt Final Budgets for FY 2022
September 30, 2021
Page 2
the FY 2022 General Fund and Resort Tax Fund budgets, as presented at the FY 2022
Commission Budget Retreat on June 4, 2021.
AMERICAN RESCUE PLAN ACT FUNDS
The American Rescue Plan Act of 2021 (ARPA) is an emergency legislative package intended to
"fund vaccinations, provide direct relief to families bearing the brunt of the COVID-19 crisis, and
support struggling communities." The bill provides a total of $1.9 trillion to governments and other
entities such as hospitals, public schools, and universities to promote recovery from the COVID-
19 pandemic.
Signed into law by President Biden on March 11, 2021, the bill allocated $350 billion in fiscal
recovery funds to State, Local, Tribal, and Territorial (SLTT) Governments, of which $45.6 billion
was allocated for metropolitan cities, such as the City of Miami Beach, to:
• Respond to the COVID-19 public health emergency or its negative economic impacts
including (but not limited to): assistance to households, small businesses, and nonprofits,
or aid to impacted industries such as tourism, travel, and hospitality
• Provide premium pay to eligible State workers, or grants to eligible employers with
employees that perform essential work during the COVID-19 public health emergency
• Provide government services to compensate for the reduction in revenue in the community
due to the pandemic (budget shortfalls)
• Make necessary investments in water, sewer, or broadband infrastructure
The City is projected to receive an allocation of $23.6 million in one-time federal dollars from the
American Rescue Plan Act to address the projected revenue shortfalls attributed to COVID-19, of
which $11.8 million has been received to date. The Administration recommends that these one-
time funds be used to offset the projected $19.5 million gap attributed to the impact of COVID-19
on the City's revenues in the FY 2022 budget.
PROPERTY VALUES UPDATE
The FY 2022 General Fund budget based on the 2021 Estimated Taxable Values as of June 1,
2021 provided by the Miami -Dade Property Appraiser's Office reflected a property tax revenue
decrease of $448,000 for FY 2022, resulting in a preliminary net General Fund gap of $6.2 million,
as further detailed in the Letter to Commission (LTC# 230-2021) dated June 1, 2021 'and
presented at the FY 2022 Commission Budget Retreat on June 4, 2021.
On July 1, 2021, the City received the 2021 Certified Taxable Values from the Miami -Dade County
Property Appraiser indicating that the overall taxable value for the City of Miami Beach increased
Page 53 of 397
• •
ij (Permanent)
•
..
General Fund ($6.2 million)
($8.0 million)
Resort Tax 0
($11.5 million)
($19.5 million)
Total ($6.2 million)
AMERICAN RESCUE PLAN ACT FUNDS
The American Rescue Plan Act of 2021 (ARPA) is an emergency legislative package intended to
"fund vaccinations, provide direct relief to families bearing the brunt of the COVID-19 crisis, and
support struggling communities." The bill provides a total of $1.9 trillion to governments and other
entities such as hospitals, public schools, and universities to promote recovery from the COVID-
19 pandemic.
Signed into law by President Biden on March 11, 2021, the bill allocated $350 billion in fiscal
recovery funds to State, Local, Tribal, and Territorial (SLTT) Governments, of which $45.6 billion
was allocated for metropolitan cities, such as the City of Miami Beach, to:
• Respond to the COVID-19 public health emergency or its negative economic impacts
including (but not limited to): assistance to households, small businesses, and nonprofits,
or aid to impacted industries such as tourism, travel, and hospitality
• Provide premium pay to eligible State workers, or grants to eligible employers with
employees that perform essential work during the COVID-19 public health emergency
• Provide government services to compensate for the reduction in revenue in the community
due to the pandemic (budget shortfalls)
• Make necessary investments in water, sewer, or broadband infrastructure
The City is projected to receive an allocation of $23.6 million in one-time federal dollars from the
American Rescue Plan Act to address the projected revenue shortfalls attributed to COVID-19, of
which $11.8 million has been received to date. The Administration recommends that these one-
time funds be used to offset the projected $19.5 million gap attributed to the impact of COVID-19
on the City's revenues in the FY 2022 budget.
PROPERTY VALUES UPDATE
The FY 2022 General Fund budget based on the 2021 Estimated Taxable Values as of June 1,
2021 provided by the Miami -Dade Property Appraiser's Office reflected a property tax revenue
decrease of $448,000 for FY 2022, resulting in a preliminary net General Fund gap of $6.2 million,
as further detailed in the Letter to Commission (LTC# 230-2021) dated June 1, 2021 'and
presented at the FY 2022 Commission Budget Retreat on June 4, 2021.
On July 1, 2021, the City received the 2021 Certified Taxable Values from the Miami -Dade County
Property Appraiser indicating that the overall taxable value for the City of Miami Beach increased
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approximately $123.7 million, or 0.3%, from the 2020 Certified Taxable Values of $41.7 billion to
the 2021 Certified Taxable Values of $41.9 billion. Compared to the 2021 Estimated Taxable
Values as of June 1, 2021, the Certified Taxable Values as of July 1, 2021 provided by the Miami -
Dade County Property Appraiser increased $217.7 million, or 0.5%.
Overall Property Value Trend
More specifically, the values include a $91.9 million, or 0.2%, decrease in existing property values
and a $215.6 million increase in new construction values.
30.0%
25.0%
20.0%
15.0%
10.0%
5.0%
0.0%
-5.0%
-10.0%
-15.0%
-20.0%
Existing Property Value Trend
FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
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New Construction Trend
$2.0 $1.8
$1.8
$1.6
, f
1.4 $1.3;
$
C
$1.2
O i
m $1.0$0.81 o i I `$0.9II ja `
I
$0.8
IN
$0.6
$0.6
0 `'':x,$0.3 i } $O 13 1
$4 $0:2 i $0'.3 $0.21
$0.21 $0.2
$0.2$0.1 I $01�l
FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY.
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 20221
The FY 2022 General Fund budget based on the 2021 Estimated Taxable Values as of June 1,
2021 provided by the Miami -Dade Property Appraiser's Office reflected a property tax revenue
decrease of $448,000, or 0.2%, from the 2020 Certified Taxable Values provided by the Miami
Dade County Property Appraiser's Office as of July 1, 2020. The FY 2022 General Fund budget
based on the 2021 Certified Taxable Values provided by the Miami -Dade County Property
Appraiser's Office as of July 1, 2021 reflected an increase in values of $217.7 million, or 0.5%,
compared to the 2021 Estimated Taxable Values provided by the Miami -Dade County Property
Appraiser's Office as of June 1, 2021, for an overall increase in citywide General Fund property
tax revenues of $2.3 million. Of this increase, approximately $1.2 million was due to the increase
in property values.
In addition, the preliminary property tax revenue projections as of June 1, 2021 assumed property
values within the City Center RDA would decrease by approximately 0.2% over the certified July
1, 2020 values based on historical trends. Based on the certified July 1, 2021 values provided by
the Miami -Dade County Property though, property values within the City Center Redevelopment
Agency (RDA) actually decreased by approximately $226.5 million, or 3.7%, from the certified
July 1, 2020 values. This reduction in the RDA property values resulted in a $1.1 million increase
in citywide General Fund property tax revenues over the preliminary property tax revenues
projected as of June 1, 2021.
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Increase in Property Tax Revenues from June 1St based on 1,184,000
Receipt of July tat Certified Taxable Values ,
Increase in Property Tax Revenues from June 1St based on 1,108,000
Receipt of City Center RDA Property Values
Total Increase in Property Tax Revenue ProjectionI $2,292 000
(from Estimated June 1St to Certified July 1St Values) '
Based on the increase in the 2021 Certified Taxable Values as of July 1, 2021 over the 2021
Estimated Taxable Values as of June 1, 2021 provided by the Miami -Dade County Property
Appraiser and the increase in General Fund property tax revenues resulting from the actual
decrease in the City Center RDA property values, General Fund property tax revenues increased
by approximately $2.3 million resulting in a decrease in the preliminary net General Fund pap
without the impact of COVID-19 on revenues from $6.2 million to $3.9 million. The additional qap
attributed to the impact of COVID-19 on revenues for FY 2022 remained at $19.5 million.
• • •
p.
General Fund ($3.9 million) ($8.0 million)
Resort Tax 0 ($11.5 million)
Total ($3.9 million) ($19.5 million)
GENERALFUND
The General Fund is the primary source of funding for many City services. Revenues are derived
from ad valorem property taxes, franchise and utility taxes, business license and permit fees,
revenue sharing from various statewide taxes, user fees for services, fines, rents and concession
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fees, and interest income. Additionally, intergovernmental revenues from Miami -Dade County and
Resort Tax contribute funding for tourist -related activities provided by General Fund departments.
At the June 18, 2021 Finance and Economic Resiliency Committee (FERC) 1St Budget Briefing,
the Mayor and City Commission were briefed regarding the FY 2022 General Fund budget,
including the projected impact of COVID-19 on the City's revenues. The preliminary budget
represents the cost of providing the same level of services as in the prior year and serves as the
baseline of funding for the annual budget development process.
Based on the 2021 Certified Taxable Values provided by the Miami -Dade County Property
Appraiser's Office as of July 1, 2021, citywide values increased approximately $123.7 million, or
0.3%, over the 2020 Certified Taxable Values. Property taxes comprise approximately 56.5% of
total FY 2022 General Fund revenues and are a key driver of the proposed revenues.
At the July 16th and 23rd FERC meetings, the Administration identified a combination of revenue
and expenditure refinements, as well as revenue enhancements to close the projected Non-
COVID-19 and COVID-19 General Fund gaps, as well as expenditure enhancements. These
recommendations, if approved by the Committee, would have resulted in a proposed unallocated
General Fund surplus of $94,000.
Surplus/(Gap) based on July 15tValues
American Rescue Plan Act (ARPA) Funds
Revenue Refinements
Expenditure Refinements
Recommended Recurring Expenditure
Enhancements
Recommended One -Time Expenditure
Enhancements
Recommended Revenue Enhancements
Net
($3,930,000)
4,420,000
997,000
(689,000)
(780,000)
76,000
$94,000
($19,581,000)
19,581,000
$0
The Committee accepted the Administration's recommendations summarized above and made
recommendations on additional expenditure enhancements.
Adjustments Subsequent to Budget Briefings
Over the summer recess, the Administration further refined the FY 2022 budget based on' the
recommendations from the FERC Budget Briefings and refinements to recommended
enhancements. These adjustments are summarized and further detailed below.
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FY 2022 Balancing Strategies
• • .
•
..
Surplus/(Gap) as of July 23, 2021 FERC
$94,000
$0
American Rescue Plan Act (ARPA) Funds
4,019,000;
Revenue Refinements �
1,409,000
Expenditure Refinements
(1,353,000)
(4,019,000).
Recommended Recurring Expenditure
(110,000)
Enhancements
Recommended One -Time Expenditure
(40,000)
Enhancements
$0
Net $0
American Rescue Plan Act (ARPA) Funds — $4,019,000
The City is projected to receive a total allocation of approximately $23.6 million in one-time
Federal dollars from the American Rescue Plan Act. The preliminary FY 2022 budget as of the
July 231 FERC meeting included the use of $19.5 million of these funds to offset the gap
attributed to the impact of COVID-19 on the City's revenues in the FY 2022 budget. Over, the
summer, the City received guidance that the ARPA funds will need to be obligated before
providing quarterly project and expenditure reports to the Federal government on the use of
these dollars. Since the remaining $11.8 million is expected to be received during FY 2022,
the Administration recommends appropriating the entire.$23.6 million in the FY 2022 budget,
which will allow for the efficient reporting of the use of these funds for government services to
the extent of the reduction in revenue experienced due to the COVID-19 public health
emergency. This increase in projected revenue would be offset by an increase in the Citywide
Contingency- (as noted below), to allow for unexpected expenditures resulting from' the
uncertainties surrounding COVID-19.
Revenue Refinements — $1,409,000
• Finalization of FY 2022 General Fund Administrative Fees — $621,000
• Elimination of the City's Subsidy to Normandy Shores based on July 23, 2021 FERC
Recommendation — $83,000
• Decrease in Enterprise Fund Rent to General Fund for Space Occupied in City Hall
Campus (attributed to Building vacating 3rd floor space in City Hall) — ($235,000)
• Use of General Fund Fund Balance/Reserves for "One -Time" Expenditure
Enhancements Recommended for FY 2022 (includes $900,000 for the Chambers
Renovation Project) — $940,000
Expenditure Refinements — ($5,372,000)
• Increase in Citywide Contingency (ARPA Funds) — ($4,019,000)
• One -Time Transfer to the Capital Pay -As -You -Go Fund (PayGo) for the
Recommended Commission Chambers Renovation Project — ($900,000)
• Increase in Citywide Operating Contingency — ($319,000)
• Finalization of FY 2022 Internal Service Department Allocations — ($79,000)
• Other Miscellaneous Expenditure Adjustments — ($55,000)
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Recurring Expenditure Enhancements — ($110,000)
• At the July 23, 2021 FERC meeting, the Committee recommended including a
placeholder for funding for the Camillus House Lazarus Project, or an equivalent
project, to address homelessness in the City. The Administration recommends using
these funds to support the Camillus House Lazarus Project — ($100,000)
• At the July 23, 2021 FERC meeting, the Committee recommended funding Dual
Enrollment Transcript Costs for Miami Beach students — ($10,000)
One -Time Expenditure Enhancements — ($40,000) �
• At the July 23, 2021 FERC meeting, the Committee recommended funding the "Stop
the Bleed" Kits at All Miami Beach and Feeder Pattern Schools — ($40,000) 1
First Public Hearing
At the first public hearing held on September 17, 2021, the Administration presented the proposed
FY 2022 General Fund budget to the Mayor and City Commission. In addition, two enhancements
totaling $326,000 were presented by the City Administration for consideration and inclusion in'the
FY 2022 General Fund budget. These additional enhancements, along with a $20,000 reduction
to the amount previously approved for the implementation of the Stop the Bleed Kits at Miami
Beach and Feeder Pattern Schools enhancement, which were approved by the City Commission
on September 17, 2021, are summarized below: '
• $245,000 for the City to recognize Juneteenth, the oldest nationally celebrated
commemoration of the ending of slavery in the United States, as a paid City holiday
commencing in FY 2022. The total projected cost of this enhancement is $270,000 across
all funds, of which $245,000 is the projected impact to the General Fund.
• $81,000 for the addition of 1 Full -Time Senior Planner position to address new legislation
mandating shorter turnaround times on residential permit applications that will go linto
effect October 1, 2021.
• ($20,000) adjustment for the implementation of Stop the Bleed Kits at Miami Beach land
Feeder Pattern Schools based on the acceptance of outside donations totaling 17,1000
approved by the City Commission to support this initiative.
I
It is important to note that at the first public hearing on September 17, 2021, the Administration
presented a balanced FY 2022 General Fund budget, which included the proposed use of
approximately $5.4 million of General Fund reserves. Therefore, additional funding to be used for
the enhancements and adjustments summarized above that were recommended, and approved
by the City Commission at the first public hearing on September 17, 2021, would require an
increase in the proposed use of General Fund reserves for FY 2022 from $5.4 million to $5.7
million.
FY 2022 GENERAL FUND BUDGET
I
Based on the direction given at the various Budget Briefings during the summer, the budget
adjustments made over the summer recess, and direction given by the Mayor and Commission
at the first public hearing on September 17, 2021, the Administration proposes the FY 2022
General Fund budget as noted below, which, if approved, will result in a balanced budget.
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Revenues 353,881,000
Expenditures, 353,881,000
Surplus / (Gap) --Y $0
The charts below reflect the major revenue and expenditure categories of the FY 2022 General
Fund budget.
FY 2022 GENERAL FUND REVENUES
Non Operating
Charges for Services Revenue Other Revenues
(incl. Golf Courses) Miscellaneous 4.0% 2.7% Use of General Fund
3.70/ 4.0%� Reserves
1.0%Intergovernmental
Other Taxes 3.3% \\ „" ---American Rescue Plan
6.8% �\ Act (ABPA) Funds
6.7%
Licenses and Permits
4.3°!
Resort Tax-,-'
Contribution 1
7.0%
Property Tax
56.5%
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i
Recommended One -Time Expenditure Enhancements — Attachment A — ($800,000)
As set forth by Resolution No. 2006-26341, the City can use one-time non-recurring revenue for
capital expenditures or one-time expenditures and not to subsidize recurring personnel,
operational and maintenance costs. The additional General Fund enhancements below, which
are considered one-time in nature, are being recommended for funding utilizing General Fund
reserves for FY 2022.
License Plate Reader for Miami Beach Re -Entry Plan: ($210,000)
This request is to fund three mobile vehicle -mounted License Plate Readers (LPR) at an
estimated cost of $70,000 per unit (including the vehicles) for the proposed Miami Beach
re-entry plan to facilitate access for City residents across the MacArthur, Julia Tuttle, 'and
Venetian Causeways and other points of entry during high -impact periods as discus ised
at the June 23, 2021 City Commission meeting.
Appraisals, Studies, Assessments, & Analysis: ($150,000)
The Economic Development Department anticipates negotiating public -private -
partnerships to include the development of City -owned properties, which will require the
City to appraise and assess all impacted properties, as well as various analysis and
studies to identify and evaluate the benefits of these partnerships for the City:
Pilot Program to Incentivize City Employees to Establish City Residency: ($150,000)
This request is to fund the implementation of a three-year pilot program to provide a $250
per month incentive for 50 Police Officers and/or Firefighters to live in the City.
Public Relations and Marketing: ($75,000)
This request is to enhance targeted public relations and marketing efforts to assist int the
attraction and relocation of at least three (3) financial services or technology firms to Miami
Beach since the City has now taken on a broader_ economic development role including
targeted business attraction and retention, working more closely with our public and
private sector partners, and developing an enhanced public relations and marketing
campaign.
ADA Compliance: ($70,000)
The City of Miami Beach must use all reasonable efforts to make all electronic documents
accessible with Web Content Accessibility Guidelines (WCAG). In discussions with the
Information Technology and Marketing and Communications Departments, the ,City
should extend these efforts to ensure all digital information (not only in documents) is also
accessible and compliant with, WCAG. This request is to train City staff to ensure all
information shared digitally is created with accessibility in mind, and monitoring ofi the
progress is required to ensure the City/staff is qualified and able to continue to do it
independently in the future.
Citywide Store Front Covers: ($45,000)
The Economic Development Department recognizes the need to prevent the harmful
impacts caused by vacant storefront windows and doors on the ground floor of commercial
properties. On May 8, 2019, the Mayor and City Commission adopted Resolution 2019-
30810 approving the use of five artistic designs created by Design and Architect Senior
High students for storefront covers and prior funding for this program was designated by
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Page 11
area (North Beach, Middle Beach, and South Beach). This request will allocate funding to
properties in all areas of the City on a first-come, first -serve; basis going forward.
Commercial Lease Subsidy: ($40,000)
This request is to cultivate a carefully curated experience in the Art Deco Cultural District,
which will require commercial lease subsidies to attract or retain culturally oriented
businesses needed. This incentive would provide rent stabilization to new or existing
businesses that promote a positive, family -friendly, cultural experience for residents and
tourists.
CRA Planning Reports: ($40,000)
During the process of establishing the North Beach Community Redevelopment Agency
(CRA), some residents and stakeholders indicated an interest in expanding the proposed
CRA boundaries. In order to accomplish this, State Statute dictates that a Finding of
Necessity must be completed and accepted by the governing body. The Redevelopment
Plan would also need to be amended to increase the Redevelopment Area as stipulated
by the Finding of Necessity and subsequently be approved by the CRA Board, City
Commission, and Board of County Commissioners.
Implementation of Stop the Bleed Kits at Miami Beach and Feeder Pattern Schools:
($20,000)
This request is to fund the implementation of Stop the Bleed Kits at Biscayne Beach
Elementary, North Beach Elementary, Miami Beach South Pointe Elementary, Miami
Beach Feinberg Fisher K-8, Miami Beach Nautilus Middle School, and Treasure Island
Elementary. Based on discussion at the September 17, 2021 Commission meeting, this
request was reduced to $20,000 based on the acceptance of outside donations totaling
$17,000 approved by the City Commission to support this initiative.
Recommended Recurring Expenditure Enhancements — Attachment A — ($1,929,000)
Attachment A reflects a listing of all recurring FY 2022 expenditure enhancements with detailed
descriptions, of which those recommended for FY 2022, are also detailed below:
Additional Sworn Police Officer (2) Positions: ($336,000)
This request is for the addition of two sworn Police Officer positions, as recommended by
the Mayor and Commission at its June 23, 2021 meeting, contingent on approval by voter
referendum in November of the new proposed Smith & Wollensky lease. The lease
revenue is projected to increase by $340,000 in FY 2022, and incrementally ever year
thereafter until 2025, for a total projected increase of $1,142,000, which is the equivalent
of six Police Officers, should these additional funds be allocated for Police Officers.
Additional Lifeguard Towers and Staffing at 55th and 62nd Street: ($309,000)
This request is to enhance public safety on the City's beaches by adding two lifeguard
towers at 55th and 62nd Streets and staffing these towers with four additional Lifeguard
positions. This enhancement request would be funded through an additional transfer from
the Resort Tax Fund to the General Fund in FY 2022.
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Pre -Kindergarten Program: ($250,000)
This request is to expand access to high quality PreK providers by providing up to $2,100
per school year to 92 eligible Miami Beach families to use with any PreK provider who!has
partnered with the City. Continuation of this program, which was approved in FY 2021 as
a pilot, will attract new families to the City of Miami Beach and support the City's economic
development goals.
Juneteenth Holiday: ($245,000)
This request is for the City to recognize Juneteenth, the oldest nationally celebrated
commemoration of the ending of slavery in the United States, as a paid City holiday
commencing in FY 2022 as recommended by the City Administration and approved by the
City Commission at its September 17, 2021 Commission meeting. The total projected cost
of this enhancement is $270,000 across all funds, of which $245,000 is the projected
impact to the General Fund.
Addition of Park Rangers for 500-700 Alton Road Park: ($189,000)
With the 500-700 Alton Road Park coming online in the next few months, it is important to
prepare to have security coverage for this new facility. As a result, this request is to add
four part-time Park Ranger positions to provide coverage 15 hours/day, 7 days a week.
i
Job Incentive Creation Program: ($180,000)
This request is for the creation of a performance-based incentive known as the !Job
Creation Incentive Program (JCIP). The purpose of the JCIP will be to strategically attract
companies and expand existing businesses within the City of Miami Beach while
increasing the number of quality, high -wage jobs, in the community.
Addition, of Park Rangers and Janitorial Services at Polo Park: ($139,000)
Polo Park has funding for a sports lighting project that will expand the time of play at' the
park. As a result, this request is to add two (2) part-time Park Ranger positions to provide
coverage in the evenings, as well as provide additional janitorial services to maintain the
school restrooms for park users in the evenings.
i
Camillus House Lazarus Project: ($100,000)
This request is to allocate funding for continuation of the Camillus House Lazarus Project
to deliver specialized outreach to engage, assess, treat, and support persons who' are
chronically homeless and vulnerable in the City in order to secure housing placements as
recommended by the Finance and Economic Resiliency Committee (FERC) at its
February 19, 2021 meeting. At the City Commission meeting on September 17, 2021, the
City Administration recommended funding of the Lazarus Project, which was approved by
the City Commission.
Full -Time Senior Planner Position: ($81,000)
This request is for the addition of 1 Full -Time Senior Planner position to address new
legislation mandating shorter turnaround times on residential permit applications that will
go into effect October 1, 2021 as recommended by the City Administration and approved
by the City Commission at its September 17, 2021 Commission meeting.
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Cat Network Program: ($44,000)
The Cat Network Program is a spay/neuter program for surgeries, vaccines, and wellness.
This request is to provide funding to replace the previous grant from PetSmart (which has
not been renewed) for operating expenditures necessary for the program to be successful.
This request is in addition to the existing $31,000 currently funded by the City, for a total
of $75,000.
Math Tutors Afterschool: ($15,000)
As a result of the closing of schools, virtual learning, and interrupted school site instruction
due to COVID-19, Miami Beach youth at Miami Beach Nautilus Middle and Miami Beach
Senior High School have suffered significant learning losses and fallen behind in
mathematics classes. To support youth mathematics achievement and to allow students
to meet annual mathematics performance levels in classes such as Algebra I :and
Geometry with end or course exams, afterschool tutors from Florida International
University will provide individual and small group mathematics support after schools which
will allow students to self -enroll, as needed, as approved by the City Commission on
January 13, 2021 through Resolution 2021-31562.
Flu Vaccines: ($15,000)
According to the Center for Disease Control (CDC), influenza rates among kids and young
adults have been higher in the past flu season pre-COVID. Getting a flu vaccine will, not
protect against COVID-19; however, flu vaccination has many other important benefits.
To provide future protection from the flu, the City allocated $15,000 in FY 2020 to
administer flu shots in Miami Beach for any Miami Beach resident. This funding would
provide continued City support for this program.
GED/ESOL Classes: ($11,000)
This request is to prepare resident adult learners to enter career and technical fields and/or
post -secondary education, employment, and participation in civic life.
GED: Motivates students to obtain the diploma and use acquired skills in the workforce
and to achieve career and job placement success
ESOL: Provides literacy instruction for English language learner adults, in order to
increase their ability to communicate in English
Dual Enrollment Transcripts: ($10,000)
This request is to fund the transcript costs for Miami Beach students who have taken dual
enrollment courses funded by the City as discussed and recommended by the Finance
and Economic Resiliency Committee at its July 23, 2021 Budget Briefing.
Substitute Teacher Incentive Program: ($5,000)
This request is to recruit residents of Miami Beach to become substitute teachers for Miami
Beach public schools and offers them an incentive such as a citywide parking permit or
funding of the cost to attain a substitute teacher certification.
Recommended Revenue Enhancements — Attachment B — $76,000
Attachment B includes a listing of all revenue enhancements, including detailed descriptions', of
which those recommended for FY 2022, are summarized below:
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Sidewalk Cafe Application Fee (from $159 to $865) to offset
the cost of the new Project Engineer position created in FY 76,000
2021 to manage the City's existing Sidewalk Cafe procedures
Total $76,000
USE OF GENERAL FUND RESERVES
The pre-COVID-19 reserve in the General Fund was $80.6 million. The projected General Fund
reserve in FY 2022 is $79.4 million, which is $1.2 million less than the pre-COVID-19 amount.
The $79.4 million represents approximately 22.5%, which is lower than the target financial policy
of 25.0% but exceeds the minimum 17.0% General Fund unrestricted budgetary fund balance
recommended by the Government Finance Officers Association.
Pre-COVID Reserve $80.6 million
Use of Reserve in FY 2020 ($3.3 million)
Projected Increase in Reserve in FY 2021 $7.8 million
Projected Use of Reserve in FY 2022 ($5.7 million)
Projected FY 2022 Reserve $79.4 million
It is important to note that at the first public hearing on September 17, 2021, the Administration
presented a balanced FY 2022 General Fund budget, which included the proposed use of
approximately $5.4 million of General Fund reserves. Therefore, additional funding to be used for
the enhancement requests and adjustments that were recommended and approved by the ,City
Commission at the first public hearing on September 17, 2021 would require an increase in' the
proposed use of General Fund reserves for FY 2022 from $5.4 million to $5.7 million.
PARKING & RDA FUND TRANSFERS TO THE GENERAL FUND
The General Fund budget adopted for FY 2021 included a $3.3 million decrease in pension debt
expenditures that resulted from the planned retirement of the City's pension debt obligations
during FY 2021. The FY 2022 budget includes an additional $1.2 million in savings as there will
be no further pension debt expenditures anticipated, which represents $4.5 million of recurring
savings in the operating budget.
The Administration's long-term objective has been to reduce the subsidy from the Parking
Enterprise Fund to the General Fund in order reduce the burden on the Parking Enterprise Fund.
Consistent with this strategy, as part of the FY 2021 budget, the subsidy from the Parking
Enterprise Fund to the General Fund was eliminated and the Administration recommends that
this continues in subsequent years.
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History of Transfer to General Fund from Parking Fund
Similarly, the Administration's objective has been to reduce the General Fund's reliance on� the
transfer from the City Center Redevelopment Agency (RDA), which became available through
approval of the Fourth Amendment to the Interlocal Agreement between the City of Miami Beach,
the Miami Beach Redevelopment Agency, and Miami Dade County. The City's long-term objective
is to reduce the General Fund's reliance on this one-time source of funding from the RDA, which
will end in FY 2024.
To eliminate the City's reliance on these RDA one-time funds, the Administration recommends
offsetting the savings from the pension debt expenditures with the reduction in the transfer from
the RDA, which would release the RDA funds to be utilized for one-time purposes in the budget,
such as the replacement of General Fund vehicles, through FY 2023.
Recommended Use of RDA Funds
Expenditure FY 2022 FY 2023i
Replace General Fund 5,613,000 5,848,000 0
Fleet with Cash
Total $5,613,000 $5,848,000 $0
Use of Resort Taxes to offset Tourism Eligible Expenditures in the General Fund
Based on an outside consultant study conducted in FY 2020 using actual expenses for FY 2019,
the study estimated that there are approximately $151.5 million in eligible Resort Tax
expenditures in the General Fund.
i
These include expenditures associated with police officers serving entertainment areas; a portion
of fire rescue services from Fire Stations 1 & 2; ocean rescue services; enhanced code
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compliance provided to respond to evening entertainment area violations and staffing of special
events; other code compliance activities in tourism and visitor related facilities/areas; operations
of the Tourism and Culture Department and the Cultural Arts Council; museums and theaters
(Garden Center, Bass Museum, and Colony Theater); golf courses (net of revenues); Memorial
Day and other special event costs; homeless services; July 4th; Visitor Center funding; holiday
lighting; Jewish Museum; Miami Design Preservation League (MDPL); etc.
Due to the projected impact of COVID-19 on the City's Resort Tax revenues for FY 2022, the total
Resort Tax Fund transfer to the General Fund for FY 2022 is approximately $24.9 million, which
is a $11.9 million, or 32.3%, decrease from the budgeted FY 2020 transfer of $36.8 million.
Although the uncertainty of when the economy will return to normalcy still remains, it is anticipated
that FY 2023 Resort Tax revenues transferred to the General Fund will return to a level that is
closer to historical actuals.
2% RESORT TAX FUND
-At the FY 2022 Commission Budget Retreat on June 4, 2021, the Mayor and City Commission
were also briefed regarding the FY 2022 Resort Tax budget.
Preliminary 2% Resort Tax revenues are estimated to increase approximately $5.2 million, or
11.2%, from the Adopted FY 2021 budget based on revenues being projected at 85% of FY 2019
(pre-COVID-19) actuals due to strong domestic travel during COVID-19 and the City being
recognized as an attractive outdoors destination although conventions and meetings, as well as
the cruise industry and international travel, are still recovering from the COVID-19 pandemic
Similarly, Preliminary 2% Resort Tax expenditures are estimated to increase approximately $5.2
million, or 11.2%, from the Adopted FY 2021 budget, as summarized below.
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Items Included in Preliminary FY 2022 Revenues
Increase in 2% collections based on actuals as of April 2021
5,875,000
(assuming 85% of actual FY 2019 collections)
Decrease in projected interest income
(646,000)
(lower interest rate environment)
Decrease in other miscellaneous revenues
(43,000)
Total
$5,186,000
Similarly, Preliminary 2% Resort Tax expenditures are estimated to increase approximately $5.2
million, or 11.2%, from the Adopted FY 2021 budget, as summarized below.
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Transfer to General Fund for Tourism -Eligible Expenditures in the
General Fund (approx. $25.OM of $ 36.8M Budgeted in FY 2020
6,399,000
and $151.5 Eligible to be Reimbursed per 2019 Study)
Sanitation Contribution (FY 2021 Budget Included "One -Time"
Contribution of $2.7M for Reimbursement of Prior Year Services
(2,740,000)
Provided)
GMCVB Contribution (Reflects proposed contract terms: 10% of
the gross 2% collections net of the 4% City allowance„plus up to
2,362,000
$2M incentive fee)
1 % Convention Center Bed Tax Subsidy (2% Subsidy for Annual
Convention Center Debt Service Coverage based on 1% Bed Tax
(1,414,000)
Collections)
Miami Beach VCA Contribution (5% of the gross 2% collections
1,370,000
net of the 4% City allowance)
One -Time Expenditure Enhancements Budgeted in FY 2021
(1,050,000)
Increase in Personnel Expenditures (2% Merit for all groups,
except 5% Step for Police and Fire, and 10% increase in health
219,500
over FY 2021 projections)
Increase in Miscellaneous Operating Expenditures
39,500
Total -,
$5,186,000
Approach to Balance
At the July 16' and 23rd FERC meetings, the Administration identified a combination of revenue
and expenditure refinements, as well as recommended expenditure enhancements that would
have to be funded from Resort Tax reserves on a one-time basis until resort taxes grew enough
to cover these expenditures on a recurring basis. These recommendations, if approved by the
Committee, would have resulted in a balanced 2% Resort Tax budget.
Preliminary Surplus/(Gap) $0
Revenue Refinements 5,435,000
Expenditure Refinements (309,000)
Recommended "One -Time” Expenditure Enhancements (1,084,000)
Recommended Recurring, Expenditure Enhancements `(4,042,000)
Net--__�- ----------_rv.__--�--_.----��_..-.__ ---- - $0
The above-mentioned recommendations were approved by the Committee.
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Adjustments Subsequent to Budget Briefings
Over the summer recess, the Administration further refined the FY 2022 2% Resort Tax budget
based on recommendations from the Budget Briefings and subsequent FERC meetings that are
further detailed below.
Preliminary Surplus/(Gap)
Revenue Refinements
$0
25,000
Expenditure Refinements
o
Recommended "One -Time" Expenditure Enhancements
(25,000)
Recommended Recurring Expenditure Enhancements
0
Net
$0
Revenue Refinements — $25,000
• Additional Use of Resort Tax Reserves for Additional "One -Time" Expenditure
Enhancement recommended by the FERC at its July 30, 2021 meeting — $25,000
One -Time Expenditure Enhancements — ($25,000)
• At the July 30, 2021 FERC meeting, the Committee recommended funding of a
sponsorship for the South Beach Jazz Festival — ($25,000)
Revenue Refinements — $5,460,000
As presented at the FY 2022 Commission Budget Retreat on June 4, 2021, the Mayor and ;City
Commission were informed that all Resort Tax enhancements recommended for FY 2022 would
need to be funded from Resort Tax reserves on a one-time basis until resort taxes grew enough
to cover these expenditures on a recurring basis. As a result, approximately $5.4 million of Resort
Tax reserves are recommended to be appropriated based on the recommended FY 2022
expenditure refinements and enhancements detailed further below.
Expenditure Refinements — ($309,000)
To enhance -public safety on the City's beaches by adding two additional lifeguard towers at 55th
and 62nd Street and staffing these towers with four additional Lifeguard positions, 1 the
Administration recommended that the Resort Tax contribution to the General Fund, which is
intended to fund tourism -eligible expenditures in the General Fund, be increased by $309,000 to
fund the costs of these additional towers and staffing budgeted in the General Fund.
Recommended One -Time and Recurring Resort Tax Enhancements — Attachment A —
($5,151,000)
The following one-time and recurring Resort Tax enhancements, which will have to be funded on
a one-time basis from Resort Tax reserves, are being recommended for funding in FY 2022:
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Spring Break Producer, Infrastructure & Programming: ($2,400,000) 1
Spring Break cultural programming, specifically in the Art Deco Cultural District and
Lummus Park/beachfront areas, help mitigate a high impact tourist season for the City of
Miami Beach. Curated programming can engage the elevated number of tourists land
guests and potentially drive commercial activities, entertain, increase hotel room
occupancy, reduce traffic impact, and enhance the narrative and reputation of Miami
Beach during this period. This enhancement would provide for the acquisition of a highly
skilled and qualified production company to assist in the creation and activation of a safe,
healthy, and responsible cultural programming. As a result, this will improve the reputation
and impact of Spring Break on City commercial districts, residents, and overall
environment. The programming would be located directly on the beach, in the Lummus
Park area of Miami Beach, between 7th Street and 11th Street, and would occur during
several weekends during the months of March and April 2022 as approved by the lCity
Commission on June 23, 2021.
Enhanced Police Staffing for Spring Break: ($1,022,000)
Spring Break is an unsanctioned large-scale event that occurs each year beginning in mid-
February until mid-April for a period of approximately 8 weeks and draws tens of
thousands of college aged students and individuals with a free-for-all party mindset that
has presented numerous challenges to maintain public safety and prevent disorder.
Therefore, this request is to provide $750,000 in additional overtime, $37,0001 for
barricades to separate businesses from pedestrians, $45,000 for meals for personnel
during Alpha Bravo shifts to remain in the deployment areas, and $190,000 in security
guard services to support police checkpoints during Spring Break.
I
Temporary Code Compliance I Positions (6) for Art Deco Cultural District (ADCD):
($589,000) 1
This request is for the addition of 6 temporary Code Compliance Officer I positions to be
dedicated to the Art Deco Cultural District (ADCD), formerly known as the Entertainment
(MXE) District, to provide a steady uniformed presence in the ADCD to address quality of
life concerns as the district is reimagined as the Art Deco Cultural District. As discussed
and recommended by the Finance and Economic Resiliency Committee (FERC) at its July
16, 2021 Budget Briefing, this will be a three-year pilot program.
iliance I Positions (3
(One -Time): ($295,000)
This request is for the addition of 3 temporary Code Compliance Officer I position's to
enhance enforcement of short-term. rentals. As discussed and recommended by the
Finance and Economic Resiliency Committee (FERC) at its July 16, 2021 Budget Briefing,
this will be a three-year pilot program.
i
American Black Film Festival (One -Time): $200,000
The American Black Film Festival (ABFF) is an annual event dedicated to recognizing
Black artists and showcasing quality film and television content by and about people of
African descent. ABFF founder Jeff Friday conceived the festival in 1997 as a vehicle to
strengthen the black entertainment community by fostering resource sharing, education
and artistic collaboration. This is a one-time enhancement over 2 years with the Year 1
cost including two events that fall within the same fiscal year. Based on direction from the
Finance and Economic Resiliency Committee (FERC) at its July 16, 2021 Budget Briefing,
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the Administration's recommendation is that $100,000 be funded for each of the;two
events planned in FY 2022.
Increased Funding for High Impact Periods: ($170,000)
This request is to increase Resort Tax funding allocated for the Fire Department for high
impact periods by an additional $170,000 to more closely reflect the actual costs incurred
by the Fire Department during these periods in prior years. Currently, the Fire Department
receives an allocation of $180,000 which includes Halloween on Lincoln Road, New Year's
Eve, Spring Break, Memorial Day, and July 4th.
Homeless Trust: ($125,000)
This request is to allocate funding to support enhanced homeless services; as
recommended by the Finance and Economic Resiliency Committee (FERC) at its April 19,
2019 meeting and adopted by the City Commission through Resolution 2019-30811 on
May 8, 2019. The original approved funding source was revenues from short term rental
fine collections. Of the $125,000 allocated in FY 2020, only $20,000 was spent. The FY
2021 budget did not include funding for the Homeless Trust. Based on direction from the
Finance and Economic Resiliency Committee (FERC) at its July 16, 2021 Budget Briefing,
the Administration's recommendation is that $125,000 be allocated in FY 2022.
Domestic Violence: ($125,000)
This request is to allocate funding to support enhanced domestic violence services as
recommended by the Finance and Economic Resiliency Committee (FERC) at its April, 19,
2019 meeting and adopted by the City Commission through Resolution 2019-3081on
May 8, 2019. The original approved funding source was revenues from short term rental
fine collections. The FY 2021 General Fund budget includes $125,000 for domestic
violence that was rolled over from FY 2020 and remains unspent. Based on direction from
the Finance and Economic Resiliency Committee (FERC) at its July 16, 2021 Budget
Briefing, the Administration's recommendation is that an additional $125,000 be allocated
in FY 2022.
Pride Park, Collins Canal Park, Collins Park Cultural Arts Programming: ($75,000)
This request is to allocate funding for activation of cultural programming to encourage ;and
attract community and neighborhood engagement. There has been a strong desire to
activate Miami Beach's parks and public spaces. Funding for additional cultural
programming would increase the City's portfolio of free arts and culture events happening
throughout our community and engage our residents.
Enhanced In -Kind Staffing for Orange Bowl Championship: ($75,000)
i
This 2022 Orange Bowl Game is similar to most large-scale events that brings tourists to
the City since the championship game will be played at Hardrock Stadium. The Police
Department expects excessive crowd conditions in the Art Deco Cultural District (ADCD)
and at major hotels venues for which comprehensive police services and resources; will
be needed.
No Vacancy, Miami Beach: ($50,000)
No Vacancy garnered extensive national and international press coverage during its debut
in December 2020, reaching a total of 853,818,000 unique visitors per month (UVPM). In
addition to a feature in the New York Times, the program was featured in national art
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publications, including Artnet, Whitewall and Art Newspaper, among others. The program
is a joint collaboration between the Cultural Arts Council and Miami Beach Visitors ;and
Convention Authority. The event provides rewarding visitor experiences, revitalizes
neighborhoods (hotels, restaurants, and businesses), attracts residents, artistic.
businesses, and other members of the creative economies. This also creates a creative
place for tourists year-round. No Vacancy is free and open to the public.
South Beach Jazz Festival Sponsorship (One -Time): ($25,000)
This request is to provide a sponsorship to the South Beach Jazz Festival for FY 2022 as
discussed and, recommended by the Finance and Economic Resiliency Committee at its
July 30, 2021 meeting.
2% RESORT TAX BUDGET
Based on the direction given at the various Budget Briefings during the summer, and the budget
adjustments made over the summer recess, the Administration proposes the FY 2022 2% Resort
Tax budget as noted below, which, if approved, will result in a balanced budget.
Proposed7, 2021 ..-
Revenues - 56,748,000
Expenditures 56,748,000
Surplus / (Gap) � $ 0 --
Overall, the total combined FY 2022 Resort Tax budget is $81.3 million, which is an increase of
approximately $12.1 million, or 17.4%, from the adopted FY 2021 budget. During the second !half
of FY 2021, revenues have begun to return to pre-COVID-19 levels, thanks in large part to, the
City of Miami Beach becoming a premier destination in the United States, as domestic travel !has
begun to pick up again. However, COVID-19 cases have begun to resurge, creating some
uncertainty in the tourism industry. For this reason, the FY 2022 budget reflects a cautiously
optimistic rebound in revenues for FY 2022. For FY 2022, the assumptions utilized by the
Administration project that the City will collect, on average, approximately 85% of the revenues
that would have been collected without the impact of COVID-19 based on prior year trends. The
FY 2022 Resort Tax budget includes:
$24,866,000 (increase of $6,227,000 from FY 2021) provided to the General Fund to
support continuing tourism eligible expenditures such as Code enforcement, cleanliness,
the Park Ranger program, homelessness at Lummus Park, increased support forj the
Miami Beach Botanical Gardens and the City's cultural facilities, public safety programs
such as Ocean Rescue, Police services on Lincoln Road,, Ocean Drive/Lummus Park,
Collins Avenue, Washington Avenue, ATV officers, Boardwalk security, special traffic
-enforcement and staffing during high impact periods. Funding also supports Code
Compliance enforcement in the entertainment areas, a portion of the operational costs of
the Tourism and Culture Department and the Economic Development Department.
$3,040,000 (decrease of $2,740,000 over FY 2021) contribution to the Sanitation Fund for
cleaning services provided throughout the entertainment areas. It is important to note.that
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the FY 2021 budget included a one-time contribution of $2,758,000 in Sanitation Fund
services provided throughout the City's tourism areas in prior years.
$6,889,000 (increase of $2,362,000 over FY 2021) contribution to the Greater Miami
Convention and Visitors Bureau (GMCVB) based on the currently proposed performa i ce-
based contract for FY 2022.
• $4,939,600 (increase of $616,600 over FY 2021) for enhancing City services, inclusive of
Goodwill Ambassadors, during high impact periods such as Memorial Day, July 4th,
Spring Break, and Art Basel. This includes three (3) recurring enhancements: $170,000
for Increased Funding for High Impact Periods (Fire), $1,022,000 for Additional Spring
Break Staffing (Police).
• $2,445,000 (increase of $1,370,000 over FY 2021) contribution to the Miami Beach Visitor
and Convention Authority (VCA) based on the legislated funding formula.
$2,400,000 for Spring Break Producer, Infrastructure & Program Funding (FY 2022
Recurring Enhancement).
$1,000,000 (year seven of a fifteen -year annual grant) contribution to Mount Sinai Medical
Center to fund the design and construction of a new emergency room facility. It is important
to note that the FY 2020 contribution was deferred to a subsequent fiscal year as pa rt of
the City's COVID-19 balancing plan.
$600,000 (decrease of $400,000 over FY 2021) in contingency for unforeseen
expenditures incurred during FY 2022.
$542,000 to support the initiative to provide better service by adding attendants to; the
beachfront restrooms in Lummus Park and 21st street on weekends, holidays, and during
high impact periods.
I
$500,000 for enhanced holiday decorations throughout the City's tourism areas.
$400,000 for sponsorship agreements as approved by the City Commission.
• $350,000 contribution to partially offset expenditures for the Miami Beach Air and 'Sea
Show.
$200,000 to continue the local Miami Beach marketing campaign, which is matched with
funds from the Greater Miami Convention and Visitors Bureau (GMCVB), the Miami Beach
Visitor and Convention Authority (VCA), and the Cultural Arts Council (CAC).
$200,000 for American Black Film Festival. $100,000 in funding for each of the two events
planned in FY 2022 (FY 2022 One -Time Enhancement).
$188,000 sponsorship to Miami Beach Pride for its annual festival, which includes $25000
for rental of a Ferris wheel.
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$151,000 City subsidy for the Ocean Drive Tourist Oriented Policing Services Off -Duty
Police program.
$135,000 for Memorial Day weekend cultural activation events.
$125,000 for Domestic Violence (FY 2022 Recurring Enhancement).
$125,000 for Homeless Trust (FY 2022 Recurring Enhancement).
$100,000 contribution to partially offset expenditures for Miami Design Preservation
League's Art Deco Weekend.
$100,000 to provide funding for activation of cultural programming to increase the C;ity's
portfolio of free arts and cultural events throughout the City.
$100,000 for Lummus Park cultural activation events.
$100,000 contribution towards the July 4th fireworks event in North Beach.
$79,100 for professional consulting fees ($60,100) and annual audit services ($19,00;0).
$75,000 for Pride Park, Collins Canal Park, Collins Park Cultural Arts Programmingl(FY
2022 Recurring Enhancement).
$50,000 for No Vacancy, Miami Beach (FY 2022 Recurring Enhancement).
$50,000 for Special Events Marketing Sponsorship.
$45,300 for continuation of the Enhanced Secret Shopper Program.
i
$36,000 for the painting of lifeguard stands on the beach every other year so that they are
on a constant painting cycle instead of an ad-hoc or as -needed basis.
$25,000 for South Beach Jazz Festival Sponsorship (FY 2022 One -Time Enhancement).
$25,000 for completion of an updated Resort Tax Cost Allocation Study.
$20,000 for year 2 of Seafood Festival Sponsorship Agreement.
$12,184,000 for North, Middle, and South Beach Quality of Life (QOL) Capital Projects
that enhance Miami Beach's tourist related areas, plus continued support of transportation
initiatives and various arts and cultural programs based on the following allocation adopted
by the City Commission commencing FY 2019: Transportation — 60%, North Beach (QOL)
— 10%, Middle Beach (QOL) —10%, South Beach (QOL) —10%, Arts —10%.
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$12,456,000 for debt service associated with the Resort Tax revenue bonds issued in
2015 for the expansion and renovation of the Miami Beach Convention Center and
Convention Center Renewal and Replacement projects in accordance with Resolution
2012-27902. It is important to note that due to the impact of COVID-19 on the City's Resort
Tax revenues, an additional $272,000 contribution is budgeted from the 2% ResortTax
Fund for required FY 2022 debt service coverage.
USE OF RESORT TAX RESERVES
The pre-COVID-19 reserve in the Resort Tax Fund was $15.2 million. Due to higher than projected
resort tax revenue during FY 2021, the projected Resort Tax reserve in FY 2022 is $21.6 million,
which is $6.4 million higher than the pre-COVID-19 amount. The $21.6 million represents 33.6%
or approximately 4 months, which is lower than the target financial policy of 50%, or 6 months,
but significantly exceeds the minimum 17% General Fund unrestricted budgetary fund balance
recommended by the Government Finance Officers Association.
- meson i ax reserve li AMIUMIL
Pre-COVID Reserve I $15.2 million
Use of Reserve in FY 2020 ($3.5 million)
Projected Increase in Reserve in FY 2021 $15.3 million
Projected Use of Reserve in FY 2022 ($5.4 million)
Projected FY 2022 Reserve $21.6 million
ENTERPRISE FUND BUDGETS
The City accounts for those goods and services provided by a particular department to external
users for which a fee is charged as Enterprise Funds. The City's Sanitation, Water, Storm Water,
Sewer, Parking, Convention Center, and Building operations comprise this category of proprietary
funds. The FY 2022 Enterprise Funds budgets total $230.3 million. This represents an increase
of approximately $11.8 million, or 5.4%, from the FY 2021 Enterprise Funds budgets totaling
$218.5 million, primarily due to the following:
• Water reflects an overall decrease of $465,000, or 1.3%, primarily due to a decrease in
capital expenditures for vehicles, machinery, and equipment scheduled for replacement
in FY 2022 per Fleet Management and decrease in debt service expenditures based on
the current debt repayment schedule of outstanding debt issued for ongoing water
infrastructure improvement projects, which were partially offset by increases in personnel
and internal services expenditures.
Sewer reflects an overall increase of approximately $3.7 million, or 7.5%, primarily due to
increases in the budgeted set-aside for renewal and replacement of Sewer assets that is
based on projected revenues in excess of expenditures and sewage treatment services
provided by Miami -Dade County, which were partially offset by decreases in capital
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expenditures for vehicles, machinery, and equipment scheduled for replacement in FY
2022 per Fleet Management.
Storm Water reflects an overall increase of $752,000, or 2.4%, primarily due to increases
in debt service based on the current debt repayment schedule of outstanding debt issued
for ongoing storm water infrastructure improvement projects and the budgeted set-aside
for renewal and replacement of Storm Water assets that is based on projected revenues
in excess of expenditures, which were partially offset by a decrease in capital expenditures
based on vehicles, machinery, and equipment scheduled for replacement in FY 2022, per
Fleet Management. j
• Sanitation reflects an overall increase of $46,000, .or 0.2%, primarily due to increases in
capital expenditures for vehicles, machinery, and equipment scheduled for replacement
in FY 2022 per Fleet Management and contracted temporary labor to supplement
department staffing on an as -needed basis, which were largely offset by a decrease in
transfer to reserves due to a one-time reimbursement from the Resort Tax Fund for prior
year services that were provided by the Sanitation Fund and budgeted to be reimbursed
in FY 2021.
i
• Building reflects an overall increase of $853,000, or 5.1%, primarily due to increases
personnel expenditure resulting from applicable merit increases and increases in the Qity's
premiums for health and life insurance for all City employees budgeted in FY 2022, as well
as increases in operating expenditures based on anticipated department needs in FY
2022. This increase includes $260,000 for the addition of 4 full-time positions to address
new legislation mandating shorter turnaround times on residential permit applications !that
will go into effect October 1, 2021 as recommended by the City Administration land
approved by the City Commission at its September 17, 2021 Commission meeting.
• Parking reflects an overall increase of $5.9 million, or 15.8%, primarily due to increases in
the budgeted set-aside for renewal and replacement of Parking assets that is based on
projected revenues in excess of expenditures, debt service expenditures for the Parking
Department's outstanding bond, and capital expenditures for vehicles, machinery, Viand
equipment scheduled for replacement in FY 2022 per Fleet Management, which were
offset by decreases in personnel, operating, ,and internal service expenditures based on
current department operations.
CONVENTION CENTER FUND
Due to the impact and gradual recovery in operations resulting from the COVID-19 pandemic the
FY 2022 Convention Center Fund budget presented at the Commission Budget Retreat on June
4, 2021 reflected a projected $0.5 million gap that was based on 45 events comprised of 11
Priority 1 (P1), 16 Priority 2 (P2), and 18 Priority 3 (P3) events.
!
Based on updated projections since May, seven new events and two cancellations have been
factored into the FY 2022 Convention Center Fund budget, resulting in additional revenues of
approximately $0.4 million, as well as a reduction in projected expenditures for operations of Pride
Park, Collins Canal Park, and the Carl Fisher Clubhouse of $0.6 million.
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As a result, the updated FY 2022 Convention Center Fund budget reflects a surplus of
approximately $0.5 million based on 50 events comprised of 13 Priority 1 (P1), 16 Priority 2 (132),
and 21 Priority 3 (P3) events, which is an increase of approximately $1.0 million, from, the
projected $0.5 million gap presented at the FY 2022 Commission Budget Retreat on June 4; 2021.
The chart below outlines the projected use of the Convention Center's Reserves since before; the
impact of COVID-19.
Convention.
Pre-COVID Reserve
$13.7 million
($5.4 million)
Use of Reserve in FY 2020
Projected Use of Reserve in FY 2021
($4.5 million)
Projected Additional Reserve in FY 2022
Projected FY 2022 Reserve
$0.4 million
$4.2 million
INTERNAL SERVICE FUND BUDGETS
The City accounts for goods and services provided by one department to other departments
citywide on a cost reimbursement basis as Internal Service Funds. Central Services, Fleet
Management, Information Technology, Property Management, Risk Management, Medical and
Dental, and the Office of the Inspector General comprise this category of proprietary funds. The
FY 2022 budgets for Internal Service Funds total $115.0 million, which is an increase of
approximately $8.0 million, or 7.5%, over the FY 2021 budgets for the Internal Service Funds.
A major driver of the budget increase for FY 2022 is a $3.6 million, or 26.9%, increase in the Fleet
Management Fund budget based primarily on a projected increase in capital expenditures for
replacement of General Fund vehicles utilizing cash instead of financing resulting from an
increase in the,.City Center Redevelopment Agency's (RDA) contribution in accordance with' the
4th Amendment to the Interlocal Agreement with Miami -Dade County.
Another significant driver of the FY 2022 budget increase is a $1.5 million, or 8.3%, increase in
the Information Technology Fund budget primarily due to increases in maintenance and licensing
costs for existing software products utilized citywide, as well as new software solutions
implemented and managed by the Information Technology Department.
To conclude, the Medical and Dental Fund budget increased by approximately $1.3 million, or
3.2%, primarily due to projected increases in paid medical and prescription claims based on FY
2021 third quarter actuarial projections and claims experience.
TRANSPORTATION FUND
As a result of the continuing impact of COVID-19 on the City's Resort Tax revenues that fund a
large part of the Transportation Fund's operations and actions taken by the Administration to
balance the budgets by reducing costs as much as possible to mitigate the projected ongoing
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revenue loss, the FY 2022 Transportation Fund budget reflects a balanced budget based on the
recommended trolley service levels and expenditure enhancements detailed below.
Preliminary Surplus/(Gap) $0
Expenditure Refinements 464,000
Recommended "One -Time" Expenditure Enhancements (325,000)
Recommended Recurring Expenditure Enhancements (139,000)
Net $0
Expenditure Refinements — $464,000
Based on the one-time and recurring expenditure enhancements recommended for FY 2022, as
well as finalization of the FY 2022 Internal Service Department allocations, the Transportation
Fund's budgeted operating contingency was reduced by $464,000 to primarily fund the costs of
the one-time and recurring expenditure enhancements recommended for FY 2022.
Recommended One -Time and Recurring Transportation Fund Enhancements —
Attachment A — ($464,000)
As presented at the June 4, 2021 Budget Retreat and July 16th and 231 FERC meetings, as well
as the first public hearing on September 17, 2021, the following Transportation Fund
enhancements are being recommended for funding in FY 2022:
Fund Maintenance of Existinq Bicycle Pedestrian Pilot Project for Flamingo Park
Neighborhood Open Slow Streets: ($75,000)
Fund maintenance of existing bicycle pedestrian pilot project for Flamingo Park Open Slow
Streets. The Transportation and Mobility Department successfully implemented this pilot
project in FY 2021, requested by City Commission during the pandemic to promote
economic recovery and outdoor social distancing. This pilot was not budgeted in the FY
2021 budget. Based on the expenditure tracking of deployment and maintenance of these
pilots, the department is requesting a budget enhancement to secure proper maintenance
of the existing pilots and implement/maintain new planned pilots.
Fund Implementation & Maintenance of Temporary Bike Lanes on Pennsylvania Avenue:
($64,000)
This request is to fund the implementation and maintenance of a pilot project for
Temporary Bicycle Lanes on Pennsylvania Avenue that would promote economic
recovery and outdoor social distancing in the City of Miami Beach by continuing; the
advancement of bicycle and pedestrian mobility instead of the Washington Avenue
Protected Bicycle Lanes Project.
South Beach Promenade Short -Term Enhancements (One -Time): ($200,000)
This request is for the design and construction of short-term/quick-build enhancements for
the South Beach Promenade discussed at the June 11, 2021 FERC meeting.
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South of Fifth Traffic Calminq Study (One -Time): ($125,000)
This request is for the completion of a Traffic Calming Study in the South of Fifth
neighborhood as recommended by the City Administration and approved by the ;City
Commission at its September 17, 2021 Commission meeting.
The above-mentioned recommendations were approved by the Committee and City Commission
at the first public hearing on September 17, 2021 and resulted in a balanced Transportation Fund
budget.
Trolley Service
As presented at the June 4, 2021 Budget Retreat and July 16th and 2311, FERC meetings, the FY
2022 Transportation Fund budget assumes the continuation of reduced trolley service levels that
commenced on February 15, 2021 and are outlined in the table below. It is important to note;that
trolley vehicle assignment, service frequency, and service hours will be subject to change based
on demand and service levels could be increased incrementally depending on budget availability.
Also included are resumption of the Middle Beach On -Demand Freebee at the service level
approved by the City Commission, as well as the costs for cleaning and sanitizing the vehicles.
*Except for Sundays which was 16 hours (8 am to 12 am)
TRANSPORTATION FUND BUDGET
Based on the direction given at the various Budget Briefings during the summer, and the budget
adjustments made over the summer recess, the Administration proposes the FY 2022
Transportation Fund budget as noted below, which, if approved, will result in a balanced budget.
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Revenues
Expenditures
Surplus / (Gap)
Page 79 of 397
7,776,000
7,776,000
Adopt Final Budgets for FY 2022
September 30, 2021
Page 29
NORMANDY SHORES
During the latter portion of the FY 2021 budget development process, there were several
questions raised regarding the City's annual subsidy of 35% of the annual cost of the operation
of the community guard gate for the Normandy Shores Local Government Neighborhood
Improvement District. While the Mayor and Commission adopted the final FY 2021 millage ;and
budget for the Normandy Shores Local Government Neighborhood Improvement District on
September 29, 2020 through Resolutions 2020-31429 and 2020-31430, the Mayor and City
Commission directed the Administration to refer an item to the Finance and Economic Resiliency
Committee (FERC) to discuss the City's annual subsidy of 35% of the annual cost of the operation
of the community gate guard further during the FY 2022 budget development process.
At the July 23, 2021 Finance and Economic Resiliency .Committee meeting, the Committee
recommended the elimination of the 35% City subsidy totaling $91,700 in the FY 2022 preliminary
budget, while maintaining the City's 50% contribution, or $30,000, toward the total cost of $60,000
for the security rover.
On July 28, 2021, the City Commission, through Resolution No. 2021-31819, approved, the
recommendation of the Finance and Economic Resiliency Committee (FERC) eliminating the
City's 35% subsidy, while maintaining the City's 50% contribution, or $30,000, toward the total
cost of $60,000 for the security rover.
POLICE CRASH REPORT SALES FUND
At the first public hearing held on September 17, 2021, the Administration presented the proposed
FY 2022 budgets to the City Commission. In addition, an enhancement totaling $86,000 was
presented for consideration and inclusion in the FY 2022 budget to purchase new wireless
devices that would be needed for the Police Department to participate in the Connecting Heroes
Program. This program would provide a cellular telephone to each sworn police employee and
address certain operational and technology issues and limitations identified by the Police
Department. The Administration recommended that this enhancement be funded using available
Police Crash Report Sales Fund balance currently totaling approximately $121,000, which are
derived from the sales of vehicle accident reports that the Police Department utilizes to purchase
necessary equipment and supplies. This enhancement request was approved on September; 17,
2021 by the City Commission to be included in the FY 2022 budget.
USE OF ONE-TIME REVENUES FOR RECURRING EXPENDITURES
The City's current policy regarding the use of one-time revenues states that "the City of Miami
Beach will use one-time, non-recurring revenue for capital expenditures or one-time expenditures
and not subsidize recurring personnel, operations, and maintenance costs." Due to the projected
impact of COVID-19 on the City's revenues, the FY 2022 budgets for the Resort Tax, Building,
Sanitation, and Red -Light Camera Funds require the use of fund balance for recurring FY 2022
operating expenditures as set forth in the proposed budgets presented for FY 2022.
As a result, it is recommended that the Mayor and City Commission waive this policy, as adopted
by Resolution No. 2006-26341, providing for the one-time use of fund balance to be utilized for
the FY 2022 General Fund, Resort Tax, Building, Sanitation, and Red Light Camera Funds
budgets for recurring personnel, operations, and maintenance costs. During the upcoming fiscal
Page 80 of 397
Adopt Final Budgets for FY 2022
September 30, 2021
Page 30
year, the Administration will continue to,explore and recommend further actions to ensure ;that
these funds move toward being structurally balanced.
BUDGET AND POSITION TRENDS
Based on the recommended one-time and recurring expenditure enhancements detailed aljove
for FY 2022, the proposed full-time position count is 20 positions, or 0.9%, less in FY 2022 than
in FY 2007, as reflected in the chart below. It is important to note that the FY 2022 count does not
include the 15 Police Officers and 2 Sergeants added during FY 2021 as one-time enhancements.
Position Count FY 2007 - FY 2022
2,400
2,300
2,200
2,127
2-050 21
2,0271069
2,160-2
1562-157
-
2Lg
2 085
2, TO
2,100
1;927943
1,896
9�3�
2,000
1,794
1,900
1,800
1700
1,600
1,500
-
-
1,400
-
-
1,300-
1,200
-
- -
- -
-
-
-
-
1,100
-
-
-
-
1,000
-
-
-
-
-
-
900
-
-
-
-
-
800
700
-1,34
-
-
-
-
600
1,273
500
-
-
-
-
-
- -
400
-
-
-
300"
-
-
-
-
-
-
200
-
-
-
-
-
-
100
-
-
-
-
0
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FiY
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
❑Other Funds
618
609
608
582
521
574
566
571
585
600
624
620
620
603
657
670
■General Fund
1,509
1,441
1,399
1,345
1,273
1,322
1,337
1,371
1,442
1,469
1,536
1,536
1,537
1,526
1,428
1,437
Total
2,127
2,050
2,007
1,927
1,794
1,896
1,903
1,942
2,027
2,069
2,160
2,156
2,157
2,129
2,085
2,107
It is also important to note that between FY 2017 and FY 2022, a total of 78 non-public safety
positions, or 6.3%, have been eliminated from the budget, of which 38 are from Parking. This
reduction in non-public facing positions has negatively impacted the organization's administrative
capacity as workloads have increased or remained the same.
I
I
i
Page 81 of 397
Adopt Final Budgets for FY 2022
September 30, 2021
Page 31
Non -Public Safety Position Count FY 2017 - FY 2021
1,250 _1
-11 i
-18
1,200 - -- --
-48
1,150
i
i
i
1,100
i
1,050
I
1,000
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
CONCLUSION
The Administration recommends adoption of the attached Resolution which adopts the final
budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, Internal Service,
and Special Revenue Funds budgets for FY 2022.
Attachment A - FY 2022 One -Time Expenditure Enhancements
Attachment A - FY 2022 Recurring Expenditure Enhancements
Attachment B - FY 2022 Recurring Revenue Enhancements
ATH/JW/TOS
i
i
Page 82 of 397
ATTACHMENT A
FY 2022 ONE-TIME EXPENDITURE ENHANCEMENTS
Enhancement
Fund
Requested
Recommended
Year 2
Positions
program
Description
IT
PT
Enhancement
Enhancement
Impact
Eel 11 W&TA I Di
This request is for funding to be allocated for LGBTQ initiatives, as
motioned by the LGBTQ Advisory Committee in LTC no. 258-2020
dated 7/16/20. The advisory Committee recommended that the
LGBTQ Community Initiatives
General Fund
$150,000
$0
Grants & Contributions
funds be used to "supplement the low barrier efforts currently
(One -Time)
operating to bring economic relief to LGBTQ people in the City of
Miami Beach with a particular focus on the transgender community
and people of color."
Consistent with the settlement agreement regarding ADA
Compliance, the City of Miami Beach must use all reasonable
efforts to make all electronic documents accessible with Web
Content Accessibility Guidelines (WCAG). The City should extend
ADA Compliance (One Time)
General Fund
$70,000
$70,000
$0
ADA
these efforts to ensure all digital information (not only in documents)
is also accessible and compliant with WCAG. This request is to
train City staff to ensure all information shared digitally is created
with accessibility in mind, and monitoring of the progress is
required to ensure the City/staff is qualified and able to continue to
do it independently in the future.
This request is to fund the implementation of a three-year pilot
program to provide a $250 per month incentive for 50 Police
Pilot Program to Incentivize City
Employees to Establish City
General Fund
$150,000
$150,000
$150,000
Multiple Programs
Officers and/or Firefighters live in the City as discussed and
e and Economic Resiliency Committee
by the Finance
Residency (One -Time)
(FERC) at its June 11, 2021 meeting and July 16, 2021 Budget
11C•D
Briefing.
This request is for the addition of 6 temporary Code Compliance
Officer I positions to be funded three years and dedicated to the Art
Deco Cultural District (ADCD), formerly known as the Entertainment
(MXE) District, to provide a steady uniformed presence in the ADCD
Additional Temporary Full -Time
Code Compliance I Positions (6) for
Resort Tax
$589,000
$589,000
$495,000
6
Field Operations
to address quality of life concerns as the district is reimagined as the
Art Deco Cultural District
Art Deco Cultural District.
As discussed and recommended by the Finance and Economic
Resiliency Committee (FERC) at its July 16, 2021 Budget Briefing,
this will be a three-year pilot program.
This request is for the addition of 3 Code Compliance Officer I
positions to enhance enforcement of short-term rentals.
Additional Temporary Full -Time
Code Compliance I Positions (3) for
Resort Tax
$295,000
$295,000
$248,000
3
Short -Term Rental
As discussed and recommended by the Finance and Economic
Short -Term Rental Enforcement
Resilienc Committee FERC at its July 16, 2021 Budget Briefin
this will be a three-year pilot program.
Page 83 of 397
ATTACHMENT A
FY 2022 ONE-TIME EXPENDITURE ENHANCEMENTS
Enhancement
Fund
Requested
Recommended
Year 2
Positions
program
Description
FT
PT
ECONOMIC
Enhancement
Enhancement
Impact
The Economic Development Department anticipates negotiating
Appraisals, Studies, Assessments, &
public -private -partnerships to include the development of City -owned
Analysis
General Fund
$160,000
$150,000
$0
Economic Development
properties, which will require the City to appraise and assess all
(One -Time)
impacted properties, as well as various analysis and studies to
identify and evaluate the benefits of these partnerships for the City.
This request is to cultivate a carefully curated experience in the Art
Deco Cultural District, which will require commercial lease subsidies
Commercial Lease Subsidy Business
General Fund
$40,000
$40,000
$0
Economic Development
to attract or retain culturally oriented businesses needed. This
Attraction (One -Time)
incentive would provide rent stabilization to new or existing
businesses that promote a positive, family -friendly, cultural
experience for residents and tourists.
The Economic Development Department recognizes the need to
prevent the harmful impacts caused by vacant storefront windows
and doors on the ground floor of commercial properties. On May
8, 2019, the Mayor and City Commission adopted Resolution
Citywide Store Front Covers
General Fund
$45,000
$45,000
$0
Economic Development
2019-30810 approving the use of five artistic designs created by
(One -Time)
Design and Architect Senior High students for storefront covers and
prior funding for this program was designated by area (North
Beach, Middle Beach, and South Beach). This request will allocate
funding to properties in all areas of the City on a first-come, first -
serve, basis going forward.
This request is to enhance targeted public relations and marketing
efforts to assist in the attraction and relocation of at least three (3)
Public Relations and Marketing
financial services or technology firms to Miami Beach since the City
General Fund
$75,000
$75,000
$0
Economic Development
has now taken on a broader economic development role including
(One Time)
targeted business attraction and retention, working more closely
with our public and private sector partners, and developing an
enhanced public relations and marketing campaign.
During the process of establishing the North Beach Community
Redevelopment Agency (CRA), some residents and stakeholders
indicated an interest in expanding the proposed CRA boundaries. In
CRA Planning Reports
order to accomplish this, State Statute dictates that a Finding of
(One Time)
General Fund
$40,000
$40,000
$0
Economic Development
Necessity must be completed and accepted by the governing body.
The Redevelopment Plan would also need to be amended to
increase the Redevelopment Area as, stipulated by the Finding of,
Necessity and subsequently be approved by the CRA Board, City
— - - --- -
Commission, and -Board of -County Commissioners. — - —
—
—
—
--
-- --
Page 84 of 397
ATTACHMENT A
FY 2022 ONE-TIME EXPENDITURE ENHANCEMENTS
Enhancement
Fund
Requested
Recommended
Year 2
rp
Positions
Program
Description
FT
PT
iENVIRONMENT
Enhancement
Enhancement
Impact
This is a one-time request to conduct a scientific inventory and
assessment of the City's coastal ecosystems to identify what natural
resources exist and determine where the City can create on-site
On -Site Mitigation Inventory &
Environmental Resources
mitigation banks for coastal projects, such as seawalls, docks, and
Special Revenue
Assessment (One -Time)
$75,000
$75,000
$0
Management
other projects requiring mitigation.
The study would also detail how much mitigation this could cover
and the process for obtaining regulatory agency approval for their
iORGANIZATIONAL
use during future permitting of construction projects.
DEVELOPMENTPERFORMANCE
This request is to fund the implementation of Stop the Bleed Kits at
Biscayne Beach Elementary, North Beach Elementary, Miami Beach
South Pointe Elementary, Miami Beach Feinberg Fisher K-8, Miami
Beach Nautilus Middle School, and Treasure Island Elementary as
Implementation of Stop the Bleed
discussed and recommended by the Finance and Economic
Kits at Miami Beach and Feeder General Fund
$20,000
$20,000
$0
Education Initiatives
Resiliency Committee at its July 23, 2021 Budget Briefing.
Pattern Schools (One -Time)
Based on subsequent discussion at the September 17, 2021
Commission meeting, this request was reduced to $20,000 based
on the acceptance of outside donations totaling $17,000 approved
by the City Commission to support this initiative.
• LICE
This request is to fund three mobile vehicle -mounted License Plate
Readers (LPR) at an estimated cost of $70,000 per unit (including
License Plate Reader (LPR) for Miami
the vehicles) For the proposed Miami Beach re-entry plan to facilitate
Beach Re -Entry Plan
General Fund
$210,000
$210,000
$0
Technical Services Unit
access for City residents across the MacArthur, Julia Tuttle, and
(One -Time)
Venetian Causeways and other points of entry during high -impact
periods as discussed at the June 23, 2021 City Commission
meeting.
Page 85 of 397 3
ATTACHMENT A
FY 2022 ONE-TIME EXPENDITURE ENHANCEMENTS
Enhancement
Fund
Requested
Recommended
Year„ 2
Positions
program
Description
FT
PT
!PUBLIC WORKS DEPARTMENT -
SEWER
Enhancement
Enhancement
Impdst
This request is to allocate funding for warehouse improvements that
include the installation of a Stak System which consists of a dynamic
pallet -based storage and handling system that will allow one
operator to safely and efficiently, manage loads weighing up to
4,000 lbs. all in a footprint that's as much as 70% smaller than
Warehouse Improvements
Enterprise
$57,000
$57,000
$0
Warehouse
fixed a horizontal beam rack storage system without the need for a
(Split -Funded) (One -Time)
forklift. These improvements are needed to continue addressing the
safety and storage space needs of the Public Works warehouse and
to address the comments of the Office of the Inspector General
(OIG) during the annual warehouse inventory audit. This re uest. ifif
WORKSPUBLIC
STORM
approved, would be split -funded between the Water, Sewer, and
Storm Water Funds.
This request is to allocate funding for warehouse improvements that
include the installation of a Stak System which consists of a dynamic
pallet -based storage and handling system that will allow one
operator to safely and efficiently manage loads weighing up to
4,000 lbs. all in a footprint that's as much as 70% smaller than
Warehouse Improvements
Enterprise
$57000
,
$57000
,
$0
Warehouse
fixed a horizontal beam rack storage system without the need for a
(Split -Funded) (One -Time)
forklift. These improvements are needed to continue addressing the
safety and storage space needs of the Public Works warehouse and
to address the comments of the Office of the Inspector General -
(OIG) during the annual warehouse inventory audit. This request, if
approved, would be split -funded between the Water. Sewer, and
!PUBLIC WORKS DEPARTMENT
WATER
Storm Water Funds.
This request is to allocate funding for warehouse improvements that
include the installation of a Stak System which consists of a dynamic
pallet -based storage and handling system that will allow one
operator to safely and efficiently manage loads weighing up to
4,000 lbs. all in a footprint that's as much as 70% smaller than
Warehouse Improvements
Enterprise
$57,000
$57,000
$0
Warehouse
fixed a horizontal beam rack storage system without the need for a
(Split -Funded) (One -Time)
forklift. These improvements are needed to continue addressing the
safety and storage space needs of the Public Works warehouse and
to address the comments of the Office of the Inspector General
(OIG) during the annual warehouse inventory audit. This requestif
approved would be split -funded between the Water Sewer, and
Storm Water Funds.
Surge pressure and water hammer can create serious risks for
piping integrity including, pipe rupture , collapse, cavitation, etc.
Surge and Water Hammer Analysis
Enterprise
$200,000
$0
Water System Management
This request is allocate funding for a project that will extend the
(One -Time)— —_ _
useful -life -of -the -water -main -and -reduce -preventative maintenance -
_ _
and repairs of the.City's water system making our infrastructure
more durable and resilient.
Page 86 of 397
ATTACHMENT A
FY 2022 ONE-TIME EXPENDITURE ENHANCEMENTS
Enhancement
Fund
Requested
Recommended
Year 2
Positions
Program
Description
FT
PT
WORKSPUBLIC
Enhancement
Enhancement
Impact
This request is for the development of a Distribution System Flushing
Plan that will extend the useful life of the water mains and reduce
Distribution System Flushing Plan
Enterprise$200,000
$0
Water System Maintenance
preventative maintenance and repairs of the City's water system
(One -Time)
making our infrastructure more durable and resilient. This includes a
model evaluation and verification of valve locations in the field
throughout the City's water system.
This request is for the installation of pressure monitoring devices that
Pressure Monitoring Devices
Enterprise
$200,000
$200,000
$0
Water System Maintenance
y
will allow for preventive maintenance and re airs of the Ci s water
p repairs City's
(One -Time)
system making our infrastructure more durable and resilient.
This request is for the installation of additional blowoff valves that
Blow Off Valves (One -Time)
Enterprise
$50,000
$50,000
$0
Water System Maintenance
will extend the useful life of the water main and reduce preventative
maintenance and repairs of the City's water system making our
•
infrastructure more durable and resilient.
The American Black Film Festival (ABFF) is an annual event
dedicated to recognizing Black artists and showcasing quality film
and television content by and about people of African descent.
ABFF founder Jeff Friday conceived the festival in 1997 as a vehicle
to strengthen the black entertainment community by fostering
American Black Film Festival
resource sharing, education and artistic collaboration. This is a one -
Resort Tax
$400,000
$200,000
$100,000
Special Events
time enhancement over 2 years with the Year 1 cost including two
(One Time)
events that fall within the same fiscal year.
Based on direction from the Finance Economic Resiliency
and
Committee (FERC) at its July 16 2021 Budget Briefing the
Administration's recommendation is that $100.000 be funded for
each of the two events planned in FY 2022.
South Beach Jazz Festival
This request is to provide a sponsorship to the South Beach Jazz
Sponsorship (One -Time)
ResortTax
$25,000
$25,000
$0
Special Events
Festival for FY 2022 as discussed and recommended by the Finance
and Economic Resiliency Committee at its July 30, 2021 meeting.
Page 87 of 397
ATTACHMENT A
FY 2022 ONE-TIME EXPENDITURE ENHANCEMENTS
Enhancement
Fund
Requested
Recommended
Year 2
Positions
Program
Description
FT
PT
ITRANSPORTATION
$0
Enhancement
Enhancement
Impact
$960,000
$800,000
$150,000
Internal Service
$0
$0
$G
ResortTax
$1,309,000
$1,109,000
This request is for the design and construction of short-term/quick-
South Beach Promenade Short -Term
Special Revenue
$200,000
$200,000
$0
$821,000
$421,000
Multiple Programs
build enhancements for the South Beach Promenade discussed at
Enhancements (One -Time)
$400,000
$0
the June 11, 2021 FERC meeting.
This request is for the completion of a Traffic Calming Study in the
South of Fifth Traffic Calming Study
Special Revenue
$125,000
$125,000
$0
Multiple Programs
South of Fifth neighborhood as recommended by the City
(One -Time)
Administration and approved by the City Commission at its
September 17, 2021 Commission meeting.
This request is for the design of long-term improvements for the
South Beach Promenade Long -Term
Special Revenue
$3,250,000
$0
Multiple Programs
South Beach Promenade totaling $250,000 that was presented and
Enhancements (One -Time)
discussed at the June 11, 2021 FERC meeting, which has been
revised by the department to $3,250,000 due to a scrivener's error.
Grand Total of Positions Recommended
9
0
a
Page 88 of 397 6
Recommended IYear
2
ONE-TIME
Fund Requested
Enhancement
Enhancement
$800,000
Impact
$150,000
General Fund $960,000
$0
$0
$0 Internal Service impact (% based on FY 2022 Preliminary Allocations)
$960,000
$800,000
$150,000
Internal Service
$0
$0
$G
ResortTax
$1,309,000
$1,109,000
$843,000
RDA
$0
$0
$0
Enterprise
$821,000
$421,000
$0
Special Revenue
$3,650,000
$400,000
$0
a
Page 88 of 397 6
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
Enhancement
Fund
Requested
Recommended
Year 2
Positions
Program
Description
FT
PT
'
Enhancement
Enhancement
Impact
This request is for the addition of 4 full-time positions to address
Additional Full -Time Building
new legislation mandating shorter turnaround times on residential
Positions (4) to Address New
Enterprise
$260,000
$260,000
$335,000
4
Permit Review
permit applications that will go into effect October 1, 2021 as
Legislative Mandates
recommended by the City Administration and approved by the
City Commission at its September 17, 2021 Commission meeting.
General Fund
$245,000
$245,000
$255,000
This request is for the City to recognize Juneteenth, the oldest
nationally celebrated commemoration of the ending of slavery in
Enterprise
$21,000
$21,000
$21,000
Juneteenth Holiday
Multiple Programs
the United States, as a paid City holiday commencing in FY 2022
as recommended by the City Administration and approved by the
ICODE COMPLIANCE
RDA
$4,000
$4,000
$4,000
City Commission at its September 17, 2021 Commission meeting.
Additional Full -Time Code
This request is for the addition of 6 Code Compliance Officer I
Compliance I Positions (6) for
General Fund
$589,000
$495,000
6
Field Operations
positions to expand enforcement capacity citywide based on the
Expansion of Enforcement Capacity
increasing number of ordinances for which the Department is
Citywide
ECONOMIC DEVELOPMENT
charged with enforcing.
This request is for the creation of a performance-based incentive
known as the Job Creation Incentive Program (1CIP). The purpose
Job Creation Incentive Program
General Fund
$180,000
$180,000
$180,000
Economic Development
of the JCIP will be to strategically attract companies and expand
existing businesses within the City of Miami Beach while
ENVIRONMENT
increasing the number of quality, high -wage jobs in the community.
Full -Time Tree Inspector/Code
This position is responsible for technical work enforcing applicable
Compliance Officer Position
Special Revenue
$60,000
$74,000
1
Reforestation
national, state, and local laws, codes, ordinances, and regulations
in the City's Tree Preservation Program.
IFIRE
This request is to increase Resort Tax funding allocated for the Fire
Department for high impact periods by an additional $170,000 to
Increased Funding for High
Resort Tax
$170,000
$170,000
$170,000
High Impact Periods Special
more closely reflect the actual costs incurred by the Fire
Department during these periods in prior years. Currently, the Fire
Impact Periods
Events
Department receives an allocation of $180,000 which includes
Halloween on Lincoln Road, New Year's Eve, Spring Break,
Memorial Day, and July 4th.
This request is to enhance public safety on the City's beaches by
adding two additional lifeguard towers at 55th and 62nd Street
Additional Lifeguard Towers and
General Fund
$309,000
$309,000
$334,000
4
Ocean Rescue
and staffing these towers with four additional Lifeguard positions.
Staffing at 55th and 62nd Street
-
—
This enhancement request would be funded through an additional
transfer from the Resort Tax Fund to the General Fund in FY 202
Page 89 of 397
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
Enhancement
Fund
Requested
Recommended
Year 2
Positions
program
Description
F7
pT
�HOUSING AND COMMUNITY SERVICES
Enhancement
Enhancement
Impact
This request is to allocate funding for continuation of the Camillus
House Lazarus Project to deliver specialized outreach to engage,
assess, treat, and support persons who are chronically homeless
Homeless Outreach and
and vulnerable in the City in order to secure housing placements
Camillus House Lazarus Project
General Fund
$100,000
$100,000
$103,000
Shelter Placement Services
as recommended by the Finance and Economic Resiliency
Committee (FERC) at its February 19, 2021 meeting. At the City
Commission meeting on September 17, 2021, the City
Administration recommended funding of the Lazarus Project, which
was approved by the City Commission.
This request is to allocate additional funding to address
Homelessness in the City
General Fund
$100,000
$100,000
Homeless Outreach and
Homelessness in the City of Miami Beach as recommended by the
of Miami Beach
Shelter Placement Services
Finance and Economic Resiliency Committee (FERC) at its July 23,
2021 Budget Briefing.
This request is to allocate funding to support enhanced domestic
violence services as recommended by the Finance and Economic
Resiliency Committee (FERC) at its April 19, 2019 meeting and
adopted by the City Commission through Resolution 2019-30811
on May 8, 2019. The original approved funding source was
revenues from short term rental fine collections. The FY 2021
Domestic Violence
Resort Tax
$125,000
$125,000
$125,000
Multiple Programs
General Fund budget includes $125,000 for domestic violence
that was rolled over from FY 2020 and remains unspent.
Based on direction from the Finance and Economic Resiliency
Committee (FERC) at its July 16, 2021 Budget Briefing, the
Administration's recommendation is that an additional $125,000
be allocated in FY 2022.
This request is to allocate funding to support enhanced homeless
services as recommended by the Finance and Economic Resiliency
Committee (FERC) at its April 19, 2019 meeting and adopted by
the City Commission through Resolution 2019-30811 on May 8,
2019. The original approved funding source was revenues from
short term rental fine collections. Of the $125,000 allocated in FY
Homeless Trust
Resort Tax
$125,000
$125,000
$125,000
Multiple Programs
2020, only $20,000 was spent. The FY 2021 budget did not
-
include funding for the Homeless Trust.
Based on direction from the Finance and Economic Resiliency
Committee (FERC) at its July 16, 2021 Budget Briefing, the
Administration's recommendation is that $125,000 be allocated in
FY 2022.
Page 90 of 397
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
Enhancement
Fund
Requested
Recommended
Year 2
Positions
Program
Description
�
PT
OR • •
Enhancement
Enhancement
Impact
This request is to augment software engineer staffing in the
Information Technology Department through a staffing agency to
meet increased City needs for development of city wide
Contracted Software
Internal Service
$150,000
$150,000
Process Improvement &
applications, modernizing legacy systems, and securing citizen
Developer Services
Digitization
offerings. Prior to the pandemic, these had been approved.
However, as cost cutting and position freezes continued, the IT
department was directed to use vacancies to fill the new needs, but
no consideration was left for existing current service level needs.
This request is to augment software engineer staffing in the
Information Technology Department through a staffing agency to
meet increased City needs for development of city wide
Contracted Software
Internal Service
$150,000
$150,000
Operations &Maintenance
applications, modernizing legacy systems, and securing citizen
Developer Services
offerings. Prior to the pandemic, these had been approved.
However, as cost cutting and position freezes continued, the IT
department was directed to use vacancies to fill the new needs, but
no consideration was left for existing current service level needs.
This request is allocate funding for Gartner Executive Programs that
will personalize a cost optimization roadmap for the City to deliver
near and long term benefits, including (1) conducting budget
baseline measurements to see where there is overspending or
Gartner Executive Program
Internal Service
$66,000
$66,000
Operations &Maintenance
underutilization; (2) diagnostic tool analysis of dollars spent in
hardware, software, professional services, applications, security,
etc.; (3) evaluating current vendor purchase negotiations,
renewals, and maintenance agreements for cost savings
opportunities; and (4) implementing quick wins foi areas of
COMMUNICATIONS
opportunity.
General Fund
$48,000
$58,000
0.7
Community Outreach
This request is to add a Neighborhood Affairs Associate position
to the Neighborhood Affairs Division in the Office of Marketing
and Communications to serve as a liaison to the City Manager's
Enterprise
$14,000
$17,000
0.2
Community Outreach
Office and assist in the creation of project databases,
Affairs
communications with residents, and development of purchase
Internal Service
$2,000
$3,000
0.0
Community Outreach
ty
AssociaattFull-TimeNeighborhood
Associate Position (Split -Funded)
g e orders, as well as be responsible for keeping the public informed
p p
of programs and events and creating and maintaining databases
for e-mail communications and correspondence. This position; if
Special Revenue
$4,000
$5,000
0.1
Community Outreach
approve d would be split -funded between different funds
I
Page 91 of 397 3
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
Enhancement
Fund
Requested
Recommended
Year 2 1
Positions
program
Description
FT
p7
ORGANIZATIONAL
Enhancement
Enhancement
Impact
This request is to expand access to high quality PreK providers by
providing up to $2,700 per school year to 92 eligible Miami
Pre Kindergarten Program
General Fund
$250,000
$250,000
$250,000
Education Initiatives
Beach families to use with any PreK provider who has partnered
with the City. Continuation of this program, which was approved
in FY 2021 as a pilot, will attract new families to the City of Miami
Beach and support the City's economic development goals.
As a result of the closing of schools, virtual learning, and
interrupted school site instruction due to COVID-19, Miami Beach
youth at Miami Beach Nautilus Middle and Miami Beach Senior
High School have suffered significant learning losses and fallen
behind in mathematics classes. To support youth mathematics
Math Tutors Afterschool
General Fund
$15,000
$15,000
$15,000
Education Initiatives
achievement and to allow students to meet annual mathematics
performance levels in classes such as Algebra I and Geometry with
end or course exams, afterschool tutors from Florida International
University will provide individual and small group mathematics
support after schools which will allow students to self enroll, as
needed, as approved by the City Commission on January 13,
2021 through Resolution 2021-31562.
According to the Center for Disease Control (CDC), influenza rates
among kids and young adults have been higher in the past flu
season pre-COVID. Getting a flu vaccine will not protect against
Flu Vaccines
General Fund
$15,000
$15,000
$15,000
Education Initiatives
COVID-19; however, flu vaccination has many other important
benefits. To provide future protection from the flu, the City
allocated $15,000 in FY 2020 to administer flu shots in Miami
Beach for any Miami Beach resident.
This request is to prepare resident adult learners to enter career
and technical fields and/or post -secondary education,
employment, and participation in civic life.
GED/ESOL Classes
General Fund
$11,000
$11,000
$11,000
Education Initiatives
GED: Motivates students to obtain the diploma and use acquired
skills in the workforce and to achieve career and job placement
success.
ESOL: Provides literacy instruction for English language learner
adults, in order to increase their ability to communicate in English.
Page 92 of 397 4
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
Enhancement
Fund
Requested
Recommended
Year 2
Positions
Program
Description
FT
PT
1ORGANIZATIONAL DEVELOPMENT.•
Enhancement
Enhancement
•
Impact
This request is to recruit residents of Miami Beach to become
Substitute Teacher
General Fund
$5000
$5000
$5000
Education Initiatives
substitute teachers for Miami Beach public schools and offers them
Incentive Program
,,,
an incentive such as a citywide parking permit or funding of the
cost to attain a substitute teacher certification.
This request is to fund the transcript costs for Miami Beach students
Dual Enrollment Transcripts
General Fund
$10,000
$10,000
$10,000
Education Initiatives,
who have taken dual enrollment courses funded by the City as
discussed and recommended by the Finance and Economic
IOFFICE OF •
Resiliency Committee at its July 23, 2021 Budget Briefing.
This request is allocate funding for the creation of a new full-time
position to monitor and track procurement engagements across
City departments and agencies to help ensure vendors,
Full -Time Contract Oversight
Internal Service
$126,000
$160,000
1
Investigations
contractors, and firms interested in doing business with the City are
Specialist Position
competing on an even playing field. In addition, this position
would monitor and investigate to determine if awarded contract
expenditures are justified and contracted deliverables have been
received.
This request is to create an additional full time Internal Auditor
position, which is needed due to the increased demand for audits,
reviews, inspections, and investigations from the City Commission,
Full -Time Internal
Internal Service
$80,000
$100,000
1
Internal Audit
City Administration, City departments/divisions, whistleblowers,
Auditor Position
Miami Beach citizens, etc. as well as the need to complete such
required annual projects as the State Beachfront Management
Agreement, Cultural Arts Council, BDO review, bank reconciliation
review, etc.
This request is to create an additional full-time Process Improvement
Full -Time Process Improvement
Specialist position to review and streamline processes as a result of
Specialist Position
Internal Service
$106,000
$133,000
1
Investigations
the City Commission's recent requests to have the Office of the
Inspector Genera (OIG) review existing current City processes to
make them more efficient and streamlined.
This request is to create an additional full-time position to review
the four Resort Tax Auditors' completed audits and to complete
Full -Time Resort Tax II
Resort Tax
$80,000
$100,000
1
Resort Tax
large and/or complex assigned audits. These audits are currently
Supervisory Position
reviewed by the Chief Auditor and/or the Deputy Chief Auditor,
but their time would be -better -spent supervising other_Audit._ _
Division staff and their more complex engagements.
Page 93 of 397
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
Enhancement
Fund
Requested
Recommended
Year 2
�
Positions
Program
Description
pT
Enhancement
Enhancement
Impact
Polo Park has funding for a sports lighting project that will expand
Addition of Park Rangers and
the time of play at the park. As a result, this request is to add two
Janitorial Services at Polo Park
General Fund
$139,000
$139,000
$136,000
2
Park Ranger Program
(2) parttime Park Ranger positions to provide coverage in the
evenings, as well as provide additional janitorial services to
maintain the school restrooms for park users in the evenings.
With the 500-700 Alton Road Park coming online within the next
Addition of Park Rangers for
few months, it is important to prepare to have security coverage for
500-700 Alton Road Park
General Fund
$189,000
$189,000
$171,000
4
Park Ranger Program
this new facility. As a result, this request is to add four parttime
Park Ranger positions to provide coverage 15 hours per day,
seven days a week.
IPLANNING
This request is for the addition of 1 Senior Planner position to
address new legislation mandating shorter turnaround times on
Full -Time Senior Planner Position
General Fund
$81,000
$81,000
$107,000
1
Plans Review
residential permit applications that will go into effect October 1,
2021 as recommended by the City Administration and approved
by the City Commission at its September 17, 2021 Commission
. • LICE
meeting.
This 2022 Orange Bowl Game is similar to most large scale events
that brings tourists to the City since the championship game will be
Enhanced In -Kind Staffing for
Resort Tax
$75,000
$75,000
$75,000
RTX Fund
played at Hardrock Stadium. The Police Department expects
Orange Bowl Championship
excessive crowd conditions in the Art Deco Cultural District (ADCD)
and at major hotel venues for which comprehensive police services
and resources will be needed.
This request is for the addition of two sworn Police Officer
positions, as recommended by the Mayor and Commission at its
June 23, 2021 meeting, contingent on approval by voter
Additional Sworn Police
referendum in November of the new proposed Smith & Wollensky
Officer (2) Positions
General Fund
$336,000
$336,000
$344,000
2
Area 1
lease. The lease revenue is projected to increase by $340,000 for
FY 2022 and incrementally ever year thereafter until 2025 for a
total projected increase of $1,142,000, which is the equivalent of
six Police Officers, should these additional funds be allocated for
Police Officers.
Page 94 of 397 6
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
Enhancement
Fund
Requested
Recommended
Year 2
Positions
program
Description
FT
PT
POLICE
Enhancement
Enhancement
Impact
This request is for the implementation of the Connecting Heroes
Program, which is a 10 -year commitment introduced by T -Mobile
to provide every public and non-profit state and local law
enforcement, fire, and EMS first responder agency across the
Connecting Heroes Program
Special Revenue
$86,000
$86,000
$16,000
Multiple Programs
country the ability to get free unlimited talk, text, and smartphone
data, recommended by the City Administration and approved by
the City Commission at its September 17, 2021 Commission
meeting. This request will provide for the purchase of new wireless
devices needed in FY 2022 for this program. Additional
replacements will be funded in future years, as needed.
Spring Break is an unsanctioned large-scale event that occurs each
year beginning in mid-February until mid-April for a period of
approximately 8 weeks and draws tens of thousands of college
aged students and individuals with a free-for-all party mindset that
has presented numerous challenges to maintain public safety and
Additional Spring Break Staffing
Resort Tax
$1,022,000
$1,022,000
$1,022,000
Support Services
prevent disorder. Therefore, this request is to provide $750,000 in
additional overtime, $37,000 for barricades to separate
businesses from pedestrians, $45,000 for meals for personnel
during Alpha Bravo shifts to remain in the deployment areas, and
$190,000 in security guard services to support police checkpoints
_
during Spring Break. This is in addition to the $1.1 million
PROPERTY MANAGEMENT
currently funded for Spring Break for a total of $2.1 million.
This request will provide funding for the painting of the City's 29
Bridge Painting Citywide
Internal Service
$60,000
$65,000
Facilities Operations and
pedestrian and vehicular bridges on an annual basis so that they
Maintenance
are on a constant painting cycle instead of an ad-hoc or as -needed
basis.
This request is to add a full-time Real Estate Asset Specialist to be
responsible for the City's security development, oversight, and
Full -Time Real Estate Asset
Management of City Real
strategies relating to the protection of people, intellectual assets,
Specialist Position
General Fund
$95,000
$123,000
Estate Assets
and property that will work with the Police, Information
Technology, and Capital Improvement Projects Office to
coordinate, manage, and implement security and safety projects,
-
policies, procedures and the maintenance thereafter.
This request is to allocate an additional $200,000 over the
Additional Holiday Lighting
Resort Tax
$200,000
$200,000
Holiday Decorations
$500,000 included in the FY 2022 budget to mitigate a potential
increase in the cost of this service for FY 2022.
Page 95 of 397 7
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
Enhancement
Fund
Requested
Recommended
Year 2
Positions
program
Description
FT
PT
WORKS - GENERAL FUND
Enhancement
Enhancement
Impact
1PUBLIC
The Cat Network Program is a spay/neuter program for surgeries,
vaccines, and wellness. This request is to provide funding to
replace the previous grant from PetSmart (which has not been
renewed) for operating expenditures necessary for the program to
be successful.
Cat Network
General Fund
$44,000
$44,000
$44,000
Cat Network
Based on direction from the Finance and Economic Resiliency
Committee (FERC) at its July 16, 2021 Budget Briefing, the
Administration's recommendation is that an additional $44,000 be
funded in addition to the existing $31,000 currently funded by the
WORKS
City for a total of $75,000.
This request is to inspect, recertify, replace, maintain, and repair
sewer system tanks. Storage tanks are regulated by the U.S.
Environmental Protection Agency (EPA), Florida Department of
Environmental Protection (FDEP), and the Miami -Dade County
Sewer System Tanks
Enterprise
$55,000
$55,000
$55,000
Sewer System Maintenance
Division of Environmental Resources Management (DERM). Code
and Repairs
of Federal Regulations (CFR) Title 33, 40 & 49, Florida
Administrative Code (FAC) 62-761; 762; 770, 777, 780, and
Miami -Dade Code of Ordinances Chapters 10 and 24 mandate
the inspection, recertification, replacement, maintenance, repair of
WORKSPUBLIC
STORM
storage tank systems.
This request is to increase funding allocated for groundwater
monitoring wells that determine the groundwater elevation of the
fresh water lens and pressure of the salt water. The goal is to
Groundwater Monitoring Wells
Enterprise
$18,000
$18,000
$18,000
Stormwater Maintenance
develop groundwater contour maps for multiple water stages at the
bay such as low, mean, high and extreme high tides. These
monitoring wells also test water quality and contamination
parameters.
This request is to replace at least 10 valves will need to be
replaced because they are leaky or have other issues that affect the
Inflow, Infiltration (1&I) Prevention,
Enterprise
$411,000
$200,000
$411,000
Stormwater Maintenance
Stormwater Pump Station's performance. In addition, this request
and Valves
funds necessary repairs to reduce inflow and infiltration in areas
such as PS 32 (6th and West Ave), PS 25 (West and 10th) and PS
4 (Bay Road and 14th Terrace).
Page 96 of 397 8
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
Enhancement
Fund
Requested
Recommended
Year 2
Positions
program
Description
FT
pT
Enhancement
Enhancement
Impact
WORKS••
•
This request is to fund the maintenance and repair of the outfalls to
reduce the impact of flooding due to sea level rise, sunny day
flooding, and King Tides. The Stormwater system has a total of
Outfall Maintenance and Repairs
Enterprise
$200,000
$200,000
Stormwater Maintenance
367 outfalls throughout the City. In an effort to reduce the impact
of sea level rise throughout the City in some low lying areas, the
outfalls require maintenance, repairs, and installation of backflow
devices.
This request is to inspect, recertify, replace, maintain, and repair
fuel storage tanks. Storage tanks are regulated by the U.S.
Environmental Protection Agency (EPA), Florida Department of
Environmental Protection (FDEP), and the Miami -Dade County
Fuel Storage Tanks
Enterprise
$55,000
$55,000
$55,000
Stormwater Maintenance
Division of Environmental Resources Management (DERM). Code
of Federal Regulations (CFR) Title 33, 40 & 49, Florida
Administrative Code (FAC) 62-761; 762; 770, 777, 780, and
Miami -Dade Code of Ordinances Chapters 10 and 24 mandate
the inspection,recertification, replacement, maintenance, repair of
WORKSPUBLIC
storage tank systems.
This request is to inspect, recertify, replace, maintain, and repair
water system tanks. Storage tanks are regulated by the U.S.
Environmental Protection Agency (EPA), Florida Department of
Environmental Protection (FDEP), and the Miami -Dade County
Water System Tanks
Enterprise
$30,000
$30,000
$30,000
Water Operations
Division of Environmental Resources Management (DERM). Code
of Federal Regulations (CFR) Title 33, 40 & 49, Florida
Administrative Code (FAC) 62-761; 762; 770, 777, 780, and
Miami -Dade Code of Ordinances Chapters 10 and 24 mandate
the inspection, recertification, replacement, maintenance, repair of
storage tank systems.
Page 97 of 397 9
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
Enhancement
Fund
Requested
Recommended
Year 2
Positions
program
Description
FT
PT
Enhancement
Enhancement
Impact
Obtaining this position will enable the department to not only
promote our Cultural and City events but provide a detailed look of
Full -Time Special Events Production
General Fund
$60,000
$73,000
1
Special Events
the demographics of our target market. Personnel could also
Coordinator Position
structure a strong market plan with a clear emphasis on City brand
positioning.
No Vacancy garnered extensive national and international press
coverage during its debut in December 2020, reaching a total of
853,818,000 unique visitors per month (UVPM). In addition to a
feature in the New York Times, the program was featured in
national art publications, including Artnet, Whitewall and Art
Newspaper, among others. The program is a joint collaboration
No Vacancy, Miami Beach
Resort Tax
$75,000
$50,000
$75,000
Cultural Arts Council (CAC)
between the Cultural Arts Council and Miami Beach Visitors and
Convention Authority. The event provides rewarding visitor
experiences, revitalizes neighborhoods (hotels, restaurants, and
businesses), attracts residents, artistic businesses, and other
members of the creative economies. This also creates a creative
place for tourists year-round. No Vacancy is free and open to the
public.
Activation of cultural programming to encourage and attract
Pride Park, Collins Canal Park,
community and neighborhood engagement. There has been a
Collins Park Cultural Arts
Resort Tax
$75,000
$75,000
$75,000
Cultural Programming
strong desire to activate Miami Beach's parks and public spaces.
Funding for additional cultural programming would increase the
Programming
City's portfolio of free arts and culture events happening
throughout our community and engage our residents.
Spring Break cultural programming, specifically in the Art Deco
Cultural District and Lummus Park/beachfront areas, help mitigate
a high impact tourist season for the City of Miami Beach. Curated
programming can engage the elevated number of tourists and
guests and potentially drive commercial activities, entertain,
increase hotel room occupancy, reduce traffic impact, and
enhance the narrative and reputation of Miami Beach during this
Spring Break Producer,
period. This enhancement would provide for the acquisition of a
Infrastructure &Program Funding
Resort Tax
$2,400,000
$2,400,000
$2,400,000
Special Events
highly skilled and qualified production company to assist in the
creation and activation of a safe, healthy, and responsible cultural
programming. As a result, this will improve the reputation and
impact of Spring Break on City commercial districts, residents, and
overall environment. The programming would be located directly
on the beach, in the Lummus Park area of Miami Beach, between
7th Street and 11 th Street, and would occur during several
weekends during the months of March and April 2022.as
— -
approved by the City Commission on June 23, 2021.
Page 98 of 397 0
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
Enhancement
Fund
Requested
Recommended
Year 2
Positions
program
Description
FT
PT
TRANSPOIRTATION & MOBILITY
Enhancement
Enhancement
Impact
This request is to add a full-time Office Associate V position to
provide administrative support to the department director, assistant
Full -Time Office
director and managers. This position is essential and will serve as
Associate V Position
Special Revenue
$67,000
$85,000
1
Multiple Programs
the primary customer service representative in the Transportation &
Mobility department. Adding this position (salary and benefits)
would bring the department to full staffing level prior to the FY
2021 reductions as a result of the COVID-19 pandemic.
This request is to add a full-time Transportation Coordinator
Full -Time Transportation
Special Revenue
$85,000
$106,000
1
Multiple Programs
position to assist in the delivery of priority projects to achieve the
Coordinator Position
City's vision of becoming less car -centric and advance Strategic
Plan goals to improve the walking and biking experience.
Fund maintenance of existing bicycle pedestrian pilot project for
Flamingo Park Open Slow Streets. The Transportation and Mobility
Department successfully implemented this pilot project in FY 2021,
requested by City Commission during the pandemic to promote
economic recovery and outdoor social distancing.
This pilot was not budgeted in the FY 2021 budget. Based on the
Fund Maintenance of Existing
expenditure tracking of deployment and maintenance of these
Bicycle Pedestrian Pilot Project for
Special Revenue
$137,000
$75,000
$75,000
Multiple Programs
pilots, the department is requesting a budget enhancement to
Flamingo Park Neighborhood
secure proper maintenance of the existing pilots and
Open Slow Streets
implement/maintain new planned pilots.
If this enhancement is note the existing slow street
will need to be eliminated as there is no funding in the current
service level for maintenance The recommendation for FY 2022
has been reduced from $137,000 to $75 000 based on direction
from the Finance and Economic Resiliency Committee (FERC) at its
July 16, 2021 Budget Briefing.
Page 99 of 397
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
Enhancement
Fund
Requested
Recommended
Year 2
Positions
Program
Description
FT
PT
TRANSPORTATION.:
Enhancement
Enhancement
Impact
Fund maintenance of existing bicycle pedestrian pilot project for
Washington Avenue Protected Bicycle Lanes. The Transportation
and Mobility Department successfully implemented this pilot project
in FY 2021, requested by City Commission during the pandemic to
promote economic recovery and outdoor social distancing.
Fund Maintenance of Existing
This pilot was not budgeted in the FY 2021 budget. Based on the
Bicycle Pedestrian Pilot Project for
Special Revenue
$86,000
$86,000
Multiple Programs
expenditure tracking of deployment and maintenance of these
Washington Avenue Protected
pilots, this budget enhancement would allow for the proper
Bicycle Lanes
maintenance of the existing pilots and implement/maintain new
planned pilots.
The Administration recommends that thisip lot project be
discontinued and recommends funding the Tem ora Bicycle
Lanes Project on Pennsylvania Avenue instead due to negative
traffic impacts.
This request is to fund the implementation and maintenance of a
pilot project for Temporary Bicycle Lanes on Pennsylvania Avenue
that would promote economic recovery and outdoor social
Fund Implementation &
distancing in the City of Miami Beach by continuing the
Maintenance of Temporary Bike
Special Revenue
$64,000
$64,000
$10,000
Multiple Programs
advancement of bicycle and pedestrian mobility instead of the
Lanes on Pennsylvania Avenue
Washington Avenue Protected Bicycle Lanes Project.
The Administration recommends funding this project in lieu of the
Bicycle Pedestrian Pilot Project for Washington Avenue Protected
Bicycle Lanes.
This request is to fund the implementation and maintenance of a
Fund Implementation &
pilot project for Bicycle Parking Islands that would promote
Maintenance of Bicycle Parking
Special Revenue
$15,000
$10,000
Multiple Programs
economic recovery and outdoor social distancing in the City of
Islands
Miami Beach by continuing the advancement of bicycle and
pedestrian mobility.
This request is to fund the implementation and maintenance of a
Fund Implementation &
pilot project for North Beach Pedestrian Improvements that would
Maintenance of North Beach
Special Revenue
$75,000
$75,000
Multiple Programs
promote economic recovery and outdoor social distancing in the
Pedestrian Improvements
City of Miami Beach by continuing the advancement of bicycle
and pedestrian mobility.
Page 100 of 397 2
ATTACHMENT A
FY 2022 RECURRING EXPENDITURE ENHANCEMENTS
Enhancement
.•MOBILITY
Fund
Requested
Enhancement
Recommended
Enhancement
Year 2
Impact
L Positions
program
Description
FT
PT
Fund Implementation &
$1,929,000
$2,829,000
$515,000
$0
$576,000 Internal Service impact (% based on FY 2022 Preliminary Allocations)
This request is to fund the implementation and maintenance of a
Maintenance of Pine Tree Drive/La
Special Revenue
$100,000
$740,000
$100,000
$827,000
Resort Tax
Multiple Programs
pilot project for Pine Tree Drive/La Gorce Dr Protected Bicycle
Lanes that would promote economic recovery and social
Gorce Dr Protected Bicycle Lanes
RDA
$4,000
$4,000
$4,000
Enterprise
__ $1,064,000---
$639,000
distancing in the City of Miami Beach by continuing the
Special Revenue
$2,730,000
I $225,000
$2,593,000
advancement of bicycle and pedestrian mobility.
Due to the fiscal impact of COVID19, the citywide trolley service
currently operates at a reduced service level as compared to
normal (pre -pandemic) service level in terms of service hours and
service frequency (15 hours a days as compared to 18 hours per
day, and 30 -minute service frequency as compared to 15-20
Improving Service Frequency of
Citywide Trolley Service
Special Revenue
$1,698,000
$1,698,000
Multiple Programs
P 9
minutes re pandemic).To allow for social distancing on -board the
pre
trolleys, capacty is limited to 10-12 passengers. Reduction
in service frequency combined with reduced vehicle capacity is
resulting in extended passenger wait times. This request seeks to
restore 20 minute service frequency for the citywide trolley service,
providing higher capacity with more vehicles in service to more
appropriately meet demand.
Improve Accessibility for Collins Express Trolleys. Due to the fiscal
impact of COVID-19, only 6 out of 10 low -floor trolleys are
currently being used along the South Beach loops. This
enhancement would enable for use of remaining 4 low -floor
Improve Accessibility for Collins
Express Trolleys
Special Revenue
$253,000
$253,000
Multi le Pro rams
P 9)
vehicles (which operate at higher operating cost as compared to
high -floor vehicle on the Collins Express route. During pre -
pandemic conditions, Collins Express was the busiest route in terms
of passenger loads with over 800 passengers per vehicle per day.
Low -floor vehicles improve accessibility as they provide for a level
boarding (eliminate the need to negotiate 4-5 steps to board), and
11 1
6
reduce time needed for exchange of passengers.
Grand Total
of Positions Recommended
Page 101 of 397 13
RECURRING
Fund
Requested
II' Recommended Year 2
Enhancement
! Enhancement
i Impact
General Fund
$2,821,000
$1,929,000
$2,829,000
$515,000
$0
$576,000 Internal Service impact (% based on FY 2022 Preliminary Allocations)
$3,336,000
$1,929,000
$3,405,000
Internal Service
$740,000
$0
$827,000
Resort Tax
$4,347,000
$4,042,000
$4,367,000
RDA
$4,000
$4,000
$4,000
Enterprise
__ $1,064,000---
$639,000
$1,142,000
Special Revenue
$2,730,000
I $225,000
$2,593,000
Page 101 of 397 13
ATTACHMENT B
FY 2022 RECURRING REVENUE ENHANCEMENTS
Department
Fund
Requested
Recommended
Year 2
Positions
Program
Description
FT
PT
WORKS - GENERAL FUND
Enhancement
Enhancement
Impact
General Fund
$76,000
iPUBLIC
$76,000
$0
$0
$0
$76,000
This request is to increase the Sidewalk Cafe Application Permit
$76,000
Internal Service
$0
$0
$0
Resort Tax
$0
$0
Fee from $159 to $865 to offset the cost of the new Project
Sidewalk Caf6 Application Fee
General Fund
$76,000
$76,000
$76,000
$240,000
$0
Right -of -Way Management
Engineer (added in FY 2021) created to manage the City's
$0
_ $0 J
$0
existing Sidewalk Caf6 Procedures. The $76,000 represents the
PUBLIC WORKS - SANITATION
incremental increase in revenues.
This request is to pass-thru the existing fee charged by Miami -Dade
County to the City for recycling services provided to households
that has been subsidized by the City since 2008. This fee is
Sanitation Recycling Fee
Enterprise$240,000
$240,000
Recycling
adjusted annually by no more than 3% or CPI -IU per the City's
Pass -Through
current Memorandum of Understanding with Miami -Dade County
and the current fee is $3.67 per household per month that would
be adjusted for FY 2022 and passed -through to households
commencing in FY 2022.
Grand Total of Positions Recommended
0
0
Page 102 of 397
Internal Service impact [% based on FY 2022 Preliminary Allocations)
RECURRING
Fund
Requested
Recommended
I
Year 2
Enhancement
Enhancement I
Impact
General Fund
$76,000
$76,000
$76,000
$0
$0
$0
$76,000
$76,000
$76,000
Internal Service
$0
$0
$0
Resort Tax
$0
$0
$0
RDA
$0
$0
$0
Enterprise
$240,000
$0
$240,000
Special Revenue
$0
_ $0 J
$0
Page 102 of 397
Internal Service impact [% based on FY 2022 Preliminary Allocations)