Resolution 2022-32109 RESOLUTION NO. 2022-32109
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) 2022-162-AY, TO
ESTABLISH A POOL OF VENDORS FOR BONDED AGGREGATE SERVICES
TO EXPEDITE THE SELECTION OF VENDORS FOR FUTURE PROJECTS,
AND APPROVING AUSTIN TUPLER TRUCKING, INC., CHIN DIESEL INC.,
AND METRO EXPRESS INC AS THE INITIAL POOL OF QUALIFIED
VENDORS; AUTHORIZING THE CITY MANAGER TO KEEP THE ITB OPEN
FOR THE PURPOSE OF PREQUALIFYING ADDITIONAL VENDORS;
DELEGATING TO THE CITY MANAGER THE AUTHORITY TO ADD OR
REMOVE VENDORS TO THE POOL, PROVIDED THAT SUCH VENDORS
MEET THE REQUIREMENTS OF THE ITB; AND PROVIDING THAT ANY
PURCHASE IN EXCESS OF $100,000 SHALL BE SUBJECT TO THE PRIOR
APPROVAL OF THE CITY COMMISSION.
WHEREAS, on December 23, 2021, the City issued Invitation to Bid 2022-162-AY (the
"ITB") to establish a contract, by means of sealed applications, with qualified vendors for the
establishment of a prequalified pool of suppliers for bonded aggregate services; and
WHEREAS,on January 13, 2022, the City received bids from Austin Tupler Trucking, Inc.,
Chin Diesel Inc., and Metro Express Inc.; and
WHEREAS, the ITB stipulates that all qualified vendors which meet or exceed the
prequalification criteria established in the solicitation would be placed on a prequalification list that
may be accessed by various City departments to obtain price quotations for the required services;
and
WHEREAS, in its due diligence, the Procurement Department found that Austin Tupler
Trucking, Inc., Chin Diesel Inc., and Metro Express Inc. met the requirements of the ITB; and
WHEREAS, the prequalified contractors list is included in Exhibit "A" to the commission
memorandum accompanying this Resolution; and
WHEREAS, as necessary, the City will seek quotes from all prequalified contractors for
the services required; and
WHEREAS, for purchases up to $100,000, the approval of the City Manager or designee
will be required in accordance with the City Manager's existing delegated procurement authority
under the City Code; purchases exceeding $100,000 will be submitted to the City Commission for
consideration and approval; and
WHEREAS, to maximize competition among the prequalified vendors, the Administration
is recommending that the ITB remain open to permit the City Manager to qualify additional
contractors as part of the pool, provided that such contractors meet all of the requirements of the
ITB.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept
the recommendation of the City Manager, pursuant to Invitation to Bid (ITB) 2022-162-AY, to
establish a pool of vendors for bonded aggregate services to expedite the selection of vendors
for future projects, and approve Austin Tupler Trucking, Inc., Chin Diesel Inc., and Metro Express
Inc. as the initial pool of qualified vendors; authorize the City Manager to keep the ITB open for
the purpose of prequalifying additional vendors; delegate to the City Manager the authority to add
or remove vendors to the pool, provided that such vendors meet the requirements of the ITB; and
provide that any purchase in excess of$100,000 shall be subject to the prior approval of the City
Commission.
PASSED AND ADOPTED this 6 day of April 2022.
ATTEST: ..42-7 •11------__
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APR 1 2 20fl
RAFAEL E. RANADO, CITY CLERK DAN GELBER, MAYOR
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APPROVED AS TO
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Resolutions -C7 P
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: April 6, 2022
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB)2022-162-
AY, TO ESTABLISH A POOL OF VENDORS FOR BONDED AGGREGATE
SERVICES TO EXPEDITE THE SELECTION OF VENDORS FOR FUTURE
PROJECTS, AND APPROVING AUSTIN TUPLER TRUCKING, INC., CHIN
DIESEL INC., AND METRO EXPRESS INC AS THE INITIAL POOL OF
QUALIFIED VENDORS; AUTHORIZING THE CITY MANAGER TO KEEP
THE ITB OPEN FOR THE PURPOSE OF PREQUALIFYING ADDITIONAL
VENDORS; DELEGATING TO THE CITY MANAGER THE AUTHORITY TO
ADD OR REMOVE VENDORS TO THE POOL, PROVIDED THAT SUCH
VENDORS MEET THE REQUIREMENTS OF THE ITB; AND PROVIDING
THAT ANY PURCHASE IN EXCESS OF $100,000 SHALL BE SUBJECT TO
THE PRIOR APPROVAL OF THE CITY COMMISSION.
RECOMMENDATION
It is recommended that the Mayor and City Commission approve the Resolution authorizing the
Administration, pursuant to Invitation To Bid (ITB)2022-162-AY, to establish a pool of vendors
for bonded aggregate surfacing to expedite the selection of vendors for future projects, and
approve the initial pool of qualified vendors:Austin Tupler Trucking, Inc., Chin Diesel, Inc., and
Metro Express, Inc. The Resolution further authorizes the City Manager to keep the ITB open
for the purpose of prequalifying additional vendors, and delegating to the City Manager the
authority to add or remove vendors to the pool, provided such vendors meet the requirements of
the ITB; and further providing that any purchase in excess of $300,000 shall be subject to the
prior approval of the City Commission.
This solicitation is currently under the cone of silence.
BACKGROUND/HISTORY
The City of Miami Beach requires bonded aggregate surfacing to be used to bind a selection of
decorative aggregates or recycled materials that provide a bonded, attractive, and porous
surface for tree pit surrounds, sidewalks,walking paths, etc. The City's current contract for these
services will expire in May 2022. Therefore, the City is seeking a replacement contract for these
services. The annual estimated budget for these services is $240,000.
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Accordingly, the Administration seeks to prequalify vendors to address the operations needed
for the user departments. In accordance with City policy, for purchases up to $300,000, the
approval of the City Manager or designee will be required in accordance with the City Manager's
existing delegated procurement authority under the City Code; purchases exceeding$300,000
will be submitted to the City Commission for consideration and approval.
ANALYSIS
On December 23, 2021, the Invitation to Bid (I TB) 2022-162-AY for pre-qualification pool for
bonded aggregate surfacing was issued. The Procurement Department issued bid notices to
2,828 companies utilizing the City's e-procurement platform. 19 prospective bidders accessed
the advertised solicitation. ITB responses were due and received on January 13, 2022. The
City received proposals from the following three (3) firms: Austin Tupler Trucking, Inc., Chin
Diesel, Inc., and Metro Express, Inc.
The ITB stated that following the review of applications, the responsive and responsible
bidder(s) meeting all terms and conditions of the ITB will be recommended for award. In its due
diligence, the Procurement Department found that Austin Tupler Trucking, Inc., Chin Diesel,
Inc., and Metro Express, Inc. have been deemed responsive, responsible bidders meeting all
terms and conditions of the ITB and are recommended for award.
SUPPORTING SURVEY DATA
Based on the 2019 resident survey, 42.3% strongly agree that they are satisfied with the
condition of sidewalks. In particular, 8.6% of the survey submitted an "excellent" response. To
increase satisfaction, the City intends to contract with qualified professionals to provide bonded
aggregate services within the City limits
FINANCIAL INFORMATION
The pool of prequalified contractors for pour-in-place rubber surfaces will ensure that projects
are awarded in a competitive manner that maximizes available funds. When services are
required,the user departments will solicit quotes from the prequalified vendors. The costs of the
related services are estimated at $240,000 for initial three-year term of the contract. It is not
anticipated that grant funding will be utilized for this project.
Amount(s)/Account(s):
NA
CONCLUSION
It is in the City's best interest to have a pool of prequalified vendors for bonded aggregate
surfacing from which proposals can be sought on an "as needed" basis. Otherwise, redundant
and time-consuming efforts would be required to seek proposals and qualify vendors each time
a need was identified. In order to continue to maximize competition by continuing to add
suppliers, It is recommended that the period for submitting applications be extended to be
consistent with the term of the contract. New applicants that meet the ITB requirements will be
added to the pool. Vendors that do not perform well will be removed from the pool.
It is recommend that the Mayor and City Commission approve Invitation To Bid (ITB) 2022-
162-AY, to establish a pool of vendors for bonded aggregate surfacing to expedite the selection
Page 855 of 1735
of vendors for future projects, and approve the initial pool of qualified vendors: Austin Tupler
Trucking, Inc., Chin Diesel, Inc., and Metro Express, Inc.; further, authorizing the City Manager
to keep the ITB open for the purpose of prequalifying additional vendors, and delegating to the
City Manager the authority to add or remove vendors to the pool, provided such vendors meet
the requirements of the ITB; and further providing that any purchase in excess of$300,000 shall
be subject to the prior approval of the City Commission.
Applicable Area
Citywide
Is this a"Residents Right Does this item utilize G.O.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
Yes No
Strategic Connection
Non-Applicable
Legislative Tracking
Public Works/Procurement
ATTACHMENTS:
Description
o Resolution
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