Resolution 2022-32133 RESOLUTION NO. 2022-32133
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACKNOWLEDGING EARLY VOTING FOR THE
AUGUST 23, 2022 CITY OF MIAMI BEACH SPECIAL ELECTION.
WHEREAS, the City of Miami Beach has scheduled a Special Election to be held on
Tuesday, August 23, 2022, in conjunction with the Primary Election, to present ballot questions
to the City's electorate; and
WHEREAS, the City Commission hereby acknowledges Early Voting for the August 23,
2022 City of Miami Beach Special Election; and
WHEREAS, in recognition of Section 101.657(1)(d) Florida Statutes, which governs Early
Voting, the City Commission hereby acknowledges that each County's Supervisor of Elections is
required to provide for Early Voting to begin on the 10th day before an election that contains State
or Federal races and end on the 3rd day before the election; and providing Early Voting for no less
than 8 hours and no more than 12 hours per day at each site during the applicable period; in
addition, Early Voting may be offered at the discretion of the Supervisor of Elections on the 15th
14th 13th, 12th 11th, or 2nd day before an election that contains State or Federal races for at least
8 hours per day, but not more than 12 hours per day; and
WHEREAS, Florida's Election Code states that municipalities may provide Early Voting
only in municipal elections that are not held in conjunction with County or State elections;
therefore, the County will be responsible for conducting Early Voting activities related to the City's
August 23, 2022 Special Election; and
WHEREAS, the Miami-Dade County Supervisor of Elections has designated the following
Early Voting schedule for the August 23, 2022 City of Miami Beach Special Election, and has
designated Miami Beach City Hall, 1700 Convention Center Drive, and the North Shore Branch
Library, 7501 Collins Avenue, as the Early Voting locations within the City of Miami Beach:
Week 1 Dates Week 1 Times
Monday, August 8 through Friday, August 12, 2022 7:00 a.m. to 3:00 p.m.
Saturday, August 13 to Sunday, August 14, 2022 8:00 a.m. to 4:00 p.m.
Week 2 Dates
Monday, August 15 through Friday, August 19, 2022 11:00 a.m. to 7:00 p.m.
Saturday, August 20 to Sunday, August 21, 2022 8:00 a.m. to 4:00 p.m.
WHEREAS, the Miami-Dade County Elections Department's final Early Voting schedule
and locations for the August 23, 2022 City of Miami Beach Special Election, is attached hereto as
Exhibit "A"; and
WHEREAS, secure ballot intake stations (Vote-by-Mail Drop Boxes) will be available and
staffed at each of the 23 Miami-Dade County Early Voting locations, including the two Early Voting
locations in Miami Beach: Miami Beach City Hall, 1700 Convention Center Drive, and North Shore
Branch Library, 7501 Collins Avenue during Early Voting hours of operation; and
WHEREAS, the Miami-Dade County Elections Department has provided the City Clerk
with an estimate ranging from approximately $28,49.90 (one-page ballot) to $56,449.80 (two-
•
page ballot) for the City's August 23, 2022 Special Election, which includes the costs associated
with 14 days of Early Voting.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF. MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby acknowledges Early Voting for the August 23, 2022 City of Miami Beach
Special Election, said Early Voting to be conducted in accordance with the provisions of this
Resolution.
PASSED and ADOPTED this 4th day of May 2022.
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Dan Gelber, Mayor
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ATTEST: % ittCORPLIOWEDS
MAY 4: 9 2022 ''',�,...�?�- =_
Rafael E. Granado, City Clerk
T:\Agenda\2022\5_May 2022\City Clerk-Election\Early Voting Resolution.docx
APPROVED AS TO
FORM&LANGUAGE
&FOR EXECUTION
City Attorney Qom.
•
Date
Resolutions -C7 D
MIAMIBEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rafael E. Granado, City Clerk
DATE: May 4, 2022
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACKNOWLEDGING EARLY VOTING FOR
THE AUGUST 23, 2022 CITY OF MIAMI BEACH SPECIAL ELECTION.
RECOMMENDATION
Approve a Resolution acknowledging early voting for the City of Miami Beach Special Election
to be held on Tuesday,August 23, 2022, in conjunction with the Primary Election.
ANALYSIS
On August 23,2022, Miami-Dade County("County")will be conducting the Primary Election, at
which time the City of Miami Beach may authorize a Special Election to be held, to submit ballot
questions to the electorate of the City of Miami Beach.
Section 101.657(1)(d), Florida Statutes, which governs Early Voting, requires that each
County's Stipervis(r:of Elections commence early votingcn the 10th day before an election that 0'
contains State or Federal races and end on the 3rd day before the election; providing early
voting for no less than 8 hours and no more than 12 hours per day at each site during the
applicable period. In addition, early voting may be offered at the discretion of the Supervisor of
Elections on the 15th, 14th, 13th, 12th, 11th, or 2nd day before an election that contains State or
Federal races for at least 8 hours per day, but not more than 12 hours per day.
Florida's Election Code states that municipalities may provide early voting only in municipal
elections that are not held in conjunction with County or State elections. Therefore, the County
will be responsible for conducting the early voting activities related to the City's Special Election
on August 23, 2022. Accordingly, the Miami-Dade County Supervisor of Elections has
designated the following early voting schedule for the August 23, 2022 City Special Election,
and has designated Miami Beach City Hail, 1700 Convention Center Drive, and the North Shore
Branch Library, 7501 Collins Avenue, as the early voting locations within the City of Miami
Beach:
Week 1 Dates Week 1 Times
Monday,August 8 through Friday,August 12, 2022 7:00 a.m.to 3:00 p.m.
Saturday,August 13 to Sunday,August 14,2022 8:00 a.m.to 4:00 p.m.
Page 266 of 1451
Week 2 Dates II
Monday,August 15 through Friday,August 19, 2022 11:00 a.m.to 7:00 p.m.
Saturday,August 20 to Sunday,August 21, 2022 8:00 a.m. to 4:00 p.m.
Attached is the Miami-Dade County Elections Department's final early voting schedule and
locations for the August 23, 2022 Primary Election.
Secure ballot intake stations (Vote-by-Mail Drop Boxes)will be available and staffed at each of
the 23 Miami-Dade County Early Voting locations, including the two Early Voting locations in
Miami Beach: Miami Beach City Hall, 1700 Convention Center Drive, and North Shore Branch
Library, 7501 Collins Avenue during Early Voting hours of operation. Drop boxes are drive-up
and are safe.
SUPPORTING SURVEY DATA
N/A
FINANCIAL INFORMATION
The Miami-Dade County Elections Department has provided the City Clerk with an estimate of
approximately$28,499.90 (Cost Estimate for One Page Ballot)and $56,449.80 (Cost Estimate
in the Scenario. Multiple Questions Triggers an Additional Page) to conduct the August 23,
2022 Special Election, which includes the costs associated with 14 days of Early Voting. (See
Department of Election Estimates.) Additionally, the City will incur approximately $42,000 in
legally mandated advertisements, required by the Florida Statutes and the City Code, to notice
this Special Election.
Amounts)/Account(s):
28,499.90- Estimate 1-page ballot(Scenario 1)
$56,449.80 Estimate 2-page ballot(Scenario 2)
$42,000.00—Legally Mandated Advertisements J_
Maximum Estimated Amount: $98,449.80
Account: 011-9322-000312-90-400-592-00-00-00
CONCLUSION
I recommend that the Mayor and City Commission acknowledge early voting for the August 23,
2022 City of Miami Beach Special Election, said Early Voting to be conducted in accordance
with the provisions of the attached Resolution and Section 101.657, Florida Statutes.
Applicable Area
Citywide
Is this a"Residents Right Does this item utilize G.O.
to Know" item.pursuant to Bond Funds?
City Code Section 2-14?
No No
Legislative Tracking
Office of the City Clerk
Page 267 of 1451
ATTACHMENTS:
Description
D Early Voting Schedule
❑ Estimate- Special Election -Scenario 1 -One Page Ballot
❑ Estimate-Special Election-Scenario 2-2-Page Ballot
D Resolution
•
Page 268 of 1451
EARLY VOTING SCHEDULE FOR THE
PRIMARY ELECTION 8/23/2022
AUGUST 8T" AUGUST 9TH AUGUST 10TH AUGUST 11T" AUGUST 12TH AUGUST 13T" AUGUST 14TH
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY
7:00AM-3:00PM 7:00AM-3:00PM 7:00AM-3:00PM 7:00AM-3:00PM 7:00AM-3:00PM 8:00AM-4:00PM 8:00AM-4:00PM
AUGUST 15T" AUGUST 16TH AUGUST 17T" AUGUST 18TH AUGUST 19TH AUGUST 20T" AUGUST 21ST
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY
11:00AM-7:00PM 11:00AM-7:00PM 11:00AM-7:00PM 11:00AM-7:00PM 11:00AM-7:00PM 8:00AM-4:00PM 8:00AM-4:00PM
Site Name & Address Site Name &Address Site Name & Address
**Coral Gables War Memorial Youth Center Kendall Branch Library Northeast Dade-Aventura Branch Library
405 University Drive 9101 SW 97TH Avenue 2930 Aventura Boulevard
Coral Gables,FL 33134 Miami,FL 33176 Aventura,FL 33180
Coral Reef Branch Library Lemon City Library ***Roberto Alonso Community Center
9211 SW 152ND Street 430 NE 61ST Street (Located inside of the Royal Oaks Park)
Miami,FL 33157 Miami,FL 33137 16500 NW 87TH Avenue
Miami Lakes,FL 33016
Elections Department(Main Office) Miami Beach City Hall South Dade Regional Library
2700 NW 87T"Avenue 1700 Convention Center Drive 10750 SW 211T"Street
Doral,FL 33172 Miami Beach,FL 33139 Cutler Bay,FL 33189
Florida International University Miami Dade.College Kendall Campus Stephen P.Clark Gov't Center
(Student Academic Success Center) (The Fascell Conference Center) (Elections Branch Office)
11200 SW 8TH Street 11011 SW 104TH Street-Building K 111 NW 1ST Street(Lobby)
Miami, FL 33199 Miami,FL 33176 Miami,FL 33128
(Entrance on SW 107TH Avenue and SW 16T"Street) _(Entrance on SW 104TH Street and SW 113T"Place)
Historic Garage Miami Dade College North Campus(Library) Westchester Regional Library
3250 S Miami Avenue,Miami,FL 33129 11380 NW 27T"Avenue-Building 2 9445 SW 24T"Street
(Same property as the former Museum of Science—as Miami,FL 33167 Miami,FL 33165
you enter on the right hand side)
Homestead Community Center North Dade Regional Library West Kendall Regional Library
(William F.`Bill"Dickinson Community Center) 2455 NW 183RD Street 10201 Hammocks Boulevard
1601 N.Krome Avenue Miami Gardens,FL 33056 Miami,FL 33196
Homestead,FL 33030
John F.Kennedy Library North Miami Public Library West Miami Community Center
190 W 49T"Street 835 NE 132ND Street 901 SW 62ND Avenue
Hialeah,FL 33012 North Miami,FL 33161 West Miami FL 33144
Joseph Caleb Center Community Meeting Room North Shore Branch Library
5400 NW 22ND Avenue-Building A 7501 Collins Avenue
Miami,FL 33142 Miami Beach,FL 33141
A secure ballot intake station ("Vote-by-Mail Drop Bob,')will be available and staffed at each Early Voting location during
Early Voting hours of operation.
**Temporary Move(replacing Coral Gables Library) P e 269 of 1451 $
*
Permanent Move to a New Location(replacing Miami es ommun ly Center—Mary Collins) MR 3/21/2022
ESTIMATE
City of Miami Beach -Piggyback Election -August 23.2022
Rafael E.Granado,City Clerk Estimate N°: MBEACH-PB-082322
City of Miami Beach Estimate Date: December 16,2021
1700 Convention Center Dr.,#200
Miami Beach,FL 33139
Registered Voters: 50,498 Early Voting Days: 0
Precincts: 25 Early Voting Sites: 0
Polling Places: -
Permanent Absentee Ballots: 15,218
Personnel $ -
Salaries&Fringe Benefits,Overtime,Poll Workers
Polling Places -
Security,Polling Place Rentals
Supplies and Services -
Election Supplies,Communication Charges,Absentee Ballots Set Up
Trucks and Vehicles -
Truck Rentals,GSA Vehicles
Printing and Advertising 25,249.00
Absentee,Early Voting&Precinct Ballots,Temporary Polling Place Change Notices,Newspaper Ads
= Postage a"-
-
Absentee Ballots Sent and Business Reply,Temporary Polling Place Change Notices,Letters
Ballot Creation 660.00
In-House&Outside Contractual Services,Translations.Based on one question
Administrative Overhead 2,690.90
Indirect Costs,Logic&Accuracy,Post-Election Audits
*TOTAL $ 28.499.90
• Please note these costs are estimates and are subject to change. This estimate
does include the cost of ballot printing; however, if your questions)/race(s)
creates an additional ballot page. the cost will be adjusted accordingly.
For more information,you may contact:
Jose J.Ponce
Deputy Supervisor of Elections
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami,Florida 33172
Office:305-499-8320 E-mail:jose.ponce@miamidade.gov
Page 270 of 1451
ESTIMATE
City of Miami Beach -Piggyback Election -August 23,2022 w/additional page
Rafael E.Granado,City Clerk Estimate N°: MBEACH(2)-PB-082322
City of Miami Beach Estimate Date: December 16,2021
1700 Convention Center Dr.,#200
Miami Beach, FL 33139
Registered Voters: 50,498 Early Voting Days: 0
Precincts: - Early Voting Sites: 0
Polling Places: -
Permanent Absentee Ballots: 15,218
Personnel $ -
Salaries&Fringe Benefits,Overtime,Poll Workers
Polling Places -
Security,Polling Place Rentals
Supplies and Services -
Election Supplies,Communication Charges,Absentee Ballots Set Up
Trucks and Vehicles -
Truck Rentals,GSA Vehicles
Printing and Advertising 50,498.00
Absentee,Early Voting&Precinct Ballots,Temporary Polling Place Change Notices,Newspaper Ads
} Postage y a_= E - -
Absentee Ballots Sent and Business Reply,Temporary Polling Place Change Notices,Letters
Ballot Creation 820.00
In-House&Outside Contractual Services,Translations-Based on one question
Administrative Overhead 5,131.80
Indirect Costs,Logic&Accuracy,Post-Election Audits
`TOTAL $ 56.449.80
*Please note these costs are estimates and are subject to change. This estimate
does include the cost of ballot printing; however, if your question(s)/race(s)
creates an additional ballot page. the cost will be adjusted accordingly.
For more information,you may contact:
Jose J.Ponce
Deputy Supervisor of Elections
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami,Florida 33172
Office:305-499-8320. E-mail:Jose.ponce( miamidade.gov
Page 271 of 1451