Resolution 2022-32323 RESOLUTION NO. 2022-32323
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACTING IN ITS CAPACITY AS THE
GOVERNING BODY OF THE BISCAYNE POINT SECURITY GUARD
SPECIAL TAXING DISTRICT, ADOPTING THE OPERATING BUDGET
FOR THE BISCAYNE POINT SECURITY GUARD SPECIAL TAXING
DISTRICT FOR FISCAL YEAR 2023.
WHEREAS, the Mayor and Commission of the City of Miami Beach and Miami-
Dade County Board of County Commissioners ("County") approved the creation of the
Biscayne Point Security Guard Special Taxing District ("Special Taxing District")
pursuant to City Resolution No. 90-19919 and County Ordinance No. 90-52, as
amended by City Resolution No. 2006-26201 and County Ordinance No. 07-62, to
provide 24-hour security guard service to Biscayne Point; and
WHEREAS, the Special Taxing District is located entirely within the City of Miami
Beach ("City"), and Section 18-3.1 of the Code of Miami-Dade County provides that for
a special taxing district located entirely within municipal boundaries, the County may
designate the governing body of the municipality as the governing body of the special
taxing district, subject to a majority vote of the qualified electors residing in the district;
and
WHEREAS, a special election was conducted within the Special Taxing District
on January 23, 2018, which resulted in the approval of the transfer of control of the
Special Taxing District from the County to the City by a majority vote of the qualified
electors residing within the boundaries of the Special Taxing District; and
WHEREAS, on February 14, 2018, the Mayor and City Commission adopted
Resolution No. 2018-30185, expressing the City's intent to use the uniform method for
collecting non-ad valorem assessments to be levied within the Special Taxing District,
for the provision of continued operation and maintenance of the Special Taxing District,
including but not limited to, the making of infrastructure and security improvements as
authorized by Section 197.3632, Florida Statutes; and
WHEREAS, for the purpose of providing security services within the Biscayne
Point Security Guard Special Taxing District, a budget has been developed to fund
projected Fiscal Year 2023 operating expenditures.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, that the Mayor and City Commission,
acting in its capacity as the governing body of the Biscayne Point Security Guard
Special Taxing District, hereby adopt the Fiscal Year 2023 Operating Budget for the
Biscayne Point Security Guard Special Taxing District, as detailed in Attachment A and
summarized below:
Revenues
Non Ad Valorem Assessments $ 222,000
Total $ 222,000
Expenditures
Security Services for District $ 183,800
Property Mgmt. Internal Service Charges 20,000
Guardhouse Utilities 7,100
Guardhouse Repairs and Maintenance 5,000
Contingencies 2,300
Advertising and Mailing Costs for Notice of Public Hearing 1,600
Guardhouse Janitorial Services 1,200
OIG Internal Service Charges 1,000
Total $222,000
PASSED AND ADOPTEQ,.thi ,l4th day of September, 2022.
ATTEST: lo,92
�`�'!
SAP 2 2�2� Dan Gelber, Mayor
Rafa E. Granado, City Clerk
ss
INCORPORATED,••
APPROVED AS TO
FORM &LANGUAGE
&FOR EXECUTION
City Attorney n A-Z. Date
2
ATTACHMENT A
1 .. FY 2023 Biscayne Poi •
nt Special Taxing District Budget
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 ' '
Actuals . Actuals: Actuals Actuals Adopted Budget Proposed $Variance %Variance
(MIAMI-DADE (CITY OF MIAMI (CITY OF MIAMI (CITY OF MIAMI (CITY OF MIAMI Budget(CITY OF FY 2023 Budget vs FY 2023 Budget vs
COUNTY) BEACH) BEACH) BEACH) BEACH) MIAMI BEACH) FY 2022 Adopted FY 2022 Adopted
REVENUES
Special Assessments 238,073 244,896 229,394 213,699 220,900 219,700 (1,200) -0.5%
Special Assessment Collection Allowance 0 0 0 0 2,100 2,300 200 9.5%
Fund Balance/Retained Earnings 1,223 554 0 0 6,000 0 (6,000) -100.0%
Interest/Other 0 18,620 166 38 0 0 0 0.0%
Total $ 239,296 $ 264,070 $ 229,560 $ 213,736 $ 229,000 $ 222,000 $ (7,000) -3.1%
EXPENDITURES
Utilities(Water,Sewer,Storm Water,Electricity)Ill 3,905 2,710 4,596 4,831 4,100 5,300 1,200 29.3%
Utilities(Telephone) 812 909 0 1,600 1,600 1,800 200 12.5%
Janitorial Services(7) 825 1,599 3,852 1,126 1,200 1,200 0 0.0%
Repairs&Maintenance(3) 851 1,077 11,445 2,081 2,000 5,000 3,000 150.0%
Security Camera System Upgrade 0 0 17,194 0 0 0 0 0.0%
Security Guard Services(4) 192,876 170,361 175,419 181,449 190,800 183,800 (7,000) -3.7%
Advertising(6) 2,163 11,899 0 0 0 1,600 1,600 100.0%
Other Operating Expenditures 205 0 0 0 0 0 0 0.0%
Contingencies 0 0 0 0 8,100 2,300 (5,800) -71.6%
Property Management Internal Service Charges(6) 20,541 30,000 30,000 27,100 20,200 20,000 - (200) -1.0%
OIG Internal Service Charges(7) 0 0 0 0 1,000 1,000 0 0.0%
Total $ 222,178 $ 218,555 $ 242,506 $ 218,186 $ 229,000 $ 222,000 $ (7,000) -3.1%
Surplus/(Shortfall) $ 17,118 $ 45,515 $ (12,946) $ (4,450) $ 0 $ 0 $ 0
Number of Units(per Miami-Dade County Property Appraiser)(8) I 327.50 327.50 325.00 326.50 326.00 325.50 (0.50) -0.2%
$Assessment Rate/Unit $ 756.89 $ 766.41 $ 686.15 $ 676.88 $ 684.05 $ 682.03 $ (2.02) -0.3%
Footnotes:
n1 Utility costs based on the following:Electricity-FY 2022 actuals for 6 months plus a 4%increase for FPL rate increase;Telephone-current monthly rate of$146.89;Storm Water-current monthly rate of$25.60 plus a 7.1%CPI increase;
Water and Sewer-year-to-date actuals plus a 7.1%CPI increase
IZI FY 2023 janitorial services based on current agreement to include services at guardhouse at a rate of$22.52/week(based on one hour of service per week)
(3)FY 2023 repairs and maintenance budget based on Facilities and Fleet Management's projection for preventive and corrective maintenance
(4)FY 2023 security guard cost based on two alternating Level 1 guards of$21.03 per hour to provide coverage 24 hours/day,7 days/week(the hourly rate is subject to change for living wage if adopted by the City Commission for FY 2023)
161 Advertising budget based on costs for Noticing of Public Hearing for Special Taxing Districts for FY 2022
161 Includes approximately 16.7%of the split-funded Administrative Officer position and indirect costs associated with the operations of the Special Taxing District based on an updated Full Cost Allocation Study completed by a third-party
consultant(1.36%of adjusted budget).This includes a 2.0%merit and a 10%increase over the FY 2022 projection for Health and Life Insurance,as well as proportionate share of pension costs for portion of full-time Administrative Officer
position funded by Special Taxing District
(7)Based on the Office of the Inspector General's FY 2023 budget and internal services allocations for FY 2023
(8)Proposed FY 2023 units based on Non-Ad Valorem Assessment roll provided by the Miami Dade Property Appraiser on June 1,2022
Resolutions-R7 M
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: AlinaT. Hudak, City Manager
DATE: September 14,2022
5:06 p.m.
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACTING IN ITS CAPACITY AS THE
GOVERNING BODY OF THE BISCAYNE POINT SECURITY GUARD
SPECIAL TAXING DISTRICT,ADOPTING THE OPERATING BUDGET FOR
THE BISCAYNE POINT SECURITY GUARD SPECIAL TAXING DISTRICT
FOR FISCAL YEAR 2023.
RECOMMENDATION
See attached Memorandum.
SUPPORTING SURVEY DATA
N/A
FINANCIAL INFORMATION
N/A
Applicable Area
Citywide
Is this a"Residents Right Does this item utilize G.O.
to Know" item, pursuant to Bond Funds?
City Code Section 2-14?
Yes No
Strategic Connection
Organizational Innovation-Ensure strong fiscal stewardship.
Legislative Tracking
Office of Management and Budget
ATTACHMENTS:
Description
Page 1399 of 1700
❑ Memo- FY 2023 Biscayne Point Budget
o Resolution
Page 1400 of 1700
f\/\ AM BFACH
City of Miami Beach, 1700 Convention Center Drive,Miomi Beach,Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Honorable Mayor Dan Gelber and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: September 14, 2022
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA,ACTING IN ITS CAPACITY AS THE GOVERNING BODY OF THE
BISCAYNE POINT SECURITY GUARD SPECIAL TAXING DISTRICT,ADOPTING THE
OPERATING BUDGET FOR THE BISCAYNE POINT SECURITY GUARD SPECIAL
TAXING DISTRICT FOR FISCAL YEAR 2023.
STRATEGIC PLAN SUPPORTED
Organizational Innovation— Ensure strong fiscal stewardship
ADMINISTRATION RECOMMENDATION
Adopt the Resolution which establishes the operating budget for the Biscayne Point Security Guard
Special Taxing District for Fiscal Year 2023 in the amount of$222,000, subject to adoption of the
FY 2023 Non-Ad Valorem assessment roll of$682.03,per Residential Unit,for the cost of continued
operation and maintenance of the Special Taxing District, including but not limited to the making of
infrastructure and security improvements.
BACKGROUND
In 1990, the Mayor and City Commission of the City of Miami Beach and the Miami-Dade County
Board of County Commissioners approved the creation of a Special Taxing District pursuant to City
Resolution No. 90-19919 and County Ordinance No. 90-52 to provide 24-hour security guard
service to Biscayne Point. Thereafter, in 2006 and 2007, respectively, the City's Mayor and City
Commission and the Miami-Dade County Board of County Commissioners approved an
amendment to the Special Taxing District in City Resolution No.2006-26201 and County Ordinance
No. 07-62 to provide for increased services, including the installation of cameras and a recording
device in the guardhouse.
Pursuant to a Miami-Dade County Charter Amendment approved by the electorate on November 8,
2016, County Ordinance No. 16-14 was given effect which created a new Section 18-3.1 in the
Miami-Dade County Code.This new County Code section provided,in part,that by joint resolutions
of the Board of County Commissioners and the governing body of a municipality, the governing
body of a municipality may be designated as the governing body of an existing Special Taxing
District located entirely within the boundaries of such municipality,subject to a majority vote of the
qualified electors residing in the Special Taxing District at an election called by and conducted as
Page 1401 of 1700
FY 2023 Biscayne Point Budget
September 14, 2022
Page 2 of 3
provided by the Board of County Commissioners and with the County Tax Collector and Property
Appraiser would be needed to effectuate a transfer of control.
On January 23, 2018, the voters of the District approved the transfer of control of the Security
Guard Special Taxing District to the City.As a result of this vote, and pursuant to the terms of the
Transfer Agreement executed between Miami-Dade County and the City of Miami Beach,the City
became the governing body of the Special Taxing District, as no contest of the election was filed
pursuant to Section 102.168 of the Florida Statutes.
The City of Miami Beach intends to use the uniform method for collecting Non-Ad Valorem
assessments for the provision of continued operation and maintenance of the Special Taxing
District, including but not limited to, the making of infrastructure and security improvements as
authorized by Section 197.3632, Florida Statutes, because this method will allow such special
assessments to be collected annually.
PROCEDURE
The Non-Ad Valorem assessment roll and operating budget for this Special Taxing District must be
adopted in accordance with Florida Statutes. This procedure requires that this Resolution be
considered immediately after adoption of the Non-Ad Valorem assessment roll for the District(see
accompanying Non-Ad Valorem Assessment Roll agenda item for details).
ANALYSIS
The FY 2023 budget for the Biscayne Point Security Guard Special Taxing District is$222,000 as
further detailed in Attachment A, which represents a 3.1%, or$7,000,decrease from the District's
FY 2022 operating budget of$229,000 and is comprised of the following line expenditures:
Items Included in FY 2023 Expenditures $
Contracted Security Guard Services for District 183,800
Property Management Internal Service Charges 20,000
Utilities(Water,Sewer,Storm Water,Electricity,Telephone) 7,100
Guardhouse Repairs and Maintenance 5,000
Contingencies(based on budgeted collection allowance) 2,300
Advertising and Mailing Costs for Notice of Public Hearing 1,600
Guardhouse Janitorial Services 1,200
OIG Internal Service Charges 1,000
Total S 222,000
In order to continue to provide the current level of security required by this Special Taxing District,
the Administration recommends the proposed FY 2023 Non-Ad Valorem assessment of$682.03
per Residential Unit,for real property located within the boundaries of the Biscayne Point Security
Guard Special Taxing District commencing FY 2023, which will fund the FY 2023 budget for this
Special Taxing District.This Non-Ad Valorem assessment is$2.02,or 0.3%, less than the Non-Ad
Page 1402 of 1700
FY 2023 Biscayne Point Budget
September 14, 2022
Page 3 of 3
Valorem assessment adopted by the City for FY 2022 of$684.05, per Residential Unit,and would
generate proceeds of approximately$222,000.
CONCLUSION
The City Commission, acting in its capacity as the governing body of the Biscayne Point Security
Guard Special Taxing District, should adopt the attached Resolution which adopts the FY 2023
operating budget of$222,000 for the Biscayne Point Security Guard Special Taxing District.
Attachment A—Biscayne Point Budget
ATH/JW/TOS
Page 1403 of 1700
ATTACHMENT A
FY 2023 Biscayne Point Special Taxing District Budget
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
$Variance %Variance
Actuals• Aduals Actuals Actuals Adopted Budget Proposed FY 2023 Budget vs FY 2023 Budget vs
(MIAMI-DADE (CITY OF MIAMI (CITY OF MIAMI (CITY OF MIAMI (CITY OF MIAMI Budget(CITY OF FY 2022 Adopted FY 2022 Adopted
COUNTY) BEACH) BEACH) BEACH) BEACH) MIAMI BEACH)
REVENUES _ _ .
Special Assessments 238,073 244,896 229,394 213,699 220,900 219,700 (1,200) -0.5%
Special Assessment Collection Allowance 0 0 0 0 2,100 2,300 200 9.5%
Fund Balance/Retained Earnings 1,223 554 0 0 6,000 0 (6,000) -100.0%
J
Interest/Other 0 18,620 166 38 0 0 0 0.0%
,Total $ 239,296 $ 264,070 $ 229,560 $ 213,736 $ 229,000 $ 222,000 $ (7,000) -3.1%
EXPENDITURES
Utilities(Water,Sewer,Storm Water,Electricity)111 3,905 2,710 4,596 4,831 4,100 5,300 1,200 29.3%
-Utilities(Telephone) 812 909 0 1,600 1,600 1,800 200 12.5%
Janitorial Services 12J 825 1,599 3,852 1,126 1,200 1,200 0 0.0%
Repairs&Maintenance 13J 851 1,077 11,445 2,081 2,000 5,000- 3,000 150.0%
11
ID Security Camera System Upgrade 0 0 17,194 0 0 0 0 0.0%
CO
(1) Security Guard Services 141 192,876 170,361 175,419 181,449 190,800 183,800 (7,000) -3.7%
? Advertising Pi 2,163 11,899 0 0 0_ 1,600 1,600 100.0%
2 Other Operating Expenditures 205 0 0 0 0 0 0 0.0%
O, Contingencies 0 0 0 0 8A00 2,300 (5,800) -71.6%
r Property Management Internal Service Charges(6) 20,541 30,000 30,000 27,100 20,200 20,000. (200) -1.0%
0 OIG Internal Service Charges 121 0 0 0 0 1,000 1,000 0 0.0%
Total $ 222,178 $ 218,555 $ 242,506 $ 218,186 $ 229,000 $ 222,000 $ (7,000) -3.1%
Surplus/(Shortfall) $ 17,118 $ 45,515 $ (12,946) $ (4,450) $ 0 $ 0 $ 0
Number of Units(per Miami-Dade County Property Appraiser)(8) I 327.50 327.50 325.00 326.50 326.00 325.50 (0.50) -0.2%
$Assessment Rate/Unit $ 756.89 $ 766.41 $ 686.15 $ 676.88 $ 684.05 $ 682.03 $ (2.02) -0.3%
Footnotes:
(1)Utility costs based on the following:Electricity-FY 2022 actuals for 6 months plus a 4%increase for FPL rate increase;Telephone-current monthly rate of$146.89;Storm Water-current monthly rate of$25.60 plus a 7.1%CPI increase;
Water and Sewer-year-to-date actuals plus a 7.1%CPI increase
Is)FY 2023 janitorial services based on current agreement to include services at guardhouse at a rate of$22.52/week(based on one hour of service per week)
(3)FY 2023 repairs and maintenance budget based on Facilities and Fleet Management's projection for preventive and corrective maintenance
(4)FY 2023 security guard cost based on two alternating Level 1 guards of$21.03 per hour to provide coverage 24 hours/day,7 days/week(the hourly rate is subject to change for living wage if adopted by the City Commission for FY 2023)
151 Advertising budget based on costs for Noticing of Public Hearing for Special Taxing Districts for FY 2022
(6)Includes approximately 16.7%of the split-funded Administrative Officer position and indirect costs associated with the operations of the Special Taxing District based on an updated Full Cost Allocation Study completed by a third-party
consultant(1.36%of adjusted budget).This includes a 2.0%merit and a 10%increase over the FY 2022 projection for Health and Life Insurance,as well as proportionate share of pension costs for portion of full-time Administrative Officer
position funded by Special Taxing District
(2)Based on the Office of the Inspector General's FY 2023 budget and Internal services allocations for FY 2023
j6 Proposed FY 2023 units based on Non-Ad Valorem Assessment roll provided by the Miami Dade Property Appraiser on June 1,2022