Resolution 2022-32276 RESOLUTION NO. 2022-32276
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AMENDING RESOLUTION NO. 2022-32186, THAT
APPROVED AMENDMENT NO. 5 TO THE PROFESSIONAL SERVICES
AGREEMENT, DATED MAY 28,2019, BETWEEN THE CITY AND SFM SERVICES,
INC. FOR JANITORIAL SERVICES CITYWIDE, SAID AMENDMENT TO THE
RESOLUTION CLARIFYING THAT THE EFFECTIVE DATE FOR THE APPROVAL
OF THE ADDITIONAL SERVICES WAS RETROACTIVE TO THE BEGINNING OF
THE FISCAL YEAR, OCTOBER 1, 2021, INSTEAD OF JUNE 22, 2022, WITH NO
CHANGE TO THE TOTAL CONTRACT PRICE.
WHEREAS, on July 26, 2017, the Mayor and City Commission approved the issuance of
Request for Proposals (RFP) No. 2017-070-JC for Janitorial Services, City-wide (the RFP); and
WHEREAS, on October 18, 2018, the Mayor and the City Commission accepted the
recommendation of the City Manager, pursuant to RFP No. 2017-070-JC, to enter into simultaneous
negotiations with Able Business Services, Inc. and SFM Services, Inc.; and further authorized the
City Manager to select a firm that will serve as the primary contractor, with the remaining firm to
serve as the secondary contractor; and
WHEREAS, on May 16, 2019, the City Mayor and City Clerk executed a Professional
Services Agreement with Able Business Services, Inc. (Able) to serve as the primary contractor for
City garages (Zone 4) and City parks (Zone 6) and serving as the secondary contractor for Zones 2
and 3; and
WHEREAS, on May 28, 2019, the City Mayor and City Clerk executed a Professional
Services Agreement("Agreement")with SFM Services, Inc. (SFM)to serve as the primary contractor
for Zones 2 and 3 and serving as the secondary contractor for City garages (Zone 4) and City parks
(Zone 6); and
WHEREAS, on September 30, 2019, the City terminated the Professional Services
Agreement with Able Business Services, Inc.; and
WHEREAS, on April 22, 2020, the Mayor and City Commission adopted Resolution No.
2020-31227, approving Amendment No. 1 to the Agreement; said amendment (1) retroactively
approving additional services in the amount of$68,688; (2)retroactively approving, effective January
5, 2020, the transfer of janitorial services for the City garages (Zone 4) and City parks (Zone 6)from
Able Business Services, Inc. to SFM, in the amount of $1,410,309.28 per year, increasing the
contract price to $2,531,286.03 per year; and (3) approving additional sites and services, in the
amount of $117,900.00 per year, for a total contract price of $2,649,186.03 per year, subject to
increases or decreases in the level of service, as authorized by Amendment No. 1; and
WHEREAS, on September 16, 2020, the Mayor and City Commission adopted Resolution
No. 2020-31403, approving Amendment No. 2 to the Agreement; said amendment (1) approving,
effective January 25, 2020, additional sites and services, in the amount of$146,381.00 per year, for
a total contract price of$2,795,567.03 per year; (2) approving additional servicesin response to the
COVID-19 pandemic, in the amount of $325,528.31, for fiscal year 2019-2020 only; and (3)
memorializing the living wage increase, under the City's Living Wage Ordinance effective January 1,
2020; and
WHEREAS, on May 12,2021,the Mayor and City Commission adopted Resolution No. 2021-
31701, approving, Amendment No. 3 to the Agreement; said amendment(1) retroactively approving,
effective October 1, 2020, additional janitorial services, in the amount of$111,599.84 per year; and
(2)approving the addition of sweeping services for all City-owned surface parking lot,with a tentative
start date of May 2021, in the annual total amount of $906,525.00 for a total contract price, not to
exceed $3,813,691.87 per year; and
WHEREAS, on September 18, 2021, the City and SFM executed Amendment No.4 to the
Agreement; said amendment incorporating into the Agreement the omitted "Contract Provisions for
Non-Federal Entity Contracts Under Federal Award," the "Byrd Anti-Lobbying Amendment
Certification," the "Suspension and Debarment Certification," and other miscellaneous requirements
of the City Code and Florida Law; and
WHEREAS, on June 22, 2022, the Mayor and City Commission adopted Resolution No.
2022-32186, approving Amendment No. 5 to the Agreement; said amendment incorporated
additional sites and services to the scope of the Agreement, in the amount of$84,459.56 per year,
increasing the current contract price to an estimated annual amount of$3,898,151.43 per year, not
including additional services that may be added by the City Manager, as needed, within the limits of
the City Manager's purchasing authority under the City Code, and subject to funding availability
under the approved budget for the Agreement for each fiscal year; and
WHEREAS, via this Resolution, the Administration seeks to clarify the effective date for the
approval of the additional services, which was retroactive to the beginning of the fiscal year, October
1, 2021, and which reference was omitted in error in the June 22, 2022 City Commission agenda
item.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby amend
Resolution No. 2022-32186,, that approved Amendment No. 5 to the Professional Services
Agreement, dated May 28, 2019, between the City and SFM Services, Inc. for janitorial services
citywide, said Amendment to the Resolution clarifying that the effective date for the approval of the
additional services was retroactive to the beginning of the fiscal year, October 1, 2021, instead of
June 22, 2022, with no change to the total contract price.
PASSED and ADOPTED this 14th day of September 2022.
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.:,* , a% Gelber, Mayor
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ATTEST: ! 1IiCORPIORATED!• p
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Rafael E. Granado, City Clerk
SEP 2 1 2022 APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
___1
City Attorney Date
Resolutions-C7 G
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: AlinaT. Hudak, City Manager
DATE: September 14, 2022
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AMENDING RESOLUTION NO. 2022-32186,
THAT APPROVED AMENDMENT NO. 5 TO THE PROFESSIONAL
SERVICES AGREEMENT, DATED MAY28, 2019, BETWEEN THE CITYAND
SFM SERVICES, INC. FOR JANITORIAL SERVICES CITYWIDE; SAID
AMENDMENT TO THE RESOLUTION CLARIFYING THAT THE EFFECTIVE
DATE FOR THE APPROVAL OF THE ADDITIONAL SERVICES WAS
RETROACTIVE TO THE BEGINNING OF THE FISCAL YEAR, OCTOBER 1,
2021, INSTEAD OF JUNE 22, 2022, WITH NO CHANGE TO THE TOTAL
CONTRACT PRICE.
SUPPORTING SURVEY DATA
N/A
FINANCIAL INFORMATION
N/A
Applicable Area
Citywide
Is this a"Residents Right Does this item utilize G.O.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
Yes No
Strategic Connection
Non-Applicable
Legislative Tracking
Facilities and Fleet Management
ATTACHMENTS:
Page 356 of 1700
Description
D Memo
o Resolution
Page 357 of 1700
MI AN 1i BEIACH
City of Miami Beach, 1700 Convent"on Center Drive, Miami Beach, Florida 33139, viw c•-•oecc-= gov
COMMISSION MEMORANDUM
TO: Honorable Mayor Dan Gelber and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: September 14, 2022
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA,AMENDING RESOLUTION NO.2022-32186,THAT
APPROVED AMENDMENT NO. 5 TO THE PROFESSIONAL SERVICES
AGREEMENT, DATED MAY 28, 2019, BETWEEN THE CITY AND SFM
SERVICES, INC. FOR JANITORIAL SERVICES CITYWIDE; SAID
AMENDMENT TO THE RESOLUTION CLARIFYING THAT THE EFFECTIVE
DATE FOR THE APPROVAL OF THE ADDITIONAL SERVICES WAS
RETROACTIVE TO THE BEGINNING OF THE FISCAL YEAR, OCTOBER 1,
2021, INSTEAD OF JUNE 22, 2022, WITH NO CHANGE TO THE TOTAL
CONTRACT PRICE.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission adopt the Resolution.
BACKGROUND
On May 28, 2019, the City Mayor and Clerk executed a Professional Services Agreement with SFM
Services, Inc. (SFM) as the primary contractor for Zone 2 and Zone 3 and serving as the secondary
contractor for Zone 4 and Zone 6 (the Agreement).
Since then, the Mayor and City Commission has approved a total of five (5) amendments: on April 22,
2020(the"First Amendment"), September 16,2020(the"Second Amendment"), May 12,2021 (the"Third
Amendment"), September 18, 2021 (the "Fourth Amendment"), and June 22, 2022 the ("Fifth
Amendment").
ANALYSIS
Pursuant to Section 49, of the Agreement, "Modification of Sites and Service Levels", the City Manager
may request additional goods, services or facilities (items), collectively "Additional Services" to improve
and maintain sanitary conditions in the City. Additional services to new locations were requested for
facilities thereby requiring an increase to janitorial service days and hours. This Resolution seeks to clarify
that these additional services have an effective date retroactive to the beginning of the fiscal year,October
1, 2021, and which reference was omitted in error in the June 22, 2022 City Commission agenda item.
FISCAL IMPACT
There is no fiscal impact for this Resolution.
Page 358 of 1700
CONCLUSION
The Administration recommends amending Resolution No. 2022-32186, that approved Amendment No. 5
to the Professional Services Agreement,dated May 28,2019, between the City and SFM Services, Inc.for
janitorial services citywide, said Amendment to the Resolution clarifying that the effective date for the
additional services was retroactive to the beginning of the fiscal year, October 1,2021, instead of June 22,
2022,with no change to the total contract price.
ATTACHMENTS
Resolution
Page 359 of 1700