Resolution 2022-32352 RESOLUTION NO. 2022-32352
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN
RECOMMENDATION OF THE CITY MANAGER(AS SET FORTH IN THE
CITY COMMISSION MEMORANDUM ACCOMPANYING THIS
RESOLUTION), AND APPROVING THE PURCHASE OF SEVENTY-
EIGHT (78) POLICE INTERCEPTOR UTILITY ("PIU") HYBRID
VEHICLES FROM STEP ONE AUTOMOTIVE FD CW LLC, PURSUANT
TO COMPETITIVELY BID STATE OF FLORIDA CONTRACT 25100000-
21-STC FOR MOTOR VEHICLES, IN THE AMOUNT OF$3,212,945; AND
FURTHER,WAIVING,BYA 5/7THS VOTE,THE FORMAL COMPETITIVE
BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE
CITY'S BEST INTEREST, FOR THE PURCHASE, IN THE AMOUNT OF
$163,000, FOR THE REMAINDER OF THE NON-CONTRACT ITEMS
NECESSARY TO APPROPRIATELY OUTFIT THE 78 PIU HYBRID
VEHICLES IN ORDER TO MEET THE NEEDS OF THE POLICE
DEPARTMENT;WITH THE FOREGOING HAVING A TOTAL PURCHASE
PRICE OF $3,375,945.
WHEREAS, the City of Miami Beach Police Department (the "Police Department")
currently needs to purchase seventy-eight (78) police interceptor utility ("PIU") hybrid vehicles;
and
WHEREAS, the purpose of this purchase is to replace existing vehicles that are no longer
cost-effective, as the maintenance and repair costs have exceeded the original value of the
vehicles; and
WHEREAS, the replacement of these vehicles will allow the Police Department to replace
internal combustion engine vehicles with hybrid vehicles; and
WHEREAS, the Facilities and Fleet Management Division (the "Fleet Division") has
determined that the purchase of the seventy-eight (78) PIU hybrid vehicles is in the best interest
of the City as it will help to reduce both the City's carbon footprint and fuel costs,and is consistent
with existing vehicles already in the fleet; and
WHEREAS, the Fleet Division sought quotes from vendors having publicly-awarded
contracts from the Florida Sheriffs Association, the State of Florida, and Sourcewell; and
WHEREAS, based on the quotes received, Step One Automotive FD CW LLC offered the
lowest price for the required seventy-right (78) PIU hybrid vehicles in the total amount of
$3,375,945;and
WHEREAS, the total amount of such purchase, includes the non-contract options of
painting the doors and roofs of the PIU vehicles to match the paint scheme of the City's marked
police units, along with the graphic designs for the vehicles; and
WHEREAS, the total amount of the non-contract options is $163,000 and such
expenditure is necessary to complete and appropriately outfit the seventy-eight(78)PIU vehicles;
and
WHEREAS, the Fleet Division has reviewed the prices submitted and determined that
such prices are fair and reasonable.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, the Mayor and City Commission of the City of Miami
Beach, Florida, accept the written recommendation of the City Manager(as set forth in the City
Commission Memorandum accompanying this Resolution),and approve the purchase of seventy-
eight(78) police interceptor utility (PIU) hybrid vehicles from Step One Automotive FD CW LLC,
pursuant to competitively bid State of Florida contract 25100000-21-SIC for motor vehicles, in
the amount of$3,212,945; and further, waiving, by a 5/7ths vote, the formal competitive bidding
requirement, finding such waiver to be in the City's best interest, for the purchase, in the amount
of$163,000, for the remainder of the non-contract items necessary to appropriately outfit the 78
PIU hybrid vehicles in order to meet the needs of the Police Department;with the foregoing having
a total purchase price of$3,375,945. , /�
PASSED AND ADOPTED this 424 day of O(X�J-P+r 2022.
•
Dan Gelber, Mayor
ATTEST:
OCT 27 2022
Rafa E. Granado, City Clerk
r. 9c
r, %.
IUCORIO RAT EO'
APPROVED AS TO
FORM &LANGUAGE-
&FOR EXECUTION
I v--t 22
City Attorney A/W� Date
Resolutions-C7 I
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: October 26,2022
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN
RECOMMENDATION OF THE CITY MANAGER (AS SET FORTH IN THE
CITY COMMISSION MEMORANDUM ACCOMPANYING THIS
RESOLUTION), AND APPROVING THE PURCHASE OF SEVENTY-EIGHT
(78) POLICE INTERCEPTOR UTILITY ("PIU") HYBRID VEHICLES FROM
STEP ONE AUTOMOTIVE FD CW LLC, PURSUANT TO COMPETITIVELY
BID STATE OF FLORIDA CONTRACT 25100000-21-STC FOR MOTOR
VEHICLES, IN THE AMOUNT OF $3,212,945;AND FURTHER, WAIVING, BY
A 5/7TH VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT,
FINDING SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST, FOR
THE PURCHASE, IN THE AMOUNT OF $163,000, FOR THE REMAINDER
OF THE NON-CONTRACT ITEMS NECESSARY TO APPROPRIATELY
OUTFIT THE 78 PIU HYBRID VEHICLES IN ORDER TO MEET THE NEEDS
OF THE POLICE DEPARTMENT; WITH THE FOREGOING HAVING A
TOTAL PURCHASE PRICE OF $3,375,945.
RECOMMENDATION
The Administration recommends adopting the Resolution.
BACKGROUND/HISTORY
The Fleet Management Division (Fleet Management)purchases the vehicles and equipment for
all City of Miami Beach (City) departments and divisions. In coordination with the various
departments, Fleet Management develops and submits a list of replacement vehicles and
equipment based on Recycle and asset valuation, for funding approval during the City's Capital
Budget process each fiscal year. Replacement considerations are based on a combination of
factors that include age, condition, maintenance/repair/collision expenses, and operating
environment. The list of replacement vehicles and equipment as well as any new vehicles and
equipment submitted by a department as part of a service level enhancement initiative are
subject to approval by the City Commission during the annual Capital Budget process.
On May 31, 2019, LTC #316-2019 was issued establishing a hybrid electric vehicle (HEV)
policy for purchasing the most cost-effective, fuel-efficient vehicle options while minimizing
greenhouse gas (GHG) emissions, as new technologies are rolled out by manufacturers. In
Page 296 of 1166
2018, Ford Motor Company (Ford) introduced the police interceptor utility(PIU) hybrid vehicle.
As a result, the Administration established the goal of replacing existing internal combustion
engine (ICE)patrol vehicles with hybrid ones, including PIU hybrid vehicles.
ANALYSIS
The Police Department seeks to purchase seventy-eight (78) police interceptor utility (PI U)
hybrid vehicles to replace existing internal combustion engine (ICE)police vehicles. The units
being replaced are no longer cost-effective as the maintenance and repair costs have exceeded
the original value and are scheduled for replacement.
Fleet Management determined that it is in the City's best interest to purchase Ford's police
interceptor utility (PIU) hybrid vehicles, as these: 1) are consistent with other units already
purchased and existing in the fleet inventory; 2)will maximize efficiencies in the training of staff;
and 3)improve operations by reducing overall downtime related to maintenance and repairs.
The City has historically purchased vehicles by piggybacking on previous publicly
awarded contracts by the Florida Sheriffs Association (FSA), State of Florida, and Sourcewell,
as it benefits from the expertise, staff resources, and leveraged buying power of these
agencies, resulting in cost-effective vehicle purchases. On March 3, 2022, the City Manager
authorized the Administration to purchase vehicles for City departments by seeking quotes from
competitively solicited contracts identified in Piggyback Memo 2022-226-LB. In accordance
with the Piggyback Memo, the Fleet Management Division sought quotes from vendors
awarded in the State of Florida, FSA, and Sourcewell contracts. The Fleet Management
Division received the following quotes:
Agency Contract No. Amount
Step One Automotive State of Florida 25-00000-21- $3,375,945
STC
Alan Jay Sourcewell 060920-NAF $3,478,714
Duval Ford Florida Sheriffs FSA 20- $3,542,069
Association VE L28.0
Garber Ford Florida Sheriffs FSA 20- $3,700,167
Association VEL28.0
The quote includes ancillary items, or non-pre-priced (NPP or non-contract) items, that are
necessary to properly outfit the vehicles: The NPP items include the painting of the doors and
roof to match the painting scheme of the marked units along with the custom graphics designs
for the vehicles. The total amount of the non-contract options for all the marked units is an
estimated $163,000, which amounts to 5% of the entire purchase. In accordance with
Administrative Order 03.02, any non-contract items exceeding the dollar threshold of$100,000
as established by section 2-366 of City Code for goods and services require City Commission
approval.
The Fleet Management Division has determined that the price for the painting and graphics is
fair, reasonable, and consistent with previous purchases of similar equipment. In consideration
of the foregoing, the Administration recommends utilizing the State of Florida contract with Step
One Automotive as it offers the best pricing for seventy-eight (78) PI U hybrid vehicles and
further, requests approval to waive the formal bidding requirement to purchase the NPP items to
Page 297 of 1166
properly outfit the vehicles.
City Manager Recommendation
The City Manager recommends that the Mayor and City Commission waive the formal
competitive bidding requirement, by a 517ths vote, as being in the best interest of the City.
SUPPORTING SURVEY DATA
In 2022, 65.2% of residents were satisfied with the quality of police services. This purchase will
increase vehicle availability and readiness for the Police Department to provide quality policing
services.
FINANCIAL INFORMATION
The fiscal impact for this purchase is $3,375,945. All funds were approved and adopted in the
City's Capital Budget.
Amount(s)/Account(s):
011-1120-000673-20-410-596-00-00-00- $741,523.00
510-1780-000673-00-422-000-00-00-00-63421 $540,710.00
510-1780-000673-29-422-000-00-00-00- $ 1,923,168.00
510-1780-000673-00-422-000-00-00-00-61122 $ 170,544.00
CONCLUSION
It is the recommendation of the Administration that the Mayor and City Commission of the City
of Miami Beach, Florida, accept the written recommendation of the City Manager and approve
the purchase of seventy-eight(78) police interceptor utility(PI U) hybrid vehicles from Step One
Automotive FD CW LLC, pursuant to the competitively bid State of Florida contract 25100000-
21-STC for motor vehicles, in the amount of$3,212,945; and further, waiving, by a 5Rths vote,
the formal competitive bidding requirement, finding such waiver to be in the City's best interest,
for the purchase, in the amount of $163,000, of the remainder of the non-contract items
necessary to outfit the 78 PI U hybrid vehicles to meet the needs of the Police Department;with
the foregoing having a total purchase price of$3,375,945
Applicable Area
Citywide
Is this a"Residents Right Does this item utilize G.Q.
to Know" item. pursuant to Bond Funds?
City Code Section 2-14?
No No
Strategic Connection
Neighborhoods-Prevent and solve crime for residents and visitors.
Legislative Tracking
Facilities and Fleet Management/Police
Page 298 of 1166
ATTACHMENTS:
Description
❑ Step One Quotes
❑ LTC 316-2019
❑ Resolution
Page 299 of 1166
Motor Vehicles(25100000-21-STC)
Price Quote Form(PQF)
(STATE AGENCIES MUST ALSO SUBMIT FORM MP6301)
Updated V18/2022
Awarded Contractor Information
Contractor Name: STEP ONE AUTOMOTIVE dba FORD CRESTVIEW
Street Address: 4060 FERDON BLVD
City,State,Zip: CRESTVIEW,FL 32536
Contact Person: ERIC JORE Title: IGOVERNMENT FLEET MANAGER
Original Quote Date: 9/7/2022 (Revised Quote Date: Est.Delivery: 1180-250 DAYS ARO
Phone Ws: (Primary: (Secondary:
Email Address:
Fax It:
Contractors Purchase Order t.
Requesting Customer Information
AgencylEllgibie User Name: CITY OF MIAMI BCH
Contact Person: ITitle:
Phone la: (Primary: Secondary: I
Email Address:
Faxf:
Secondary Contact for Customer( )
Contact Person: "Tie:
Phone We: (Primary: Secondary: I
Email Address:
Fax II:
UNSPSC Group Sub-Group Line Number
Commodity Coda
25101702 POLICE VEHICLES 4X4 &4X2 AWD 20
Base Vehicle Price OEM Options
Manufacturer/Brand Representative Model f i Ei Discount
WM
FORD 2023 FORD POLICE UTILITY K8A AWD $ 38,572.00 2%
OEM OPTIONS
THIS SECTION SHOULD ONLY BE USED FOR OEM OPTIONS,WHICH ARE NOT►DENTIRED AND PRICED ON THE PRICE SHEET.
OBI Option Description an, Option OBI OrMion Model OEM Option NEW OEM Option Price Taal Price
Ianufaeter Number (ParDaM War Until
3.3 HYBRID ENGINE WITH 10 SPEED MOD HYBRID TRANS 1 $ - $ -
NC AM FM RADIO CLOTH BUCKET SEATS WITH VINYL REAR 1 $ - $ -
BACK UP CAMERA IN MIRROR 1 FORD 87R $ - $ -
REAR NC 1 FORD 17A $ 610.00 $ 597.80 $ 597.80
REAR CARGO LAMP 1 FORD 17T $ 50.00 $ 49.00 $ 49.00
COURTESY LAMPS INOP 1 FORD 43D $ 25.00 $ 24.50 $ 24.50
LH HAND LED SPOTLIGHT 1 FORD 51R $ 395.00 $ 387.10 $ 387.10
KEYLESS ENTRY SYSTEM W 4 FOB&KEYS 1 FORD 55F $ 340.00 $ 333.20 $ 33320
ANTI THEFT 1 FORD 593 $ 120.00 $ 117.60 $ 117.60
PERMETER ALERTSYSTEM 1 FORD 688 $ 675.00 $ 661.50 $ 681.50
REVERSE SENSORS 1 FORD 76R $ 275.00 $ 269.50 $ 269.50
REAR DOOR PLUNGER 1 FORD 52P $ 160.00 $ 156.80 $ 156.80
REAR COOR LOCKS AND HANDLES INOP 1 FORD 68P $ - $ -
CRUISE CONTROL $ - $ -
POWER WINDOWS&LOCKS $ - $
FRONT TAG BRACKET $ - $ -
FULL SIZE SPARE $ - $ -
$ - $
$ - $
$ - $
$ - E -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
s - $ -
$ - $ -
$ - $ -
TOTAL COST:OEM.... . . .0S
REQUIRED AFTERMARKET OPTIONS
THIS SECTION SHOULD ONLY BE •FOR REQUIRED AFTERMARKET• • • . WHICH ARE IDENTIFIED AND PRICED ON THE PRICE SHEET.
Required Required
Rwpi ntr sd Alrrbt Option Deeertpdon t ilraeiearrer d Afterwratrot�0� Allenmrdet Option AIM Option Nos Tafal Piles
Model Number (Par Wild
S -
S -
S -
S -
TOTAL COST: • .. .ABannarbt,.., -
IDENTIFIED AFTERMARKET OPTIONS
THIS SECTION SHOULD ONLY BE USED FOR IDENTIFIED AFTERMARKET OPTIONS,WHICH ARE IDENTIFIED AND PRICED ON THE PRICE SHEET.
Page 300 of 1166
Identified
idendfied
Identified Aftennseket Option DescAption OTY identified
� Ada mart Option Afbrmn amaha Option Price
Price
Model Number _ (Per Unit)
S
$
$
$
$
$
$
$
$
$
$
$
s
$
$
$
TOTAL COST:Identified Albrtnerkat• •ens NON-IDENTIFIED AFTERMARKET OPTIONS
THIS SECTION SHOULD ONLY BE USED FOR NON-IDENi1RED AFTERNARKET OPTIONS,WHICH ARE NOT IDENTIFIED AND PRICED ON THE PRICE SHEET.
Non4dentified NonaderndMd Ifonadsrttllfed
Aftemarket
Non4dentlAltamaha lNd h Option Description OTY Afbrmarket Option Aft mtarket Option won Altannerket Option Total Price
IISRP Price
Manufacturer Model Number (Per Unit/ (Per Unit)
TUTONE PAINT WHITE DOORS 1 CROWN TP $ 2,500.00 $ 1,700.00 $ 1,700.00
MBPD GRAPHICS 1 DSS SP $ 1,250.00 $ 750.00 $ 750.00
$ - _
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$$
$
$
$ -
•
$
$
TOTAL COST:Non4dantilled Altamarket 2,450.00
OrrtdTotal Slob Tend Csttkeat Prloeps= AMMAN
Total vehicles Quoted(with the same OEM,Required Af ermarket,identified Afbmarkst,and tbMden00ed Aftennarket Options) 48
Purchase Order Grand Total $ 2.0112.712.0S
Contractor
Comments:
Customer
Comments:
'UNSPSC•United Nations Standard Products and Serrkes Commodity Code.Refer to the price sheet for the eode(s)applicable to each Group.
•
Page 301 of 1166
Motor Vehicles(26100000-21-STC)
Price Quote Form(PQF)
(STATE AGENCIES MUST ALSO SUBMIT FORM MP6301)
Updated 1H8/2022
Awarded Contractor Information
Contractor Name: STEP ONE AUTOMOTIVE dba FORD CRESTVIEW
Street Address: 4060 FERDON BLVD
City,State,Dix CRESTVIEW,FL 32536
Contact Person: ERIC JORE TMe: 'GOVERNMENT FLEET MANAGER
Original Quote Data: 9/7/2022 'Revised Quote Date: Est Delivery: 1180-250 DAYS ARO
Phone Ts: 'Primary: 'Secondary:
Email Address:
Fax0
Contractors Purchase Order lb
Requesting Customer Information
Agency/Eilglble User Name: CITY OF MIAMI BCH
Contact Person: 'Title:
Phone ire: 'Primary: Secondary: I
Email Address:
Fax is
Secondary Contact for Customer(ironed)
Contact Person: ITitle:
Pharos Ts: 'Primary: Secondary: I
Email Address:
Fax 0:
UNSPSC Group Sub-Group Line Number
Commodity Coda
25101702 POLICE VEHICLES 4X4 &4X2 AWD 20
Base Vehicle Price OEM Options
Manufaetrredariurd Representative Model Discount
RN%
FORD 2023 FORD POLICE UTILITY K8A AWD $ 38.572.00 2%
OEM OPTIONS
THIS SECTION SHOULD ONLY BE USED FOR OEM OPTIONS,WHICH ARE NOT IDENTIRED AND PRICED ON THE PRICE SHEET.
OEM ee QTY OEM Option �n O Option Nodal OEM Option NNW OEM Option Prks Total Price
Wnuhebnr Number (Per Unit) (Pr Unit)
3.3 HYBRID ENGINE WITH 10 SPEED MOD HYBRID TRANS 1 $ - $ -
A/C AM FM RADIO CLOTH BUCKET SEATS WITH VINYL REAR 1 $ - $ -
BACK UP CAMERA IN MIRROR 1 FORD 87R $ - $ -
REAR NC 1 FORD 17A $ 610.00 $ 597.80 $ 597.80
REAR CARGO LAMP 1 FORD 17T $ 50.00 $ 49.00 $ 49.00
COURTESY LAMPS INOP 1 FORD 43D $ 25.00 $ 24.50 $ 24.50
LH HAND LED SPOTLIGHT 1 FORD 51R $ 395.00 $ 387.10 $ 387.10
KEYLESS ENTRY SYSTEM W 4 FOB&KEYS 1 FORD 55F $ 340.00 $ 333.20 $ 33320
ANTI THEFT 1 FORD 593 $ 120.00 $ 117.60 $ 117.60
PERMETER ALERTSYSTEM 1 FORD 68B $ 675.00 $ 661.50 $ 661.50
REVERSE SENSORS 1 FORD 76R $ 275.00 $ 269.50 $ 269.50
REAR DOOR PLUNGER 1 FORD 52P $ 160.00 $ 156.80 $ 156.80
REAR DOOR LOCKS AND HANDLES INOP 1 FORD 68P $ - $
CRUISE CONTROL $ - $ -
POWER WINDOWS&LOCKS $ - $ -
FRONT TAG BRACKET $ - $ -
FULL SIZE SPARE $ - $ -
• $ - $
$ - $ -
_ $ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
TOTAL COST:OEM•... :. m
REQUIRED AFTERMARKET OPTIONS
THIS , SHOULD ONLY BE USED FOR REQUIRED AFIEIMIARKET OPTIONS,WHICH AREIDENITRED AND PRICED ON THE PRICE • .
Required Aftermartrot Required Required
Required NMararhet Option Description QrY wonthendeclunr AftNmarin!Option A/Iemltr won Taw Price
Price
Yodel Number (Per Unit)
$ -
$ -
$ -
$ -
TOTAL COST: -• • .Ilflmnulret•••• .
IDENTIFIED AFTERMARKET OPTIONS
THIS SECTION SHOULD ONLY BE USED FOR IDENTIFIED AFTERMARKET OPTIONS,WHICH ARE IDENTIFIED AND PRICED ON THE PRICE SHEET.
Page 302 of 1166
identified
Identified
identified Aftertnarket Option Aftennarket Option
Identified Aftermarket Option Description •
QTY Manufacturer Price Aftermarket Option Total Price
Model Number (per Unit)
$
$
s
s -
$
$
$
$ -
s
$
$
s
$
"s
$
s
$
$
$
$
$
$
$
$
TOTAL COST:identified Aftermarket. .
NON-IDENTIFIED AFTERMARKET OPTIONS
THIS SECTION SHOIR.D ONLY BE USED FOR NON-IDENTIRED AFTERMARKET OPTIONS,WHICH ARE NOT IDENTIFIED AND PRICED ON THE PRICE°SHEET.
• Non-Identified NoMdentified Non-Identified Nonadermlle0.
Non4d.nd sd Aftennarket Option Description OTT AfMnurk ur et Option Af market Option o Attannv Total Price
NISRP Price
Manufacturer Model Number (Per Unit) (Per Unit)
•
TUTONE PAINT WHITE DOORS 1 CROWN TP $ 2,500.00 $ 1,700.00 $ 1,700.00
MBPD GRAPHICS 1 DSS SP $ 1,250.00 $ 750.00 $ 750.00
$
$
$
$
$
s
$
$
$
$
$
$
S
•
S
$
$
$
$
$
$
$
5
$
TOTAL COST:Nonldantfed Aftsnnaebet Optlom 00
Grand Tale Miles Tom Cos uct linos fw Wra1e 4 Ili
Total Vehicles Quoted(with the same OEM,Required Aftennerket,Identified Aftermarket,and Nonadentified Aftermarket Options) 17
Purchase Cher Grand Tatel $ 741,422.44
Contactor
Comments:
Customer
Comments:
•UNSPSC=United Nations Standard Products and Services Commodity Code.Warta the price sheet for the code(s)applicable to each Group.
Page 303 of 1166
Motor Vehicles(25100000-21-STC)
Price Quote Form(PQF)
(STATE AGENCIES MUST ALSO SUBMIT FORM MP6301)
Updated 1a8/2022
Awarded Contractor Information
Contractor Name: STEP ONE AUTOMOTIVE dba FORD CRESTVIEW
Street Address: 4060 FERDON BLVD
City,State,Zip: CRESTVIEW,FL 32536
Contact Person: ERIC JORE Title: !GOVERNMENT FLEET MANAGER
Original Quote Data: 9/7/2022 !Revised Quote Date: Eat Dalivery: 1180-250 DAYS ARO
Phone Ms: !Primary: !Secondary:
Email Address:
Fax is —
Centra:tors Purchase Order*:
Requesting Customer Information
Agency/Eligible User Name: CITY OF MIAMI BCH
Contact Person: !Title:
Phone Vs: !Primary: Secondary:
Email Address:
Full:
Secondary Contact for Customer(O )
Coated Person: !Title: '
Phone Ms: !Primary: Secondary: f
Ema11 Address:
Fes!: —
UNSPSC Group Sub-Group Line Number
Commodity Code.
25101702 POLICE VEHICLES 4X4 &4X2 AWD 20
anufacrand Representative Model Base Vehicle Price
M WndB OEM DiscountOptions
5#attgiR
FORD 2023 FORD POLICE UTILITY K8A AWD $ 38,572.00 2%
OEM OPTIONS
THIS SECTION SHOULD ONLY BE USED FOR OEM OPTIONS,WHICH ARE NOT IDENTIFIED AND PRICED ON THE PRICE SHEET
OEM Option OescriptionOTT OM Option OEN Option Model OEM Option MSRP OEM Option Price Tab!Price
Manufacturer Number (Per Bath (Per Unit)
3.3 HYBRID ENGINE WITH 10 SPEED MOD HYBRID TRANS 1 $ - $ -
A/C AM FM RADIO CLOTH BUCKET SEATS WITH VINYL REAR 1 $ - $ -
BACK UP CAMERA IN MIRROR 1 FORD 87R $ - $ -
REAR A/C 1 FORD 17A $ 610.00 $ 597.80 $ 597.80
REAR CARGO LAMP 1 FORD 17T $ 50.00 $ 49.00 $ 49.00
COURTESY LAMPS INOP 1 FORD 43D $ 25.00 $ 24.50 $ 24.50
LH HAND LED SPOTLIGHT 1 FORD 51R $ 395.00 $ 387.10 $ 387.10
KEYLESS ENTRY SYSTEM W 4 FOB&KEYS 1 FORD 55F $ 340.00 $ 333.20 $ 333.20
ANTI THEFT 1 FORD 593 $ 120.00 $ 117.60 $ 117.60
PERMETER ALERTSYSTEM 1 FORD 68B $ 675.00 $ 681.50 $ 661.50
REVERSE SENSORS I FORD 76R $ 275.00 $ 289.50 $ 269.50
DOOR LOCK PLUNGERS 1 FORD 52P $ 160.00 5 156.80 $ 156.80
POWER WINDOWS&LOCKS $ - $
FRONT TAG BRACKET $ - $ -
FULL SIZE SPARE $ - $ -
CRUISE CONTROL $ - $ -
$ - $ -
$ - $ -
$ - $ -
— $ - $ -
$ - $ -
$ - $
$ - $ -
$ - $ -
$ - $ -
$ - $
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
TOTAL COST:O21•... gtl
REQUIRED AFTERMARKET OPTIONS
• • • , • Y BE USED FOR REQUIRED AFTERMARKET OPTIONS,WHICH ARE IDENTIFIED AND "• 'ON THE PRICE SHEET.
RequiredRequired
Option
Required Aftnnarbet Option QTY uited AtienumbetOptionAfiennadosl Option stilosur• Told Price
lionsdectmerModel Number (Par UM
S -
$ • -
$ -
$
TOTAL COST: • .Afbrraatltst, • • -
IDENTIFIED AFTERMARKET OPTIONS
THIS SECTION SHOULD ONLY BE USED FOR IDENTIRED AFTERMARKET OPTIONS,WHICH ARE IDENTIFIED AND PRICED ON THE PRICE SHEET.
Page 304 of 1166
Identified
identified
Identified MMnnarket Option DgeripVon QTY Iderttltied Aftarrrrakat Option Aftennarket Option Aftamrarket Option Total Price
Manufacturer Price
Model Number (Per Unit)
S
S
$
S
$
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
$
$
S
S
S
S
TOTAL COST:identified Aftennafret•• • •
NON-IDENTIFIED AFTERMARKET OPTIONS
THIS SECTION SHOULD ONLY BE USED FOR NON-DENTIFED AFTERMARKET OPTIONS,WHICH ARE NOT IDENTIFIED AND PRICED ON THE PRICE SHEET.
Non-IdentMed NoMdentifed NonadarlUtlad NonadMrtlflad
Non-Wentltiad Affirms/Mt Option Description QTY Aftemnarket Option Albrmarkat Option Taint Price
WISP Price •
Manufacturer Model Number (Per Unit) (Per Unit)
S
S - _
$ -
S
S
S
S
$
S
S
S
S
S
S
$
S
�S
S
S
S
S
S
S • - _
S
S
S
TOTAL COST:Nonadenalled Aftennakst Options
Grind 1otattitMe Teem Contled MoeperV.l,Ids 4 41.111111.011
Total Vehicles Quoted(wth to same OEM,Required Afbrmarket,Identified Aftennarket,and Nonadentlhad Aftannarket Options) 5
Pi.i ua-Order*end Told _$
Contractor
Comments:
Customer
Comments:
"UNSPSC o United Nations Standard Product,and SwMcee Commodity Coda.Refer to the price sheet for the cadge)applicable to roach Group.
Page 305 of 1166
Motor Vehicles(25100000-21-STC)
Price Quote Form(PQF)
(STATE AGENCIES MUST ALSO SUBMIT FORM MP6301)
Updated 1H8/2022
Awarded Contractor Information
Contractor Name: STEP ONE AUTOMOTIVE dba FORD CRESTVIEW
Street Address: 4060 FERDON BLVD
City,State,Zip: CRESTVIEW,FL 32536
Contact Person: ERIC JORE Title: !GOVERNMENT FLEET MANAGER
Original Quote Date: 9/72022 !Revised Quote Date: _ Eat Delivery: 1180-250 DAYS ARO
Phone Pa: !Primary: [Secondary:
Email Address:
Fax N:
Contractors Purchase Order t.
Requesting Customer Information
Agency/Eligible User Name: CITY OF MIAMI BCH
Contact Person: !Title:
Phone is: !Primary: Secondary: I
Email Address:
Fax I:
Secondary Contact for Customer(O oral) •
Contact Person: !Title:
Phone Fs: !Primary: Secondary: 1
Email Address:
Fax N:
UNSPSC Group Sub-Group Line Number
Commodity Coda
25101702 POLICE VEHICLES 4X4 &4X2 AWD 20
OEM Manufactured Representative Model Base Vehicle Price Brand
MIINIAINLOB
FORD 2023 FORD POLICE UTILITY K8A AWD $ 38,572.00 2%
OEM OPTIONS
THIS SECTION SHOULD ONLY BE USED FOR OEM OPTIONS,WHICH ARE NOT IDENTIFIED AND PRICED ON THE PRICE SHEET.
OEM Option Dasc ipUon QTY OBI Option OEM Option Model OEM Option MSRP OEM Option Price Total Price
Manufacturer Number (Per Unit) (Per Uric►
3.3 HYBRID ENGINE WITH 10 SPEED MOD HYBRID TRANS 1 $ - $ -
A/C AM FM RADIO CLOTH BUCKET SEATS WITH VINYL REAR 1 $ - $ -
BACK UP CAMERA IN MIRROR 1 FORD 87R $ - $ -
REAR A/C 1 FORD 17A $ 610.00 $ 597.80 $ 597.80
REAR CARGO LAMP 1 FORD 171' $ 50.00 $ 49.00 $ 49.00
COURTESY LAMPS INOP 1 FORD 43D $ 25.00 $ 24.50 $ 24.50
LH HAND LED SPOTLIGHT 1 FORD 51R $ 395.00 $ 387.10 $ 387.10
KEYLESS ENTRY SYSTEM W 4 FOB&KEYS 1 FORD 55F $ 340.00 $ 333.20 $ 33320
ANTI THEFT 1 FORD 593 $ 120.00 $ 117.60 $ 117.60
PERMETER ALERTSYSTEM 1 FORD 68B $ 675.00 $ 661.50 $ 681.50
REVERSE SENSORS 1 FORD 76R $ 275.00 $ 269.50 $ 269.50
DOOR LOCK PLUNGERS 1 FORD 52P $ 160.00 $ 156.80 $ 156.80
POWER WINDOWS&LOCKS $ - $
FRONT TAG BRACKET $ - $ -
FULL SIZE SPARE $ - $ -
CRUISE CONTROL $ - $ -
$ - $ -
$ - $
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
TOTAL COST:OEM .. •
REQUIRED AFTERMARKET OPTIONS
TIBS SECTION ,ULD ONLY BE USED FOR REQUIRED AF7ERMARKET OPTIONS.WHICH ARE IDENTM ED AND '-. .1 ON THE PRICE SHEET-
Required Required
Requiem!!Aft®ararlat Option QTY Required Aftannediet won AftenaMat Opllon Aflsrnrar Option To Price
Ilimidacturer NCO
Model Nraarber _ (Per Unlit_
S -
S -
$
$
TOTAL COST: .Aflsnnerftst.•
IDENTIFIED AFTERMARKET OPTIONS
THIS SECTION SHOULD ONLY BE USED FOR IDENTIFIED AFTERMARKET OPTIONS,WHICH ARE IDENTIFIED AND PRICED ON THE PRICE SHEET.
Page 306 of 1166
Identified
Identified
identified Altannarkst Option Description QTY Idwrti0e MaAtInufacturer
t won Aftennarket Option Aftl+rnaPrl On Total Price
rice
Model Number (Per Unit)
•
$
$
$
$
$
•
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
•
$
$
•
$
$
TOTAL COST:Identified Afbnnarket•••NON-IDENTIFIED AFTERMARKET OPTIONS
THIS SECTION SHOULD ONLY BE USED FOR NON-IDENTIFIED AFTERMARKET OPTIONS,WHICH ARE NOT IDENTIRED AND PRICED ON THE PRICE SHEET.
Non-idsnUllad Mon-Identified Non-Identified Nonadantlfisd
Aftarmatket Attenuate!
Non.ldentifi Mammas!Option Description QTY Altamaha Option A(Ismtarket Option men Option Total Price
NSW Price
Manufacturer Model Number (Per Unit) (Per Unlq•
GHOST GRAPHICS 1 GG GG $ 1,250.00 $ 1,250.00 $ 1,250.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$TOTAL COST:Non4dentNNd Nannette 1,230.00
Omni Told Oka Tam Coalmen Price p r 41,40.116
Total Vehicles Quoted(with the same OBI,Required Albmrarkst,Identified Attenuate;and Non4darUfld Aftennarket Options) 3
Puedraaa Ordar GIMed Taal $ 127.357.0S
Contractor
Comments:
•
Customer
Comments:
'UNSPSC=United Nations Standard Products and SsMees Commodity Code.Rent to the price sheet for the cods(s)applicable to each Group.
Page 307 of 1166
Motor Vehicles(25100000-21-SIC)
Price Quote Form(PQF)
(STATE AGENCIES MUST ALSO SUBMIT FORM MP6301)
Updated 1H8/2022
Awarded Contractor Information
Contractor Name: STEP ONE AUTOMOTIVE dba FORD CRESTVIEW
Street Address: 4060 FERDON BLVD
City,State,Zip: CRESTVIEW,FL 32536
Contact Person: ERIC JORE Title: 'GOVERNMENT FLEET MANAGER
Original Quota Data: 977/2022 'Revised Quote Dab: Est Delivery: 1180-250 DAYS ARO
Phone ire: 'Primary: ]Secondary:
Email Address:
Fax B:
Contractors Purchase Order e:
Requesting Customer Information
Agency/Eligible User Name: CITY OF MIAMI BCH
Contact Person: Inge:
Phone Vs: 'Primary: Secondary: I
Email Address:
Fax a:
Secondary Contact for Customer( all -
Contact Person: Mee:
Me:
Phone We: 'Primary: Secondary: 1
Email Address:
Fax$: .
UNSPSC Group Sub-Group Line Number
Commodity Coder
25101702 POLICE VEHICLES 4X4 &4X2 AWD 20
Base Vehicle Price OEM Options
Manufacturer/Brand Representative Model S�f Discount
NS%
FORD 2023 FORD POLICE UTILITY K8A AWD $ 38,572.00 2%
OEM OPTIONS
THIS SECTION SHOULD ONLY BE USED FOR OEM OPTIONS,WHICH ARE NOT IDENTIFIED AND PRICED ON THE PRICE SHEET.
OEM Option Deecription CITY OEM Option OBI Option Modal ow Option IMP 091 Option Pros Tops Prim
Maradaehaw Number (Per Unlit (Par Until
3.3 HYBRID ENGINE WITH 10 SPEED MOD HYBRID TRANS 1 $ - $ -
NC AM FM RADIO CLOTH BUCKET SEATS WITH CLOTH REAR 1 $ - $ -
BACK UP CAMERA IN MIRROR 1 FORD 87R $ - $ -
REAR NC 1 FORD 17A $ 610.00 $ 597.80 $ 597.80
REAR CARGO LAMP 1 FORD 17T $ 50.00 $ 49.00 $ 49.00
COURTESY LAMPS INOP 1 FORD 43D $ 25.00 $ 24.50 $ 24.50
INT UPGRADE PKG 1 FORD 65U $ 390.00 $ 382.20 $ 38220
KEYLESS ENTRY SYSTEM W 4 FOB&KEYS 1 FORD 55F $ 340.00 $ 333.20 $ 333.20
ANTI THEFT 1 FORD 593 $ 120.00 $ 117.60 $ 117.60
PERMETER ALERT SYSTEM 1 FORD 68B $ 675.00 $ 861.50 $ 661.50
REVERSE SENSORS 1 FORD 76R $ 275.00 $ 289.50 $ 289.50
FRONT CONSOLE MT PLATE DELETE 1 FORD 87D $ - $
GRILL WIRING 1 FORD 60A $ 50.00 $ 49.00 $ 49.00
18'ALUM WHEELS _ 1 FORD 64F $ 475.00 $ 4.6.5.50 $ 485.50
CRUISE CONTROL $ - $ -
POWER WINDOWS&LOCKS $ - $ -
FRONT TAG BRACKET $ - $ -
FULL SIZE SPARE $ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - s
$ - $ -
$ - $ -
$ - $
$ - $ -
$ - $ -
$ - $ -
$ - $ -
TOTAL COST:OEM•...
REQUIRED AFTERMARKET OPTIONS
THIS SECTION , ' • • • Y= USED FOR REQUIRED AFTERMARKET•'"'• WHICH ARE IDENTIFIED AND PRICED•. THE PRICE SHEET.
• Required Rftermatet Required Required
Aftermartat Option
Required Aftarrtwebat Option Description QTY Option MaraoarketO Pam Manufacturerpren Toad
Pelee
Model Number (Per Unit)
$ -
$ -
$ -
$ -
TOTAL COOT` -. .AfYrmrkat'••• -
IDENTIFIED AFTERMARKET OPTIONS
THIS SECTION SHOULD ONLY BE USED FOR IDENTIFIED AFTERMARKET OPTIONS,WHICH ARE IDENTIFIED AND PRICED ON THE PRICE SHEET.
Page 308 of 1166
identified
MKrtifled At et OptionIdentified Aftamtariut Option
identified AfMnwket Option Daeaipdon QTY Manufacturer Aftermarket Option Pries Total Price
Model Number (Per Unit)
_ S
S
S
_ S
S
S
S
S
S
S
S
_ $
S •
S
S
S
S
_
S
$
S
$
S
S
$
-$
s
S
TOTAL COST:identified Mtermarket•• . .
NON-IDENTIFIED AFTERMARKET OPTIONS
THIS SECTION SHOULD ONLY BE USED FOR NON-IDENTIFIED AFTERMARKET OPTIONS,WHICH ARE NOT IDENTIFIED AND PRICED ON THE PRICE SHEET.
NaNdentilled Nonadentllied
Non-IdenWiedAfbrmarket OptionDesalpilon QTY Attermarkat Option AflmuaketOption Optien Total Price
MSRP
Manufacturer Model Number (Per Uniti 1Per UMW
$
S
S
S
S
S
S
S
S
S
S
S
S
S
$
S
S
S
S
S
S
S
S
S
S
$
$
$
TOTAL COST:NemldsWYfied AlWmarket
Oraltd toed OM Tani COMatat Prloe perCr= MAkf.IS
Total Vehicles Quoted(with the swim OEM,Required Mtermarket,identified Aftemurket,and Nonadsntified Attermarket Options) &
Ptraltmolider Grand Told _$ 29TJ8110AO
2 BLACK 2 CARBONIZED GREY 1 SILVER
Contractor
Comments:
Customer
Comments:
'UNSPSC=United Nations Standard Products and Services Commodity Code.Refer to the price sheet for the code(s)applicable to each Group.
Page 309 of 1166
,'V\ IAMI BE AC H
PUBLIC WORKS DEPARTMENT
316-2019
NO. LTC# LETT ' TO COMMISSION
TO: Mayor Dan Gelber and Members o the City C. mission
FROM: Jimmy L. Morales, City Manager t
DATE: May 31, 2019
SUBJECT: Hybrid Electric Vehicle Policy
The purpose of this Letter to Commission is to update you on the "greening" of the City's fleet
and to address your question regarding a hybrid-electric vehicle (HEV) policy. Although we don't
have an "official" hybrid policy, throughout my tenure, we have pursued a three-pronged
operating strategy to improve the operating efficiency and greening of the City's fleet. The
strategy encompasses vehicle standardization, right-sizing/down-sizing, and reducing the
vehicle replacement cycle through more timely investments in fuel efficient vehicles, including
HEVs.
We have made a conscious effort to right-size, where appropriate, from full/mid-size sedans to
mid-size/compact vehicles and to also invest in HEVs. As a result (excluding first-responder
vehicles), approximately 95% of staff sedans are the more fuel-efficient compacts and HEVs.
The recently completed Vehicle Utilization Study also supplemented on-going downsizing efforts
by identifying 18 vehicles that could be eliminated from the City's fleet, representing capital
savings of approximately $1,000,000 in avoided costs in future replacement cycles (per cycle),
as well as annual maintenance and repair costs of approximately $20,000.
HEVs are a proven, widely accepted technology and the 21 Ford HEVs (14 compact and seven
mid-size models) placed into service in 10 City departments, within the past three and a half
years, have logged nearly a half-million miles of reliable service, with operating costs over 40%
lower than that of comparable, mostly compact, gasoline models. The City's compact vehicle
fleet accounts for approximately 4% of the total gasoline consumed by the City's fleet.
Nevertheless, our greatest challenge in making significant strides in further greening our fleet,
has been the lack of options for Police patrol vehicles. The Police Department accounts for
approximately two-thirds of the City's gasoline consumption, with 316 patrol vehicles accounting
for 44% of the total gasoline consumed by the City's fleet.
Fortunately, the situation changed in June of 2018 when the Ford Motor Company announced
the introduction of a Police Utility Interceptor HEV, slated for release in 2019. This important
breakthrough provides us with the most cost-effective option to reduce greenhouse gas (GHG)
emissions. As a result, a pre-ordered 2020 HEV Interceptor (anticipated delivery in July) will be
placed into service for testing throughout the rest of 2019. The proposed 2020 vehicle
replacement budget includes funding for the replacement of nearly 60 police patrol vehicles with
HEVs.
1
Page 310 of 1166
This week, ACM Taxis, Fleet Management Director Cano, and Police Department
representatives attended Ford Interceptor HEV test drive events for a first-hand look at this
innovative police vehicle that is projected to achieve in excess of 40% reduction in fuel
consumption and offers a number of safety features and enhancements, including a design
engineered to sustain a 75-mph rear-impact crash.
There will be significant savings as a result of the HEV's electric motor powering high electrical
loads, including lights, radios, computers, and the air-conditioning system while the vehicle is
parked (idling accounts for approximately 60% of City patrol vehicles' running time). Additional
savings will also be achieved in brake system maintenance and repair expenses due to a
regenerative braking system that uses the reverse spin of the electric motor to slow down the
vehicle, as well as from extended oil replacement cycles.
Key to significantly advance the greening of the City's Fleet will be securing adequate vehicle
replacement funding, which has been a challenge and contributed to an extended vehicle
replacement cycle during recent years. Failure to adequately fund vehicle replacements
according to recommended replacement cycles has been shown to cause several problems,
including higher maintenance and fuel costs, increased vehicle breakdowns, and a lower level
of fleet readiness that impacts the ability of City departments to effectively conduct operations
and deliver services. A Vehicle Replacement Study completed in 2018 by the Matrix Consulting
Group recommended a five-year funding plan to improve the replacement cycle.
Moving forward, our hybrid vehicle policy will be to, whenever possible, purchase HEVs, with
primary focus on replacing all gasoline patrol vehicles with HEVs by the end of Fiscal Year
2024. This transition, when fully implemented, is projected to conservatively generate
approximate annual reductions of 18% to the City's current total gasoline consumption, and 2.4-
million Lbs. of CO2 GHG emissions.
Our vehicle replacement policy will adjust in accordance with technology innovations in the
rapidly-evolving HEV and fully-electric vehicle industry. We will continue to implement the most
cost effective options to minimize GHG emissions.
The Fleet Management Department will continue to collaborate with the Environment and
Sustainability team by providing performance and fuel data used to calculate and track the
pounds of greenhouse gas emissions reduced by these investments and other metrics and
analysis in support of helping to further reduce the City's carbon footprint.
JLM/MT/JC
2
Page 311 of 1166