LTC 490-2022 Supplier Diversity Update for Fiscal Year 2022MIAMI BEACH
OFFICE OF T
NO. LTC # 490-2022 LETTER TO COMMISSION
FROM: Alina T. Hudak, City Manag r
DATE : November 18, 2022
SUBJECT: Supplier Diversity Update for Fiscal Year 2022
The purpose of this LTC is to provide an update to the Mayor and City Commission on the database
and usage of LGBT-certified firms, as certified by the National LGBT Chamber of Commerce, and
small business enterprises (SBE) and disadvantaged business enterprises (DBE) firms, as certified
by Miami-Dade County, pursuant to Resolutions 2020-31342 and 2020-31519.
On July 29, 2020, the City Commission adopted Resolution 2020-31342, directing the
Administration to establish a registry and database of LGBT-owned businesses certified by the
National LGBT Chamber of Commerce (NGLCC).
On December 9, 2020, the City Commission adopted Resolution 2020-31519, directing the
Administration to establish a registry and database for small and disadvantaged businesses as
certified by Miami-Dade County in the following categories :
• SBE -Architectural & Engineering. A gender and race-neutral certification program
specifically for firms that are defined as architectural and engineering companies.
• SBE -Construction. A gender and race-neutral certification program specificallyforfirrns
that are defined as construction companies. This category also includes trades, e.g.,
electrical, painting, plumbing, etc.).
• SBE -Goods and Services. A gender and race-neutral certification program specifically
for firms that supply goods and services other than construction, architectural , or
engineering services.
• DBE -Disadvantaged Business Enterprise. A certification program forfederally-funded
projects that promotes participation in transportation contracts by small, socially, and
economically disadvantaged businesses.
As previously reported, the implementation of the database was completed on June 2021 . Since
then, staff has continued to work with the information provided by NGLCC, on a quarterly basis,
and Miami-Dade County, on a monthly basis, to identify certified businesses and have those
businesses added to the City's databases. Table 1 indicates the firms registered by Miami-Dade
County and NGLCC added to the database through September 30, 2022. Table 2 indicates the
City's total spend. by certification category, with the registered firms. Table 3 indicates the
contracts awarded to the certified f irms since the adoption of the resolutions. At this time, specific
demographic information (race, gender, and ethnicity) for the certified firms is not available.
Table 1 -Registered Firms by DBE, SBE, and LGBT Certification
Table 1 indicates the number of firms certified by NGLCC and Miami-Dade County reg istered with
the City through September 30, 2022. Table 1 does not represent all firms certif ied by NGLCC or
Miami-Dade County, only those firms that have elected to register with the City to date.
-T-a-bl_e_1 _________________ S_BE _____ S_B_E __ ----SB_E ___ _
Regi_s~rat~ons by DBE LGBT A&E CONSTRUCTION GOODS &
Certlf1cat1on SERVICES
Other Municipafities 18 16 8 21 45
DocuSign Envelope ID: 654E398A-E 17E-4C3O-B2A 1-8A06E7O330A 1
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L TC Supplier Diversity Update FY2022
Tabfe 2 -Expenditures by DBE, SBE, and LGBT Certification
For fiscal year 2022, the City's spend with DBE, SSE, and LGBT-certified firms is $11 ,903,543.78.
Table 2 indicates the spend by certification type. It is important to note that a single firm may be
certified in multiple categories. For example, a firm may be certified as both an LGBT and an SBE
business. Therefore, it is not accurate to tally the fields in Table 3 as some duplication may occur.
Nonetheless, the total (unduplicated) spend is $11,903,543.78.
I
Table 2. . . . "' SBE-SSE-GOODS .
Exp~~d•t~res by DBE LGBT SBE-A&E CONSTRUCTION & SERVICES
Cert1f1cat1on
Other Municipalities $1,948,668.93 $3,016,046.88 $706,333.42 $7,510,036.80 $2,399,790.81
Table 3 -Contract Awards to DBE, SBE, and LGBT Certified Firms
Since adopting Resolutions 2020-31342 and 2020-31519, ten (10) contract awards to certified fimis
have been completed as noted in Table 3. The information in Table 3 is different from the
information presented in Table 2. Table 2 indicates the actual expenditures completed in fiscal year
2022. Table 3 indicates contracts awarded. Contracts for specific projects (typically construction
projects) are fully encumbered (committed) at the time of award. Encumbrances for contracts for
goods and services ordered on an as-needed basis are completed at the time the goods and
services are needed.
"f' _,._ I ..._, ----.,._ -,_.._ .;,,,..-.~•-~ •• • ~ -•, _,-...,.........,. --~,"";. •~ ---"' . Table 3 Contract Awards to DBE, SBE & LGBT Finns · . . -. : : . ~."' (
Contract # Contract Description ., Firm Name " Certification Amount
..
•:
Contracts for specific projects. Project total I
21-095-01 North Beach Oceanside Buslam Company Partners, SSE Construction $9,as6,s22 .oo I
Park Inc. I
22-067-01 Neptune Apt Rehabifation A VR Contractors, Corp. SSE Construction $890,782.00 I
Phase I
Contracts for ongoing goods and services on an as-needed basis.------Encumbered I
through Sep 30, 2022 :
20-057-01 Cultural Programming And Tom Bercu Presents, Inc. LGBT Business $119,728.75
Event Producers Enterprise
20-096-24 A&E Services Specialized Cummins Cederberg, Inc. SSE A&E $68,300.00
Categories
20-118-01 Public Information Outreach Infinite Source SSE Goods & $27,350.00
Services Communications Group, LLC Services
20-118-03 Public Information Outreach Media Relations Group, LLC SSE Goods & $189,270.00
Services Services i
20-161-01 Prof Coastal Engineering Cummins Cederberg, Inc. SSE A&E $248,644.49 1
Servs/Waterway Dredging
20-203-01 Deep Well Cleaning, Flotech Environmental, LLC DBE and SSE $1 ,695,000.00 I
Drainage Systems Construction I
Maintenance, and Repairs ---------s16a,120.oo I 22-094-01 Maintenance of Street R&D Electric, Inc. SSE Construction
Lighting on all Roads within and SSE Goods & I
the Miami Beach City Limits Services --· ----22-113-02 Police, Fire & Public Safety Global Trading Inc. SBE Goods & $326,356.99
Uniforms/Accessories Services
DocuSign Envelope ID: 654E398A-E17E-4C3O-B2A1-8A06E7O330A1
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L TC Supplier Diversity Update FY2022
Finally, the Administration will continue to promote the inclusion of not only certified firms but also
local (Miami Beach-based) businesses in the procurement of goods and services. Staff will continue
outreach efforts for both certified firms and local (Miami Beach-based) firms that have registered
with the City, including notifying the firms of available bid opportunities, and will continue to
collaborate with partners in other agencies to share resources, information and training
opportunities that may be beneficial to the firms. Additionally, whenever possible, staff participates
in local events to promote the inclusion of small firms in procurement activities, including the recent
Miami-Dade County 2022 Procurement Expo and the upcoming vendor trade show sponsored by
the local chapter of the National Institute of Governmental Procurement to be held in Broward
County.
If you have any questions, please contact Alex Denis.
E~ ATH/MT/AD