2004-25490 Reso
RESOLUTION NO. 2004-25490
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, REJECTING ALL PROPOSALS
RECEIVED IN RESPONSE TO REQUEST FOR QUALIFICATIONS NO.
16-02/03 FOR THE PLANNING, DESIGN, AND CONSTRUCTION
ADMINISTRATION SERVICES NEEDED TO COMPLETE THE SOUTH
POINTE PARK IMPROVEMENT PROJECT.
WHEREAS, on November 8, 1994, the citizens of the City of Miami Beach
approved the issuance of $15 million in general obligation bonds for park
improvements (Parks Bond); and
WHEREAS, the City's consultant, Bermello, Ajamil and Partners, Inc.
(B&A), prepared a Master Plan that addressed the needs of twenty (20) City
parks of various sizes, as well as improvements for the boardwalk and bike
paths; the City Mayor and City Commission adopted the Master Plan on June 19,
1996; and
WHEREAS, B&A completed substantial planning efforts, but work on
design and construction documents never began; and
WHEREAS, at that time, City staff and B&A agreed to terminate the firm's
services with regard to South Pointe Park; and
WHEREAS, once B&A's services had been terminated for South Pointe
Park, there was a need to issue a Request for Qualifications for Professional
Services, including architecture, landscape architecture, engineering, and
construction administration services, to complete the planning, construction
design, and construction of improvements to South Pointe Park and on
November 13, 2002, the City Commission approved the issuance of Request for
Qualifications No. 16-02/03 for the aforestated services (the RFQ); and
WHEREAS, the RFQ was issued by the City's Procurement Division on
December 12,2002; the deadline for RFQ submittals was January 31,2003, and
11 proposals were received from consultants; and
WHEREAS, on January 27, 2003, the City Manager issued LTC No. 24-
2003, which appointed the Evaluation Committee for this RFQ; the Committee
convened on March 3, 2003 to evaluate proposals, and if needed, shortlist firms;
and
WHEREAS, at approximately the same time that the Committee met, the
City began considering options for settling land use and zoning legal conflicts in
South Pointe (the South Pointe Settlement); and
WHEREAS, for this reason, the City delayed the second meeting of the
Evaluation Committee, with the intent of finalizing the South Pointe Settlement
before selecting a design firm; it was the City's expectation that this settlement
would be reached in several months; and
WHEREAS, on March 14, 2003, all firms that submitted proposals were
sent a letter informing them that the evaluation process for the RFQ had been
postponed until further notice; and
WHEREAS, due to this indefinite postponement, on May 6, 2003, the City
requested a ninety (90) day extension of the proposals submitted pursuant to the
RFQ; and
WHEREAS, efforts to complete the South Pointe Settlement continued
over the Summer and into the Fall of 2003, but no conclusion was reached; and
WHEREAS, on October 12, 2003, the City requested and received an
additional ninety (90) day time extension from proposers who responded to the
RFQ; and
WHEREAS, at this time, the City has not concluded the South Pointe
Settlement, and the City needs to resolve these issues before moving forward
with the selection of an AlE firm to design the South Pointe Park Improvements;
and
WHEREAS, as the conclusion of the South Pointe Settlement may take
several more months, or longer, the proposers that responded to the RFQ cannot
hold guarantee the terms of their proposals indefinitely.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the
Mayor and City Commission herein accept the recommendation of the City
Manager to reject all proposals received in response to Request for
Qualifications No. 16-02/03 for the Planning, Design, and Construction
Administration Services needed to Complete the S th Pointe Park Improvement
Project.
ATTEST:
~6 r{lL~
CITY CLERK
T:\AGENDA\2004\Feb2504\Consent\RFQ rejection RESO.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
<- 2,-/7--01
A -
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
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.......
Condensed Title:
Request to Reject all Proposals Received in Reference to Request for Qualifications (RFQ) 16-02103 for
the Services Needed to Complete the South Pointe Park Improvement Project.
Issue:
I Shall the Commission reject RFQ proposals submitted for RFQ No. 16-02/03
Item Summary/Recommendation:
On November 13, 2002, the City Commission approved a Commission Memo authorizing the issuance of Request for
Qualifications (RFQ) No. 16-02/03 for the Planning, Design, and Construction Administration Services needed to
complete the South Pointe Park Improvement Project.
On January 27,2003, the Office of the City Manager issued LTC No. 24-2003 which appointed the Evaluation
Committee for this RFQ. The Committee convened on March 3, 2003 to evaluate proposals, and if needed, shortlist
firms. Consensus from the Evaluation Committee was to shortlist the firms to 5 out of the 11 that submitted proposals.
At approximately the same time that the Committee met, the City began considering options for settling land use and
zoning legal conflicts in South Pointe. Some of the options considered would involve the City receiving title to
additional land adjacent to South Pointe Park. If the City did receive this land, it would be in the City's best interest to
add the land to South Pointe Park and have the same firm that is chosen to design South Pointe Park Improvements
to design improvements to the added land. For this reason, the City delayed the second meeting of the Selection
Committee with the intent of completing the South Pointe legal settlement before selecting a design firm. It was the
City's expectation that this settlement would be reached in several months. On March 14, 2003, all firms that
submitted proposals were sent a letter informing them that the evaluation process for RFQ 16-01/02 had been
postponed until further notice. Due to this indefinite postponement, on May 6, 2003 the City requested a 90 day
extension of the RFQ validation from all proposers.
Efforts to complete the South Pointe settlement continued over the Summer and into the Fall of 2003, but no
conclusion was reached. On October 12, 2003, the City requested an additional 90 day time extension of the RFQ,
and all proposers agreed to extend the RFQ submittal for an additional 90 days.
At this time, the City has still not reached a settlement on the South Pointe land use and zoning conflicts. The City
needs to resolve this issue before moving forward with the selection of an AE firm to design South Pointe Park
Improvements. This resolution may take several more months or longer, and the firms that responded to the RFQ
cannot hold their proposals valid indefinitely. Therefore, the Administration recommends that all RFQ proposals for
RFQ 16-01/02 be rejected, and a new RFQ to be re-issued after the City has determined whether or not additional
land will be added to South Pointe Park.
REJECT ALL RFQ PROPOSALS
Advisory Board Recommendation:
I
Financial Information:
Source of Amount Account Approved
Funds: 1
D 2
Finance Dept.
Ci Clerk's Office Le islative Trackin
Tim Hemstreet, CIP Director
Manager
City Manager
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AGENDA ITEM
DATE
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.fl.us
COMMISSION MEMORANDUM
To:
From:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez 1v-~'
City Manager O. t1
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, REJECTING ALL PROPOSALS RECEIVED
IN RESPONSE TO REQUEST FOR QUALIFICATIONS (RFQ) 16-02/03
FOR THE PLANNING, DESIGN, AND CONSTRUCTION ADMINISTRATION
SERVICES NEEDED TO COMPLETE THE SOUTH POINTE PARK
IMPROVEMENT PROJECT.
Date: February 25, 2004
Subject:
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
ANALYSIS:
On November 8, 1994, the citizens of the City of Miami Beach approved the issuance of
$15 million in general obligation bonds for park improvements (Parks Bond). Bermello,
Ajamil and Partners, Inc. (B&A) prepared a Master Plan that addressed the needs of
twenty (20) parks of various sizes, and improvements for the Boardwalk and bikeways.
The Mayor and City Commission adopted the Master Plan on June 19, 1996.
B&A completed substantial planning efforts but work on design and construction
documents never began. At that specific time, City staff and B&A have agreed to terminate
the firm's services in regard to South Pointe Park. This action was undertaken through a
separate Commission resolution which also provides a detailed history of all the actions
that have affected the work on this design contract and addresses substantial additional
changes to the B&A contract.
Once B&A's services had been terminated for South Pointe Park, there was a need to
issue a Request for Qualifications for Professional Services including architecture,
landscape architecture, engineering, and construction administration services to complete
the planning, construction design, and construction of improvements to South Pointe Park.
Approximately $5.2 million is allocated for the project.
On November 13, 2002, the City Commission approved a Commission Memo authorizing
the issuance of Request for Qualifications (RFQ) No. 16-02/03 for the Planning, Design,
and Construction Administration Services needed to complete the South Pointe Park
Improvement Project.
RFQ No. 16-01/02
Page Two
February 25, 2004
The RFQ was issued by the City's Procurement Division on December 12, 2002. The
deadline for RFQ submittals was January 31,2003, and 11 proposals were received from
Consultants.
On January 27, 2003, the Office of the City Manager issued LTC No. 24-2003 which
appointed the Evaluation Committee for this RFQ. The Committee convened on March 3,
2003 to evaluate proposals, and if needed, shortlist firms. Consensus from the Evaluation
Committee was to shortlist the firms to 5 out of the 11 that submitted proposals.
At approximately the same time that the Committee met, the City began considering
options for settling land use and zoning legal conflicts in South Pointe. Some of the
options considered would involve the City receiving title to additional land adjacent to South
Pointe Park. If the City did receive this land, it would be in the City's best interest to add
the land to South Pointe Park and have the same firm that is chosen to design South
Pointe Park Improvements to design improvements to the added land. For this reason, the
City delayed the second meeting of the Selection Committee with the intent of completing
the South Pointe legal settlement before selecting a design firm. It was the City's
expectation that this settlement would be reached in several months. On March 14, 2003,
all firms that submitted proposals were sent a letter informing them that the evaluation
process for RFQ 16-01/02 had been postponed until further notice. Due to this indefinite
postponement, on May 6, 2003 the City requested a 90 day extension of the RFQ
validation from all proposers.
Efforts to complete the South Pointe settlement continued over the Summer and into the
Fall of 2003, but no conclusion was reached. On October 12, 2003, the City requested an
additional 90 day time extension of the RFQ, and all proposers agreed to extend the RFQ
submittal for an additional 90 days.
CONCLUSION
At this time, the City has still not reached a settlement on the South Pointe land use and
zoning conflicts. The City needs to resolve this issue before moving forward with the
selection of an AE firm to design South Pointe Park Improvements. This resolution may
take several more months or longer, and the firms that responded to the RFQ cannot hold
their proposals valid indefinitely. Therefore, the Administration recommends that all RFQ
proposals for RFQ 16-01/02 be rejected, and a new RFQ to be re-issued after the City has
determined whether or not additional land will be added to South Pointe Park.
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