GO Smart Renewal Agreemement 202\ -3 1817—
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GO Smart Renewal Agreement
GO Client: Miami Beach Arts & culture •
Service Period: 10/1/22-9/31/23 Today's Date: 9/7/22 ,,•
Contact: Luis Wong Luis1Nong@miamibeachfl.gov
Subscription Pricing:
Annual Admin Fee - $500
• 3 hours of email and phone support per program annually
• 250 MB per applicant for Media Library
.
'• Discount for 4 separate sites, only billed as 1 _. ,
GO Smart Program Cycle Fees Arts and Culture (TCD) ' . $4,300
• Grant Programs, Basic, $1,000 each
o Cultural Anchors FY 23/24 '
o Cultural Presenters FY 23/24
, • .
o Intent to Apply Pre-Application FY 23/24
o Emergency Small Business Grant Program (rolling) ,. .
• Multiple Submission Tool, $150 per cycle . .
O Cultural Anchors
o Cultural Presenters
GO Smart Program Cycle Fees Film & Print Office ,$1,000
• Grant Programs, Basic, $1,000 each , , -
O MB Film Incentive (rolling?)
GO Smart Program Cycle Fees Special Events $1,000
• Grant Programs, Basic, $1,000 each
,
o FY 23-24- Events from October 1, 2023 -September 30, , . •
2024
GO Smart Program Cycle Fees Hall of Fame $0
• No activity between Oct 1, 2022 and Sept 2023?
Total Renewal $6,800
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This document renews the agreement between WESTAF and Client in accordance with the terms above.
All other terms of the original agreement remain the same.
Additional programs and features not listed above that are administered on the site during the subscription
period,will be billed at the time the addition is reported to GO Smart, or as soon as they are discovered by the
GO Smart team and will be due net 30 after billing.
SignatureII/ 7 J `d 11/ Z7 Si
g J Date Signed
Please sign a return via email. We wi nvoice you upon receipt of this renewal.
Please complete the table below only if you are adding or changing your billing contact information,
Contact Name
Contact email & Phone
Address, City, State, Zip
APPROVED AS TO
FORM &LANGUAGE
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ity Attorney - Date
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Basic Plus Up to 10 :Unlimited
single single 1-10 program:cycles).unlimited program_
• program cycle program cycle with Plus features' cycles and features.
Annual Administration Fee* $500 $500 $500 $500
Plan Fee $1,000/cycle** $1,500/cycle** $9,500/yr $14,500/yr
Basic or Plus prices No additional
Cost for cycles added during term $1,000/cycle $1,500/cycle applied per program
cycle over 10 cycles charges
Features, , _ .Basic Plus Up to 10 Unlimited ,
Application Form ✓ / / ✓
Panels ✓ ✓ ✓ /
Intent to Apply Form ✓ ✓ ✓ ✓
Final Report Form ✓ / ✓ ✓
Interim Report Form - ✓ ✓ ✓
Flex Forms (General Intake) - / ✓ ✓
Quarterly Reports - ✓ ✓ /
Multi-Year or Extended Cycles - / / /
Multi-Submission Tool O O ✓ /
Invitational Passcode Feature ✓ / ✓ ✓
NEA Templates and Reporting ✓ ✓ ✓ ✓
Budget Templates ✓ / ✓ ✓
Concierge Onboarding ✓ ✓ ✓ ✓
Data Storage and Reporting ✓ ✓ ,/ V
Applicant Media Storage 250MB per user 250 MB per user 250 MG per user 250 MG per user
Live Customer Support 3 hours per program 3 hours per program 35 hours per year 50 hours per year
24/7 Access to Help Center ✓ ✓ / ✓
Administrative Users Unlimited Unlimited Unlimited Unlimited
/ This feature is included in the package.
- This feature is not available in the package.
O This feature can be purchased for$150 per basic or plus program cycle package.
*Client must maintain an active annual fee to retain access to the GO Smart site and data collected and stored within
the site.
**Rolling applications will be billed annually at the appropriate basic or plus price point.
Rei;e1N0; ?If:`_: ,11)23
DocuSign Envelope ID:8AAB98E5-0346-4326-A3BE-4FE84DAE96A4
TOURISM AND CULTURE DEPARTMENT
DATE: 9/20/2022
TO: Alina Hudak, City Manager
Marcia Monserrat, Chief of S a ,oust
oned by.
FROM: Lissette Arrogante,Tourism and u re Dlr c or
SUBJECT: TCD Cultural Affairs& Grants 5a°281A6t2"0._
For:
Information Only
Review & Approval
X City Manager's Signature
Other
Comments:
® Resolution# 2021-31872
® Grant/ Contract(s) Attached is the annual renewal contract for the
online grant portal, GoSmart. With this system we execute initial grant
intent for application, actual grant applications, grant scoring through
panel, and final reports.The GoSmart system has been in place with the
Cultural Arts Council Grants since 2018.
The renewal of contract is for the upcoming FY 22/23 cycle (October 1,
2022-September 30, 2023).
Legal Form Approval and Resolution attached.
Return to:
® Sandra S.x26618 ❑ Brandi R.x26256
DocuSign Envelope ID 8AAB98E5-0346-4326-A3BE-4FE84DAE96A4
MAM I BEACH Contract/Document Routing Form
N/A FY 22/23 GoSmart Contract Renewal-Cultural Arts Council Grant
ReqUe411141Miatin
GoSmart Tourism&Culture:Sandra Schoenlank
Ext.26618
D9curvmed by,
Lissette Garcia Arrogante Marcia Monserrat/,,
fo>,.t-eozadtza 7
Type 1—Contract,amendment,change order or task order resulting from a procurement-issued competitive
solicitation.
X Type 2—Other contract,amendment,change order or task order not resulting from a procurement-issued competitive
solicitation.
Type 3—Independent Contractor Agreement(ICA) Type 6—Tenant Agreement
Type 4—Grant agreements with the City as the Type 7—Inter-governmental agency agreement
recipient
Type S—Grant agreements with the City as the grantor Other:
8 • is necessary)
Attached is the annual renewal contract for the online grant portal,GoSmart.With this system we execute initial grant intent
for application,actual grant applications,grant scoring through panel,and final reports.The GoSmart system has been in place
with the Cultural Arts Council Grants since 2018.The renewal of contract is for the upcoming FY 22/23 cycle(October 1,2022
—September 30,2023).
RESO No. 2021-31872
Legal form approved contract and Cultural Arts budget resolution attached.
**OMB's approval of this FY 2023 expenditure is subject to City Commission's approval of the FY 2023 budget.**
Original Term netiYar Total Term(Original
Oct.1,2022—Sept.30,2023 n/a Oct.1,2022—Sept.30,2023
Grant Funded- I Yes ! X No State Federal Other:
COstataidaliffir
Require Enhancement
$500 011-0380-000358** DS Yes X No
$4,300 140-6080-000312** F - - Yes X No
$1,000 011-0380-000349** -i • _ Yes X No
$1,000 011-0380-000358** Yes X No
1.For contracts longer than five years,contact the Procurement Department. 2.Attach any supporting explanation needed.
3. Budget approval indicates approval for current fiscal year only. Future years are subject to City Commission approval of
annual adopted operating budget.
**OMB's approval of this FY 2023 expenditure is subject to City Commission's approval of the FY 2023 budget.**
City Commission Approved: X Yes No Resolution No.: CC Agenda Item No.: CC Meeting Date:
2021-31872 09/30/2021
If no,explain why CC approval is not required:
Legal Form Approved: X I Yes 1 I No I If no,explain below why form approval is not necessary:
r4r
Procurement: N/A oocus,sneae Grants: N/A
Budget: Tameka Otto Stewir—inuti ca rult6ttlikOftion Technology: N/A
Risk Management: N/A xoaAo,o« oFleet&Facilities: N/A
Human Resources: N/A Other:
TOURISM AND CULTURE DEPARTMENT
DATE: 10/11/2022
TO: City Clerk's Office
FROM: Sandra Schoenlank- Grants and Operations Admin
SUBJECT: GoSmart Contract
For:
Information Only
Review
Signa ure (Rafael Granadog@tvggIX
Other
Comments:
Attached is the annual renewal contract for the online grant portal.,
GoSmart. With this systems we. execute initial grant intent for
application, actual grant applications, grant scoring through panel,
and final reports. The GoSmart system has been in place with the
Cultural Arts Council Grants since 2018.
The renewal of the contract is for the upcoming FY 22/23 cycle
(October 1, 2022—September 30, 2023).
Reso. No. 2021-31872
Commission Date: 9/30/2021
Attached contract has been form approved by the Legal Department,
signed by the City Manager, and now need to be attested by the
Clerk. Two (2) copies are attached, one to be returned signed and
one for City Clerk records.
Return to:
®Tourism and Culture c/o Sandra Schoenlank
Ext: 26618