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2004-25539 Reso RESOLUTION NO. 2004-25539 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING A WAIVER, BY 5/7TH VOTE, OF THE COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY, AND FURTHER APPROVING, APPROPRIATING FUNDS FOR, AND ESTABLISHING A WORK ORDER, IN THE AMOUNT OF $94,000, FROM PARKING REVENUE BOND FUND NO. 481, FOR THE PURCHASE AND INSTALLATION OF A PAY ON FOOT (POF) STATION FROM ROYCE PARKING CONTROL SYSTEMS, TO BE INITIATED AT THE 13TH STREET AND COLLINS AVENUE GARAGE. WHEREAS, the Parking Department is seeking operational efficiencies and technology enhancements to improve operation of its attended parking facilities; and WHEREAS, the City has contracted with Royce Parking Control Systems in the past; Royce is the local authorized distributor of Federal APD parking revenue control equipment, which is the parking revenue control equipment utilized in all attended parking facilities that the City's Parking Department operates; and WHEREAS, the purchase of a different revenue control system would create operational inefficiencies and increase operational costs by having a stand alone system in one facility; and WHEREAS, Royce Parking Control Systems provides a Pay on Foot (POF) pay station that will allow for reduced labor and operational costs, improved cash management, and improved customer service; and WHEREAS, this technology provides reduced labor costs by replacing a cashier/attendant with a POF pay station, at an estimated cost saving of $1 07,000 annually; and WHEREAS, this technology will improve customer convenience by providing for alternative payment options, including bills, credit cards, and the City of Miami Beach Smart Card; and WHEREAS, the Parking Department recommends that the initial installation of this technology be at the 13th Street and Collins Avenue Garage; and WHEREAS, the Transportation and Parking Committee endorsed the purchase and installation of the POF pay station at the 13th Street and Collins Avenue Garage at its meeting on Monday, April 12, 2004; and '- WHEREAS, the Administration would recommend that the Mayor and City Commission waive the competitive bidding requirement in this instance; as Royce Parking Control Systems is the only vendor that may provide revenue control equipment that is compatible with the system currently in place in all of the City's facilities, said waiver would be in the best interest of the City. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission approve a waiver, by 5/7th vote, of the competitive bidding requirements, finding such waiver to be in the best interest of the City, and further, approving, appropriating funds for, and establishing a work order, in the amount of $94,000, from Parking Revenue Bond Fund No. 481, for the purchase and installation of a Pay on Foot (POF) Station from Royce Parking Control Systems, to be initiated at the 13th Street and Collins Avenue Garage, PASSED AND ADOPTED this 14th day of ,2004 ATTEST: ~S~I f' CITY CLERK JMG/CMC/SF .. F:IPINGI$ALLISAULICOMMRESO\pofpayonfootapprpriation,res APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION ;W~ ~l~'t- ~-b -0 '3 Par. III FEDERAL APD -Sip'l"~ I .' . I::~., '''1' I t . ~~~~' -;- ,- CERTIFIED ISO 9001:2000 March 24, 2004 Mr, Saul Francis Parking Director City of Miami Beach 1130 Washington Ave Suite 100 Miami Beach, Florida 33139 Re: Federal APD Distribution Dear Mr. Francis, This letter is to verify that Royce Parking Control Systems, Inc. is, by contract, the authorized representative for the products of Federal APD in the South Florida market. Federal APD requires that all distributors participate in a year end review of certain criteria for the current year, and to establish criteria for the following year. Under this plan, Royce has remained our South Florida distributor in good standing for 24 years, and is a 14 time member of the "President's Club". We anticipate that Royce 'will continue to be our South Florida distributor for many years to come. Please call with any questions. . ?/;/?~k;7 onnors Regional Manager Federal APD (407) 299-0731 cc: Royce Parking Control Systems 03/22/2004 POF 13 and Collins-projections =~__~'::;m1B"Ch -- I ITEM # . QTY 'DESCRIPTION _.~---+--- March 20 --=t=. -J --- ~.n______ j- i . : .-r--'----i--- ~_.._._. --- LIST . LIST DICOUNT STl5- 1 FINAL SE-Li.- PRICEJ EXTEND 1 UNIT PRICE l 1 35%' I I $ 38,200.00 : $ +----- - t-;;;-----.. 13,37000 I $ 24,~~.Q:.Q0 . SST AUTOMATIC PAY STATION 43-16001Vi 1 lAPS, WlHP-1, 120V, YEL $38,20000 Intercom Packaoe 1 43-16412 I 1 lAPS, ADA INTERCOM OPTION I $1,576.00 $ 1,576.00 $ Software botion~ 1 42-17140' 1 APS, SCAN COMM OPTION $689.00, $ 689.00 $ 241.1~ 447.85 $:.17!~7. 1 APS,VOUCHEROPTION $2,756.001 $ 2,7~6.00 $ 964.60 i $ 1,791.40 ~~-1l.1_4.3-j.J_ ~S, VALUECARD OPTION (FIRMWARE ONLY) ,$1,071.001 $ 1,071.00 $ 37485 $ __ 696Ji_ ~6~~3t_!_[~!,ay_~~~~n_"'see Notes in Price Book~' : $5,100001 $ 5,100~0~ ~~_. _2,040.00 ttl $ ~,060.0=- Hardware Ootions ~ .. ..---____- . . . ----------~- --t----~- 4~--f'i139-t_J. - ~~PS, fOUR'NALPRlNTEROPTION ------;-$1 ,483~OO-$-1 ,48300 $-- --'51905' $-_-963.~t 42-16385. 1 Parker Option APS $825.00 $ 825.00 $ 288.75 I $ 536.25 ~-16383_--J=~S,VOICEANNUNCIATOR $1,218.00 $ 1,218.00 $ 487.20 $ 730.80 42-17262 2 Multi-Language Display QE.tion I $95.00 $ 190.00: $ 66~._123.~Q ~REDIT CARD lONE REQUIRED FOR EACH DEVICEl i ---.L--------~r~--:--~---.-= ::2-.1~=8-:t-1-_t:~CREDITCARD OPTION : $2,90000$2,900.00' $ . ___1:~15~0Q.-1 L_.!,!l8~,00 Bank Note Accector - Cash Code Note Accector cka, Same cost for all countries 143~167~~~._1 CashCode Note Acceptor / USA 1$18,000.00, $18,000.00 I $ Bank Note Discenser I ---j I ~:..!?9~L.!_. ;APS, NOTE DISPENSER OPTION 1$10,034.00 $10,034.00 : $ ~.~ -1.716.4.1 1. '.APS, NOTE DISPENSER OPTION SECOND (#2 }-j $10,034.001 $10,034.00 I $ SST~ut_omatic Pay Station Accessories I! ~2.-1.!579!+_1__'AP~..f..aShCOde bill Gash Vault (spare) $1,640001 $ 1,640.00' $ .'. 5~~.~~_r~:::.!.Q~6.:.QO- ~~~~itt~J,i1~9-1}"::QlSPENSEf{ CASSETTE [:079001 $ 3,237.00:-$-- 1, 1329~_L...b!Q4jl~ NPA I 1 POM INTERFACEWTTj:j-READER APS-MOUNTED-l $2~i0006 +r-2260.06' $__.~~:"'=176cb6Tf _1.43CicOO 1-__+___.____ I _+ 101153.00 L!- 36,722.85 I $ 64,430.1.5 I- -.- ._L_ .- ----- --------------------------+-1' ---------- --.--1----- ....-- 1-:. I Snare Parts 450/"+. ~~1El768_L1 -CashCode Note Acceptor / USA $18,000.001 $18,000.00 $_~OO:OO I $---9,9_00-:-06: 42-16797 1 lAPS, Cashcode bill Cash Vault (scare) $1,640.00 $ 1,640.00 $ 738.00 $ 902.00 42-16385 1 IParkerOptionAPS $825.00 $ 825.00 $ 371.25 $ 453.75 87-19567 1., SST,TRANSPORT ASSY HP-1 $8,149.00! $ 8,14900 I $ 3,667.~_~ 4,481.9.~ 41-171021 . i-~OWER SUPPl Y,24 VDC 10- AMP 1 $2,133.00: $ 2,133.00 $ 959.BSt:$-T1-i3.fs 4i-171O~...l.----1=fRINTER,JOUR.NAi.- AUTOMATIC PAY STATION $1,440.00 $ 1,440.00 $-- 648.QCln=_792.0( 42-:17031 1 PC BOARD ASSY,AUTOMATIC PAY STATION C $1,933.00 $ 1,933.00 i $ 869.851 $ 1,063.15 ____n.___ - i----+---------.c- .- .--,-- 4 I ---it __18.J'~6.00 =~=1~_=~ !QI!'-l EQUIPMENT______ __~~_ $~ 64,~~oi 5~ ---=i--- ~~~pA~~~ARES : '+ 1~~~~~:~~ --- ! _un INSTAllATION I $ --'950.00 , I I $ 85,246.15 551.60 $ 1 ,02~~On 6,300.00 $ 11,i'Q<l,Q.o.. ----- -. C~~----~- -. 4,013.60 $ 6,020.40 4,013.60 I $ 6,020.40 RPCS Confidential 03/22/2004 Page 1 ss-r Automatic Pay Station Automatic Cashiering The SST Automatic Pay Station offers you an innovative ticket handling system for your central cashiering parking operation. This robust pay-on-foot station is designed to improve your cash management with ATM-type technology, lower your labor and operational expenses, and improve your customer service with around the clock, 24-hour operation. User-Friendly Many user-friendly features are built into the pay station, including simple operations for customers, service personnel and management. The ergonomic design of the pay station guides your customets through the entire transaction process, Clearly defined instructions are simple to follow. Parking managers will appreciate how quickly employees can learn to use, service and program the pay station. Fast shift audits are made possible with smooth, pullout cash modules, and interchangeable SST components mean less maintenance and downtime, Contemporary software packages streamline programming and reponing routines and automate your daily management procedures. All programming and reporting functions are easily accomplished with the on-board terminal or with a centralized ScanNet System. Flexible Payment Options The SST Automatic Pay Station offers you a wide range of payment options, Short term tickets, special parking passes and bank cards of all types may be processed through the single transport slot. The pay station accepts payment in coins, paper currency, parking pass, or bank card, and delivers change in either coins or paper curtency, or both. Uncompromising Security Your revenues are protected by a robust vaulr designed to withstand the harshest environments. The cabinet features a tamper-resistant access door secured with a rugged three-point locking system. All key components are guarded by separate locking devices and any unauthorized access triggers an alarm message. Different keys are used for each cash module, and each module is monitored electronically for maximum security. Comprehensive cash audits and facility management reports can be captured on-line or off-line to ensure 100% collection of all parking fees. III FEDERAL APD Federal Signal Corporation 1. Purpose The SST Automatic Pay Station is an unmanned. pay-on-foot station which provides completely automated cashiering services to parking patrons, This central cashiering device reads and encodes magnetic stripe tickets with payment information when rhe appropriate payment has been made to satisfy the fee due, 2. FeaturesIFWlaiOns a. The SST Automatic Pay Station automatically calculates and displays parking fees. accepts payment. issues change. and provides a receipt (either automatically or on demand), b. The SST Automatic Pay Station incorporates the following components as standard: (I) SST Ticket Validator. (2) Coin Acceptor. (3) Route Inhibit Mechanism, (4) Three Coin Dispenser Units. (5) Programming Terminal. (6) Receipt Printer. c. The following componenrs are available: (I) Bank Note Handling System (with Bank Note Acceptor. Bank Note Escrow Unit. and Bank Note Vault). (2) Dual Bank Note Dispenser Units. (3) a founh Coin Dispenser. (4) Coin Vault. (5) Journal Printer. (6) Ticket Burster. (7) various software options. d. The SST Automatic Pay Station provides comprehensive Financial and Statistical repons at the device. or at a cenrral communications computer. e. The device provides an LCD message display to guide patrons through all transactions. E The SST Automatic Pay Station is UL Listed (Canada/U.S,). and is available with the CE Mark. 3, Dimensions a. The SST Automatic Pay Station cabinet is 361/, inches W x 55 inches H x25 '/,inches 0 (92 em Wx 140cmH x 64 em D). Width includes the "Pay Here" sign overhang. b. Optional pedestal base (ADA compliant) SS~ Automatic Pay Station Specifications is 36 l/,inches W x 11 inches H x 28 inches 0 (92 em W x 28 em H x 71 em D). c. Optional pedestal base is 36 1/, inches W x 16 inches H x 28 inches 0 (92 em Wx41 em H x71 em D), 4. Elecaical a. The SST Automatic Pay Station provides a universal power supply for 115 VAC or 220 VAC power requirements. It also provides a 24 VDC power supply and 36 VDC power supply for the cash handling system (if a Bank Note Dispenser is included). 5. Construction a. The SST Automatic Pay Station provides a vandal-proof cabinet constructed of heavy gauge steel. b. Maximum security is provided with an access door secured with a vandal- resistant. three-point locking mechanism. Cash handling systems are guarded by double locking mechanisms. Electronic monitoring systems are used throughout. to detect tampering. c. The cabinet is finished in a powder coat paint in either Federal APD Safety Yellow or Federal APD White (as specified) for maximum visibility and safety. Other colors are available. when specified. d. Exterior operator controls are clearly laid out with easy-to-follow instructions. visual display and push button controls. e. The device provides an illuminated "Pay Here" sign and Change/Receipt tray for nighttime opetation. 6. Mechanical a. The SST Automatic Pay Station reads and validates magnetic stripe parking tickets as well as produce receipts. b. The device allows patrons to terminate the cashieting transaction at any time prior to completing a transaction. c. The SST Automatic Pay Station provides an SST Transport Mechanism that contains magnetic read/write heads, and a self-aligning thermal printer. d. The SST Automatic Pay Station includes a Coin Processing System that consists of the Coin Acceptor device. Coin Dispenser units. and a Coin Vault. e. The Coin Acceptor screens all coins or tokens of different values and sizes for validity. The device recognizes the value of the coin. sends the appropriate credit signal to the CPU. and routes the coins to the appropriate Coin Dispenser or Coin Vault. E The universal Coin Dispenser is a large capacity coin unit that collects and/or dispenses metal currency. The unit may be programmable as either self- replenishing (coins stored in the dispenser). or so that coins are automatically sent to the Coin Vault. g. The standard Coin Vault provides storage fur accepted coins once they are routed from the Coin Acceptor. h. The SST Automatic Pay Station includes an optional Bank Note Handling System that consists of the Bank Note Acceptor. Bank Note unit. and the Bank Note Vault. I. The Bank Note Acceptor accepts up to 14 different bank note denominations (as programmed) in any of fuur ways of inserrion. The device screens all currency for validity, recognizes its value. sends the appropriate credit signal to the CPU. and transports the notes to the Bank Note Escrow unit. j. The Bank Note Dispenser provides bank notes as change to the patron when the transaction is completed, The device has the capacity of storing 1.650 - 2.150 bank notes (dependant on condition). Dual Bank Note Dispenser units are available when specified. k. The SST Automatic Pay Station offers an optional credit card processing system. Distributed by: I. FEDERAL APD . Federal Signal Corporation 42775 Nine Mile Road. Novi, Michigan 48375. U.S.A. Tel: (248) 374-9600. Fax: (248) 374-9610 Sales: (8001 521-9330. Canada: (800) 331-9144 http//:www.FederaIAPD.com Cl2003 Federal APD, Inc. Subject to design and/or appeararn::e modifications that are production standards at the time of shipment Adv.CS 1 R30.C 110/97.9/031 WP Cashless Transactions The Federal APD Credit Xpress system enables you to configure your parking operation to capitalize on the opportunities offered by cashless payments. Point-of- sale devices that can be equipped with credit card features include the SST Auditor PowerPad Fee Computer, SST Ticket Spitter, SST Credit Card Exit Verifier, and the SST Automatic Pay Station. Integrated Systems Credit authorization is integrated seamlessly with the credit card processor in the SST equipment. The credit card processor (with built-in modem) transmits the transaction information to the financial processing network for authorization and settlement. The pOint-of-sale terminal inside the equipment displays the transaction total, automatically authorizes and captures the transaction for settlement, and prints credit information on the customer slip and/or journal tape. Smart System Transport (SST") The magnetic properties in the SST Validator mechanism are designed to read both the magnetic stripe information from SST AutoRead tickets and from bank cards. The information captured from the magnetic stripe is transmitted to the programming terminal and credit card processor for transaction processing. Ticket In/Credit Card Out This operation allows a parking patron to receive a ticket upon entry into the parking facility, and pay the parking fee Credit Xpress™ Credit Card Processing System due at the exit cashiering station, central cashiering station, or SST Automatic Pay Station. In each configuration, the ticket is first inserted into the SST Validator mechanism, followed by the credit card for payment. Short term tickets, special tickets, and bank cards of all types are processed through the single transport slot. Federal APD has designed an innovative SST Credit Card Exit Verifier for facilities that offer unmanned exit cashiering. With this device, the patron inserts the parking ticket into the transport mechanism, followed by the credit card for payment. Payment is authorized by the credit card processor, and a receipt is granted on demand. Credit Card In/Credit Card Out Enterprising parking operators now have the ability to offer ticketless entry/exit lanes in their facility. This on line system enables the parking patron to enter the car park by inserting a credit card into the SST Validator mechanism, which captures the lane and card information and sends it to the communicating SCAN/ Scan Net System database. To exit, the credit card is inserted into the SST Credit Card Exit Verifier. The information captured is analyzed by the SCAN/Scan Net database, sent to the on-board programming terminal to compute the fee, and processed by the credit card transaction processor. A receipt is granted on demand. III FEDERAL APD Federal Signal Corporation 1. Purpose The Federal APD Credit Xpress system shall be an on-line draft capture and credit authorization feature for SST AutoRead products. The system uses an Integrated credit card processing device to acquire and electronically process the credit transactions from the point-of-sale devices to the authorization network. POint-of-sale devices shaH include the SST Auditor PowerPad Fee Computer, the SST Ticket Spitler, the SST Credit Card Exit Verifier, and the SST Automatic Pay Station, when equipped with credit card transaction features. 2. Features/Functions a. Magnetic properties in the SST T ransport/V alidator mechanism shall be capable of reading ISO Standard magnetic stripe information from SST AutoRead tickets and/or credit cards. b. The information translated from the magnetic stripe shall be transmitted to the Programming Terminal for processing. The Auditor PowerPad platform shall be the central programming and processing terminal in all SST point-of-sale devices. c. The data captured by the Programming Terminal shall be sent to the credit card processor to transmit the transaction information to the financial processing network provider for payment authorization and settlement. d. The credit card processor shall have the capability to operate with either a host-based network, or a terminal- based network. The host-based network shall capture transactions sent by the credit card processor in a batch on the network's computer. The financial processing network shall store all the data at the network server, automatically assign batch numbers, and settle accounts once the batch is closed. The terminal- based network shall allow the remote application to capture approved transactions. All approved transactions shall be stored in the credit card processor in a batch, and forwarded to the network server. The terminal-based network requires the operator to open and close all batches, and settle accounts. e. The Programming Terminal shall provide specific credit card transaction reports, including: (1) Open Batch Report, (2) Close Batch Report, (3) Inquire Batch Report, (4) Transaction Summary Report, (5) Transaction Inquiry Report, (6) List Batch Report, (7) Local Summary Report, (8) Local Inquiry Report, (9) Local Status Report, (10) Local Total Report, (11) List Network Report. and (12) Void Sale Report. f. The Programming Terminal shall provide the capability to print a customer signature slip. This slip shall contain: (I) transaction number, (2) amount of transaction, (3) credit card account number, (4) date of credit card expiration, (5) authorization number for credit card purchase, (6) reference number for tracing the transaction, (7) signature line. 3. Software/Hardware Requirements a. The Federal APD Credit Xpress system shall utilize a credit card processor with integrated modem. b. The credit card processor shall Integrate on-line electronic draft capture, credit authorization or other financially related processing with point-of-sale applications. c. The credit card processor shall be an external device that features an intelligent controller and a RAM based design that utilizes nonvolatile memory with integrated long batlery protection to store transactions and Credit Xpress™ Specifications network code modules. d. The credit card processor shall feature a 1200/2400 baud modem with a pass through data design, and Hayes SmartModem AT 5 command with MNP 5 compatibility. e. The credit card processor shall use an external interface cable that connects from its DB9F connector to the serial port of the Auditor PowerPad Fee Computer. The device also has a modular RJll jack that connects to a phone line. f. The credit card processor uses an external power supply that plugs into the back of the unit via a female circular plug and into a standard AC outlet. Power supply ratings - input: 120V AC/ 60Hz, 15 W; output: 9.0 VAC, 100mA. g. The SST Ticket Validator (with Parker or Burster mechanism) shall read the data encoded on the magnetic stripe, park the ticket so that a credit card can be inserted into the transport, and transmit the captured data to the credit card processor. h. The Programming T enninal shall use the data received from the SST Ticket Valida tor and send it to the credit card processor. The Alternate Payment key shall be configured to accept the credit card payment. 1. The Programming Terminal shall open a batch to collect data from the credit card processor and process the transaction, and close a batch to send the data to the financial transaction processing network for payment authorization and settlement. j. The SST Credit Card Exit Verifier (with Parker or Burster mechanism for "Ticket In/Credit Card Out" systems) shall read the data encoded on the magnetic stripe, park the ticket so that a credit card can be inserted into the transport, and transmit the captured data to the credit card processor. Distributed by: I. FEDERAL APD . Federal Signal Corporation 42775 Nine Mile Road' Novi. Michigan 48375 . U.sA Tel: (248) 374-9600' Fax: (248) 374-9610 Sales: (800) 521-9330 . Canada: (800) 331.9144 http://www.FederaIAPD.com ~1999 Federal APD, Inc. R34.C 10/97-8199 MKIIIWP Subject to design andlor appearance modifications thai are production standards al the time of shipment Prepay System The Federal APD SST'" AutoRead System enables you to produce a variety of monthly cards or debit cards on demand with the ValueCard System. The wide range of ticketing options available provide you with unique revenue opportunities for your parking operation, ValueCard is a rechargeable card access system that can be used as a monthly access or debit card with assigned units of value, time, number of uses, or dollar amount - or as a combination access/debit card. Standard SST paper tickets or plastic coated cards may be created with prepaid values at any cashiering station. Flexible System Using the same lane equipment. the SST AuroRead system enables your operation to process normal transient tickets and handle prepay tickets as well. The system consists of the SST Ticket Spitter, the SST Auditor PowerPad, the SST Exit Verifier, and the SST Automatic Pay Station. To grant access into the parking facility, the dual function SST Transport/Validator mechanism dispenses transient tickets for short- term parkers, or accepts valid ValueCard tickets. Exiting the facility is controlled by the SST Exit Verifier that can read validated (paid) transient tickets and/or ValueCards. The SST Auditor Power Pad is used to process standard transient tickets (in exit cashiering configurations) and co create proprietaty ValueCard tickets. ValueCard™ Card Access System Each control device in the system operates as a stand-alone device. An on-line system, featuring the Federal APD SCAN'"/Scan Net~ System. allows the parking manager co access reports and programming information for computerized control of the parking network. Ticket Options The SST AucoRead System enables you to offer your customers a variety of payment plans for parking fees. In addition to controlling transient parkers, the system can also be configured to control monthly parking passes, prepay (voucher) tickets, special event tickets, advance sale tickets, and decrementing tickets. Popular applications for the ValueCard System include: . Parking Operators who want co offer proprietaty prepay or monthly parking pass to be used in any parking facility. . Municipalities who desire to pre- sell "City" voucher or discount tickets for special events, or monthly cards for employees. . Universities who want to sell debit cards for campus wide parking or advance ticket sales for special events. . Medical Centers who need co pre-issue decrementing tickets or vouchers for visitors and employees. ,.. FEDERAL APD Federal Signal Corporation I. Purpose The ValueCard Sysrem shall be an access and revenue conrrol system that inregrates SST AuroRead equipmenr and Federal APD Barrier Gates. Based on magnetic stripe technology, the system shall conrrol access ro parking facilities for monthly parkers, and/or enable transient parkers ro satisfY parking fees using prepaid debit tickets. 2, Features a. The ValueCard System shall encode data directly onro the card and/or ticket's magnetic suipe. The ValueCard System can operate in three configurations: (I) Monrhly Access Card, (2) Debit Card, and (3) Value Access Card. b. The Monthly Access Card feature shall conrrol a parking patron's ingress and egress by using the ValueCard at the SST Ticket Spitter and SST Exit Verifier (respectively). This feature is used in parking operations that requite monrhly parking solutions. It is included in all ValueCard Systems. c, The Debit Card feature shall assign a value (by start/end time, number of uses, or dollar amounr) to the ValueCard. Each time a patron uses a Debit Card ro pay a fee, the system decrements a value from the card. This typeoNalueCard is lane programming dependenr and is used in conjunction with transient tickets. d. The Value Access Card shall combine the features of the Monrhly Access Card and the Debit Card. It shall enable monthly patrons ro have an assigned parking location (conrracted space) while enabling the catd holder ro use the same card at other locations as a debit card. The card can have value assigned by start/end time, number of uses, or dollar amounr. Each time a patron uses the card ro pay a fee, the appropriate value is deducted. 3. Construction/Hardware ValueCard uses specific patking conrrol equipmenr (with appropriate software) ro ValueCard™ Card Access System Specifications conrrol access inro and Out of facilities. The ValueCard System may be configured as parr of an on-line system, or as an off-line system with each device acting accordingly. a. The SST Audiror PowerPad Fee Computer shall be capable of creating, issuing, and updating Monthly Access, Debit, and Value Access types of ValueCards. b. The SST Audiror PowetPad shall have the capacity ro create a variety of times when the ValueCard becomes valid and/or invalid, including: (I) Fixed Start Time, (2) Fix Duration Time, (3) Fix Today, ( 4) Variable Today, (5) Variable Start Time, and (6) Unused. c. The SST Audiror PowetPad shall have the ability ro set a monetary value for the ValueCard, including presetting the rotal value assigned as fixed, or enabling the cashier ro designate the rotal value assigned ro the ValueCard as variable. d. The SST Audiror PowerPad shall have the ability ro set the maximum number of times a card may be used per day as fixed or variable. e. Features that may be preset on the ValueCard or designated by the cashier include: Fee Table used to access a parking fee, the amount charged for a ValueCard, and the number of cards issued by an attendant. f. The SST Auditor PowerPad shall control how attendanrs can change ValueCards already issued, including: Changing the time a ValueCard becomes invalid, Changing the number of times that a patron can use their ValueCard, Changing the rotal value of the ValueCard, and Changing the cash value a patron must pay in order to receive an updated ValueCard. g. The SST Ticket Spitter shall either dispense a magnetically encoded ticket ro an incoming parker, Ot accept and read a ValueCard to allow ingtess. h. The information stored on the ValueCard's magnetic stripe shall be automatically updated by the SST Ticket Spittet's transport mechanism. i. The SST Exit Verifier shall accept and read a ValueCard ro allowegtessfrom a parking facility. j. When a patron initiates a transaction at the SST Exit Verifier, the information srored on the ValueCard's magnetic stripe is auromatically updated per the card's pre-programmed parameters. k. The SST Ticket Spitrer and SST Exit Verifier with ValueCard capabilities shall be programmed and controlled with an AutoRead Conrroller with the appropriate firmware. This firmware shall provide an option ro program the rime and! or date, and program up ro six fee tables in order ro process ValueCards for patrons exiting a facility. L The AuroRead Conrroller shall be programmed ro accept and process Monthly Access, Debit, and Value Access type ValueCards. m.The AutoRead Conrroller shall detect and/or prevent illegal entty using the on-board anri-passback system. Timed anti-pass back features shall be programmable ro prevent patrons from using their cards more than once in a given time period. n. The AuroRead Conrroller shall deduct a single use from a counter each time that a patron uses their ValueCard. o. Gtace time and theabilityro charge a fee if a patron exceeds the programmed grace time shall be conrrolled by the SST Omega Controller. p. The AutoRead Conrroller shall be prograrruned to deduct a single use from a counter every time a ValueCard is used. q. The AutoRead Controller shall provide the ability to capture ValueCards with no value, ValueCards that are expired, and ValueCards that are placed on a blacklist t. The AuroRead Controller shall be programmed ro conrrol the issuing of tickets from the SST Ticket Spiner as normal issue, pre-issued, or pre- encoded. Distributed by: I. FEDERAL APD . Federal Signal Corporation 42775 Nine Mile Road' Novi, Michigan 48375' U.S.A. Tel: (248) 374-9600' Fax: (248) 374-9610 Sales: 1800) 521-9330' Canada: 1800) 331-9144 http//:www.FederaIAPD.com C1999 Federal APO, Inc. R33.C 1/97-8/99 MKvlWP Subject 10 design and/or appearance modifications thai are produclion standards at the time of shipment. Central Cashiering Revenue Control Located at the exit lane, the SST Exit Verifier is used to control lane traffic with a central cashiering parking system. With a central cashiering system, the patron receives a magnetic stripe ticket from the SST Ticket Spiner at the entrance. Before returning to their vehicle, the patron stops at the appropriate cashier zone to pay the parking fee. The cashier (or SST Automatic Pay Station) automatically processes the ticket, collects the fee and reassigns the same ticket with a pre- programmed grace time that allows the patron to return to their vehicle and exit. At the exit lane the patron inserts the ticket into the SST Exit Verifier, which scans the ticket for validity and raises the gate automatically, providing the patron exited with the allotted grace period. If not, the machine requests that the patron return to the cashiering station to pay the amount due. Smart System Transport (SS~l The magnetic properties in rhe SST Transport/Validator mechanism are designed to read magnetic stripe information from SST tickets, ValueCard access cards, and credit cards. Short term tickets, special tickets, and bank cards of all types are processed through the single transport slot. SST@ Exit Verifier Model ML 3000 The transport's clam shell design provides easy access to the ticket stream and magnetic read/write heads. This universal mechanism is used in ticket dispensers, fee computers, automatic pay stations, exit verifiers, and merchant validators - which keeps your stocking requirements ar a mInImum. Durable Construction The unit features durable aluminum construction, armored with an element-resistant enamel finish for years of rust free service. The cabinet front consists of a heavy duty aluminum casr face plare wirh a twO- line by 20-character visual display that provides instruction messages to the parking patron. Efficient Processing Federal APD offers you a fully integrated line of access and revenue control products thar work together to deliver a true system approach to parking. The SST Auto Read System completely automates your parking operation with machine readable precision. The speed of automated egress processing - using the SST Exit Verifier - eliminates the need for multiple lanes while significantly reducing the congestion found at the exit lanes. III FEDERAL APD Federal Signal Corporation 1. Purpose The Model ML 3000 SST Exit Verifier shall be an aucomatic magnetic ticket reading! verificarion device. It shall accept magnerically encoded SST AutoRead tickets and provide a vend signal when a validated magneric stripe ricket is inserred. The vend signal shall activare a barrier gare or other barrier to allow access. 2. Features/Functions a. The SST Exit Verifier shall accepr a magnetically encoded ticket. When the patron's vehicle is on the arming loop, the SST Exit Verifier LCD display shall display the message "Please Insert Ticker". b. When rhe ticket is inserted, the SST Exir Verifier shall read the time, date, and orher information from rhe ticker to derermine rhe following: (l) If rhe dara on rhe ricket is valid, the device will vend rhe gate, allowing the patron to exit, (2) If rhe ticket has not been paid, rhe ricker shall not be accepred and the device shall display the message, "Pay Cashier Firsr", (3) If the facility codes do not march, the ricker will not be accepted and the message "NotA Valid Ticket" will display, (4) If grace rime has not lapsed, rhe SST Exit Verifier shall rerain the ticker and allow the patron co exir the facility, (5) If the grace rime has lapsed, the device shall display rhe message "Return To Cashier" and rerum the ricket CO the parron for repaymenc ar rhe overstay rate. e. Once the SST Exir Verifier has performed all rhe required checks and derermines rhar the ticket is valid, the SST Validator Mechanism shall process me ricker and deposit it in a valida red ricker bin. d. The gate arm will raise and rhe device's visual display will show the message "Thank You". e. If the ticket is rejected because it is unreadable, the SST Validacor Mechanism shall eject rhe ticket so rhar the patron may retrieve it and return to rhe cencral paymenc station to repay rhe parking fee. The message "Cannot Read Ticket" shall be displayed. f. When me SST Exit Verifier is nor in operarion, the LCD display shall show me message "Nor In Operarion." g. The AuroRead Concroller shall allow for local programming using rhe keypad on rhe concroller. These fearures shall also be programmable from the PC-based SCAN System if rhe SST Exir Verifier has communication capabiliries: (I) Paid Grace Period, (2) Unpaid Grace Period, (3) A mree-digit facility code co uniquely idencifY me device for a parricular lane or facility, and (4) The first eight characters of rhe top line of me LCD display shall be user programmable, h. Thedevice'sAuroReadConcrollershall provide rhe capability ro view T oral Evenc and Exception Evenc reporrs on its visual display. Total Evenc reporrs shall provide messages for all conditions in rhe lane. Exception Evenc reports shall provide a list of unusual evenrs in the lane. Messages which appear in he Exception Evenc Reporr shall also be displayed in the Total Evenc Reporr. The following types of condirions will be acknowledged by messages in rhese repollS: (1) Exrernal loop inpur was activated, (2) A valid ticket was inserred in me SST Exit Verifier which has expired its grace time, (3) A ticket with an invalid facility code was rejecred, (4) A ticket was rejecred because it was not paid, (5) A ticker was rejecred because ir had already been used ro exit, (6) A ticker was rejecred because rhe ricker number was invalid. i. The SST Exit Verifier shall be UL Lisred (Canada/U.S.), and shall be available wim the CE Mark 3. Dimensions a, Maximum overall dimensions for me SST Exir Verifier shall be 20 in W x 44 in Hx20 inD(S08mm Wx 1118 mm H x 508 mm D). SST@ Exit Verifier Specifications b. The cabiner base shall be 20 in W x 44 inHxl6inD(508mm Wx 1118mm Hx406mmD). 4. Electrical a. Power inpurrequiremenrs shall be 115 V AC at 6 Ampere. Oprional power inpur requiremencs shall be 220 V AC at 3 Ampere. b. The SST AucoRead Concroller shall be powered by the concroller power supply assembly. e. The SST Validacor Mechanism shall be powered by a separate 24 VDC power supply. 5. Construction a. The SST Exit Verifier housing shall be of heavy gauge, all aluminum welded construction. b. The cabinet shall be finished in a powder coar painc in either Federal APD Safety Yellow or Federal APD White (as specified) for maximum visibility and safety. Omer colors shall be available when specified. The fronc panel shall be black. c. Thecabinershallbecompartmencalizedro allow access ro the tickers or to the AutoRead Controller. d. A 500 waCl hearer assembly shall be provided in the inside of rhe cabiner. e. The SST Exit Verifier shall include an SST Validaror Mechanism which shall be fastened to me unit's cabinet by a spting-Ioaded fastener. f. The SST Exit Verifier shall include an AuroRead Concroller, Power Supply, Terminal Board and a Configuration Module. g. The AuroRead Concroller shall plug direcdy inco rhe connecrions panel via rwo keyed, 37-pin and 2S-pin connectors. h. The Power Board shall provide 14 oUlpUl terminals and II input terminals. 1. TheAutoRead ConCloller shall provide all logic concrol and monitoring funcrions ofrhe Exir Verifier. I. FEDERAL APD . Federal Signal Corporation Distributed by: 42775 Nine Mile Road. Novi. Michigan 48375. U.S.A. Tel: 1248) 374-9600 . Fax: 12481 374-9610 Sales: 1800) 521-9330. Canada: (800) 331-9144 http://www.FederaIAPD.com @2002 Federal APD, tnc Subject to design and/or appearance modifications that are production standards at the time of shipment R 18 C 4/93-9/02 WP CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY m Condensed Title: A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving, appropriating, and authorizing the establishment of a work order in the amount of $94,000 from Parking Revenue Bond Fund No. 481 for the purchase and installation of a POF (Pay on Foot) Pay Station; and approve a waiver of the competitive bidding process by a 5/7th vote in the best interest of the City. Issue: Should the Mayor and Commission approve, appropriate, and authorize the establishment of a work order in the amount of $94,000 for the purchase and installation of a POF (Pay on Foot) Pay Station for the 13th Street and Collins Avenue Parking Garage; and approve a waiver for the com etitive biddin rocess b a 5/7th vote in the best interest of the Ci . Item Summa IRecommendation: The Parking Department is recommending a phased implementation of POF (Pay on Foot) stations at attended parking facilities. The initial installation is recommended at the 13th Street and Collins Avenue Parking Garage. The 13th Street Garage is a prime candidate as it currently operates as a central cashiering operation due to the inability to place an exit booth within the exit lane due to space constraints, This technology is simply taking the existing operation one step further with a significant technological enhancement, the POF (Pay on Foot) Pay Station. The automatic pay station (see attachment) is Royce Parking Control Systems' (existing vendor) option for pay on foot. The POF is an A TM type technology designed to improve our cash management, lower our labor costs and operational expenses, and improve customer service. If this initiative is approved, there will be an operational expense savings of $107,000 in the first year alone at this facility, providing an ROI (return on investment) of less than one (1) year while maintaining existing service levels and improving audit controls. Cash management is improved as cashiers would no longer handle transactions and/or cash. The POF Pay Station is a self-contained unit with secured cash boxes and full auditing capabilities. Customer service is improved as patrons have multiple payment alternatives at their fingertips and they no longer have to wait in queues in the exit lane. In fact, the system is capable of handling special event transactions where a flat rate may be programmed and the patron may pay their parking fees at any point in time of their stay. The Administration recommends the approval of a waiver of the competitive bidding process by a 5/th vote as it is in the best interest of the City as "Royce" is the only vendor that may fumish parking revenue control e ui ment that is com atible with the existin arkin revenue control s stem. Adviso Board Recommendation: The Transportation and Parking Committee endorsed the recommendation at their regularly scheduled meetin held on Monda ,A ril 12, 2004. Financial Information: Amount to be expended: Finance Dept. Source of Funds: D AGENDA ITEM C 7~ DATE t.(-(f(-()~ CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.cLmiami-beach.fl.us To: From: Subject: FUNDING: $94,000 COMMISSION MEMORANDUM Date: April 14, 2004 Mayor David Dermer and Members of the City Commission Jorge M. Gonzalez ~. p-C/' City Manager U A RESOLUTIO OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING, APPROPRIATING, AND ESTABLISHING A WORK ORDER IN THE AMOUNT OF $94,000 FROM PARKING REVENUE BOND FUND NO. 481 FOR THE PURCHASE AND INSTALLATION OF A POF (PAY ON FOOT) STATION; AND APPROVING A WAIVER OF THE COMPETITIVE BIDDING PROCESS BY A 5/7 TH VOTE IN THE BEST INTEREST OF THE CITY. Funds are available from Parking Revenue Bond Fund 481 for the purpose of purchasing and installing a POF (pay on foot) station. PURCHASING AUTHORITY: Royce Parking Control Systems, lnc, is the authorized distributor of Federal APD Parking Revenue Control Equipment. The Administration recommends that the Mayor and Commission approve the waiver of the competitive bidding process by a 5/7tn vote in the best interest of the City as "Royce" is the only vendor that may furnish parking revenue control equipment that is compatible with the existing citywide parking revenue control system. ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS: In our continued effort to improve [parking] services to residents and visitors alike, the Parking Department is recommending a phased implementation of POF {Pay on FooU stations at attended parking facilities, The initial installation is recommended at the 13 Street and Collins Avenue Parking Garage. There are various advantages to migrating to this technology, The 13th Street Garage is a prime candidate as it currently operates as a central cashiering operation due to the inability to place an exit booth within the exit lane due to space constraints. Therefore, this technology is simply taking the existing operation one step further with a significant technological enhancement, the POF (Pay on Foot) Pay Station. The automatic pay station (see attachment) is the existing gated parking revenue Commission Memorandum - POF (Pay on Foot) Station Apri/14, 2004 Page 2 control vendor's (Royce Parking Control Systems) option for pay on foot. The POF is an A TM type technology designed to improve our cash management, lower our labor costs and operational expenses, and improve customer seNice. The following is a brief account of the patron's transaction. A patron drives into a facility and receives a magnetically striped ticket from the ticket dispenser as they currently do in any of our gated facilities. The patron will go about their business and upon returning to the facility for exiting will pay their parking fees at a POF Pay Station. The patron approaches the POF and will: . Insert their ticket; and . POF will calculate their stay and compute their fee and display the amount owed; and . Patron will insert payment by either cash* or credit card or CMS Smart Card (debit card); and . POF will return the ticket to the patron encrypted with a code as being "paid"; and . Patron will have a prescribed time frame (Le., 15 minutes) to retrieve their vehicle and insert the "encrypted" ticket into the exit verifier at the exit lane; and . The exit verifier will scan ticket to confirm payment code and lift the gate to allow a successful exit. *POF has capability to provide change. In future installations, as a contingency in the unlikely case that a patron forgot to use the POF Pay Station, the system may be equipped with a credit/debit card acceptor at the exit verifier (exit lane) in order to allow the patron a "last chance" opportunity to pay for their parking fees. In all cases, including the 13th Street Garage, there will be several parking spaces set aside for patrons that inadvertently forgot to use the POF and need to temporarily park to satisfy their parking fees. Reduced labor Expenses: The 13th Street and Collins Avenue Garage is currently operated as a central cashiering operation with a contract labor cashier/attendant providing the labor. The POF Pay Station will simply replace the cashier/attendant. If this initiative is approved, there will be an operational expense savings of $1 07,000 in the first year alone at this facility, providing an ROI (return on investment) of less than one (1) year while maintaining existing seNice levels and improving audit controls. It is important to note that other seNice levels will remain constant as a labor contract supeNisor and a security guard will be maintained in the facility 24 hours a day/seven days a week/365 days a year. The $107,000 operational expense is strictly the cashier/attendant labor savings. It is the intent of the Administration to proceed with the installation of POF Pay Stations wherever practicable. The financial impact of the City's Living Wage Ordinance has significantly increased operational costs. In fact, security expense increased by 52% upon implementation of living wage rates and the cashiers/attendants and supeNisors labor contract that is currently being competitively bid is expected to have similar impacts. These and other escalating costs coupled with marginal revenue increases require us to look towards Commission Memorandum - POF (Pay on Foot) Station Apri/14, 2004 Page 3 increased efficiencies either through enhanced technologies and/or other innovative strategies. Clearly, the human element cannot be completely removed from this equation as some level of interaction with the customer will always be necessary; however, the prospect of decreasing labor costs annually by $1 07,000 per cashier/attendant is certainly an avenue we recommend should be pursued. This is magnified even further when considering its potential effect system-wide where savings may equate to multiple cashiers per facility. Improved Cash Manaaement: Cash management is improved as cashiers are no longer handling transactions and/or cash. The POF Pay Station is a self-contained unit with secured cash boxes and full auditing capabilities. The POF Pay Station is linked to the garage's central computer located in the garage manager's office where perpetual diagnostics are performed to ensure its efficient operation. All other garage revenue control equipment, including existing software/hardware, ticket dispensers, gates, and monthly access card readers remain operational and intact. Improved Customer Service: Customer service is improved as patrons have multiple payment alternatives at their fingertips and they no longer have to wait in queues in the exit lane. In fact, the system is capable of handling special event transactions where a flat rate may be programmed and the patron may pay their parking fees at any point in time of their stay. Future enhancements may include a remote payment option whereby a patron may be able to pay their parking fee at a POF Pay Station at a remote site. Conclusion: In conclusion, it is the Administration's goals to proceed with operational and technological enhancements that provide the most options and flexibility; have a proven track record in other communities; provides operational efficiencies and cost savings; and is our best overall value for our investment. The Administration recommends that the Mayor and Commission approve, appropriate, and authorize the establishment of a work order in the amount of $94,000 from Parking Revenue Bond Fund No. 481 for the purchase and installation of a POF (Pay on Foot) Pay Station. T:agendasl2004/apriI14/consenllpofpayslationappropriation.cme.doc JMG/C~rt<