Resolution 2023-32590i
RESOLUTION NO! 2023-32590
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE SIXTH AMENDMENT TO THE
GENERAL FUND, ENTERPRISE FUNDS, INTERNAL SERVICE FUNDS, AND
SPECIAL REVENUE FUNDS BUDGETS FOR FISCAL YEAR 2023 AS SET
FORTH IN THIS RESOLUTION AND IN THE ATTACHED EXHIBIT "A."
WHEREAS, the budgets for the General Fund, Enterprise Funds, Internal Service Funds,
and Special Revenue Funds for Fiscal Year (FY) 2023 were adopted by the Mayor and City
Commission on September 28, 2022, through Resolution No. 2022-32334; and
WHEREAS, the First Amendment to the General Fund, Enterprise Funds, Internal Service
Funds, and Special Revenue Funds budgets for FY 2023 was adopted by the Mayor and City
Commission on October 26, 2022, through Resolution No. 2022-32382; and
WHEREAS, the Second Amendment to the General Fund, Enterprise Funds, Internal
Service Funds, and Special Revenue Funds budgets for FY 2023 was adopted by the Mayor and
City Commission on November 30, 2022, through Resolution No. 2022-32419; and
WHEREAS, the Third Amendment to the General Fund, Enterprise Funds, Internal
Service Funds, and Special Revenue Funds budgets for FY 2023 was adopted by the Mayor and
City Commission on February 1, 2023, through Resolution No. 2023-32481; and
WHEREAS, the Fourth Amendment to the General Fund, Enterprise Funds, Internal
Service Funds, and Special Revenue Funds budgets for FY 2023 was adopted by the Mayor and
City Commission on February 22, 2023, through Resolution No. 2023-32511; and
WHEREAS, the Fifth Amendment to the General Fund, Enterprise Funds, Internal Service
Funds, and Special Revenue Funds budgets for FY 2023 was adopted by the Mayor and City
Commission on March 27, 2023, through Resolution No. 2023-32546; and
WHEREAS, on February 1, 2023 and February 22, 2023, members of the City
Commission brought forth and approved several grants and contributions to various organizations
and institutions totaling $203,000 that were not considered as part of the City's overall operating
budget that was approved for FY 2023; and
WHEREAS, at the March 27, 2023 City Commission meeting, the City Commission
adopted Resolution No. 2023-32545 on consent -"authorizing the City Manager to engage a
consultant, for a fee not to exceed $25,000, to assist the City with exploring all available options
for the City to partner with the School Board of Miami -Dade County to assume some portion of
deferred maintenance and security functions for the benefit of public schools located in the City
of Miami Beach; and
WHEREAS, on March 31, 2023, an item that was referred by the City Commission at its
February 22, 2023 meeting to provide a grant in the amount of $75,000 in FY 2023, $25,000 in
FY 2024 and $25,000 in FY 2025 to the Save Foundation, Inc., a non -for -profit corporation, for
the development and implementation of a social media campaign for LGBTQ youth impacted by
the "parental rights in education" Bill, widely known as the "Don't Say Gay" Bill, was discussed by
the Finance and Economic Resiliency Committee (FERC) and referred to the City Commission
for consideration with a favorable recommendation; and
WHEREAS, the Office of Housing and Community Services' Homeless Outreach team
currently operates from 7:30 a.m. to 4:00 p.m., Monday through Friday and also contracts with
New Hope C.O.R.P.S. (New Hope) to provide specialized outreach services seven (7) days a
week, from 7:00 p.m. to 3:00 a.m.; and
WHEREAS, the current hours of operation leave a gap in services that are being provided
to the community; and
WHEREAS, to immediately address this gap, while simultaneously addressing concerns
related to homeless persons needing services on weekends and high -impact events, the City
Administration is recommending that two existing budgeted part-time positions in the Office of
Housing and Community Services be converted to two full-time positions and two full-time
positions be added to the Office of Housing and Community Services; and
WHEREAS, this would create an additional Homeless Outreach team that will be
composed of three full-time Case Worker II positions and one full-time Lead Case Worker
position; and
WHEREAS, with this new team, the goal would be to extend hours of operation on
Thursdays and Fridays and to provide services on Saturdays and Sundays from 7:30 a.m. to 4:00
p.m; and
WHEREAS, the total projected cost for this additional Homeless Outreach team, including
salaries, fringe benefits; and equipment for FY 2023, is approximately $91,000 (pro -rated for 5
months); and
WHEREAS, if this proposed budget amendment is approved, the annualized projected
cost of approximately $238,000 will be included as part of the department's overall operating
budget for FY 2024; and
WHEREAS, at the October 26, 2022 City Commission meeting, the Mayor and City
Commission adopted Resolution No. 2022-32339 accepting the recommendation of the City
Manager pursuant to Request For Proposals No 2022-056-WG to negotiate with Prime
Government Solutions, Inc., the top -ranked proposer, to provide the City with a web solution to
process agenda items and archive past agenda meetings and legal minutes with a live video
stream; and
WHEREAS, the Office of the City Clerk, the City Administration, and the Office of the City
Attorney recently successfully negotiated an agreement with Prime Government Solutions, Inc.;
however, the costs are not included in the current FY 2023 operating budget and, as a result, a
mid -year budget amendment is necessary to fund the implementation of this new solution, which
is approximately $148,000 in Year 1 (FY 2023) and is comprised of a one-time fee of
approximately $25,000 plus an annual fee of approximately $123,000 that will increase by 3%
annually and be requested annually as part of the normal budget cycle; and
WHEREAS, as a result, the City Administration is recommending that $542,000 of the
remaining surplus that was originally projected in the General Fund for FY 2023 as of the first
quarter be appropriated to fund the grants and contributions that were brought forth above by
members of the City Commission and FERC and approved for funding mid -year in FY 2023
($303,000), as well as homeless outreach enhanced services ($91,000) and implementation of
the legislative management platform that will provide the City with a web solution to process
2
agenda items and archive past agenda meetings and legal minutes with a live video stream
($148,000); and
WHEREAS, the Office of Housing and Community Services' Residential Housing Program
currently manages 89 affordable housing units that are situated within five multi -family properties
located throughout the City which generate revenues from rents that are collected and utilized to
provide quality housing for low-income tenants that must comply with U.S. Department of Housing
and Urban Development (HUD) rules and regulations for affordable housing; and
WHEREAS, one of these properties is the London House, which is located on Washington
Avenue, that has a damaged roof that needs attention and the Department would like to be
proactive in addressing these roof repairs before the upcoming hurricane season, as well as
completing flooring repairs in multiple units that need to be completed before the units can be
rented; and
WHEREAS, for this reason, this proposed amendment also recommends the
appropriation of $100,000 from the London House's prior year fund balance to fund these roof
and flooring repairs that have been identified.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that, following a duly noticed public
hearing on April 28, 2023, the Mayor and City Commission hereby adopt the Sixth Amendment
to the FY 2023 General Fund, Enterprise Funds, Internal Services Funds, and Special Revenue
Funds budgets as set forth in this Resolution and in the attached Exhibit "A."
PASSED and ADOPTED this 0 day of Apra I , 2023.
ATTEST:
-Al MAY 0 2 2g?
Ra el E. Granado, City Clerk
Dan Gelber, Mayor
_...APPROVED AS TO
"?FORM & LANGUAGE
FOR E(E6Ji,JTION
City Attomey Date
3
Exhibit "A"
GENERAL FUND
REVENUES
Operating Revenues
Ad Valorem Taxes
Ad Valorem- Capital Renewal & Repl.
Ad Valorem- Pay -As -You -Capital
Ad Valorem- Normandy Shores
OtherTaxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines & Forfeits
Interest Earnings
Rents & Leases
Miscellaneous
Resort Tax Contribution
Other Non -Operating Revenue
Use of General Fund Reserves/Prior Year Surplus
Total General Fund
FY 2023 6th Budget FY 2023
Amended Budget Amendment Revised Budget
$ 220,605,000
$ 220,605,000
$ 1,944,000
$ 1,944,000
$ 3,974,000
$ 3,974,000
$ 282,000
$ 282,000
$ 26,560,000
100,000
$ 26,660,000
$ 18,79Q000
53,000
$ 18,843,000
$ 14,175,000
SQ000
$ 14,225,000
$ 15,022,000
$ 15,022,000
$ 1,264,000
$ 1,264,000
$ 5,577,000
$ 5,577,000
$ 6,967,000
100,000
$ 7,067,000
$ 15,753,000
$ 15,753,000
$ 39,227,000
$ 39,227,000
$ 13,905,000
$ 13,905,000
$ 16,239,000
$ 16,239,000
$ 400,284,000 $
303,000
$ 400,587,000
FY 2023
6th Budget
FY 2023
Amended Budget
Amendment
Revised Budget
APPROPRIATIONS
Department
Mayor and Commission
$
2,809,000
$ 2,809,000
City Manager
$
4,290,000
$ 4,290,000
Marketing and Communications
$
2,983,000
$ 2,983,000
Office of Management and Budget
$
1,678,000
$ 1,678,000
Org. Dev Performance Initiatives
$
3,321,000
25,000
$ 3,346,000
Finance
$
8,042,000
$ 8,042,000
Procurement
$
3,101,000
$ 3,101,000
Human Resources/Labor Relations
$
3,124,000
$ 3,124,000
City Clerk
$
1,933,000
148,000
$ 2,081,000
City Attorney
$
7,654,000
$ 7,654,000
Housing & Community Services
$
6,057,000
91,000
$ 6,148,000
Planning
$
6,074,000
$ 6,074,000
Environment & Sustainability
$
2,386,000
$ 2,386,000
Tourism and Culture
$
3,661,000
$ 3,661,000
Economic Development
$
2,993,000
$ 2,993,000
Code Compliance
$
6,886,000
$ 6,886,000
Parks & Recreation (incl. Golf Courses)
$
44,084,000
(148,000)
$ 43,936,000
Property Management General Fund
$
3,848,000
$ 3,848,000
Public Works
$
17,112,000
(91,000)
$ 17,021,000
Capital Improvement Projects
$
6,003,000
$ 6,003,000
Police
$
133,070,000
$ 133,070,000
Fire
$
102,036,000
$ 102,036,000
Citywide (incl. Operating Contingency)
$
19,539,000
278,000
$ 19,817,000
Subtotal General Fund
S
392,684,000 $
303,000
$ 392,987,000
TRANSFERS
Normandy Shores
$
282,000
$
282,000
Pay -As -You -Go Capital Fund
$
3,974,000
$
3,974,000
Info & Comm Technology Fund
$
300,000
$
300,000
Capital Reserve Fund
$
1,100,000
$
1,100,000
Capital Renewal & Replacement
$
1,944,000
$
1,944,000
Subtotal Transfers
$
7,600,000 $
0 $
7,600,000
Total General Fund
$
400,284,000 $
303,000 $
400,587,000
Exhibit "A"
FY 2023
6th Budget
FY 2023
ENTERPRISE FUNDS
Amended Budget
Amendment Revised Budget
REVENUE/APPROPRIATIONS
Building
$
18,090,000
$
18,090,000
Convention Center
$
29,607,000
$
29,607,000
Water
$
39,932,000
$
39,932,000
Sewer
$
59,180,000
$
59,180,000
Stormwater
$
36,030,000
$
36,030,000
Sanitation
$
24,821,000
$
24,821,000
Parking
$
47,458,000
$
47,458,000
Total Enterprise Funds
$
255,118,000
$ 0 $
255,118,000
FY 2023
6th Budget
FY 2023
INTERNAL SERVICE FUNDS
Amended Budget
Amendment Revised Budget
REVENUE/APPROPRIATIONS
Information Technology
$
20,694,000
$
20,694,000
Risk Management
$
24,862,000
$
24,862,000
Central Services
$
1,064,000
$
1,064,000
Office of Inspector General
$
2,180,000
$
2,180,000
Property Management
$
12,849,000
$
12,849,000
Fleet Management
$
24,928,000
$
24,928,000
Medical and Dental Insurance
$
46,159,000
$
46,159,000
Total Internal Service Funds
$
132,736,000
$ 0 $
132,736,000
FY 2023
6th Budget
FY 2023
SPECIAL REVENUE FUNDS
Amended Budget
Amendment
Revised Budget
REVENUE/APPROPRIATIONS
Education Compact
$
155,000
$
155,000
ITTechnology Fund
$
582,000
$
582,000
Residential Housing
$
1,029,000
100,000
$
1,129,000
Sustainability
$
1,082,000
$
1,082,000
Tree Preservation Fund
$
282,000
$
282,000
Commemorative Tree Trust Fund
$
4,000
$
4,000
Resort Tax
$
111,313,000
$
111,313,000
Tourism and Hospitality Scholarships
$
81,000
$
81,000
Cultural Arts Council
$
2,990,000
$
2,990,000
Waste Haulers
$
109,000
$
109,000
Normandy Shores
$
282,000
$
282,000
Biscayne Point Special Taxing District
$
230,000
$
230,000
Allison Island Special Taxing District
$
244,000
$
244,000
Biscayne Beach Special Taxing District
$
234,000
$
234,000
5th & Alton Garage
$
844,000
$
844,000
7th Street Garage
$
3,213,000
$
3,213,000
Transportation Fund
$
14,294,000
$
14,294,000
People's Transportation Plan
$
4,227,000
$
4,227,000
Police Confiscation Fund - Federal
$
90,000
$
90,000
Police Confiscation Fund -State
$
66,000
$
66,000
Police Unclaimed Property
$
15,000
$
15,000
Police Crash Report Sales
$
116,000
$
116,000
Police Training Fund
$
67,000
$
67,000
Red Ught Camera Fund
$
1,216,000
$
1,216,000
E-911 Fund
$
767,000
$
767,000
Art in Public Places (Al PP)
$
202,000
$
202,000
Beachfront Concession Initiatives
$
116,000
$
116,000
Beach Renourishment
$
1,564,000
$
1,564,000
Resiliency Fund
$
1,974,000
$
1,974,000
Sustainabilityand Resiliency
$
194,000
$
194,000
Biscayne Bay Protection Trust Fund
$
6,000
$
6,000
Adopt -A -Bench Program
$
20,000
$
20,000
Total Special Revenue Funds
$
147,608,000
$ 100,000
$
147,708,000
MIAMI BEACH
Resolutions - R7 B
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: April 28, 2023'
2:05 p.m. Public Hearing
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING THE SIXTH AMENDMENT TO
THE GENERAL FUND, ENTERPRISE FUNDS, INTERNAL SERVICE
FUNDS, AND SPECIAL REVENUE FUNDS BUDGETS FOR FISCAL YEAR
2023 AS SET FORTH IN THIS RESOLUTION AND IN THE ATTACHED
EXHIBIT"A."
RECOMMENDATION
See attached memorandum.
SUPPORTING SURVEY DATA
See attached memorandum.
FINANCIAL INFORMATION
See attached memorandum.
Applicable Area
Citywide
Is this a "Residents Right
to Know" item, pursuant to
City Code Section 2-14?
Yes
Does this item utilize G.O.
Bond Funds?
No
Strategic Connection
Organizational Innovation - Ensure strong fiscal stewardship.
Legislative Tracking
Office of Management and Budget
ATTACHMENTS: -
Description
Page 717 of 991
Memo - FY 2023 6th Operating Budget Amendment
Resolution
Page 718 of 991
/MIA/Vid BEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Honorable Mayor Dan Gelber and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: April 28, 2023
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION. OF THE CITY OF MIAMI
BEACH, FLORIDA, ADOPTING THE SIXTH AMENDMENT TO THE GENERAL
FUND, ENTERPRISE FUNDS, INTERNAL SERVICE FUNDS, AND SPECIAL
REVENUE FUNDS BUDGETS FOR FISCAL YEAR 2023 AS SET FORTH IN THIS
RESOLUTION AND IN THE ATTACHED EXHIBIT "A."
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
STRATEGIC PLAN SUPPORTED
Organizational Innovation — Ensure strong fiscal stewardship
T12(c]:191111N
The budgets for the General Fund, Enterprise Funds, Internal Service Funds, and Special
Revenue Funds for Fiscal Year 2023 were adopted by the Mayor and City Commission on
September 28, 2022, through Resolution No. 2022-32334.
The First Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and Special
Revenue Funds budgets for FY 2023 was adopted by the Mayor and City Commission on October
26, 2022, through Resolution No. 2022-32382.
The Second Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and
Special Revenue Funds budgets for FY 2023 was adopted by the Mayor and City Commission
on November 30, 2022, through Resolution No. 2022-32419.
The Third Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and
Special Revenue Funds budgets for FY 2023 was adopted by the Mayor and City Commission
on February 1, 2023, through Resolution No. 2023-32481.
The Fourth Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and
Special Revenue Funds budgets for FY 2023 was adopted by the Mayor and City Commission
on February 22, 2023, through Resolution No. 2023-32511.
The Fifth Amendment to the General Fund, Enterprise Funds, Internal Service Funds, and Special
Revenue Funds budgets for FY 2023 was adopted by the Mayor and City Commission on March
27, 2023, through Resolution No. 2023-32546.
Page 719 of 991
Sixth Amendment to the FY 2023 General Fund, Enterprise, Internal Service, and Special Revenue Funds Budgets
Page 2
ANALYSIS
Based on the preliminary FY 2023 first quarter revenue and expenditure projections through
September 30, 2023, which were distributed on February 8, 2023 via Letter to Commission (LTC)
061-2023, the General Fund was projected to have a surplus of approximately $8.0 million.
It is important to note that the City's adopted FY 2023 - FY 2027 Capital Improvement Plan (CIP)
identified a total of approximately $1.6 billion in unfunded capital project needs over the next five
years. Further, the City's adopted financial policies regarding the Capital Reserve Fund and
Capital Funding (see below) support additional funding for these unfunded capital projects.
Resolution No. 2002-24764 requires that at least 50% of annual General Fund revenues
in excess of expenditures be transferred to the Capital Reserve Fund.
o This policy requirement amounts to $4.0 million based on the first quarter projected
surplus.
Resolution No. 2006-26341 established a goal of funding at least 5% of the General Fund
budget for capital needs. In recent years, this policy has not been met. In FY 2023,
approximately 1.5% ($5.9 million) of the budget was transferred to Capital Reserve and
Pay-as-you-go to fund Capital needs. Had this been funded at the recommended 5%, the
transfer should have totaled approximately $19.0 million.
o This policy requirement is short by $13.1 million.
Resolution No. 2006-26341 also requires that one-time revenues shall be used for capital
expenditures or one-time expenditures, rather than funding recurring programs.
As a result, the City Administration is recommending setting aside as much of the projected
surplus as possible for capital funding and priority initiatives that will have significant funding
impacts to be comprehensively evaluated for funding as part of the FY 2024 budget development
process.
GENERAL FUND
Citvwide Grants and Contributions
At its February 1, 2023 meeting, members of the City Commission brought forth and approved
grants to two organizations, to be utilized for purposes specified in each of the Resolutions that
were adopted. These grants, which are further detailed below, were not considered as part of the
City's overall operating budget that was approved for FY 2023 and, as such, require the
appropriation of funding mid -year in the FY 2023 operating budget to fund.
1. $25,000 grant to the Captain Hyman P. Galbut Jewish Learning Center Chabad to be
strictly used towards secular programming and services (Resolution No. 2023-32472)
2. $72,500 (rounded to $73,000 for budget amendment) grant to the Miami Beach ERUV
Council, Inc. to offset costs related to the maintenance and repairs of the portions of the
ERUV line located on the City's public right of ways in furtherance of the City's interest in
ensuring the safety of structures installed on the public right of way (Resolution No. 2023-
32476)
Further, at its February 22, 2023 meeting, members of the City Commission brought forth and
approved additional grants and contributions to various organizations and institutions to be utilized
for purposes specified in each of the Resolutions that were adopted. Similar to those that were
approved on February 1, 2023, these additional grants and donations were not considered as
part of the City's overall operating budget for FY 2023 that was approved and, as such, require
the appropriation of funding mid -year in the FY 2023 operating budget to fund.
Page 720 of 991
Sixth Amendment to the FY 2023 General Fund, Enterprise, Internal Service, and Special Revenue Funds Budgets
Page 3
1. $25,000 to the Normandy Fountain Business Association for Normandy Fountain
programming (Resolution No. 2023-32499)
2. $15,000 to Volunteercleanup.org, which is a project by Miami -Dade Coastal Cleanup, Inc.,
in support of its programming efforts to keep Miami Beach and its natural habitats free of
garbage and harmful pollutants (Resolution No. 2023-32500)
3. $15,000 to Clean Miami Beach, Inc., in support of its programming efforts to keep Miami
Beach and its natural habitats free of garbage and harmful pollutants (Resolution No.
2023-32501)
4. $15,000 towards the production of the Hispanic Heritage Festival to be held by Almod6var
Musica, LLC on September 15, 2023 at the Miami Beach Bandshell (Resolution No. 2023-
32502)
5. $10,000 to the Miami Beach Life -Safety Institute of Fire & EMS to be used for its Cadet
Program, Miami Beach Fire Rescue Cadet Post #1510 (Resolution No. 2023-32503)
6. $25,000 to Temple Moses to be strictly used towards secular programming and services
(Resolution No. 2023-32505)
At the March 27, 2023 City Commission meeting, the City Commission adopted Resolution No.
2023-32545 on consent, authorizing the City Manager to engage a consultant, for a fee not to
exceed $25,000, to assist the City with exploring all available options for the City to partner with
the School Board of Miami -Dade County to assume some portion of deferred maintenance and
security functions for the benefit of public schools located in the City of Miami Beach.
At the March 31, 2023 Finance and Economic Resiliency Committee (FERC) meeting, an. item
that was referred by the City Commission at its February 22, 2023 meeting to provide a grant in
the amount of $75,000 in FY 2023, $25,000 in FY 2024 and $25,000 in FY 2025 to the Save
Foundation, Inc., a non -for -profit corporation, for the development and implementation of a social
media campaign for LGBTQ youth impacted by the "parental rights in education" Bill, widely
known as the "Don't Say Gay" Bill, was discussed. Based on discussion and direction from the
FERC, this item was referred to the City Commission for consideration with a favorable
recommendation.
Homeless Outreach Enhanced Services
The Office of Housing and Community Services' Homeless Outreach team currently operates
from 7:30 a.m. to 4:00 p.m., Monday through Friday and contracts with New Hope C.O.R.P.S.
(New Hope) to provide specialized outreach services seven (7) days a week, from 7:00 p.m. to
3:00 a.m. The current hours of operation leave a gap in services that are being provided to the
community.
To immediately address this gap, while simultaneously addressing concerns related to homeless
persons needing services on weekends and high -impact events, the City Administration is
recommending that two existing budgeted part-time positions in the Office of Housing and
Community Services be converted to two full-time positions and two full-time positions be added
to the Office of Housing and Community Services. This would create an additional Homeless
Outreach team that will be composed of three full-time Case Worker II positions and one full-time
Lead Case Worker position. With this new team, the goal would be to extend hours of operation
on Thursdays and Fridays and to provide services on Saturdays and Sundays from 7:30 a.m. to
4:00 p.m.
The total projected cost for this additional Homeless Outreach team, including salaries, fringe
benefits, and equipment for FY 2023, is approximately $91,000 (pro -rated for 5 months). If this
proposed budget amendment is approved, the annualized projected cost of approximately
$238,000 will be included as part of the department's overall operating budget for FY 2024.
Page 721 of 991
Sixth Amendment to the FY 2023 General Fund, Enterprise, Internal Service, and Special Revenue Funds Budgets
Page 4
Prime Government Legislative Management Platform
At the October 26, 2022 City Commission meeting, the Mayor and City Commission adopted
Resolution No. 2022-32339 accepting the recommendation of the City Manager pursuant to
Request For Proposals No 2022-056-WG to negotiate with Prime Government Solutions, Inc., the
top -ranked proposer, to provide the City with a web solution to process agenda items and archive t
past agenda meetings and legal minutes with a live video stream. The Prime Government solution
will also allow the City to track the legislative history of any item from its origin to its conclusion,
as well as an item -specific area to see the full legislative history and activities for each item. It can
also identify item sponsorship/co-sponsorship and indexing services, create an agenda item and
the Resolution simultaneously, offers a Community Engagement feature, and searchable
captions/transcripts.
The Office of the City Clerk, the City Administration, and the Office of the City Attorney recently
successfully negotiated an agreement with Prime Government Solutions, Inc.; however, the costs'
are not included in the current FY 2023 operating budget. As a result, a mid -year budget
amendment is necessary to fund the implementation of this new solution, which is approximately
$148,000 in Year 1 (FY 2023) and is comprised of a one-time fee of approximately $25,000 plus
an annual fee of approximately $123,000. The annual fee will increase by 3% annually and be
requested annually as part of the normal budget cycle.
General Fund Summary
Based on the preliminary first quarter actuals for FY 2023 with revenue and expenditure
projections through September 30, 2023 that were distributed on February 8, 2023 via Letter to
Commission (LTC) 061-2023, the City Administration is recommending that $542,000 of the
remaining surplus that was originally projected in the General Fund for FY 2023 as of the first
quarter be appropriated and/or re -aligned within the current General Fund operating budget to
fund the proposed amendments detailed above.
If this proposed budget amendment is approved, the table below outlines the updated use of the
projected $8 million General Fund surplus that was projected as of the first quarter of FY 2023.
General Fund
FY 2023
Projected FY 2023 Surplus as of Q1 (LTC 061-2023)
$7,970,000
Commission Approved FY 2023 Mid -Year Appropriations:
Arts and Culture Bond Underwriter and Issuance Costs
(1,500,000)
Additional Costs for Refurbishment of Fire Boat
(233,000)
Additional Costs for Commission Chambers Renovation
(1,100,000)
Total Appropriations (4th Operating Budget Amendment)
($2,833,000)
Revised FY 2023 General Fund Surplus
$5,137,000
Proposed Amendment for:
Approved Grants and Contributions
(303,000)
Homeless Outreach Enhanced Services
(91,000)
Prime Government Legislative Management Plafform
(148,000)
Total Proposed (6"' Operating Budget Amendment)
($542,000)
Remaining Balance
Recommended to be Allocated for Capital Project Gaps)$4,595,000
Page 722 of 991
Sixth Amendment to the FY 2023 General Fund, Enterprise, Internal Service, and Special Revenue Funds Budgets
Page 5
OTHER FUNDS
Residential Housina Proaram
The Office of Housing and Community Services' Residential Housing Program currently manages
89 affordable housing units that are situated within five multi -family properties located throughout
the City. These properties, which are required to comply with local, state, and federal regulations
and affordable housing guidelines, generate revenues from rents that are collected and utilized
to provide quality housing for low-income tenants.
The London House is located at 1965-1975 Washington Avenue, and consists of two buildings,
with a total of 24 units. The 1975 building consists of 18 units and the 1965 building consists of
six units. The roofs for both buildings need repairs and the City Administration would like to be
proactive in addressing these repairs before the upcoming hurricane season.
In addition, the flooring in the six units at the 1965 Washington Avenue building have been
impacted by repeated water intrusion from damaged HVAC units, that are currently being
replaced, resulting in damage to the carpet flooring. The carpets in these vacant units need to be
replaced with laminate flooring before the units can be rented.
For this reason, this proposed amendment recommends the appropriation of $100,000 from the
London House's prior year fund balance to fund these roof and flooring repairs that have been
identified.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the Sixth
Amendment to the General Fund, Enterprise Fund, Internal Service Fund, and Special Revenue
Fund budgets for FY 2023 described herein and further detailed in the attached Exhibit "A."
ATH/JG/TOS
Page 723 of 991
Sixth Amendment to the FY 2023 General Fund, Enterprise, Intemal Service, and Special Revenue Funds Budgets
Page 6
Exhibit "A"
GENERAL FUND
FY 2023
6th Budget
FY 2023
Amended Budget
Amendment
Revised Budget
REVENUES
Operating Revenues
Ad Valorem Taxes
$
220,605,000
$ 220,605,000
Ad Valorem- Capital Renewal & Repl.
$
1,944,000
$ 1,944,000
Ad Valorem- Pay -As -You -Capital
$
3,974,000
$ 3,974,000
Ad Valorem- Normandy Shores
$
282,000
$ 282,000
Other Taxes
$
26,560,000
100,000
$ 26,660,000
Licenses and Permits
$
18,790,000
53,000
$ 18,843,000
Intergovernmental
$
14,175,000
501000
$ 14,225,000
Charges for Services
$
15,022,000
$ 15,022,000
Fines & Forfeits
$
1,264,000
$ 1,264,000
Interest Earnings
$
5,577,000
$ 5,577,000
Rents & Leases
$
6,967,000
100,000
$ 7,067,000
Miscellaneous
$
15,753,000
$ 15,753,000
Resort Tax Contribution
$
39,227,000
$ 39,227,OD0
Other Non -Operating Revenue
$
13,905,000
$ 13,905,000
Use of General Fund Reserves/Prior Year Surplus
$
16,239,0DO
$ 16,239,000
Total General Fund
$
400,284,OW $
303,000
$ 400,587,000
FY 2023
6th Budget
FY 2023
Amended Budget
Amendment
Revised Budget
APPROPRIATIONS
Department
Mayor and Commission
$
2,809,000
$ 2,809,000
City Manager
$
4,290,ODO
$ 4,290,000
Marketing and Communications
$
2,983,000
$ 2,983,000
Office of Management and Budget
$
1,678,000
$ 1,678,000
Org. Dev Performance Initiatives
$
3,321,000
25,000
$ 3,346,000
Finance
$
8,042,000
$ 8,042,000
Procurement
$
3,101,000
$ 3,101,000
Human Resources/Labor Relations
$
3,124,000
$ 3,124,OD0
City Clerk
$
1,933,000
148,000
$ 2,081,0D0
City Attorney
$
7,654,000
$ 7,654,000
Housing & Community Services
$
6,057,000
91,000
$ 6,148,000
Planning
$
6,074,000
$ 6,074,000
Environment & Sustainability
$
2,386,000
$ 2,396,000
Tourism and Culture
$
3,661,000
$ 3,661,000
Economic Development
$
2,993,000
$ 2,993,000
Code Compliance
$
6,886,000
$ 6,886,000
Parks & Recreation (incl. Golf Courses)
$
44,084,000
(148,000)
$ 43,936,000
Property Management General Fund
$
3,848,000
$ 3,848,000
Public Works
$
17,112,000
(91,000)
$ 17,021,000
Capital Improvement Projects
$
6,003,000
$ 6,003,000
Police
$
133,070,000
$ 133,070,000
Fire
$
102,036,000
$ 102,036,OD0
Citywide (incl. Operating Contingency)
$
19,539,000
278.000
$ 19,817,000
Subtotal General Fund
$
392,684,OW $
303,000
$ 392,987,000
TRANSFERS
Normandy Shores
$
282,000
$
282,OD0
Pay -As -You -Go Capital Fund
$
3,974,000
$
3,974,000
Info & Comm Technology Fund
$
300,000
$
300,OD0
Capital Reserve Fund
$
1,100,000
$
1,100,000
Capital Renewal & Replacement
$
1,944,000
$
1,944,000
Subtotal Transfers
$
7,60 ,000 $
0 $
7,600,OW
Total General Fund
$
400,294,000 $
303,000 $
400,597,000
Page 724 of 991
Sixth Amendment to the FY 2023 General Fund, Enterprise, Internal Service, and Special Revenue Funds Budgets
Page 7
Exhibit "A"
ENTERPRISE FUNDS
FY 2023
6th Budget
FY 2023
Amended Budget
Amendment
Revised Budget
REVENUE/APPROPRIATIONS
Building
$
18,090,000
$ 18,090,000
Convention Center
$
29,607,000
$ 29,607,000
Water
$
39,932,000
$ 39,932,000
Sewer
$
59,180,000
$ 59,180,000
Stormwater
$
36,030,000
$ 36,030,000
Sanitation
$
24,821,000
$ 24,821,000
Parking
$
47,458,000
$ 47,458,000
Total Enterprise Funds
S
255,113,000
$ 0
$ 255,1MOM
INTERNAL SERVICE FUNDS
FY 2073
6th Budget
FY 2023
Amended Budget
Amendment
Revised Budget
REVENUE/APPROPRIATIONS
Information Technology
$
20,694,000
$ 20,694,000
Risk Management
$
24,862,000
$ 24,862,000
Central Services
$
1,064,000
$ 1,064,000
Office of Inspector General
$
2,180,000
$ 2,190,000
Property Management
$
12,849,000
$ 12,849,000
Fleet Management
$
24,928,000
$ 24,928,000
Medial and Dental Insurance
$
46,159,ODO
$ 46,159,000
Total Internal Service Funds
$
132,736,000
$ 0
$ 132.736,000
SPECIAL REVENUE FUNDS
FY 2D23
6th Budget
FY 2023
Amended Budget
Amendment
Revised Budget
REVENUE/APPROPRIATIONS
Education Compact
$
155,000
$
155,000
ITTechnology Fund
$
582,000
$
582,000
Residential Housing
$
1,029,000
100,000 $
1,129,000
Sustainability
$
1,082,000
$
1,082,000
Tree Preservation Fund
$
282,000
$
282,000
Commemorative Tree Trust Fund
$
4,000
$
4,000
ResortTax
$
111,313,000
$
111,313,000
Tourism and Hospitality Scholarships
$
81,000
$
81,000
Cultural Arts Council
$
2,990,000
$
2,990,000
Waste Haulers
$
109,000
$
109,000
Normandy Shores
$
282,000
$
282,000
Biscayne Point Special Taxing District
$
230,000
$
230,000
Allison Island Special Taxing District
$
244,000
$
244,000
Biscayne Beach Special Taxing District
$
234,000
$
234,000
5th & Alton Garage
$
844,000
$
944,001)
7th Street Garage
$
3,213,000
$
3,213,000
Transportation Fund
$
14,294,000
$
14,294,000
People's Transportation Plan
$
4,227,000
$
4,227,000
Police Confiscation Fund - Federal
$
90,000
$
90,000
Police Confiscation Fund - State
$
66,ODO
$
66,000
Police Unclaimed Property
$
15,000
$
15,000
Police Crash Report Sales
$
116,000
$
116,000
Police Training Fund
$
67,000
$
67,000
Red Light Camera Fund
$
1,216,000
$
1,216,000
E-911 Fund
$
767,000
$
767,000
Art in Public Places (AIPP)
$
202,000
$
202,000
BeachfrontConcession Initiatives
$
116,000
$
116,000
Beach Renourishment
$
1,%4,000
$
1,564,000
Resiliency Fund
$
1,974,000
$
1,974,000
Sustainability and Resiliency
$
194,000
$
194,000
Biscayne Bay Protection Trust Fund
$
6,000
$
6,000
Adopt -A -Bench Program
$
20,000
$
20,000
Total Special Revenue Funds
$
147,608,OW $
100,000 $
147,7MOW
Page 725 of 991