Resolution 2023-32598RESOLUTION NO.; 2023-32598
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER,
PURSUANT TO INVITATION TO BID (ITB) 2023-253-LB GRANT ASSISTANCE
SERVICES; PREQUALIFYING THE INITIAL POOL OF CONSULTANTS: BAKER
TILLY US, LLP, CANOPY MANAGEMENT CONSULTING GROUP LLC,
COHNREZNICK LLP, GUIDEHOUSE INC., HDR ENGINEERING INC., IN REM
SOLUTIONS, INC., JACOBS ENGINEERING GROUP, INC., KIMLEY HORN AND
ASSOCIATES, INC., RBW STRATEGY, LLC, SUMMIT GROUP CONSULTING LLC,
AND TETRA TECH, INC.; AUTHORIZING THE CITY MANAGER TO KEEP THE ITB
OPEN TO PREQUALIFY ADDITIONAL CONSULTANTS; DELEGATING TO THE CITY
MANAGER THE AUTHORITY TO ADD CONSULTANTS TO THE POOL, PROVIDED
THAT ANY SUCH CONSULTANT MEETS THE REQUIREMENTS OF THE ITB, AND
TO REMOVE CONSULTANTS FROM THE POOL, AS DEEMED APPROPRIATE; AND
PROVIDING THAT ANY SERVICE ORDER OVER $100,000 SHALL BE SUBJECT TO
THE PRIOR APPROVAL OF THE CITY COMMISSION.
WHEREAS, on February 10, 2023, the Administration issued ITB 2023-253-LB
Prequalification Pool for Grant Assistance Services; and
WHEREAS, on March 13, 2023, the City received applications from the following sixteen
(16) firms: Baker Tilly US, LLP, Canopy Management Consulting Group LLC, CohnReznick
LLP, Complete Contract Consulting, CSRS, LLC, Guidehouse Inc., HDR Engineering Inc., In
Rem Solutions, Inc., Jacobs Engineering Group, Inc., Kimley Horn and Associates Inc., RBW
Strategy, LLC, Summit Group Consulting, LLC, Tetra Tech, Inc., The Balmoral Group LLC,
TriMerge Consulting Group, PA., W. Frank Newton, Inc. d/b/a WFN Consulting, LLC; and
WHEREAS, per the ITB, all responsive and responsible bidder(s) meeting all terms and
conditions of the ITB would be recommended for an award; and
WHEREAS, the Procurement Department and Grants Management Division found that
Baker Tilly US, LLP, Canopy Management Consulting Group LLC, CohnReznick LLP,
Guidehouse Inc., HDR Engineering Inc., In Rem Solutions, Inc., Jacobs Engineering Group,
Inc., Kimley Horn and Associates, Inc., RBW Strategy, LLC, Summit Group Consulting LLC,
and Tetra Tech, Inc. met the requirements of the ITB; and
WHEREAS, Baker Tilly US, LLP, Canopy Management Consulting Group LLC,
CohnReznick LLP, Guidehouse Inc., HDR Engineering Inc., In Rem Solutions, Inc., Jacobs
Engineering Group, Inc., Kimley Horn and Associates, Inc., RBW Strategy, LLC, Summit Group
Consulting LLC, and Tetra Tech, Inc. have been deemed responsive, responsible bidders
meeting all terms and conditions of the ITB and are recommended for an award; and
WHEREAS, when a project or need is identified, staff will seek proposals from all
prequalified consultants; and
WHEREAS, for purchases up to $100,000, the approval of the City Manager or her
designee will be required in accordance with the City Manager's existing delegated procurement
authority under the City Code, and purchases exceeding $100,000 will be submitted to the City
Commission for its consideration and approval; and
WHEREAS, to maximize competition among the prequalified consultants, the
Administration recommends that the ITB remain open to permit the City Manager to prequalify
additional consultants as part of the pool, provided that such consultants meet all of the
requirements of the ITB.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Invitation to
Bid (ITB) 2023-253-LB grant assistance services; prequalify the initial pool of consultants: Baker
Tilly Us, LLP, Canopy Management Consulting Group LLC, Cohnreznick LLP, Guidehouse Inc.,
HDR Engineering Inc., In Rem Solutions, Inc., Jacobs Engineering Group, Inc., Kimley Horn and
Associates, Inc., Rbw Strategy, LLC, Summit Group Consulting LLC, and Tetra Tech, Inc.;
authorize the City Manager to keep the ITB open to prequalify additional consultants; delegate
to the City Manager the authority to add consultants to the pool, provided that any such
consultant meets the requirements of the ITB, and to remove consultants from the pool, as
deemed appropriate; and provide that any service order over $100,000 shall be subject to the
prior approval of the City Commission.
PASSED AND ADOPTED this 17 day of M a 2023.
ATTEST:
��d MAY 1 L 2623
RAFAEf E. G NADO, CITY CLERK
MCQV ORAI
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
(-'V� S- 3 -- 23
City Attorney Date
DAN GELBER, MAYOR
Competitive Bid Reports - C2 B
MIAAAI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City'Manager
DATE: May 17, 2023
SUBJECT. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) 2023-253-
LB GRANT ASSISTANCE SERVICES; PREQUALIFYING THE INITIAL
POOL OF CONSULTANTS: BAKER TILLY US, LLP, CANOPY
MANAGEMENT CONSULTING GROUP LLC, COHNREZNICK LLP,
GUIDEHOUSE INC., HDR ENGINEERING INC., IN REM SOLUTIONS, INC.,
JACOBS ENGINEERING GROUP, INC., KIMLEY HORN AND ASSOCIATES,
INC., RBW STRATEGY, LLC, SUMMIT GROUP CONSULTING LLC, AND
TETRA TECH, INC.; AUTHORIZING THE CITY MANAGER TO KEEP THE
ITB OPEN TO PREQUALIFY ADDITIONAL CONSULTANTS; DELEGATING
TO THE CITY MANAGER THE AUTHORITY TO ADD CONSULTANTS TO
THE POOL, PROVIDED THAT ANY SUCH CONSULTANT MEETS THE
REQUIREMENTS OF THE ITB, AND TO REMOVE CONSULTANTS FROM
THE POOL, AS DEEMED APPROPRIATE; AND PROVIDING THAT ANY
SERVICE ORDER OVER $100,000 SHALL BE SUBJECT TO THE PRIOR
APPROVAL OF THE CITY COMMISSION.
RECOMMENDATION
It is recommended that the Mayor and City Commission approve the Resolution authorizing the
Administration to establish a pool of prequalified firms that will be used to assist the City grant
applications, management of grants or other related services as needed. When services are
needed, the prequalified firms will be contacted for proposals. The Resolution authorizes an
initial pool of prequalified firms: Baker Tilly US, LLP, Canopy Management Consulting Group
LLC, CohnReznick LLP, Guidehouse Inc., HDR Engineering. INC., In Rem Solutions, INC.,
Jacobs Engineering Group, Inc., Kimley Hom and Associates, Inc., Summit Group Consulting
LLC, and Tetra Tech, Inc. The Resolution also authorizes the City Manager to keep the ITB
open to prequalify additional firms and delegates authority to the City Manager to add firms to
the pool, provided such firms meet the requirements of the ITB or remove firms for non-
performance. Any service order over $100,000 shall be subject to the prior approval of the City
Commission.
This solicitation is currently under the cone of silence.
BACKGROUND/HISTORY
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Through the solicitation, the City sought to prequalify firms that may be engaged in the future as
the need arises to provide grant assistance services to the City, which may include grant writing,
grant readiness assessment, project development, compliance verification, and reporting. The
prequalified firms will assist the City in researching and identifying potential grants, providing
general grant writing services associated with completing and submitting grant applications,
program administration, and delivery, including but not limited to the following services.
a. Prepare grant applications and supporting documentation to ensure compliance with funding
requirements.
b. Coordinate with department administrators to identify projects compatible with available
funding sources.
c. Track the status of grant applications and provides additional information as required.
d. Work with appropriate personnel to expedite the internal processing of grant proposals and
maintains a positive, proactive relationship with community organizations, city officials, non-profit
agencies, and other educational institutions to assist in compliance and process efficiency.
e. Create and distribute standard and special reports, studies, summaries, and analyses as
required by the grant application and the users.
f. Any other services determined by the City to be necessary for the application,
management, or compliance of existing, future and potential grants.
To seek proposals for the services as detailed, the Administration prepared ITB 2023-253-LB.
ANALYSIS
On February 10, 2023, the Administration issued ITB 2023-253-LB to create a prequalified
pool for grants assistance firms. The Procurement Department issued bid notices to 15,086
companies through the e-procurement system, with 125 prospective bidders accessing the
advertised solicitation. Responses were due and received on March 13, 2023. The City
received applications from the following sixteen (16) firms Baker Tilly US, LLP, Canopy
Management Consulting Group LLC, CohnReznick LLP, Complete Contract Consulting,
CSRS, LLC, Guidehouse, Inc., HDR Engineering Inc., In Rem Solutions, Inc., Jacobs
Engineering Group, Inc., Kimley Hom and Associates Inc., RBW Strategy, LLC, Summit
Group Consulting, LLC, Tetra Tech, Inc., The Balmoral Group LLC, TriMerge Consulting
Group, PA., W. Frank Newton, Inc. d/b/a WFN Consulting, LLC.
The following firms failed to produce evidence ,of meeting the minimum requirements of this
solicitation. Therefore, the applications cannot be considered for the award with the initial pool of
vendors. However, the firms were advised that they may resubmit their applications at a later
date to be considered in a subsequent addition of contractors to the pool.
Complete Contract Consulting
CSRS, LLC
• The Balmoral Group LLC
TriMerge Consulting Group, PA.
W. Frank Newton, Inc. d/b/a W F N Consulting, LLC.
The ITB stated that following the review of applications, the responsive and responsible
bidder(s) meeting all terms and conditions of the ITB would be recommended for award. The
ITB stipulated a contract term of five (5) years.
The Procurement Department and Grants Management Division found that the following eleven
(11) firms are responsive, responsible bidders meeting all terms and conditions of the ITB and
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are recommended for award.
Baker Tilly US, LLP
Canopy Management Consulting Group LLC,
CohnReznick LLP
Guidehouse Inc.
HDR Engineering Inc.
In Rem Solutions, Inc.
Jacobs Engineering Group, Inc
Kimley Hom and Associates, Inc.
RBW Strategy, LLC
Summit Group Consulting LLC
Tetra Tech, Inc.
SUPPORTING SURVEY DATA
N/A
FINANCIAL INFORMATION
There is no fiscal impact at this time as this item only establishes a pool of prequalified firms for
future use. When services are needed, staff will seek proposals from the pool of prequalified
firms. Any service order over $100,000 shall be subject to the prior approval of the City
Commission. While it is not possible to determine estimated costs as these services have not
been routinely utilized in the past, the Grants Management Division estimates an annual
expenditure of up to $60,000 from the citys operating budget, grant funds are not anticipated to
be utilized for these services.
Am ount(s)/Account(s):
Account: 011-0650-000312-15-400-582-00-00-00: Up to $60,000.
CONCLUSION
Proactively prequalifying firms that can be contacted for proposals for future work will expedite
the Citys response to future needs for identifying and seeking grants, grant writing, monitoring,
compliance, and related services. Otherwise, waiting to issue a solicitation when a need arises
would significantly delay getting a grant consultant on board when needed.
Therefore, it is recommended that the Mayor and City Commission of the City of Miami Beach,
Florida, approve the Resolution, prequalifying the initial pool of consultants: Baker Tilly US, LLP,
Canopy Management Consulting Group LLC, CohnReznick LLP, Guidehouse, Inc., HDR
Engineering INC., In Rem Solutions, Inc., Jacobs Engineering Group, Inc., Kimley Horn and
Associates, Inc., RBW Strategy, LLC, Summit Group Consulting LLC, and Tetra Tech, Inc.
The Resolution also authorizes the City Manager to keep the ITB open to prequalify additional
consultants and delegates to the City Manager the authority to add consultants to the pool,
provided that any such consultant meets the requirements of the ITB, and to remove
consultants for non-performance. any service order over $100,000 shall be subject to the prior
approval of the City Commission.
Applicable Area
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Citywide
i= M ..
CAV i1g . ,q .
No i
Strategic Connection
Non -Applicable
Legislative Tracking
Finance/Procurement
ATTACHMENTS:
Description
❑ Resolution
Does this item utilize G.O.
Bond Funds?
No
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