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Resolution 2023-32603RESOLUTION NO. 2023-32603 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN RECOMMENDATION OF THE CITY MANAGER (AS SET FORTH IN THE CITY COMMISSION MEMORANDUM ACCOMPANYING THIS RESOLUTION), AND APPROVE THE REQUEST FOR AUTHORIZATION TO MOVE FORWARD WITH UTILIZING WAREHOUSED OBSOLETE RADIO EQUIPMENT AS TRADE-IN CREDIT FOR THE ACQUISITION OF NEW XL-185 L3HARRIS RADIO EQUIPMENT WITH ALL REQUIRED FEATURES TO OPERATE ON THE CITY'S P25 RADIO SYSTEM, IN THE AMOUNT OF $0.00 (INCLUSIVE OF TRADE-IN CREDITS); AND FURTHER, WAIVING, BY A 517THS VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST. WHEREAS, the City's decommissioned radio infrastructure equipment lot was previously advertised and submitted for auction, ending on Tuesday, January 24tn 2023 at 7 p.m. through Bidera.com; and WHEREAS, the auction for the referenced equipment lot failed to yield bids that met or exceeded the minimum reserve of the posted auction of $39,800.00 dollars; and WHEREAS, the highest bid received during auction was only $2,525.00 dollars for the referenced decommissioned infrastructure equipment; and WHEREAS, the City's vendor, L3Harris, removed the decommissioned equipment from the City's radio sites and has been temporarily storing the equipment at their warehouse facilities free of charge pending the resolution the equipment's auction; and WHEREAS, when L3Harris has been notified by the City that the equipment failed to successfully sell at auction, L3Harris, has indicated their need for the floor space at their warehouse currently being taken up by the City's decommissioned equipment at no charge; and WHEREAS, as an incentive, L3Harris is offering to provide a trade-in credit for the equipment in exchange for new radio equipment with the proper feature sets necessary to operate on the new P25 radio system currently serving the City, in order to dispose of the decommissioned equipment from their storage warehouse; -and WHEREAS, L3Harris' proposed trade-in credit exceeds the value of the highest bid obtained during auction; and WHEREAS, the quote provided by L3Harris outlines the proposed value in exchange for credit if the proposed transaction is approved by the Mayor and City Commission, and the attached Appendix (D) documents and lists the proposed quote for new equipment to be acquired by the City in exchange for trade-in credit for the decommissioned radio infrastructure equipment; and WHEREAS, pursuing this proposal maximizes value to the City by taking advantage of a trade-in credit that exceeds highest bid obtained in exchange for new equipment that can be put into operation for public safety purposes; and WHEREAS, this proposal for trade-in is submitted to the Mayor and City Commission for review and authorization in accordance with the Administrative Order of the City Manager, Order Number PO.19.02. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, the Mayor and City Commission of the City of Miami Beach, Florida, accept the written recommendation of the City Manager (as set forth in the City Commission Memorandum accompanying this resolution), and approve the request for authorization to move forward with utilizing warehoused obsolete radio equipment as trade-in credit for the acquisition of new XL-185 L3Harris radio equipment with all required features to operate on the City's P25 radio system, in the amount of $0.00 (inclusive of trade-in credits); and further, waive, by a 5/7ths vote, the formal competitive bidding requirement, finding such waiver to be in the City's best interest. PASSED AND ADOPTED this /7 day of I"Gr 2023. Dan Gelber, Mayor 7A9 ST: MAY 2 2 2023 N[ORPIiORATE APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION V7��,7p <'--?-Z3 City Attorney Date Resolutions - C7 C MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Alina T. Hudak, City Manager DATE: May 17, 2023 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN RECOMMENDATION OF THE CITY MANAGER (AS SET FORTH IN THE CITY COMMISSION MEMORANDUM ACCOMPANYING THIS RESOLUTION), AND APPROVE THE REQUEST FOR AUTHORIZATION TO MOVE FORWARD WITH UTILIZING WAREHOUSED OBSOLETE RADIO EQUIPMENTAS TRADE-IN CREDIT FOR THE ACQUISITION OF NEW XL- 185 L3HARRIS RADIO EQUIPMENT WITH ALL REQUIRED FEATURES TO OPERATE ON THE CITY'S P25 RADIO SYSTEM, IN THE AMOUNT OF $0.00 (INCLUSIVE OF TRADE-IN CREDITS); AND FURTHER, WAIVING, BY A 5/7THS VOTE„ THE FORMAL COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST. I-azKOIJIM11• �. Adopt the Resolution accepting the written recommendation of the City Manager (as set forth in the City Commission memorandum accompanying this resolution), and approve the request for authorization to move forward with utilizing warehoused obsolete radio equipment as trade-in credit for the acquisition of new XL-185 L31-larris radio equipment with all required features to operate on the City's P25 radio system, in the amount of $0.00 (inclusive of trade-in credits); and further, waive, by a 5/7ths vote, the formal competitive bidding requirement, finding such waiver to be in the City's best interest. p3��cI3•ITI.` 171:.. • The Citys decommissioned radio infrastructure equipment lot was previously advertised and submitted for auction, which ended on Tuesday, January 24th, 2023, through Bidera.com. The auction for the referenced equipment lot failed to yield bids that met or exceeded the minimum reserve of the posted auction of $39, 800.00 dollars. The highest bid received during auction was only $2,525.00 for the decommissioned infrastructure equipment. The City's vendor, 1-31-larris, removed the decommissioned equipment from the Cib/s radio sites and has been temporarily storing the equipment at their warehouse facilities free of charge pending the resolution of the equipment's auction. As an incentive, L3Hanis offered to provide a trade-in credit for the equipment in exchange for new radio equipment with the proper feature sets necessary to operate on the new P25 radio system currently serving the City, in order to dispose of the decommissioned equipment from their storage warehouse. Page 264 of 945 ANALYSIS Pursuing this proposal maximizes value to the City by taking advantage of a trade-in credit that exceeds highest bid obtained in exchange for new equipment that can be put into operation for public safety purposes. SUPPORTING SURVEY DATA NA Amounts)/Account(s): No cost to the City will result if the proposed trade-in credit is approved and pursued. It is the recommendation of the Administration that the Mayor and City Commission of the City of Miami Beach, Florida, accept the written recommendation of the City Manager (as set forth in the City Commission memorandum accompanying this resolution). Is this a "Residents Right to Know" item. pursuant to City Code Section 2-14? No Strategic Connection Non -Applicable Legislative Tracking Fire ATTACHMENTS: Description ❑ Resolution D Exhibit A Does this item utilize G.O. Bond Funds? M Page 265 of 945 4-M. M1AP\A1,BEACH City of Miami Beach, 2300 Pine Tree Drive. Miami Beach, Florida 33140. www.miamibeaChfi.gov Tel: 305-673-7120, Fax: 786-394-4546 February 27th, 2023 To Whom It May Concern: Re: Surplus Decommissioned Equipment, Radio System Components and Racks from the City of Miami Beach's Motorola 800Mhz Trunked Simulcast Public Safety 10 Channel Radio System from Miami Beach Radio Sites. Effective February 27th, 2023, 1 hereby authorize moving forward with requesting authorization from the City of Miami Beach Commission for the purpose of trading -in, for credit, the decommissioned Motorola 800Mhz radio system equipment (i.e. communication components, racks, etc... ), as described in Appendix (A) and as illustrated in Appendix (B), in exchange for acquiring new radio equipment outlined in Appendix (D) of this package. Please note that the surplus decommissioned equipment failed to sell under city auction, which ran for a period of eighteen days with an approved reserve of $39,800.00 U.S. dollars. The auction ended January 241h, 2023 at 7pm E.S.T. The highest bid obtained during this process was only $2,525.00 dollars, please see Appendix (E) Auction Bid Summary. The radio equipment to be obtained in trade is valued at $5,096.04 U.S. dollars, please see Appendix (D). Please see summary below describing the scope of equipment proposed for trade-in/credit: Summary of Equipment One lot of Motorola 800 Mhz radio site equipment decommissioned from the city's radio system sites, comprised of associated radio system components and racks. Please see attached description of equipment and racks for trade-in/credit in Appendixes (A) and (B). Components in this lot include channel banks, trunking controllers, CEB, Ambassador Switch, Quantar repeaters (transmitters/receivers), Quantar receivers, multi -couplers, combiners, Tensr channel banks, computers, control stations and/or desktop cabinets and associated radio site equipment currently included on the decommissioned equipment racks and/or cabinets, as exemplified by attached pictures. No antennas, no coax lines and no subscriber radios are included in this proposed trade-in. The proposed trade-in is strictly limited to the cabinets, and equipment exemplified and/or as shown in the accompanying listings and pictures in Appendixes (A) & (B). All equipment is in 'AS -IS condition' with no warranty or guarantees of operational status. Equipment may be in varied states of condition ranging from operational to non- operational, in need of repair and/or beyond repair. This proposed transaction exceeds the highest bid received during auction. The proposed trade-in shall be in accordance with the Administrative Order of the City Manager, Order Number PO.19.02 d under the circumstances maximizes value and benefits the city's operations. Respectfully, Chief Virgil Fernandez City of Miami Beach Fire Department 2300 Pine Tree Drive Miami Beach Florida 33140 We are ,ed' p,u �d'- _ c_ erv. 'c •' 7:.;'7:�'. .. ..C^C J� �:_,'nL:�C:'•'. Cal historic communi 3P'age rot 9143 ry. MIAMI BEACH City of Miami Beach Fire Departrpqnt Carlos Bello as RSA PSCD MBFD Chief Virgilio Fernandez t Deputy City Manager, Eric Carpenter Is the item(s) a fixed asset? Yes 71 No Was the itPmfcl wuchncarf hu n nrnnt7 ' � vac 5a Pin act requested surplus action: _1 Transfer I Receiving Department: For transfers, the Surplus Action Form must be s@ned and retained by both directors. =; Sale/Auction I Type: El Turnkey ❑ Custodian Department Managed For saWauction, the custodian department must contact Procurement to p/ace an item for auction through the Cit 's suiplus rort s terns . 29 Exchange/Trade-in I Estimated Cost of Replacement: Credit against purchase of a new radio. For the exchange or trade-in of equipment in excess of the formal bid threshold requires prior approval from the City Commission. :J Donation I Estimated Cost of Replacement: For donations, surplus items with a replacement value below the formal bid threshold maybe donated to another governmental agency or a non•profA/not•for-profit organization with the approval of the deputy/assistant city manager for the custodian department. The donation of surplus items in excess of the fomral bid threshold requires the approval of the City Commission. Disposal I Deputy/ACM Approval Required. For disposals, the custodian department must document that an attempt has been made to sell, in accordance with Sections 29 and 2C, and if unable to sell, donate the items in accordance with Section 2E of Administrative Order PO.19.02. The approval of the deputy/assistant city manager for the applicable department is requited prior to the disposal Select the reason for disposition. Z Obsolete N Exceeds useful life Damaged beyond repair Lost/Stolen Z No longer needed The following information (if applicable) must be provided in excel format to be posted on the City's online auction. No auction. Retired radio One Lot of Retired infrastructure equipment lot Motorola Radio System being used as credit in exchange for new radio Equipment from City ApproN/A USED in equipment purchase for the 1 Radio Sites. Please see 800Mhz Motorola One 'As -Is' City because it failed to sell at attached, appendix 003 2003 Lot Condition. auction for approved reserve. items (A), (B), (C) and please see appendixes (A) ,(6), (D)• Commission Approval. *FINANCE USE ONL Y Was the asset removed from inventory? D Yes No Page 269 of 945 Appendix (A) Page 270 of 945 Appendix A Summary description below describing the scope of equipment to be traded -in for credit for the purchase of new radio equipment because items failed to sell at auction for previously approved reserve auction price. Summary One lot of Motorola 800 Mhz radio site equipment decommissioned from the city's radio system sites, comprised of associated radio system components and racks. Please see attached sample pictures of equipment and racks to be auctioned. This lot consists of decommissioned equipment (Motorola 800Mhz radio system components and racks) from the City of Miami Beach's retired public safety Motorola trunked simulcast (ten channel) radio system. Components in this lot include channel banks, trunking controllers, CEB, Ambassador Switch, Quantar repeaters (transmitters/receivers), Quantar receivers, multi -couplers, combiners, Tensr channel banks, computers, control stations and/or desktop cabinets and associated radio site equipment currently included on the decommissioned equipment racks and/or cabinets, as exemplified by attached pictures in appendix (B). No antennas, no coax lines and no subscriber radios are included in this lot. Proposed trade-in is gld& limited to the cabinets and equipment as described and/or as shown in this document and/or appendix W. All equipment is in 'AS -IS condition' with no warranty or guarantees of operational status. Equipment may be in varied states of condition, ranging from operational to non -operational, in need of repair and/or beyond repair. Labeled boxes are as -is and the City of Miami Beach will not be responsible for any mislabeling or errors in labeling, writings and/or missing items. Page 271 of 945 Appendix (B) Page 272 of 945 Appendix B— Sample Pictures of Equipment lot Page 273 of 945 v IF - aw—ft I. ---" I I J. I ; - all 1w ikl7w �A \ POWER SUPPLY .s- CONTROL `. -Station On Station rail Intcm/Acc 0 Control Ch Rx 1 Active Rx 2 Active Rx Fail - V,241M0dem Vol Up /Local P77 Vol Down - a /Access nita0le • CSO / PL , Off �' Intercpm iShrh, WL Fail WL On 4..py rr.M • � RSS t� ti pW�r� ' Aw-- ----- i{ i� , ^^c�� it/�`) i� f• _- - - .:� �� '' . ' ,I r • ".je ... �'� I �:.:.' ' �-- - i � �. f > t; P:, + a r r � S I .�' � r. ' / T � .: - I �f i ` ,�,� � � I r 1 - - - - � i•. \�� J ._ : , z� .'�:- -'I. Page 284 of 945 Page 285 of 945 Page 286 of 945 Page 287 of 945 Appendix (C) Page 288 of 945 City of Miami Beach Fire Department • 2300 Pine Tree Drive, Miami Beach, Florida 33140 February 27, 2023 To Whom It May Concern: Re: Retired 800 MHz Motorola Radio Infrastructure Equipment Lot from City Radio Sites. Whereas the referenced equipment lot was previously advertised and submitted for auction, ending on Tuesday, January 241' at 7 p.m. through Bidera.com. Whereas the auction for the referenced equipment lot failed to yield bids that met or exceeded the minimum reserve of the posted auction. Whereas to recoup maximum value for the City of Miami Beach, the value of the retired 800 MHz Motorola radio infrastructure equipment lot is being proposed/offered to the City's vendor L3 Harris Corporation, as credit for an even swap, in exchange for one new L3 Harris XL-185 radio with all features utilized by the city in its operations. Whereas appendix (D) is a quote from L3 Harris outlining the proposed value credit to be applied if the proposed transaction is eventually approved by the City of Miami Beach Commission. Whereas appendix (D) lists the proposed equipment to be purchased in exchange for trade-in credit for the radio infrastructure equipment. Whereas this proposed trade-in in exchange for new radio equipment is contingent upon the approval of the City of Miami Beach Commission. Page 289 of 945 Appendix (D) Page 290 of 945 OHARRIS Quote Name: Miami Beach Parks Department XL18SP Quote Feb 2023 Lazaro Guerra Public Safety Communications Division Administrator MIAMI BEACH FIRE DEPARTMENT 2300 Pinetree Drive Miami Beach, FL 33140 Office (305) 673.7000 X 2804 Mobile (305)775-7339 Lazaro_Guerra a Miam,BeacI,FL Gov Part Number Description L3Hanfs Technologies, Inc. Public Safety and Professional Communications 221 Jefferson Ridge Parkway Lynchburg, Virginia 24501 Phone: 1.800.368-327 7 Fax: 321.409.4393 Dote: 211312023 Volid for 30 days Sales POC. lose Vasquez Area Soles Manager 954.214.5783 jose.vasquez@13harris.com J3NOMf. tan ilft.Qn = , Quote by: W. Baxter CRM p N/A CCC Case x WA089 Qty Ust Price Discount Sale Price Extended Sale Price 10 XS-PFS1M PORTABLE.XL-185P 7/800MHZ, FKP,BLK,US 1 $ 2,455.00 35% S 2,595.75 $ 1,595.7S 20 XS-NC8F MNTENNA,WHIP,1/4 WAVE,762.870MHZ 1 $ 40.00 35% $ 26.00 $ 26.00 30 IS-PKGPT MATURE PACKAGE,P25 TRUNKING 1 S 1,600.00 3S% $ 1,040.00 $ imam 40 XS-FW2X ISPERATION,LOAD NIFOG PERSONALITY 1 S 0.01 0% S 0.01 $ DAM 50 XS-PL4U F EATURE,SINGLE-KEY DES ENCRYPTION 1 5 0.01 0% S 0.01 S 0.01 60 31S-PL9E FEATURE, SINGLE -KEY AES ENCRYPTION 1 S 0.01 0% 5 0.01 S 0.01 70 11S-PLBT FEATURE, LTE 1 5 1.200.00 35% S 780.00 5 780.00 80 XS-PL8N FEATURE, IN -BAND GPS 1 S 300.00 35% 5 195.00 $ 19S.00 90 XS-PL9K FEATURE,VIDA ID 1 5 3D0.00 35% S 195.00 $ 195.00 100 BM-PKGCL•XL APP, BEON XL RADIO FAMILY 1 $ 355.00 35% $ 237.25 S 237.2S 120 US-PLSK FEATURE,PROFILE OTAP OVER -THE -AIR PRGM 1 5 350.00 35% $ 227.50 5 227.50 120 XS-PLSL FEATURE,P2S OTAR(OVER-THE-AIR-REKEYING) 1 $ 625.00 35% $ 406.25 S 406.25 130 XS-PL4F FEATURE,P25 PHASE 2 TDMA 1 $ 250.00 35% S 162.50 S 162.50 140 XS-PA4K BATTERY,II-ION,HI-CAPACITY,48OaMAH 1 $ 175.00 35% S 113.75 S 223.75 150 XS-PA3V 8ATTERY,LI-ION,3100 MAH 1 S 150.00 35% $ 97.50 S 97.50 160 XS-HC3L BELT CLIP,METAL 1 5 30.00 35% 5 19.50 5 19.50 170 IS-PL4L FEATURE, SINGLE BAND 7/900 1 S 0.01 0% 5 0.01 S 0.01 180 N/A Motorola Legacy System Trade Credit Lot 5 (5,096.04) Lead time is subject to material availability at time of order Total Sale Price 5 - Terms and Conditions: 1. The Terms and Conditions are governed by the agreement between L3Harris Technologies and Miami Beach, FL. Please reference M8P1r 26131 Storing battery packs is not recommended because the chemicals in the battery degrade over time and this affects the functionolity of the battery. 2' Improper storage of batteries may void warranty. 3. Pricing does not include installation, programming, taxes or shipping (if applicable), unless otherwise noted. These items may be waived based on the terms and conditions which are applicable to this quote (item 1) and could be subject to change. Purchase Order requirements: Purchase Order issued to OHarris Technologies - PSPC - 221 Jefferson Ridge Parkway - Lynchburg, VA 24501 The Purchase Order should include the following references' Must include Quote Name and Date. If applicable. include MBPa. All orders must contain valid model number, quantity, and price for each item. Frequencies must be supplied with order if applicable. Requested Delivery Date; If related to Grant Fundingimportant to provide Grant name, Agency, deadline and product receipt deadline, when applicable. Shipping will default to Best Way ground, unless otherwise soeafic. Special Shipp, ng/detwery instructions (ex. Delivery lift gate reg6tred') must be noted if applicable. Non Standard oacking wilt be billed to the customer Bill to and Ship to addresses along with contact information must be included. Provide customer account number if readily available L3Harris DUN54 101474992; Cage Code 1PNR4; Tax IO 34.0276860. Confidential, Proprietary, 8 Competition Sensitive Page 291 of 945 Appendix (E) Auction Bid History Page 292 of 945 2/7=3 aware Page:1 17,49:14 Item Detail with invoices & Altemate Bids .92mWento y-15 ITEM INFO Inv#:103909 800Mhz Motorola Trunked Smarfmne Radio Site/Equip One large auction lot comprised of equipment from three (3) Motorola 800 Mhz franked TX/RX (transrnWnecelve) radio slies and one (1) RX (receive only) site; equipment was decommissioned from the City of Miami Beach on May 2022. The system equipment was built and cordigured as a 10 channel Motorde SmarIZ-aw 4.1 trunked radio system. The lot contains associated radio system communication components equipment and racks for these system components. Please see attached sample pictures of equipment and racks available for Otis auction. Examples of components In this auction lot include Quentsr repeaters, Asbo-Tac receivers, Motorola MTC3800 trunking controllers, Central Electronics Banks (CEB), Ambassador Switch. multi-coupter% combiners, Tensr channel banks. MOSCAD equipment, servers, computers, Motorola Astro Spectra c onh al stations and associated radio infrastructure equipment currently included on the decommissioned equipment racks and/or cabinets, as exemplified by pictures In Appendix B. No ardertnas, no ooalc pries and no subscriber radios are Included to this auction. Auction is strictly limited to the cablcuta, racks and equipment described. All equipment and components to be auctioned are In 'AS•IS condition' with no warranty or guarantees of operational ON" Equipment may be in varied states of condition, ranging from operational to non -operational, in need of repair and/or beyond repair. The City of Miami Beach and/or Biddra Govt Auctions will not be responsible for any mislabeling or errors in labeling, writings and/or missing items. All on Pallets and Shrink Wrapped ready for Pick upl No 3rd Party Pick Up with Credit Card Payment. 3rd Party Pick Up Allowed with immediate funds. With a Wire Transfer. Please direct any questions regarding this auction to Blders Gov`t Auctions email: ap@bldwa.cwn We are making ourselves available for a one time visit for potential bidders to conduct an on -site inspection of the equipment offered to this this auction lot. Ali potential bidders may go to the warehouse on the listed date and time below. RSVP Date: 1/19/2023 Time:130pm-230pm Warehouse Address: 11231 NW 20th St. Suite 135, Miami, Florida. The inspection Is scheduled for next week, which Is ahead of the auction dose date. This will allow potentially interested parties to Inspect llama ahead of the auction dose date. Kk i7.7L•? 3 Involce# AucttoMl.at# Date Base Price Ext. Buyer info Auctiordl-ot# Date Bid Max (Ext.) Bidder Info 4511100 1/812m 1.000.00 David Reynolds Me 2665 crag st Ft myer% FL 33901 Phone:941.623-7206 Page 293 of 945 2/7/2023 Bides Page: 2 17.49.14 Item Detail with Invoices & Alternate Bids r9' r5 ITEM INFO knvd:103909 800Mhz Motorola Truniked Smartzone Radio SRWEqulp One large auction lot comprised of equipment from three (3) Motorola 800 Mhz trunked TX/RX (trarremit/recetve) radio sites and one (1) RX (receive only) site, equipment was decommissioned from the City of Miami Beach on May 2022. The system equipment was built and configured as a 10 channel Motorola SmortZone 4.1 trunked radio system. The lot contains associated radio system communication components equipment and racks for these system components. Please we attadted sample pictures of equipment and racks available for this auction. Examples of components In this auction lot inciude Quantar repeaters, Asbo-Tac receivers, Motorola MTC3600 trunidng controllers, Control Electronics Banks (CES), Amber SwitdL multi -couplers, combMers, Tenor channel banks. MOSCAD equipment, servers, computers, Motorola Astro Spectra control stations and associated radio Infrastnxbme equipment currently included on the decommissioned equipment rocks and/or cabinets, as exemplified by pictures In Appendix S. No antennas, no overt Imes and no subscriber radios are included In this auction. Auction Is strictly limited to the cabinets, racks and equipment described. Ali equipment and components to be auctioned are in'AS4S condltion' with no warranty or guarantees of operational status. Equipment may be In varied states of condition. ranging from operational to non -operational, in now of repair and/or beyond repair. The City of Miami Beach and/or Bidere Gov't Auctions will not be responsible for any mietabeling or errors in labeling, writings and/or missing items. All on Pallets and Shrink Wrapped ready for Pick upl No 3rd Party Pick Up with Cruet Card Payn¢ent. 3rd Party Pick Up Allowed with Immediate funds, With a Wire Transfer. Please direct any questions regarding this auction to Bldera Gov't Auctions emall: ap@bldera.com We are making ourselves available for a onetime visit for potential bidders to conduct an on -albs Inspection of the equipment offered in this this auction lot. All potential bidders may go to the warehouse on the listed date and time below. RSVP Date: 1119=3 Time: 130pm-230pm Warehouse Address: 11231 NW 201h St. Suite 135, Miami, Florida. The inspection is scheduled for next week. which is atread of the auction dose date. This will allow pctendatly interested parties to inspect items ahead of the auction dose date. 4511100 1/10/2023 4511100 1/23/2023 1.025.00 ERIC WOOD Dynamic Roadway Services 3188 valley high drive LAKELAND, FL 33812 Phons:807-232-0049 2.500.00 Michael Kennedy PHR 280 SE Saint Lude bird Stuart, FL 34997 Phone:704-728M10 Page 294 of 945 2/7/2023 Bidera Page: 3 17:49:14 Item Detail with Invoices & Alternate Bids A08•Invenlory•15 ITEM INFO Inv#: 103909 800Mhz Motorola Trunked Smartzone Radio Site/Equip One large auction lot comprised of equipment from three (3) Motorola 800 Mhz trnked TX/RX (transmitireceive) radio sites and one (1) RX (receive only) site; equipment was decommissioned from the City of Miami Beach on May 2022. The system equipment was built and configured as a 10 channel Motorola SmartZone 4.1 trunked radio system. The lot contains associated radio system communication components equipment and racks for these system components. Please see attached sample pictures of equipment and racks available for this auction. Examples of components in this auction lot include Quantar repeaters, Astro-Tac receivers, Motorola MTC3600 trunking controllers, Central Electronics Banks (CEB), Ambassador Switch, multi -couplers, combiners, Tensr channel banks, MOSCAD equipment, servers, computers, Motorola Astro Spectra control stations and associated radio infrastructure equipment currently included on the decommissioned equipment racks and/or cabinets, as exemplified by pictures in Appendix B. No antennas, no coax lines and no subscriber radios are included in this auction. Auction is strictly limited to the cabinets, racks and equipment described. All equipment and components to be auctioned are in 'AS -IS condition' with no warranty or guarantees of operational status. Equipment may be in varied states of condition, ranging from operational to non -operational, in need of repair and/or beyond repair. The City of Miami Beach and/or Bidera Gov't Auctions will not be responsible for any mislabeling or errors in labeling, writings and/or missing items. All on Pallets and Shrink Wrapped ready for Pick up! No 3rd Party Pick Up with Credit Card Payment. 3rd Party Pick Up Allowed with immediate funds. With a Wire Transfer. Please direct any questions regarding this auction to Bidera G.ov't Auctions email: ap@bidera.com We are making ourselves available for a one time visit for potential bidders to conduct an on -site inspection of the equipment offered in this this auction lot. All potential bidders may go to the warehouse on the listed date and time below. RSVP Date: 1/19/2023 Time: 130pm-230pm Warehouse Address: 11231 NW 20th St, Suite 135, Miami, Florida. The inspection is scheduled for next week, which is ahead of the auction close date. This will allow potentially interested parties to inspect items ahead of the auction close date. 451 / 100 1/24/2023 2,525.00 Amir Sattar A & B Import Export Inc 745 NW 7Th Ave Fort Lauderdale, FL 33311 Phone:954-762-9100 Fax:954-762-9043 Page 295 of 945 Administrative Order Of the City Manager POs19902 Surplus City Owned Equipment Page 296 of 945 DocuSign Envelope 10. 3DF276E3.8CFC.4C95.843A-59DB948D4799 DATE ISSUED: Page: 1 ORDER August 2022 Of: 4 NUMBER: DATE UPDATED: PO.19.02 ADMINISTRATIVE ORDER OF THE CITY MANAGER SUBJECT: SURPLUS CITY_ -OWNED PROPERTY RESPONSIBLE DEPARTMENT: _ iPROCUREMENT PURPOSE: The purpose of this administrative order is to provide city departments with guidelines and internal controls for the transfer, sale, or exchange of surplus city -owned property. APPLICABILITY This Order is applicable to all City employees in departments reporting to the City Manager. DEFINITIONS: Custodian department shall mean the department to which the asset is assigned and is accountable for managing and maintaining the assets. Fixed Asset shall mean any equipment with a value equal to or greater than $5,000. Surplus item shall mean any item exceeding a replacement value of $500, including fixed assets, determined by the custodian department to be obsolete, having exceeded its useful life, damaged beyond repair, or otherwise no longer needed. Any item less than $500 is to be disposed of in the most cost-efficient and environmentally conscious manner possible. The term surplus item does not include confiscated items. PROCEDURE: 1. DECLARATION OF SURPLUS. The custodian department shall use the Surplus Action Form when declaring any item as surplus. The Surplus Action Form must identify any surplus stock or equipment classified as a fixed asset. The custodian department must contact the IT Department before disposing of any City -owned property. All city -owned IT equipment must be appropriately wiped to offset potential data loss, cyber breaches, and environmental ramifications. Before disposing of any City -owned property, the custodian department must consult the grant guidelines and contact the Grants Department for the proper procedure. A. For any item that is not a fixed asset, the city manager delegates the authority to approve the Surplus Action Form to the applicable department director. For any fixed asset item, the city manager delegates to the deputy/assistant city manager for the applicable department authority to approve the Surplus Action Form. 2. REMOVING SURPLUS ITEMS FROM DEPARTMENT INVENTORY. One of the following methods (transfer, sale by auction, exchange, donation, or disposal) must be used for permanently removing a fixed asset or item above $500 from a custodian department's inventory. A. TRANSFER OF SURPLUS ITEMS BETWEEN CITY DEPARTMENTS. The City Manager delegates the approval to transfer surplus items to the applicable department directors. The Surplus Action Form must be signed and retained by both directors. Page 297 of 945 DocuSign Envelope ID: 3DF276E3-8CFCAC95.843A•59DB948D4799 ADMINISTRATIVE ORDER OF THE CITY MANAGER DATE ISSUED: ' Page: 2 ORDER August 2022 Of: 4 NUMBER: DATE UPDATED: PO.19.02 SUBJECT: SURPLUS CITY -OWNED PROPERTY RESPONSIBLE DEPARTMENT: PROCUREMENT B. SALE OR AUCTION OF SURPLUS ITEMS, EXCLUDING VEHICLES AND HEAVY EQUIPMENT. Following the approval of the Surplus Action Form, the custodian department shall send an e-mail to all other departments to see if there is a need for the surplus/excess items. Departments that need the surplus/excess item will request the item they are interested in via e-mail to the custodian department for their determination. If any department does not request the item, the item will be disposed of properly via online auction. The following applicable information must be provided for any auctions. • Department's Director's written approval for the sale of the surplus item(s); • Item(s) description to include model, year, make, or serial number; • Replacement cost or purchase value (if replacement value is not available) of the item; • Photos of the item(s); • Condition of the item(s); • Indicate if sales will be by item (unit) or as a lot; • Minimum dollar amount wanted per unit or as a lot; • Titles for any Fleet Vehicles must be in City's possession before the auction; • Department, Contact Person, name, e-mail, and phone number of the individual that will administrate your surplus item: answering questions, reviewing bids, and closing the auction. • Location, date, and time to pick up items or view goods; • The minimum amount of the bid; and • Account number for the bid dollar amount and buyer premium — provided by Finance Department. C. SALE OR AUCTION OF SURPLUS VEHICLES AND HEAVY EQUIPMENT. For the sale of vehicle surplus, the custodian department shall submit the Surplus Action Form to the Fleet Division Director. Custodian Departments shall ensure that the following are removed from vehicles before surrendering Fleet assets. • Sun pass transponder; • Personal items; • Loose equipment not associated with the fleet asset; and • Supplies. D. EXCHANGE/TRADE-IN OF SURPLUS ITEMS. Surplus items with a replacement value below the formal bid threshold may be exchanged or traded in for replacement items providing that the purchase of the replacement items is in accordance with procurement rules. The exchange or trade-in of equipment in excess of the formal bid threshold requires approval of the City Commission prior to the exchange or trade-in. Page 298 of 945 DocuSign Envelope ID: 30F27BE3-8CFC-4C95-843A-59OB948D4799 ADMINISTRATIVE ORDER OF THE CITY MANAGER DATE ISSUED: August 2022 DATE UPDATED: Page:3 ORDER Of: 4 !NUMBER: i PO.19.02 SUBJECT: SURPLUS CITY -OWNED PROPERTY RESPONSIBLE DEPARTMENT: PROCUREMENT E. DONATION OF SURPLUS EQUIPMENT. Surplus items with a replacement value below the formal bid threshold may be donated to another governmental agency or a non- profit/not-for-profit organization with the approval of the deputy/assistant city manager for the applicable custodian department. The donation of the surplus item in excess of the formal bid threshold requires the approval of the City Commission. F. DISPOSAL OF SURPLUS EQUIPMENT. Prior to disposing of surplus items, the custodian department must document that an attempt has been made to sell, in accordance with Sections 2B and 2C, and donate the items in accordance with Section 2E. The approval of the deputy/assistant city manager for the applicable department is required prior to the disposal. Departments must ensure that all items are disposed of in accordance with applicable regulations. 3. REPORTING REQUIREMENT FOR FIXED ASSETS. For any item classified as a fixed asset removed from a custodian department's inventory, a copy of the completed Surplus Action Form must be sent to the Finance Department by the custodian department. EXPIRATION This order shall remain in effect until further notice. Prepared by- o. "n.a by: 'dBre'r'roEe5B Procurement Director Reviewed by: EE d by, aar« Chief Learning xpwpment Officer P.A� Wooer Chief Financial pn.d by, Assistant City a-HAV€f4`'"'' Approved y: Alina T. ak City MqAger Date Page 299 of 945 DocuSlgn Envelope ID 3DF276E3.8CFC-4C95.843A-59DB948D4799 ADMINISTRATIVE ORDER OF THE CITY MANAGER DATE ISSUED: ` Page: 4 ORDER August 2022 Of: 4 NUMBER: DATE UPDATED: PO.19.02 SUBJECT: j SURPLUS CITY -OWNED PROPERTY 1 RESPONSIBLE DEPARTMENT: PROCUREMENT Is the items) a fixed asset? ❑ Yes ❑ No Was the item(s) purchased by a grant? ❑ Yes ❑ No Select requested surplus action: _ 55_ Transfer Receiving Department: uo� uu �,,, oIu uJwuloll UGF/OI "U111 IIIUJI bV IMI t-WAHVIIIGIR IV IIIOI.0 do IWITI IVr dUGIRJn ln=gn Ine tdrys surplus property stem(sJ_ — ❑ Exchange/Trade-in Estimated Cost of Replacement: For the exchange or trade-in of equipment in excess of the formal bid threshold requires prior approval from the City Commission. ❑ Donation Estimated Cost of Replacement: For Donations, Surplus items mth a replacement value below the formal bid threshold may be donated to another governmental agency or a non•profiftl-for-profif organization with the approval of the deputy/assistant city manager for the custodian department. The donation of Lsurplus items in excess of the formal bid threshold requires the approval of the City Commission. f El Disposal I Deputy/ACM Approval Required. For Disposals, the custodian department must document that an allempt has been made to sell, In accordance with Sections 26 and 2C, and donate the items, in accordance with Section 2E of Administrative Order)W= The approval of the deputy/assistant city manager for the applicable department is required prior to the disposal Select the reason for disposition. ❑ Obsolete ❑ Exceeds useful life C Damaged beyond repair ❑ Lost/Stolen ❑ No longer needed The following information (if applicable) must be provided in excel format to be posted on the City's online auction. "FINANCE USE ONLY" Was the asset removed from inventory? ❑ Yes ❑ No Page 300 of 945