Resolution 2023-32701e so m o v o._?023-3 2 7 0 1
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING THE REVISED SPECIAL EVENT
REQUIREMENTS AND GUIDELINES ATTACHED TO THE COMMISSION
MEMORA NDUM ACCOMPANYING THIS RESOLUTION; SAID REVISIONS
REQUIRING CITY COMMISSION APPROVAL OF SPECIAL EVENTS LOCATED
IN SPECIFIED AREAS IN AND AROUND LUMMUS PARK, AMONG OTHER
TERMS; AND FURTHER, REFERRING THE SPECIAL EVENT REQUIREMENTS
AND GUIDELINES TO THE PUBLIC SAFETY AND NEIGHBORHOOD QUALITY
OF LIFE COMMITTEE TO DISCUSS ENHANCED MAIL NOTICE OF PROPOSED
SPECIAL EVENTS TO NEIGHBORHOOD ASSOCIATIONS AND AFFECTED
PROPERTY OW NERS W ITHIN A CERTAIN RA DIUS OF THE PROPOSED
SPECIAL EVENT.
WHEREAS, the City of M iam i Beach hosts a wide variety of special events that enr ich the
com m unity fo r both visitors and residents; and
WHEREAS, consistent with Section 12-5(1) of the City Code, all proposed special events
on public property with projected attendance of more than 150 persons, and all pro posed special
events on private pro perty , will be reviewed by various City departm ents; and
W HEREAS, representatives fro m City departments, including, but not lim ited to Police,
Fire, Tourism and C ultural Development, Public W orks, Parking, Planning, Code Com pliance,
Environm ent and S ustainability and Parks Departments take part in a monthly Special Events
Intern al Review meeting; and
WHEREAS, to mitigate the dem ands made upon City resources and infrastructure,
applicants are required to present pro posed special event activities to potentially im pacted
neighborhood associations and appro priate City Departments to ensure that these events are
com patible with the surrounding neighborhoods; and
WHEREAS, the foregoing process allows the City to evaluate and assess the City's
resources, both in term s of personnel and use of public pro perty and rights-of-way, to ensure that
the pro posed event does not adversely im pact the public safety, health, and welfare of the
com m unity; and
WHEREAS, the Tourism and C ulture Department (TCD) hosts the Special Events
Com m unity Review meeting virtually, on the third Thursday of every month, and the meeting
invitation for the monthly m eeting is publicly noticed thro ugh the City Clerk's O ffice and is sent to
City personnel, event pro ducers, and com m unity stakeholders; and
WHEREAS, the Tourism and C ulture Department has com pleted a review of current
Special Event G uidelines, most recently appro ved via City Com m ission Resolution No. 2021-
31742 (th e "G uideline s") to ensure that the G uidelines re flect current practices and City
regulations, and incorporate feedback received fro m the neighborhood review pro cess; and
WHEREAS, specifically, the Tourism and Culture Department led a multi-disciplinary
review of the G uidelines w ith departments affected by Special Events, including Building, Code,
Econom ic Developm ent, Environm ental and Sustainability, Fire, O cean Rescue, Parking, Parks
a n d R e c r e a t io n , P o li c e , P ro p e rt y M a n a g e m e n t , P u b li c W o r k s , S a n it a t io n , a n d T r a n s p o rt a tio n , a n d
th e r e v is e d S p e c ia l E v e n t G u id e li n e s in c lu d e e d it s r e c e iv e d f r o m s a id d e p a rt m e n ts ; a n d
W H E R E A S , in addition, following community feedback, the following language will also
be included in the Revised Guidelines:
Except for Grandfathered events, Special Event Permits shall not be issued for
Lummus Park and Lummus Park Spoil areas north of 13" Street, or Beachfront
between 13to 16" Street, unless approved by the City Commission; and
W H E R E A S , as part of the proposed revisions, the Special Events Sponsorship Program
will be bifurcated and removed from the Guidelines, to allow the Administration to separately
propose revisions to the sponsorship program, with different funding level opportunities, to be
presented for City Commission approval at a later date; and
W H E R EA S , based on community feedback, the Revised Guidelines also include updates
to the frequency chart to ensure the protection of public areas; and
W H E R EA S , the Mayor and City Commission wish to approve the revised Guidelines, and,
in addition, refer the Guidelines to the Public Safety and Neighborhood Quality of Life Committee
to discuss enhanced mail notice of proposed special events to neighborhood associations and
affected property owners within a certain radius of the proposed Special Event.
N O W , TH E R EFO R E, B E IT D U LY R ESO LV ED BY TH E M A Y OR A N D C ITY
C O M M IS S IO N O F TH E C ITY O F M IA M I B EA C H , FLO RID A , that the Mayor and City
Commission hereby approve the revised Special Event Requirements and Guidelines attached
to the Commission Memorandum accompanying this Resolution; said revisions requiring City
Commission approval of special events located in specified areas in and around Lummus Park,
among other terms; and further, refer the Special Event Requirements and Guidelines to the
Public Safety and Neighborhood Quality Of Life Committee to discuss enhanced mail notice of
proposed special events to neighborhood associations and affected property owners within a
certain radius of the proposed Special Event.
P A s s ED AN D AD oP TE D this cay or_UV'}/ , 202a
A T T E S T : ;TA, SEP 2 8 2023
ranado, City Clerk
(sponsored by Commissioner Alex Fernandez)
5 Galer, ayor
2
Agenda Item .C y
Date 7-16-l3
Resolutions-C7 Y
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Me ers t e ' ommission
FROM: Alina T.Hudak,City Man
DATE: July 26,2023
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
APPROVING THE REVISED SPECIAL EVENT REQUIREMENTS AND GUIDELINES ATTACHED TO THE
COMMISSION MEMORANDUM ACCOMPANYING THIS RESOLUTION; SAID REVISIONS REQUIRING (1)
ENHANCED NOTICE OF PROPOSED SPECIAL EVENTS TO NEIGHBORHOOD ASSOCIATIONS AND
AFFECTED PROPERTY OWNERS WITHIN A CERTAIN RADIUS OF THE PROPOSED SPECIAL EVENT,
AND (2) CITY COMMISSION APPROVAL OF SPECIAL EVENTS LOCATED IN SPECIFIED AREAS IN AND
AROUND LUMMUS PARK,AMONG OTHER TERMS.
RECOMMENDATION
The Administration recommends the Mayor and City Commission accept the revisions to the Special Event Guidelines,in order to
include edits and additions from City Services, changes to the frequency chart, additional resident notification, and bifurcation of
special event sponsorship program.
BACKGROUND/HISTORY
The City of Miami Beach hosts a wide variety of special events that enrich the community for both visitors and residents.To mitigate
the demands made upon City resources and infrastructure,applicants are required to present proposed special event activities to
potentially impacted neighborhood associations and appropriate City Departments to ensure that these events are compatible with the
surrounding neighborhoods.This process assists in evaluating and assessing the City's resources, both in terms of personnel and
use of public property and rights-of-way to adequately protect the public safety,health,and welfare of the community.
Special events in the City of Miami Beach are subject to review and recommendation by the corresponding neighborhood or business
association(s)as part of a monthly Special Events Community Review.
Currently,the Tourism and Culture Department(TCD)hosts the Special Events Community Review meeting on the third Thursday of
every month in a virtual manner. The meeting invitation for the monthly meeting is sent to City personnel, event producers and
community stakeholders. Additionally, TCD staff has taken steps to publicly notice the monthly meeting through the City Clerk's
Office,as seen in Exhibit B.
For events that are expected to have a high impact on the community and city services,a separate community meeting is scheduled,
in the form of a live webinar.TCD has collaborated with the Neighborhood Affairs Division to schedule and promote community
webinars,as seen in Exhibit C.
ANALYSIS
Over the course of a year,the Tourism and Culture Department completed a review of current Special Event Guidelines to ensure the
document is up to date for all city services.In addition,based on community feedback,revisions proposed include an additional step
for neighborhood notification,a restriction on location for special events has been included and changes to the frequency chart.
The Administration is now presenting the revised Special Event Guidelines for the Commission's consideration.
The following will describe the revisions in their respective sections within the guidelines.
RESIDENT NOTIFICATION
In addition to the current requirements included in the special events application external review,an additional step will be included for
events on public property.
The following proposed language was presented at the June 21,2023 Public Safety and Neighborhood Quality of Life Committee
meeting,and received favorable support for inclusion in the Special Events Guidelines revision.
"In addition,for large events with an attendance exceeding 1000 taking place on public property,applicants shall provide:
• mail notice to any registered neighborhood association where the proposed event will be located,
• mail notice to all property owners within a 500-foot radius if the special event is being activated west of the dunes,
• mail notice to all properties within 1000-foot radius if the special event is activating beachfront,east of the dunes,
• with the mail notice to specify the date and time that the proposed event will be considered at a scheduled Special Events
Community Review meeting,and include the Tourism and Culture Department on copy,for verification purposes."
AREA RESTRICTION
Following feedback received from the community,the following language is proposed:
"Except for grandfathered events,Special Event Permits cannot be issued for Lummus Park and Lummus Park Spoil areas north
of 13th Street,or Beachfront between 13th to 16th Street,unless approved by the City Commission."
FREQUENCY CHART
Following feedback received from the community,the chart below highlights revisions proposed in red.The complete frequency chart
is included in the Special Event Guidelines attached,as seen in Exhibit A.
Designated Event Area Current Max Number of Days Proposed Change
• Allowed in FY
Lummus Park—Spoil Area W of No Limit 120 Days—Neighborhood and
Dunes ODA Notification
No Activations North of 13th
Street
Lummus Park Beachfront(5th to 120 Days—Subject to Turtle Changing"Designated Event
15th) Season Area"from
Lummus Park Beachfront 5th
to 15thto
Lummus Park Beachfront
5th to 13th
Lummus Park 5th to 13th Add this location,with 120
Streets Days—Neighborhood and
CURRENTLY NOT LISTED ODA Notification
Ocean Drive(5th to 15th) No Limit—Coordinate with ODA 120 Days—Neighborhood and
ODA notification and
coordination.
Espanola Way(Wash.Ave to No Limit—Coordinate with No Limit—Notification and
Drexel) Espanola BID coordination with Espanola
BID
Lincoln Road(Wash.Ave to Alton No Limit—Coordinate with No Limit—Notification and
Road) LR BID coordination with LR BID
Soundscape Park(17th St&Wash 60 days—Coordinate with NWS 60 Days—Notification and
Ave South) coordination with NWS
Fillmore Theater Lawn(17th St& No Limit—Coordinate with Live No Limit—Notification
Wash Ave North Nation and coordination with Live
Nation
SPECIAL EVENT SPONSORSHIP PROGRAM
On June 23,2021,the Mayor and City Commission passed a Resolution approving the revisions to the Special Event Requirements
and Guidelines to include a Special Event Sponsorship Program.At that time,no other revisions were made to the document.
Since then,it has become clear that the Sponsorship program should exist as a separate guidelines document.In addition,following
three cycles of the Special Event Sponsorship program,staff has identified areas of possible improvements to the program,creating
a track for community organizations to apply for funding through aformal process.As part of the revisions proposed,the program will
be bifurcated from the guidelines,•and it will be enhanced with different funding level opportunities, to be presented for City
Commission approval at a later date.
CITY SERVICES
As part of the review of the Special Event Guidelines,the Tourism and Culture Department requested a review from departments
affected by Special Events, including Building, Code, Economic Development, Environmental and Sustainability, Fire, Ocean
Rescue,Parking,Parks and Recreation,Police,Property Management,Public Works,Sanitation,and Transportation.
Below is a summary of edits supplied by various city departments. Full revisions are included in the Special Event Guidelines, as
seen in Exhibit A.
Building:
The department provided clarification regarding mobile stages and required permits.In addition,requirement of letter of inspection by
engineer of record was included.
Code Compliance:
The department provided clarification on noise ordinance.Information on violations,fines and revocation of permit was clarified.
Economic Development:
The department currently oversees the Miami Beach Convention Center,which in turn manages Pride Park and Collins Canal Park.
The department provided clarification for the required process to activate the parks for a special event.
Environment and Sustainability:
The department expanded on the allowable use of straws and types of straws not allowed,such as bioplastic or compostable straws.
The department also updated permitting requirements from the State for beachfront special events.
Fire Department:
The department removed the ability to hire private fire rescue personnel for events and clarified that payments for services must be
made prior to the event.In addition,requirements for fireworks permits were clarified.
Parking:
The department revised the comprehensive Parking Plan requirement to include department resources such as garage parking
space rentals,ziclaremoval installation.
In addition,the department clarified requirements for valet operators,and support staff parking for events.
Parks:
The department specified that insurance documentation may be required and would need to be approved for facility rentals.
Police:
The department added the Chief of Police's right to refuse participation in a parade due to public safety concerns and increased
confrontational levels.
Facilities:
The department provided clarification regarding permit reviews.As it relates to Special Events,the Facilities Management Director,or
his/her designee shall review and approve any event permits hosted at(or immediately adjacent to)City-owned facilities.Additionally,
in the event a permit is issued on public property and damages are assessed the Facilities Management Division will coordinate with
City staff to evaluate and quantify the damage and schedule and manage the possible repair work via City approved vendors.
Public Works Department:
The department clarified what could constitute a Right-of-Way Permit,which may include but are not limited to sidewalk closures,
street closures,placement of large equipment within the Right-of-Way(Generators,Trucks,etc.)
Previously,the guidelines did not specify all the Americans with Disabilities Act requirements.Additions now include requirements for curb
cuts,crosswalks,paths,portables toilets,tables,seating and more.
Transportation:
The department updated its role and responsibilities. It also expanded on what constitutes a closure,to include sidewalks and travel
lanes.Deadlines for right-of-way permit applications were also included.
SUPPORTING SURVEY DATA
In the 2022 Cityof Miami Beach Resident Survey8g% f residents agreed that free or City sponsored,art and cultural activities
contribute to thir quality of Bite in Miami Beach an86/o of residents agreed that Miami Beach Cultural Activities(such as art shows,
film festivals,musicals,and live performances)contribute to the quality of life in Miami Beach.
FINANCIAL INFORMATION
n/a
CONCLUSION
The Administration recommends the Mayor and City Commission accept the revisions to the Special Event Guidelines, in order to
include edits and additions from City Services, changes to the frequency chart, additional resident notification, and bifurcation of
special event sponsorship program.
Applicable Area
Citywide
Is this a"Residents Right Does this item utilize G.O.
to Know"item,pursuant to Bond Funds?
City Code Section 2-14?
Yes No
Strategic Connection
Organizational Innovation-Ensure strong fiscal stewardship.
Legislative Tracking
Tourism and Culture
Sponsor
Commissioner Alex Fernandez and Co-sponsored by Commissioner Laura Dominguez
}
TOURISM AND CULTURE
DEPARTMENT
SPECIAL EVENTS GUIDELINES AND
REQUIREMENTS
Tourism and Culture Department
City of Miami Beach, 1755 Meridian Avenue, 56 Floor, Miami Beach, Florida 33139,www.miamibeachfl.gov
Tel: 305-673-7577 Email:events@miamibeachfl.gov
Table of Content
WELCOME 3
DEFINITION OF SPECIAL EVENT PERMIT 4
TYPES OF PERMITS AND DEADLINES 5
Special Event Permits
Ceremony and Team Building Permits
Community Arts and Culture Master Permit
Brand Promotion/Temporary Sampling Permits
Pop-Up Venue Permit
Demonstration, Pickets and Free Speech Assemblies
MINIMUM REQUIREMENTS 14
Application Fees
Security Deposit
Insurance Requirements
Indemnity Agreement
Site Plan
Resident Benefit
Emergency Management Plan
INTERNAL REVIEW PROCEDURE 17
Major Event Periods
Permit Application Review Criteria
EXTERNAL REVIEW PROCEDURE 21
Special Events Community Review
COORDINATION OF CITY SERVICES 22
Building Department
Code Compliance
Facilities Management Department
Fire Department
Fireworks Permit
Ocean Rescue
Open Pit and Bonfire Permit
Miami Beach Convention Center
Parking Department
Parks & Recreation Department
Police Department
Public Works Department
Americans with Disabilities Act
Sanitation
Transportation Department
ADHERENCE TO REGULATIONS AND OTHER POLICIES 34
OTHER AGENCIES 44
Miami Beach Visitors and Convention Authority and Cultural Arts Council
Miami-Dade County
State of Florida
Federal Government
SPECIAL EVENT FREQUENCY CHART 47
Special Events Requirements and Guidelines
2
Welcome to the City of Miami Beach
The City of Miami Beach ("City") hosts a wide variety of special events that enrich the community for
both visitors and residents. To mitigate the ever-increasing demands made upon City resources and
infrastructure, applicants are required to present proposed special event activities to potentially
impacted neighborhood associations and appropriate City departments to ensure that these events are
compatible with the surrounding neighborhoods. This process assists in evaluating and assessing the
City's resources, both in terms of personnel and use of public property and rights-of-way, to adequately
protect the public safety, health and welfare of the community.
This review may also require a more detailed and coordinated Major Event Plan, especially during
holiday or repeat event periods that have a high impact on City services. The Special Events Ordinance
(Chapter 12, Article II, Section 12-5 of the Miami Beach City Code) and the Special Events
Requirements and Guidelines are intended, insofar as possible, to mitigate the costs of City services
for special events, although it is not the intention that the costs of special events permit fees be used
for revenue generation.
The intent of the Special Event Ordinance and the Special Events Requirements and Guidelines is:
• To ensure the City will have adequate advance notice of a proposed special event and the
cooperation of the organizers to adequately plan City services (such as security, sanitation,
parking, and traffic control) that may be required for such an event.
• To ensure that the City's beaches, parks, and public rights-of-way are protected and conserved,
by limiting the number and type of events held in these areas; and
• To preserve the City's commitment to attract quality events with significant cultural and
entertainment enrichment for the community at-large.
This Special Events Requirements and Guidelines package has been designed to help guide applicants
through the process of applying for a special event permit, and to minimize disruption to the impacted
surrounding environment.
Special Events Requirements and Guidelines
3
Definition of a Special Event
A "special event" is generally defined by the City as a non-recurring special occasion or activity which
is temporary in nature and has extraordinary or excessive impacts on public health, safety and
welfare. A Special Events permit is required for any event taking place in the City of Miami Beach
with the following conditions:
a. The event may occur for up to four (4) consecutive days or five (5) non-consecutive
days;
b. On public or private "commercial" property and/ or;
c. Organized and produced by a for-profit or non-profit organization and/ or;
d. Conducted for the following purposes: profit, fundraising efforts, awareness,
entertainment purposes, or created for public assembly and/ or;
e. When exceeding temporary occupant load capacity, erecting temporary
structures over a certain threshold, or requiring City services such as
(Police, Fire, Parking, etc.) and/ or;
f. In conjunction with a Film Permit; contract or lease agreement, and/or under a
conditional use permit.
Conditional uses are recurring activities open to the general public, whether by paid admission or
not, identified in the City's Land Development Regulations, and requiring a public hearing (e.g.,
Neighborhood Impact Establishments or Outdoor Entertainment Establishments such as Hyde
Beach at the SLS Hotel). Conditional Use permits are issued by the Planning & Zoning Department
in accordance with the City's Land Development Regulations "Land Use Development Committee's"
review and approval process.
Special Event Permits cannot be issued to any property within a Residential Single-Family zoning
district.
Non-conforming uses in residential districts are prohibited from obtaining Special Event Permits.
In accordance with the requirements of the Land Development Regulations of the City Code,
alcoholic beverage establishments in the following areas are not permitted to obtain a Special Event
Permit:
• South of 5th street;
• Sunset Harbor;
• The west side of Alton Road (East of Alton Court), between 5th Street and 11th Street, and
between 14th Street and Collins Canal;
• Properties on the east side of West Avenue, between Lincoln Road and 17th Street, with the
exception of alcoholic beverage establishments fronting Lincoln Road between West Avenue
and Alton Road.
Except for grandfathered events, Special Event Permits cannot be issued for Lummus Park and
Lummus Park Spoil areas north of 13th Street, or Beachfront between 13th to 16th Street, unless
approved by the City Commission.
Special Events Requirements and Guidelines
4
Types of Permits and Deadlines
The types of event categories that would require a special events permit include, but are not limited
to: outdoor concerts and entertainment, art fairs and exhibits, festivals and craft shows, parades,
athletic events (bicycle/cycling, marathons, triathlons, walkathons) corporate, community
networking, charitable fundraising, educational, political, and religious events, flash mob, and
television, entertainment events or casting calls open to the public with public property impacts.
All persons or entities interested in conducting a special event must apply online and submit the
minimum requirements as required by the Special Events Guidelines. Please refer to the City website
for a copy of the Special Events fee schedule, as this is adjusted every year, in accordance with CPI.
Applications are processed on a first come, first served basis, unless otherwise provided for under
the booking policy herein, found on page 35.
SPECIAL EVENT ON PUBLIC PROPERTY
Any event held on public property, whether produced by a non-profit or for-profit entity, with an
attendance of 150 people or more, and requiring city services, would need to apply 90 days prior to the
first day of load in. Any activation on public property requiring any one of the following would be
considered a special event:
o Temporary structures
o State of Florida DEP Approvals (Beach Access)
o Community Review
o Building Department Approvals
o Fire Department (open flame, fireworks)
o Transportation Department Approval (road closures)
o Parking Department Approval (City parking spaces, valet displacement)
o City Services (Police, Fire, Sanitation, Parks & Public Works)
SPECIAL EVENT ON PRIVATE PROPERTY
Any event taking place on private property, whether produced by a not-profit or for profit entity, where
such event would be considered a 'special event' under the City's Special Events Ordinance, and
requiring City Services (police, fire, parking, etc.) or building and fire permits as determined by the
Office of Special Events, will require a Special Event Permit from the City. Applications shall be
submitted with a minimum of 30-60 days, in order to process prior to the proposed event, start date
or first day of load-in.
A SPECIAL EVENT HELD ON PRIVATE PROPERTY WOULD NEED SIXTY (60) DAYS' NOTICE,
IF THE EVENT REQUIRES ANY ONE OR MORE OF THE FOLLOWING:
o Adjacent Property Sign Off
o Temporary structures
o Building Department Permits
o Fire Department (open flame, fireworks)
o Parking Department (use of City parking spaces)
o Presence of City Services (Police, Fire, Sanitation, Parks & Public Works)
o NO Public Use
Special Events Requirements and Guidelines
5
r
A SPECIAL EVENT HELD ON PRIVATE PROPERTY WOULD NEED THIRTY (30) DAYS' NOTICE
IF THE EVENT MEETS THE BELOW REQUIREMENTS:
o REQUIRES Adjacent Property Sign Off
o NO Temporary Structures
o NO Building Department Permits
o NO Fire Department (open flame, fireworks)
o NO Presence of City Services (Police, Fire, Sanitation, Parks & Public Works)
o NO Public Use
It should be noted that Special Event permit are only allowed on private property in facilities
with a current Certificate of Occupancy or Temporary Certificate of Occupancy.
Events or activities that do not require Special Event permits are recurring activities that are typically
not open to the general public and are customary and incidental to a permitted main or accessory
use, whether by paid admission or not.
Examples of customary uses for hotel properties include, but are not limited to: weddings; Bar
Mitzvah; Bat Mitzvah; anniversaries; baby showers; engagement parties; wedding showers; holiday
events; awards functions; networking events; fundraisers; charity events; incentive group functions
(meetings, etc.); corporate group functions (meetings); convention group functions (meetings);
community based organization meetings; reunions; prom; seminars; sweet sixteen; press
conferences; product announcements; political functions (including kick offs, election night or during
a campaign).
Special Events Requirements and Guidelines
6
CEREMONY AND TEAM BUILDING PERMIT
A Ceremony and Team Building Permit allows for a single temporary use of public property in the
City, other than within existing rental areas of the Parks Department. A Ceremony or Team Building
Permit allows for limited elements ("Elements"), defined as the following: chairs (up to 150), runner,
arch/chuppah, flags, banners, and other temporary markers, battery operated stereo, acoustical
performer(s), tables (up to 5) and 10'X10' pop up tents (up to 3). Any additional Elements or activity
exceeding the Guidelines and restrictions (see below), inclusive of an adjacent reception, would
require special event permitting, or prior written approval of the City Manager or his/her designee.
Organizations wishing to host a beach clean-up may apply for Ceremony and Team Building Permit.
Special consideration including waiving application fees will be given to small groups and non-profit
organizations that organize environmental community service events such as beach/waterway
cleanups, dune restorations, etc. Such Beach Clean Up events shall be reviewed and approved by
the City's Beach Maintenance Director or his/her designee.
REQUIREMENTS:
• A completed Ceremony and Team Building Permit application, detailing exact location, date,
times, Elements and number of attendees shall be submitted no less than fourteen (14) days
prior to the activity.
• A site plan of the area and elements, detailing area features and showing measurements of
entire site.
• A Ceremony and Team Building Permit fee, payable to The City of Miami Beach and due before
commencement of activity.
• Approved signature survey from any surrounding property owners and all contracted or
concession user(s) if the area requested falls within a contracted or concession use.
• Applicant must provide a Certificate of Insurance, made out to the City of Miami Beach, 1700
Convention Center Drive, Miami Beach, FL 33139 as certificate holder and additional insured.
RESTRICTIONS:
• A Ceremony and Team Building Permit shall accommodate no more than one hundred and
fifty (150) people, inclusive of guests, wedding party, performers, etc.
• Items not allowed with this permit include: catering/food, glassware, tents larger than 10x10,
platforms, risers, trussing, generators, or any other structures that require approvals or permits
from Building Department, Fire Department, Public Works Department, or any other City
Department.
• All approved elements shall be hand carried or carted to the permitted site. Driving on the
beach and in other unauthorized areas is not allowed at any time, under any conditions with
this permit. When setting up, permittee must leave a 25-foot emergency access lane on
the hard-packed sand starting directly from the dunes going east, free and clear of any staged
equipment or people.
• Any promotional elements including, but not limited to sampling, branding or logos are strictly
prohibited.
• From April 1st through October 31st additional restrictions will apply per State of Florida
Department of Environmental Protection ("DEP") Marine Turtle Guidelines. DEP permits may
be required throughout the year.
• Following a ceremony or team building event, the beach and/or public property must be left in
Special Events Requirements and Guidelines
7
as good, if not better, condition. Applicants must arrange to clean the area immediately
following the activity.
• In some circumstances, another permit may supersede this permit such as a Special Event
Permit, a Right-of-Way Permit, a Film and Print Permit, or Beach Concessions Operations
that may require you to relocate your ceremony or team building event to another similar area
close by.
• The Noise ordinance will be in effect at all times under this permit.
• Failure to comply with Ceremony or Team Building Permit requirements may result in a citation
to permittee and denial of future permits.
COMMUNITY ARTS AND CULTURE MASTER PERMIT
A Community Arts and Culture Permit allows for re-occurring uses of a public space with non-
permanent features/ fixtures, major temporary structures, or City Services in various places
throughout the City of Miami Beach (Rue Vendome, Collins Parks, Lummus Park, Lincoln Road). To
qualify for this permit type, the applicant must be a Business Improvement District ("BID") or
Neighborhood Association. The purpose of this permit is to encourage small events, to showcase
local arts and cultural initiatives, which are for specific dates with the following allowances:
ALLOWANCES
This annual permit allows for re-occurring uses of public space with non-permanent features/
fixtures, major temporary structures, or City Services. Examples of Community Arts and Culture
Initiatives include, but are not limited to, Art Fairs, Markets, Cultural Programming, Family / Kids
Initiatives, Senior Events, Community Dance Instruction, Community Yoga Classes, and
Community Picnics. Allowances are for limited elements as defined below:
• Maximum 150-person capacity
• Commercial sales (must have a valid DBPR License from the State of Florida)
• Single 10'x10' pop-up tents with a three (3) foot separation
• Entertainment (ambient level) and/ or acoustical performer(s)
• A riser/platform of thirty (30) inches or less
• Power plug-in available or a portable generator rated at 5000 watts or less
• Feather banners (signage)
• Tables and chairs
• DOES NOT ALLOW food or beverage service without proper approvals /
permits
• DOES NOT ALLOW alcohol service without proper approvals / permits
• DOES NOT ALLOW sampling, marketing, or branding initiatives
• DOES NOT ALLOW any beach access
REQUIREMENTS:
• APPLICATION & PERMIT FEES: All applicants are required to pay an
application fee (non-refundable) and a permit fee. Payments must be made
payable to the "City of Miami Beach."
• A SITE PLAN: A site plan must be submitted with elements and area features.
The site plan may be drawn in any size and format as long as the reviewing
staff can clearly understand the placement of all elements and area features.
Special Events Requirements and Guidelines
8
• NOTIFICATION: Notification to all surrounding businesses must be given
within seven (7) business days' notice of the event date.
• INSURANCE: Applicant must provide a Certificate of Insurance, made out
to the City of Miami Beach, 1700 Convention Center Drive, Miami Beach, FL
33139 as certificate holder and additional insured.
PERMIT CONDITIONS:
(1) Permit holder shall clean the City/public space location at the end of
every session of use under this Permit.
(2) Modifications or improvements proposed by the permit holder to obtain
electric service at any location are not covered by this permit and must be
approved by the City of Miami Beach before the proposed modifications or
improvements may be made. Additional agreements may be required for
proposed modifications or improvements, or to add locations.
(3) Permit holder shall at all times maintain in their possession the issued
permit credential in the manner prescribed by rule by the City of Miami
Beach.
(4) Permit holder shall not use the City/ public space if the area has been
closed by the City of Miami Beach due to inclement weather or other
reason. The City of Miami Beach will notify the permit holder point of
contact of the closure and may post signage whenever possible at the site
to identify the nature and duration of the closure.
(5) Approved City/public space may be used for permitted uses
only during the date(s)/time(s) and location specified on the
permit.
(6) Any additional elements and/ or activities exceeding the thresholds listed
above will automatically be escalated to Special Event Permit, subject to all
required reviews and approvals.
BRAND PROMOTION/ TEMPORARY SAMPLING PERMITS
A brand promotion/ temporary sampling permit allows for mobile distribution by a five-person team
or stationary distribution (10x10 pop-up space) of branded goods or interactive services to the public
with no direct or indirect commercial exchange provided on public property within the commercial,
mixed- use zoning districts and beachfront areas of the City.
REQUIREMENTS:
Applicants wishing to procure a brand promotion/ temporary sampling permit shall provide the
following information to the City's Department of Tourism and Culture no less than fourteen (14)
working days prior to said activity:
1. Online application for brand promotion/temporary sampling permit.
2. Photos and/ or descriptive literature of all products or services to be distributed.
3. A permit fee per singular activation, per day, payable to the City of Miami Beach and
due before no later than fourteen (14) days prior to said activity. A singular team is
defined as no more than five (5) people in total distributing the same product in the
location specified on the permit or stationary (vehicle or 10x10 pop-up space).
4. This fee is refundable if permit is cancelled or denied. Proper notice must be given
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in writing to the Special Events office.
5. A fourteen (14) day penalty fee will apply if application is received less than fourteen
(14) days prior to activation. The fourteen (14) day penalty cannot be waived.
6. A refundable security deposit fee will be collected to ensure permit compliance, any
potential damages to public property, cover fines/ citations and any possible
sanitation needs.
7. General Liability Insurance of no less than one (1) Million U.S. dollars or equivalent
value naming the City of Miami Beach as additional insured and certificate holder
including the City's address as listed in Insurance Requirements on page 15. The
certificate must not be older than 90 days.
8. If within the commercial and mixed-use zoning districts the permittee must obtain a
Public Works right-of-way permit for any branded vehicle or stationary activation,
which allows for one (1) - 10x10 branded tent; one (1) six-foot table; two (2) chairs
and two (2) feather banners.
9. As part of the brand promotion/ temporary sampling permit, if the activation is
stationary, a sign-off is required from the surrounding business.
10. If on the beachfront area, permittee must obtain the sign-off of the up-land property
and/ or beachfront concessionaire.
11. Parking spaces may be reserved for the use of stationary distribution as part of the
temporary sampling activation.
RESTRICTIONS:
1. Permittee or his/her representative must maintain a copy of the issued permit with
them during the activation.
2. Permit is valid for mobile distribution by a five-person team or stationary distribution
(vehicle or 10x10 pop-up space)
3. Permit is valid only for date(s) issued.
4. Permit is valid only for approved product(s) as presented in application request.
5. Permittee is solely responsible for comprehensive sanitation of any and all areas
utilized and their surrounding areas, inclusive of ensuring any sample by-product or
literature discarded by the permittee, his/her representative, or the public is removed
and discarded appropriately.
6. Permittee or his/her representative as part of mobile distribution may not erect
tables, tents, chairs, banners, flags, fencing, inflatables, signs or other elements in
public areas or right of ways.
7. Permittee or his/her representative as part of stationary distribution must keep within
items allowed in number eight (8) of the requirements listed above.
8. Permittee or his/her representative may not at any time attach posters, flyers,
stickers or other elements on buildings, trees, light poles, newspaper racks,
telephone booths, or other public elements. Hand to hand distribution of information
must follow City's Handbill Ordinance, as codified in Article 3, Section 46 of the City
Code. A Temporary Sampling Permit shall not be required for the distribution of
literature, periodicals or other non-product or service-related materials, as long as it
has no exchangeable or redeemable value.
9. Permittee may not distribute materials from moving vehicles.
10. Permittee or his/her representative may not employ any generators, use electrical
outlets or require, install or lay wiring across the public right of ways.
11. Permittee or his/her representative must maintain no less than five (5) feet of
unobstructed public access on sidewalks at all times.
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12. Permittee or his/her representatives are bound by the Miami-Dade County and City
of Miami Beach Noise Ordinances at all times.
13. If Permittee wishes to distribute material in an area contracted or permitted for
concession, outdoor café, event, filming or other such uses, Permittee must provide
approved signature survey form from affected party.
14. If within the commercial and mixed-use zoning districts the permit will be issued with
discretion and sensitivity to vicinity business. As an example, if a permit request
conflicts with an existing business with same business nature as the request, the
City will recommend shifting the placement of the activation to an alternative location
that does not conflict with the business in question.
15. Permittee or his/ her representative may not sample within twenty (20) feet in any
direction from the outside perimeter, as indicated in the site plan attached to the
city issued permit, of any outdoor cafe, outdoor restaurant, sidewalk cafe or other
establishment serving food or beverages for immediate consumption, without the
express written permission of proprietor of such business.
PENALTIES: Violators of terms of a Temporary Sampling Permit may be subject to one or more of the
following:
• Revocation of permit and immediate cease and desist order issued.
• Forfeiture of full or partial security deposit at discretion of City Manager or his/ her
designee.
• Subsequent doubling of previous security deposit for future applications.
• The product and/or other products from parent company will be restricted from
distribution in any future Brand Promotion/ Temporary Sampling permit for a period to
be determined by the City Manager or his/ her designee.
• Fines and further penalties as Article II, Section 12-5 (9) of the City Code.
POP-UP VENUE PERMITS
Pop-Up Venue Permits are issued for temporary retail spaces, to promote and sell products of all types,
ranging from food and beverage, clothing, or unique gifts. The Pop-Up permit is valid for a maximum
of 90 days of activation. Any activation beyond the 90 days must be pursued through a BTR.
REQUIREMENTS:
Applicants wishing to obtain a pop-up venue permit must submit all the following documents at least 14
days prior to activation.
1. CAD Site plan with total square footage and all temporary structures with dimensions.
a. The site plan must demonstrate how the space will be set up and used for the activation.
2. Schedule/ Run of show
3. Lease agreement
4. BID or owner letter of approval
5. Certificate of Insurance - Naming City of Miami Beach as additional insured.
6. Indemnity Agreement- Can be found on our City Website under "Forms Central" (must match
applicant on COI.
7. Fire Life Safety plan
a. This plan must demonstrate how the pop-up shop will be set up, showing exits, exit signs,
fire extinguishers and temporary occupant load. This must be reviewed and approved by
the City's Fire Department and Building Department.
8. Code violation clearance.
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DEMONSTRATIONS, PICKETS AND FREE SPEECH ASSEMBLIES
The First Amendment of the United States Constitution affords demonstrators the constitutional right
to assemble and speak in a peaceful and orderly manner. Therefore, the City shall not require or
issue permits for such activity. Demonstrations and pickets consist of activities which are generally
performed in public in support of or against a person or cause and which may have the potential for
impeding movement along a public right-of-way or other disruption. Organizers of such events are
asked to submit a questionnaire, site plan, and to notify the City of Miami Beach Police Department
Patrol Division Commander of their intentions, and to provide details of the planned activity in order
to ensure the health safety and welfare for all concerned. If requested by the Special Events Office,
a copy of an approved Police plan should be provided. There may be instances where the nature of
the demonstration and/or the number of participants (including counter-demonstrators) will require
restrictions in order to protect the health, safety and welfare of every citizen by means of providing
crowd control, traffic control and general security to the public. Such restrictions will be communicated
to the individual or group prior to the activity. The Special Event Permit Requirements do not apply to
such activities. Demonstrations, Pickets and Rallies must abide by Section 106-346 of the City Code.
CHARITABLE SOLICITATIONS PERMIT
Charitable Solicitations Permits are issued to persons seeking to solicit within the City, in
accordance with City Code Article II —Charitable Solicitations. Solicitations means all direct person-
to-person requests for contributions for any religious, political, associational, educational,
benevolent, health-related, humane, philanthropic, patriotic, or eleemosynary function, event,
organization or purpose, or for any charitable cause. The term includes but is not limited to requests
for contributions on any street or sidewalk, at any restaurant or hotel, or by means of door-to-door
requests for contributions, and requests for contributions within, at, or adjacent to any public event
or public forum. The term also includes the request for contributions in connection with any fair,
bazaar, rummage sale, benefit or carnival. A solicitation shall be deemed to have taken place when
the request is made, whether or not the person making the request receives any contribution. The
term does not include requests made by telephonic, television, radio, mailings, posters or other
similar indirect and nonpersonal written or electronic communications. The term also includes the
sale or offer, or attempt to sell or offer, any advertising, book, card, tag, device, magazine,
membership, merchandise subscription, flower, ticket, candy, cookie or other item, new or used, in
connection with any organization, cause or purpose described above.
To obtain a permit under this article, a registration statement must be filed with the city manager or
his designee disclosing fully and truthfully the information listed below.
1. Name and address of the person seeking a permit.
2. Names and addresses of all individuals within the city who will be soliciting or seeking
contributions on behalf of the person named in subsection (1) of this section.
3. Complete and precise description of the purpose for which solicitations will be made.
4. The type of legal entity involved, where and when such entity was organized, and whether
the organization or entity has received tax-exempt status from the United States Internal
Revenue Service or is exempt from state sales tax under F.S. § 212.08(7).
5. Whether the person seeking the permit is related to any business entity or organization, the
nature of that relationship, and the name of any parent or associated organizations.
6. A precise description of the manner in which solicitations will be made or contributions
sought.
7. Whether the person has previously solicited in the city and, if known, when.
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8. Whether the person has ever been enjoined or prohibited from soliciting contributions in any
location.
9. The dates on which the applicant intends to solicit.
10.The name and addresses of all professional solicitors involved with the applicant.
11.The names and addresses of all officers and directors or other persons responsible for the
activities of the applicant.
12.The names and addresses of all persons having financial responsibility for the applicant,
including those having custody of all contributions obtained.
13.A projected schedule of all salaries, overhead and fundraising costs, and an estimated
percentage of the total projected collections such costs of solicitation will comprise.
14.Whether the applicant is registered as a corporation in the state.
15.Whether the applicant employs an accountant or accounting firm, and if so, the names
thereof.
16.A financial report for the immediate past fiscal year or period of fundraising activity, which
report shall include the following information:
o The total amount of contributions raised.
o The total costs and expenses incurred in raising contributions.
o The total amount of contributions dedicated to the stated purpose or dispersed for the
stated purpose.
17.An explanation of the reasons, if the person registering is unable to provide any of the
foregoing information in subsections (1)—(15) of this section, why such information is not
available.
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Special Event Permit — Minimum Requirements
The minimum requirements to apply for a Special Events Permit are:
APPLICATION/PROCESSING FEE — All application fees under Special Events, and subcategory
permits are non-refundable and must be made payable to the City of Miami Beach at the time of the
online permit submission.
LATE APPLICATION FEE — This additional fee, equivalent to the applicable application fee, will
apply to all applications received after the deadlines noted in sections. Any application submitted
less than fourteen (14) days from event date may not be reviewed, regardless of late application fee.
PLEASE NOTE: Late Application Fees cannot be waived.
PERMIT FEE — This fee is refundable if application is denied and must be made payable to the City
of Miami Beach at the time of application.
REINSTATEMENT FEE — If required event elements are not submitted within fourteen (14) days prior
to load in of event, the Permit Application will automatically be considered voided. The applicant may
reinstate the application upon submission of any pending requirements and a Reinstatement Fee equal
to the applicable Permit Fee.
PLEASE NOTE: Reinstatement Fees cannot be waived.
SECURITY DEPOSIT -A refundable security deposit will be required no later than fourteen (14) days
prior to the first event load in date. Based on the scope and location of the event, a pre- and post-
event site inspection may be conducted by the applicant and appropriate City personnel to determine
existing conditions and evaluate potential damages, if any. Security deposits will be refunded as
soon as possible (approximately 4 - 6 weeks after the event load out) if all conditions are followed,
public property is left in as good condition or better and without damage, any pending Code citations
are satisfied and all City invoices are fully paid. Failure to comply with restrictions imposed may result
in forfeiture of up to the entire amount of the security deposit, as per Enforcement and Penalties,
listed on page 36. $2,500 for events entirely within private property or on public property with no City
services required and up to 150 attendees; $5,000 for events up to 1500 attendees and/ or requiring
City services; $10,000 for events between 1501 and 5000 attendees; $20,000+ with more than 5000
attendees and/ or with a load in to load out duration exceeding 14 days. Deposits for Non-Profit
applicants will not exceed $10,000.
Any post-event balance or fines owed to the City, its employees, Departmental or Facility
charge/expenses, damage, repair or replacement cost(s), etc. may be deducted from the security
deposit. Any unpaid balance owed exceeding the security deposit will be cause for refusal to accept
future Special Event Permit applications. Such applications will not be considered until all outstanding
debts to the City are paid in full (i.e. License Fee, Code Enforcement Lien, Special Assessment Lien
and/or any other debt or obligation due to the City under State or local law).
PLEASE NOTE: Security deposits cannot be waived.
INDEMNITY AGREEMENT - An Indemnity Agreement must be executed and notarized with an
original and legally authorized signature and, if a corporation is the applicant or the application is
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filed on behalf of a corporation, the company seal must be affixed to the document. The Agreement
must be submitted no later than fourteen (14) days prior to load in of the event.
INSURANCE REQUIREMENTS - The City of Miami Beach must be named as an additional insured
and policyholder on all insurance certificates issued for the event.
All insurance policies must be issued by companies that are authorized to do business in the State
of Florida and have a rating of B+VI or better in the current edition of Best's Key Rating Guide. The
Certificate of Insurance must state the time, date, location and name of the covered event, including
set-up and breakdown day(s), date(s), and time(s). Applicants have the option of submitting a
Certificate of Insurance for each policy year.
The City of Miami Beach reserves the absolute right at its sole discretion to increase these
requirements, as necessary, to protect the interests of the City, including an increase in the amount
and type of coverage required, depending upon the scope and nature of the special event.
Commercial General Liability- Commercial General Liability insurance, on an occurrence form, must
be obtained in the amount of at least $1 ,000,000 per occurrence for bodily injury, death, property
damage, and personal injury. The policy must include coverage for contractual liability.
Worker's Compensation and Employer's Liability -Contractors must submit proof of Workers'
Compensation and Employer's Liability in the form of a Certificate of Insurance. All other State
regulations apply.
Liquor Liability- If alcoholic beverages are to be sold or served at the event, the group or individuals
selling or serving the alcoholic beverage must obtain Liquor Liability Insurance in the minimum
amount of$1 ,000,000. The sale of alcoholic beverages must be in compliance with the Liquor Control
Regulations of the Code of the City of Miami Beach.
The City's Risk Manager must approve the Certificate of Insurance. Once approved, the Certificate
will be kept on file in the City's Risk Management Division. The insurance requirements must be met
no later than fourteen (14) days prior to load in of the event.
PLEASE NOTE: Insurance requirements cannot be waived.
SITE PLAN - A preliminary site plan must be submitted with the event application. A final CAD site
plan must be submitted no later than thirty (30) days prior to the event.
The site plan must show detailed diagram(s) drawn to scale of the event including: the location of
concession booths, portable toilets, dumpsters, public, emergency and accessible routes, location of
stages and entertainment and orientation of loudspeakers, locations for electricity and water,
generators, lighting towers, A/C units, fenced or walled areas, disability access elements such as
accessible parking, accessible paths of travel, accessible portable toilets, and other relevant
elements. All generators, lighting towers and A/C units must be fenced in or barricaded to prevent
crowds from coming into contact with them. In addition, a narrative describing all temporary
installations must be attached for beachfront events. For purposes of herein, "beachfront" is described
as seaward of the Coastal Construction Control Line. Once the site plan is approved it cannot be
altered without the prior written consent of the City Manager or his/ her designee.
RESIDENT BENEFIT - All special events on public property will require a resident benefit, defined as
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a quantitative, tangible benefit to the residents and local community.
Examples of Resident Benefits may include, but is not limited to:
• Discounted tickets (Miami Beach residents, seniors, youth, military, veterans, disabled
and special needs)
• Special programming or standalone public performance
• Educational and/or cultural component/ programming
• Senior benefit or food drive - in partnership with Housing and Community Services
• Monetary Donation to the City's Public Benefit Fund
, • Beach cleanup or dune restoration - monetary equivalent based on footprint and impact of
event
EMERGENCY MANAGEMENT PLAN — all Special Event Permit holders must have a basic
Emergency Management Plan for their event. The City of Miami Beach Special Events office can
provide you with a template of this plan, which will cover the process and procedures that will take
place, should any emergency take place, while ensuring the safety of residents, tourists and event
attendees. The Emergency Management Plan must be provided to the Special Events office, with
your site plan, for review and approval.
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16
Internal Review Procedure -
All proposed events with projected attendance of more than 150 persons on public property, or private
property where such event would not be incidental generally or without restriction throughout a particular
zoning district, will be reviewed by the City's Internal Departments. Representatives from City
departments, including, but not limited to Police, Fire, Tourism and Cultural Development, Public Works,
Parking, Planning, Code Compliance, Environment and Sustainability and Parks Departments take part
in a monthly Special Events Internal Review meeting. The various departments will review and
comment on the proposed site, security, parking, transportation, and all other necessary plans for the
proposed event. These comments will be incorporated with those received through the neighborhood
review process. Tourism and Cultural Development Department staff will indicate the specific
requirements the applicant will need to satisfy and the timeframe for completing these requirements.
Each City Department will take note of announced events and potential events of significance and
initiate customized action plans to address the requisite levels of service and outline their efforts and
responsibilities associated with any upcoming major event planned within the City.
The City Manager will make a final determination on an application for a special event permit within
seven (7) days after all special events requirements applicable to the event have been fulfilled. Such
requirements must be fully completed by the applicant no later than thirty(30)days prior to the event.
Some requirements may require more time.
No refunds will be made after a permit is issued; however, payment does not constitute permission
to hold the event. All approved permits must be available for inspection on site at all times.
For special events produced by 501(c)(3) not for profit organizations (or equivalent), the City
Manager may waive permit and application fees, including but not limited to, rental fees for particular
City properties, when such waiver is found to be in the best interest of the City. No waivers are
allowed for personnel-based expenses (city services), security deposit, late application or late
submittal fees. In determining waiver of permit fees, no consideration may be given to the message
of the event or content of speech, or to the identity or associational relationship of the applicant. Non-
profit 501(c)3 entities are required to provide the City with a copy of the most recent Internal Revenue
Service Form 990.
Major Event Periods (MEP) —The City first evaluates the City's needs, impacts and quality of life
issues during MEP's. The City will then also specifically evaluate the impact of events proposed to
take place during holiday weekends and major event periods, which create a significant demand on
City services and resources. The City may determine an MEP to have high intensity on City services
and, therefore, may prohibit the issuance of special events permits during these periods. The City
may also determine that enhanced City services are required during such periods. In such
instances, costs for enhanced services will be shared equally by and between all permitted events.
The City has identified the following repeat or somewhat regular event periods which historically have
a high impact on City services. It is realistic to expect these activity periods to continue to be popular
in Miami Beach, bringing large crowds that will require additional City service levels and interagency
support. These MEP's include, but are not limited to, the following:
• October- Halloween, Seafood Festival
• December-Art Week, New Year's Eve
• January— Miami Marathon, NCAA Bowl Games, Art Deco Weekend
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• February— South Beach Wine &Food Festival, Super Bowl
• March - Winter Party Week,
• April,- Miami Beach Gay Pride,
• May- Memorial Day Weekend, National Salute to Americas Heroes, Race Week
• July- July 4th Celebration, Fashion Swim Week
• September- Labor Day Weekend
Criteria to Review Special Event Permit Application- The City Manager shall be charged with
the responsibility and authority to determine whether a particular applicant shall be granted a
Special Event Permit. The City Manager shall have sole authority, subject to the appeal process in
the External Review Procedure of the Guidelines, to approve, approve with conditions, deny,
and/or revoke a Special Event Permit upon considering the following factors:
Type of Event
The review of the special event permit application includes a review of the type of event, and the
possible demands on City services Community profile, estimated attendance,reoccurrence, and nature
of the venue all are components to be evaluated in the Type of Event category.
The value of ancillary events and conferences that may surround the event is also reviewed. These
may or may not be ancillary events directly managed, or a part of,the event under review. The venues
for these other ancillary shows could be local hotels, arenas and parks, in support of the large event.
Ancillary events of this type may be considered a positive, from the additional economic impact they
may provide, or they may be considered a detriment, depending on the nature and history of these
side events.
Whether or not the event is conducted for an unlawful purpose and/or in violation of Federal, State,
County or Municipal laws.
The existence of conflict or interference with another event or another applicant who has obtained a
valid Special Event Permit. When there are competing applications which are substantially for the
same time and place, priority will be given on a first-come, first-served basis, but a first priority will be
given to a pre-established, annual event, which is defined as one which has a minimum of five (5)
consecutive years of existence in the City under the same ownership, is in good standing (which
includes being current on all prior debts), and has complied with other applicable all obligations to
the City in a timely fashion.
'Whether the event, if public (as opposed to a private or corporate use), features a public benefit
component as its primary function and is not, in and of itself, largely a promotional use designed to
advertise or create publicity for product(s) to the public.
Resident Benefit
All special events on public property will require a resident benefit, defined as a quantitative, tangible
benefit to the residents and local community.
Examples of.Resident Benefits may include, but is not limited to:
• Discounted tickets (Miami Beach residents, seniors, youth, military, veterans, disabled
and special needs)
• Special programming or standalone public performance
• Educational and/or cultural component/ programming
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• Senior benefit or food drive - in partnership with HCS
• Monetary Donation to the City's Public Benefit Fund
• Beach cleanup or dune restoration - monetary equivalent based on footprint and impact of
event
Economic Impact to the City
The City will consider the event's long-term, short-term, and indirect effects on profit/costs to local
economic industries, including but not limited to hotels, restaurants, entertainment establishments,
retail, and the City.
The City will also consider events undertaken by not-for-profit organizations that demonstrate direct
assistance to a charitable cause.
An Economic Impact Survey is required for large-scale events to determine if an event has a positive
economic impact to the City.
Frequency Chart
To ensure that the City's beaches, parks, and public right-of-ways are protected and conserved, the
City limits the number and scope of the events held in these areas. The City has in place a Frequency
Chart, which outlines the maximum number of days in a fiscal year that can be used within the
designated area listed. Once a designated area reaches its maximum allowance, no other event can
take place. This allows for the natural restoration and maintenance of our beaches, parks, and public
right-of-ways.
Infrastructure and Service Demands (Quality of Life)
The City will consider whether the event is compatible with the surrounding neighborhoods and
complements the ambience and aesthetics of the area in which it is presented.
The City will consider whether the event poses a public threat to residents, businesses, and visitors,
not considering content of speech, message, or reaction to the message.
The stress that an event may place on various City services is considered in the evaluation process.
Expenses associated with additional crowd control, policing, security, parking, and traffic shall be
considered. The City will also consider the availability of these needed resources including time,
people, money and equipment.
Additionally, more intangible aspects of the effects that an event may have, relating to the quality-of-
life aspects that may positively or negatively impact the City, the neighborhood in immediate vicinity,
are also considered, the realistic time frame, other events taking place in the City and South.Florida
area at the same time, and possible unreasonable and prolonged noise, littering or parking difficulties
imposed on the community.
Interference with traffic in the area contiguous to the event, and availability at the time of the proposed
event of sufficient City resources to address the events potential impacts and mitigate the potential
disruption.
Availability of police officers, traffic control aides and traffic control equipment to protect the
participants in the event and protect the non-participants from traffic related and other hazards in light
of the need and demand for police protection at the time of the proposed event.
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Concentration of persons, vehicles or other structures at the event and feasibility of disbanding the
area in order to allow fire, police and ambulance services.
References
A new event shall provide references from other locations that it has used. The evaluation should
consider not only the references themselves but the quality of the references and the sources from
which they come. A list of references that cover, not only the previous venues for that event, but also
the references from that City, the Police Department and any civic organization that the past venue
impacted showing the good citizenship and 'positive economic impact the event has had in other
places where it has been held.
Promotional Value
An evaluation will take place to determine whether the event has a good name recognition and a
good reputation. The evaluation must try to assess the importance of having the City and the event
linked in the press. All positive results that may be derived from the association should be considered,
including high- profile events that traditionally follow the event being reviewed.
Positive publicity surrounding a high-profile event typically harnesses increases in local tourism and
free positive publicity for the area, increasing general business activity.
Issuance of Special Event Permits during High Impact Periods
During periods of enhanced or unavailable staffing of City resources (Police, Fire, Code, Sanitation,
etc.), the City does not accept applications for new events on public property. Such periods include
the month of March and first two weeks of the month of April, which coincides with college and high
school spring break and existing events.
Some successful events held on private property during such periods may outgrow the capacity of
the property and have a need for the City to consider allowing the event to expand onto public
property in order to remain viable in the City. In an effort to maintain existing business, the City shall
consider the following additional criteria in considering requests:
• Whether or not the event producer has had a successful track record of obtaining Special
Event Permits and producing events in the City for no less than five (5) years with Special
Event Permits in a private venue and is in need of expansion.
• Such applications would be considered on a first-come, first-serve basis, until such resources
are no longer able to be reserved.
• The event(s) could not occur concurrently on both private and public property.
• The City will consider the event's long-term, short-term, and indirect effects on local economic
industries, including but not limited to hotels, restaurants, entertainment establishments, retail,
and the City.
• The City will consider whether the event is compatible with the surrounding neighborhoods
and complements the ambience and aesthetics of the area in which it is presented.
• The City will consider the stress that such an event may place on various City services with
expenses associated with additional crowd control, policing, security, parking, and traffic to be
borne by the event producer. .
• The City will also consider the availability of these needed resources including time, people,
money and equipment.
• City services required for the event can be reasonably made available at the time of the
proposed event.
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External Review Procedure
Special events in the City of Miami Beach are subject to review and recommendation by the
corresponding neighborhood or business association(s) as part of a monthly Special Events
Community Review.
Applicants wishing to obtain a special event permit for an event taking place on public property
will be required to present their plans to the appropriate neighborhood association. In the case
where there is no legally constituted/recognized association and the expected event
attendance exceeds 200, the matter may be referred to the City of Miami Beach Planning.
Board for review and recommendation. Recommendations from the respective associations
or the Planning Board, stating its position on the proposed event, should be submitted to the
Special Events Office at least 30 days prior to the event.
The City will only recognize neighborhood associations that have filed for and received official
neighborhood status. In order to receive official neighborhood status, organizations must meet the
City's criteria. The City's criteria and a list of recognized neighborhood associations can be found on
the City's website at www.miamibeachfl.gov. Signature Surveys may also be required for properties
deemed to have a direct impact by the event activities.
In addition, for large events with an attendance exceeding 1000 applicants shall provide:
• mail notice to any registered neighborhood association where the proposed event will
be located,
• mail notice to all property owners within a 500-foot radius if the special event is being
activated west of the dunes,
• mail notice to all properties within 1000-foot radius if the special event is activating
beachfront, east of the dunes,
• with the mail notice to specify the date and time that the proposed event will be
considered at a scheduled Special Events Community Review meeting, and include
the Tourism and Culture Department on copy, for verification purposes.
The City Manager shall consider recommendations from neighborhood association(s) in determining
whether to grant a Special Event Permit or what conditions to impose upon granting of the permit.
Notwithstanding, the City, through the City Manager, reserves the right to approve, approve with
conditions, deny, and/or revoke any Special Event Permit. Permits may not be transferred, assigned
or sublet, without prior written approval of the City Manager. The final decision for authorization of a
Special Event Permit remains with the City Manager subject to an appeal as follows.
In the event of a lack of consensus between the neighborhood association(s) (or Planning Board)
and the City Manager regarding a decision on a permit, the association(s) (or Planning Board) may
appeal the Manager's decision to the Mayor and City Commission for consideration at its next
available meeting. The appeal must indicate in writing the association's (or Board's) reasons for
disagreement with the Manager's decision,in approving or denying the permit being appealed. Such
appeal also must be accompanied by a written resolution of a majority of the board of the association
(or the Planning Board) indicating the decision to file the appeal. The Mayor and City Commission
may affirm, modify or reverse the decision of the City Manager.
If the date scheduled for the proposed event arrives before the next available Commission meeting,
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21
the decision of the Manager will be final. If approval of the proposed event is delayed such that the
event cannot be held on the date(s)and time(s)specified in the permit application, or if the event is not
approved at all, the City will not be held liable for any expense(s), losses, or liabilities or other
inconveniences incurred by the applicant as a result of same.
Coordination of City Services
Special events often require the supplementing or hiring of City services. The City's Special Events
Office will review comments received during the internal and external review processes and will
determine minimum staffing levels, with recommendations from the relevant Departments. The City
may also determine that enhanced City services are required during Major Event Periods in order to
mitigate excessive stresses on City resources. In such instances, costs for enhanced services will
be shared equally by and between all permitted events. The City assumes no liability arising or
resulting from the determinations of minimum staffing levels or the requirements for any events.
Fully paid receipts/invoices for required supplemental or City services and equipment rental must be
submitted to the Special Events Office no less than two (2) weeks prior to an event. Any additional
services rendered by the City for the event will be charged to the applicant and may be deducted
from the security deposit. When City personnel are employed, there will be a four(4) hour minimum
charge rendered by the appropriate Department to compensate each employee engaged by the
applicant.
Criteria for Approval of Permit
After all required elements are completed, and City Departments and impacted neighborhoods
have reviewed and submitted their comments regarding an application, the City Manager shall do
the following:
• Approve the permit;
• Approve the permit with conditions; or
• Deny the permit upon conditions (as set forth in these Guidelines).
No permit shall be denied nor shall the applicant for a permit be given less favorable treatment as to
time, manner and place on account of any message which may be conveyed at an event, or on
account of the identity or associational relationships of the applicant.
City Manager may consider the following prior to approving a special event permit:
• Whether same or similar event has a history of causing or resulting in a threat to public safety
in Miami Beach or elsewhere, except that if the public safety problem was caused by crowd
reactions to the event's message, this factor alone shall not be sufficient cause to deny or
revoke a City Special Event Permit.
• Material misrepresentation or incorrect material information made in the application process.
Prior to a denial or revocation based on this factor, the City Manager shall give the applicant
an opportunity to cure, satisfactorily rebut, or revise such evidence.
• Failure to complete payment of any sums required for a previous event until such time as
payment is received.
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22
• Failure to substantially perform a clean-up plan which was made a condition of a previous
permit.
• Failure to adhere to City policy as prescribed by the Special Events Requirements and
Guidelines, or other applicable laws where the health, safety and welfare of the community is
potentially affected.
No permit shall be denied nor shall the applicant for a permit be given less favorable treatment as to
time, manner, or place on account of any assumptions or predictions as to the amount of hostility
which may be aroused in the public by the content of speech or message conveyed by the event,
provided that reasonable accommodation as to time, manner and place may be required in order for
the City to provide the resources necessary for protection of health, safety and welfare.
No event applicant or permittee shall be required to provide for, or pay for the cost of, public safety
personnel necessary to provide for the protection of an event and its attendees from hostile members
of the public or counter-demonstrators, or for traffic control outside the event area or for general law
enforcement in the vicinity of the event.
If the permit is approved, the City Manager, in consultation with the heads of the affected City
Departments, shall also impose any necessary restrictions or conditions as to the time, manner and
place to be observed in accordance with public safety, environmental and administrative
considerations (based upon the application), provided that such considerations shall not include any
consideration of the content of any speech or message that may be conveyed by such event, nor by
any considerations concerning the identity or associational relationships of the applicant, nor to any
assumptions or predictions as to the response that may be aroused in the public by the content of
speech or message conveyed by the event.
After the City Manager approves the issuance of a permit, the applicant may obtain such permit by
agreeing to accept the "Terms and Conditions" imposed in accordance with these Guidelines.
If the City Manager denies or subsequently revokes a permit, they will provide the applicant/permit
holder with written notification and reasons for the denial/revocation of the permit (which shall be
consistent with the criteria in these Guidelines). It is understood and inherent as part of the application
process and agreed to by applicant upon submittal of the application, that application does not
constitute approval and any and all marketing or production expenses incurred are solely the
responsibility of the applicant and not the responsibility of the City regardless of the application's
approval or denial.
CITY OF MIAMI BEACH DEPARTMENTS
Building Department
Pursuant to the South Florida Building Code, the City's Building Department must issue a building
permit for all special events involving temporary construction or the use of temporary electrical power.
Examples of temporary construction include, but are not limited to,freestanding tents, stages,fences,
bleachers, temporary electrical connections, temporary structures (which include expanding mobile
stages) and generators over 5000 watts. The applicant must present a copy of the Building Permit
to the City's Special Events Office at least fourteen (14) days prior to the event.
Special Events Requirements and Guidelines
23
Prior to the commencement of the event, the engineer of record for the structural and/or electrical.
temporary permit must provide the letter of inspection as required by special inspection. This
completed signed and sealed letter may be e-mailed to the building department reviewer directly.
Code Compliance
Field Inspector — The City may require the applicant to hire a Field Inspector and/or a Code
Compliance Officer to serve as an overall on-site coordinator, whose responsibility will be to ensure
that all services are provided, the event runs smoothly, and that all Federal, State and local rules,
regulations and ordinances are complied with. Special event producers agree and understand that
a Field Inspector and/or a Code Compliance Officer, which will report to and be under the direction
of the City, may be required in order to ensure compliance, as approved by the Special Event Permit,
and the conditions imposed with the issuance of such permit. Enforcement includes all activities
leading up to, including, and following the conclusion of permitted endeavors. Event producer further
agrees and understands that all costs associated with such Field Inspector and/or Code Compliance
Officer shall be borne by the producer and reimbursed to the City prior to refund of security deposit,
as found on page 14.
Field Inspector and/or Code Compliance Officer may be required for events with expected
attendance of 1,000 persons or greater. Field Inspector/Code Compliance Officer requirement for all
other events will be determined on a case by case basis.
Signs (Flyers) & Hand Bills- The City regulates the distribution of flyers, handbills or stickers.
Specifically, distribution of handbills upon premises of another when requested not to do so is
prohibited, and placing or distributing any handbills on vehicles is prohibited as per City Code
Sections 46-92 and 82-412. Violations will be issued by Code Compliance for violations on public
property and for handbills placed on automobile windshields carrying a fine for each sign (flyer) or
handbill and a removal charge per sign.
Noise Ordinance - The City prohibits unreasonably loud, excessive, unnecessary or unusual noise
that is clearly incompatible with the normal activities of certain locations at certain times. Both the
Miami-Dade County Noise Ordinance, Section 21-28 of the Code of Miami-Dade County, and City of
Miami Beach Noise Ordinance, Article IV, Sections 46-151 to 46-162, are applicable and enforceable
to both public and private property within the City. These Ordinances make it unlawful for any person
to make, continue or cause to be made any loud, excessive or unusual noise. If the excessive noise
occurs between the hours of 11:00PM and 7:00AM in such manner to be plainly audible at a distance
of 100 feet from the building, structure or vehicle in which it is located, this shall be prima facie
evidence of a violation of the Ordinances.
If a noise violation occurs, the enforcing Code Compliance Officer will require that the noise be
lowered to an acceptable level. Failure to comply with a request from the Code Compliance
Department may result in a fine and the immediate revocation of a Special Event Permit and/or
immediate cease and desist of event activity.
Environment & Sustainability
The City of Miami Beach supports sustainable practices at all events with a goal to reduce waste
generation, preserve the health and welfare of the City of Miami Beach's coastal areas and divert
waste to recycling. In order to achieve this goal, special events must follow the below guidelines:
Special Events Requirements and Guidelines
24
• The use of any expanded polystyrene(commonly referred to as"Styrofoam"), glass containers
and plastic, bioplastic or compostable straws and stirs materials are prohibited by City code.
• The applicant is encouraged to not use or provide any type of straws. If the use of straws is
requested, the applicant shall pursue the use of paper, metal or natural/fiber-based (wood,
hay, bamboo, etc.) straws and stirrers. _
• Applicants shall not vend or offer glass containers, plastic lids, plastic, bioplastic or
compostable straws and beverage stirrers, plastic sandwich containers, packaged
condiments, and/or packaged seasonings.
• No plastic bags should be distributed during special events. Instead the applicant should use
paper or reusable bags (materials can vary, such as calico, cotton, recycled PET, hemp, jute
and others).
• The applicant shall pursue the use of service material, including cups and napkins, made of
biodegradable or recycled material. All serving dishes/containers, food, beverages,
condiments necessary to.include biodegradable tableware; plates, bowls, hot and cold cups,
flatware, wooden coffee stirrers, etc., when reusable food ware or food services articles are
not feasible.
• The City encourages the use of unbleached, non-coated, recycled-content, paper food service
articles and other fiber-based food service articles as the most environmentally preferable
alternatives when the use of reusable food ware is not feasible.
• The applicant shall consider greenhouse gas emissions when deploying generators for power
and use an alternative fuel or solar powered generator or equipment. An alternative fuel is
defined as biodiesel, compressed natural gas, propane or solar.
• The applicant is encouraged to use composting toilets and toilets that conserve water.
• Applicant is encouraged to provide amenities for bicyclists by including any one of the
following: bike racks, bike valet services or a designated secure area for bicycle parking.
• Applicant is encouraged to promote carpooling, bicycling, walking and usage of public transit
within their event broadcasts.
• The applicant shall clean up all zip ties and screws at the time of installation /clipping.
• The applicant is encouraged to procure local food in order to reduce greenhouse gas
emissions from travel, as well as support the local economy.
• The applicant is encouraged to procure food with biodegradable, recyclable and/or minimum
packaging.
• Applicants are encouraged to reduce the amount of packaging in general and use either
recycled packaging materials or packaging, that does not contain packaging inks, dyes,
pigments, adhesives, stabilizers, and additives with levels of lead, cadmium, mercury or
hexavalent chromium in packaging inks, dyes, pigments, adhesives, stabilizers, and additives
equal to or greater than 100 parts per million.
• Applicants shall not intentionally release or organize the release of any number of balloons or
sky lanterns. The release of these items into the atmosphere poses a danger and nuisance to
the environment, particularly to wildlife and marine animals. Balloon releases are also
prohibited per Florida Statute 379.233.
• Storm drains and connections to open bodies of water shall be protected if special event is
discharging any material that may impact the Biscayne Bay (glitter, disposable cups, confetti,
etc.).
As part of the events Sanitation Plan:
• Submit a recycling/waste plan to the Sanitation Division and E&S Dept. for review and
approval: Waste plan must address the following: number of receptacles, planned bins
Special Events Requirements and Guidelines
25
location (recycling and waste bins should be paired), items to be recycled, outreach methods
to reduce recycling contamination.
• Bin designs should meet the recommended designs for permanent bins within the recycling
assessment including: specialized lids clear and visible messaging on all recycling bins. At a
minimum, "cans and bottles" should be listed.
• Trash and recycling bins should always be required in areas where bottled or canned
beverages are served (i.e. bars or similar beverage stands).
• Applicants shall be responsible for removing all litter and shall be responsible for removing all
refuse and waste generated by their operation. All litter, refuse, and waste shall be removed
from City property for proper disposal at their expense. The City shall charge for the costs of
special clean up necessary should the Applicant fail to reasonably perform.
Facilities Management Department
The Facilities Management Department is responsible for the operation, maintenance, and repair of
over 4 million square feet of municipal buildings, bridges, monuments, ornamental water fountains,
swimming pools, beachwalk, lifeguard stands, parking lots and parking garages. As it relates to Special
Events, the Facilities Management Director, or his/her designee shall review and approve any event
permits hosted at (or immediately adjacent to) City-owned facilities. Additionally, in the event a permit
is issued on public property and damages are assessed the Facilities Management Department will
coordinate with City staff to evaluate and quantify the damage and schedule and manage the possible
repair work via.City approved vendors.
Fire Department
Off Duty Fire&Paramedic Services - Depending upon the type of event and estimated attendance,
off-duty fire rescue personnel may be required at the expense of the applicant. As a general rule, a
minimum of one paramedic for up to thousand (1,000) people and two paramedics for up to five
thousand (5,000) people, and a rescue unit for up to ten thousand (10,000) people, which consists
of two (2) paramedics and a team leader, are required. Enclosed events and tents over 400 square
feet may require off duty Fire Inspectors depending on the type of event and estimated attendance.
The City of Miami Beach assumes no liability arising or resulting from the determinations of minimum
staffing levels or the requirements for any events.
The final decision for the minimum number of Fire Rescue/Prevention personnel required will be
determined by the City's Fire Chief or his/her designee.
Payment for off-duty fire services, based on the estimate, is required to be paid in full no less than
two (2) weeks in advance of the event. Payment adjustments for off-duty fire services, based on a
final invoice, is required to be paid in full before the event. The Fire Chief or his designee will make
the final determination of minimum levels of fire staffing.
Enclosed Events Site Plan and Occupant Load - Site plans for enclosed events requiring fencing
or tenting must be submitted for review and approval to the City's Fire Department. Building
Department permits cannot be issued until the Fire Department approves the event site plan. Non-
substantial on-site adjustments to site plans may be made in consultation with and approval of the
City's Fire Marshal, or his/her designee. The Fire Department requires a twenty-five (25) foot
emergency vehicle access lane between easternmost portion of the sand dune and any fencing or
tents for all beachside events. A fee shall be charged to cover the plan review and inspections of
Special Events Requirements and Guidelines
26
special events sites to identify and enforce fire code requirements.
Enclosed events are required to adhere to an occupancy number, as well as comply with the
requirements determined by the City's Fire Department, once site plan is approved. A walk-through
to verify that the actual setup meets with the approved plan will be conducted prior to the event
opening. Event promoters are responsible for adhering to the determined occupancy number and
any violation of the occupancy number can result in penalties and /or fines.
Fireworks Permit - All special events featuring a fireworks display or pyrotechnics must obtain a
fireworks permit, in addition to the Special Events Permit from the City's Fire Department, which may
only be applied for by a licensed and insured contractor. All fireworks activations must comply with
all applicable fire codes. A written request for the permit must be submitted to the Fire Department
at least thirty (30) days prior to the event and approved no later than eleven (11) days prior to the
event.
Following approval of the permit, the Fire Prevention Bureau will make a site inspection. A minimum
of two (2) fire fighters will be required to be on-site from the time the fireworks are delivered at the
site, until termination of the display and the removal of all fireworks and debris from the site. Payment
for required fire personnel will be the sole responsibility of the applicant and must be made prior to
the event.
The firm or individual responsible for setting up and setting off the fireworks must obtain a
Comprehensive General Liability or Fireworks Display Liability Insurance policy (see Insurance
Section for language and rating requirements).
Open Pit and Bonfire Permit - Separate permits are required for open pit and bonfires, which may
only be applied for by a licensed and insured contractor. Applications. for a permit may be obtained
from the Fire Department and must be approved and paid to the City at least two (2) weeks prior to
the event. These activities will require hiring off-duty fire personnel. Such activity on the beachfront
is subject to Florida Department of Environmental Protection regulations governing heat transference
and lighting during Marine Turtle nesting season (April 1- October 31).
Ocean Rescue
Depending upon the location and type of event, estimated attendance, and hours of operation, off-
duty lifeguards may be required. The Ocean Rescue Chief will determine the minimum staffing levels
for the number of lifeguards for the event. In addition, due to safety concerns, all footprints east of
the dunes must be north or south of existing lifeguard towers. The event footprint may not impede
the lifeguard's view of potential swimmers. The temporary relocation of lifeguard towers for any event
is not permitted.
Miami Beach Convention Center
Miami Beach Convention Center("MBCC") is part of the MBCC campus which also includes
outdoor facilities such as, Pride Park (whose boundaries are Convention Center Drive to the east,
Meridian Avenue to the west, 18th Street to the south and 19th Street to the north) and Collins Canal
Park (whose boundaries are Washington Avenue to the east, Convention Center Drive to the west,
MBCC to the south and Collins Canal to the north). MBCC Priority 1 and Priority 2 clients booking a
substantial portion of the MBCC for an event, meeting and/or convention, may request to extend
portions of their event to the exterior/outdoor portions of the MBCC Campus, subject to a Miami
Beach Special Event Permit and the approval of the City Manager and/or designee. Non-MBCC
Special Events Requirements and Guidelines
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clients may also request to host events at the outdoor MBCC campus facilities (Pride Park and
Collins Canal Park) via a Special Event Permit.
The MBCC has first right of refusal for any non-MBCC event requesting to activate in either Pride
Park and/or Collins Canal Park. Should an eligible MBCC client not request to utilize Pride Park
and/or Collins Canal Park or releases the use of the parks, the parks may be available for other
special events or activations, subject to the approval of the City Manager and/or designee through a
Special Event Permit and MBCC Licensing Agreement (MBCC agreement).
Requests for a lane, street, or on-street parking facility closure made by events held inside the Miami
Beach Convention Center (MBCC) or Pride Park or Collins Canal Park are subject to the approval
of the City Manager and/or designee. If the requested closure impacts any of the following roadways:
Convention Center Drive, Washington Avenue, 17th, 18th, 19th Streets and Dade Boulevard, a
comprehensive Maintenance of Traffic ("MOT") plan must be submitted, reviewed and approved by
the Miami Beach Transportation and Mobility, Parking, Public Works, and/or Police Departments,
and any other appropriate Miami Beach Department, prior to implementation.
Any request to utilize Pride Park and/or Collins Canal Park will require completion of the event
licensing process established by the MBCC, in collaboration with the City of Miami Beach, and shall
include, but is not be limited to, the following requirements: event site plan, insurance, indemnity
agreement, security deposit, utilization of City services (e.g. Police, Fire, Parking, Transportation
and Mobility, Public Works/Sanitation, etc.,) and security, parking, transportation, MOT, and
sanitation plans. The aforementioned must be incorporated into the respective MBCC agreement
and coordinated by MBCC management.
Pride Park and Collins Canal Park have an established park fee per square foot for up to the first(15)
fifteen days of activation, subject to an annual Consumer Price Index ("CPI") increase for the term
cycle and a decreased park fee every day after that, as found on the City's special event fee
schedule. Additional fees may apply were applicable. The required park square footage fees and
security deposits are applicable to the MBCC agreement only.
Parking Department
Overall Parking Plan - A comprehensive Parking Plan which identifies where parking is to be
provided for event staff, equipment vehicles, and event participants, as well as the location and
amount of accessible parking spaces must be developed, in writing, and approved by the City's
Parking Director or their designee. Public parking resources may be supplemented with privately
owned parking areas to accomplish this plan. All fees incurred through use of Parking Department
resources, which may include meter rentals, garage parking space rentals (garage vouchers), zicla
(armadillo)/delineator removal and reinstallation, off-duty enforcement officers or rental of lots, must
be pre-paid in full no later than two (2)weeks prior to the event.
• Valet ramping spaces are to be used exclusively for ramping and valet related
operations. All other activities are explicitly prohibited.
• Valet Operators are required to possess a valid City of Miami Beach Business Tax
Receipt (BTR) that includes vehicle storage locations.
• Parking meters shall not be used for advertising or marketing related activities,
unless associated with a special event as defined herein.
• All parking requests mentioned above are subject to approval and may require
updates/edits based on parking needs and inventory of spaces in the requested
area.
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• On-Street Parking Rentals are in support of the operation and should not be used
for staff parking.
• Off-Street Parking Rental (Lots & Garages) may be used for support staff parking,
based on availability of spaces in the facility.
Parks and Recreation Department
Facilities and Personnel - Many City of Miami Beach recreation facilities, and parks are available
for rent during non-programmed hours for special events, and have specific fees, based upon hours
of usage, including setup and breakdown times. Request for usage must be at least one month
prior to the event. Rental payments and approved insurance documentation (if applicable)for such
facilities must be made two weeks prior to the event. Proof of payment must be submitted to the
Special Events Office. Applicable user criteria will be available for park venues through the Parks &
Recreation Department.
Depending upon the venue, nature and scope of the event, the hiring of City of Miami Beach Parks
and Recreation personnel may be required. A City facility (e.g. a building) used for a special event
must be staffed by a City employee. Depending on usage, additional facility staff, janitorial service
and electrical staff charges may be applicable. Payment for the staffing is the sole responsibility of
the applicant and must be received no later than two (2)weeks in advance of the event.
Police Department
Security Plan and Services - Depending upon the type of special event and estimated attendance,
security personnel, such as off-duty police personnel and private security personnel, may be required.
The Security Plan shall be prepared by the event producer in consultation with the Office of Special
Events and the City of Miami Beach Police Department's Off-duty Office. The plan shall specify the
number of off-duty officers or private security guards, if applicable, hired by or expected to be hired
by the applicant. At the option of the applicant, the entire security personnel may be comprised of off-
duty police personnel.
Cost of off-duty police personnel is dependent on the number and rank required. As a general rule,
if four or more officers are required, one must be a supervisor(sergeant or above). Larger contingents
of officers may require additional police supervisors.
Payment for off-duty police services, based on the estimate, is required to be paid in full no less than
two (2) weeks in advance of the event. Payment adjustments for off-duty police services, based on
a final invoice, is required to be paid in full no more than two (2)weeks after the event. The Chief of
Police or his designee will make the final determination of minimum levels of police security.
Any private security personnel contracted for by the applicant must be licensed by the State of
Florida. If security personnel are to be hired, a list of names and license information must be provided
to the City's Police Department no less than two (2) weeks in advance of the event.
The City's Police Department may require additional security or off-duty police personnel for crowd
control,traffic control and general security during the event.The minimum number of police personnel
is dictated by the Off-duty Police Coordinator and is dependent upon the type of event, date of event,
time of event, location of event, the site plan for the event, the type of entertainment during the event,
whether alcohol is consumed at the event, and the estimated attendance at the event.
Special Events Requirements and Guidelines
29
Overnight & Backstage Security - Applicants may contract, at their own expense, for off-duty
police services or with private security guards for overnight and backstage security concerns. On-
stage security will be handled by private security at the applicant's expense.
Marine Patrol - All water-based special events, or those activities likely to attract crowds to or near
the water, must provide prior written notice to the Miami Beach Police Marine Patrol and Beach
Patrol. Certain events may require prior written authorization from the United States Coast Guard and
may also require off-duty services and equipment from the City's Marine Patrol, Florida Marine Patrol,
or United States Coast Guard, at the expense of the applicant. In such cases, written authorization
is required no later than thirty (30) days prior to the event.
Police Escorts for Entertainment - If so requested, the City may supply police motorcycles or car
escorts for entertainers. This service must be arranged in advance of the event and must be listed
in the proposal for the event. The cost for this service is determined by the City's Police Department
and will be at the applicant's expense.
Barricades & Electronic Signs - Barricades and electronic directional signs may be required,
depending upon the location and/or site plan of the event, to cordon off the surrounding areas or to
close streets to vehicular traffic. The City's Police Department, along with the Parking Department,
will determine the number and location of barricades.
The rental cost of barricades and electronic directional signs will be incurred directly by the event
producer. Payment is the sole responsibility of the applicant, as is actual set-up and removal of
barricades on the event date(s).
Parade Requirements —The City Code defines "Parade" as any march or procession consisting of
persons, animals, vehicles or any combination thereof, traveling upon any public way, within the
territorial jurisdiction of the City. All parades must abide by Section 106-346 of the City Code.
Pursuant to this Code Section, a separate permit to hold a parade must be obtained from the Chief
of Police. The permit application must be filed not less than 15 days nor more than 90 days prior to
the day on which it is proposed to be held, and simultaneously copied to the Special Events Office.
The Special Events Office will, in turn, notify the City's Facilities Management Division, should any
existing barriers need to be relocated or deployed.
The Chief of Police shall have the right to refuse participation in a parade due to public safety
concerns and increased confrontational levels. The Chief of Police may revoke a parade permit at
any time he determines the parade is to be conducted or is being conducted in violation of the terms
of issuance. Any applicant aggrieved by the Chiefs decision may appeal it to the City Manager.
Bicycle Event Requirements—The City of Miami Beach regulates and permits any bicycle events
on Miami Beach roadways as per the following rules and regulations below:
• Bike events with 25+ riders are required to apply for a Special Event Permit.
• A minimum 60-day notice is required to present any new bicycle events on major roadways
and thoroughfares before the City Commission, inclusive of the event routes, hours of impact,
and MOT illustration.
• All potential events must abide by the City's designated pre-approved time-frames that are
consistent with existing City Transportation Traffic Flow Mitigation Plans - "no closure, lane
Special Events Requirements and Guidelines
•
30
reduction or traffic holds permitted during Rush Hour Traffic Monday— Friday from 7am to
10:00am and 3:30pm to 7pm."
• All potential events must abide by the City's pre-approved routes on major roadways to swiftly
flush approved bicycle/ cycling events in and out of the City with as minimal impact as
possible.
• All potential events must abide by the City's policy such that Off-Duty Police may not staff the
event unless a Special Events permit has been filed with the City's Special Events office.
• Bicycle/cycling events are prohibited from occurring during major event periods, as previously
defined.
Public Works Department
Right-of-Way Permit- A Right-of-Way Permit must be obtained whenever there is an obstruction to the
right-of-way or there is anchoring to or excavation of any right-of-way or City property. Obstructions may
include but are not limited to sidewalk dosures, street closures, placement of large equipment within the Right-of-
Way(Generators,Trucks, etc.)Theemethod of anchoring or location of any excavation may be denied or
altered by the City based on potential hazards to existing utilities. The cost for such permit will be
pursuant to City ordinances (concerning work on the rights-of-way) and may include a cash bond
based on estimated potential damage to City property. Proof of financial ability to cover estimated
damages must be submitted to the Special Events Office. For events occurring on City streets or
sidewalks, an inspector from the Public Works Department will inspect the area in question prior to
the event for any hazards, potholes or damaged fixtures. Any problems will be repaired or noted. A
visual inspection will take place following the event to identify any damage to City property caused
by the event.
Any identified damages in the City right-of-way, on termination of the permit, will have to be repaired
by the event producer within a time specified by Public Works. If the producer fails to complete these
repairs in a timely manner or wishes the City to complete such restoration work, then costs incurred
by the City, including reasonable overhead expenses, will be deducted from the Security Deposit and
the event producer will be charged for any, such costs not covered by the deposit.
Sanitation
Applicants shall be solely responsible for cleaning the area during and after the event. Should the
event have 5,000 attendees or greater, the applicant may choose to hire city services from the
Sanitation department.The cost of the clean-up will be calculated by the City and will include dumping
fees and equipment rental. Events that have an expected attendance of less than 5,000 should solicit '
services from a private vendor. Should an alternate cleaning service be contracted, the applicant shall
be responsible for obtaining all necessary dumpsters, including separate dumpsters for single-stream
recyclables. All arrangements and removal of garbage, trash, recyclables, and other debris are the
sole responsibility of the applicant. A City permit authorizing placement of dumpsters must be
obtained through the City's Sanitation Department, and submitted to the Special Events Office no
less than two (2) weeks prior to the event. Applicants are required to meet sanitation standards to
assure an adequate number of litter and recycling containers are on-site, and must encourage guests
to comply with the City of Miami Beach's anti-litter efforts., At minimum, one recycling container is
required per designated trash collection area. Glass containers and plastic straws are prohibited.
Applicants shall ensure that the event site is returned to its original condition within twenty- four hours.
Failure to clean up after the event will result in a fine issued to the event producer, as well as
additional charges for City services.
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Applicants applying for an event on the beach will be required to secure sand sifting services to be
performed before and after load out. The City may provide sand sifting services for city-sponsored
events, at a cost determined by the City. All other events will need to hire a private vendor. Proof of
sand sifting confirmation must be submitted to the Special Events Office at least two (2) weeks prior
to the event.
Applicants seeking use of public restroom facilities outside of standard operating hours may also be
required to hire attendants to facilitate public restroom maintenance and supplies during the event.
These services may be contracted through the Parks & Recreation Department. Proof of payment
must be submitted to the Special Events Office at least two (2)weeks prior to the event.
Americans with Disabilities Act-All special events must be designed and operated consistent with
Chapter 553, Florida Statutes (the Florida Accessibility Code).
Accessibility Requirements in Public Property/Outdoor Events
• Ensure curb cuts and crosswalks are kept free and clear for usage with a continuous
accessible route of 5ft in width (width may be reduced to 32" at doorways or passageways not
exceeding 2ft in length).
• Where the event site does not have an existing firm, stable, slip resistant surface like sidewalk,
pavement or equivalent, such as for events on the beach, grass, etc, event producer must
provide an accessible surface (ADA path) to access the event, connect with all amenities
within the event that are accessed by the public.
• Accessible routes (ADA paths) shall not have abrupt, vertical changes in level exceeding 0.25"
or gaps exceeding 0.5". Changes in level of up to 0.5" must be beveled, and changes in level
exceeding 0.5" must be ramped. Ramps shall not exceed 1/12 slope. All ramps must comply
with Florida Building Code—Accessibility (FBC) 405.
• ADA paths must provide access to merchandise within a vendor tent/booth space equivalent to
the access provided to the general public.
• Any transaction counters e.g. ticketing, purchase of food/beverage or other goods, must be no
higher than 36", for a minimum of 36" in length.
• If tables and seating are provided for food consumption, including picnic tables, at least 5% (no
less than 1) of the total seating must be at accessible tables. Accessible tables be 34"
maximum high to the top of the dining surface and must provide 27" minimum high knee
clearance, 30" minimum wide at 17" minimum deep clear floor space (FBC 902).
• Where portable toilets are provided, an accessible route shall be provided to the toilets. Five
percent (5%) of the total number of toilets must be accessible. If clusters of portable toilets are
distributed throughout the site, then each cluster must have accessible units.
• If general assembly seating or standing space is provided for audience members attending a
public performance at a special event, reserved wheelchair seating must be provided. Such
seating must be provided in a location that allows wheelchair users an unobstructed line of
sight to the stage. If seating capacity accommodates greater than 300 persons, then
accessible seating shall be dispersed throughout the venue and be connected to an accessible
route.
• All flyers, online and written promotional materials for the event should be made accessible to
people with disabilities, including those with hearing and visual impairments. It is
recommended that the following statement be included on promotional materials to contact the
event in advance for accommodations: "Call [your number followed by word "voice"] or via 711
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the Florida Relay Service (TTY)to request an accommodation, or for information on access for
persons with disabilities."
• All ADA elements must be identified on plans for permit review.
Transportation and Mobility Department
The City of Miami Beach's Transportation and Mobility Department works to provide city residents,
workforce and visitors to our tropical paradise with a safe, efficient, balanced and eco-friendly
transportation system. Under guidance of the City Commission,the department helps to achieve an
overall multi-modal vision for mobility in the City.
Sidewalk, Travel Lane, and Street Closures - Certain sidewalks, travel lanes, and/or streets within
the City of Miami Beach may be approved by the City Manager to be temporarily closed to restrict or
prohibit vehicular and/or pedestrian traffic prior to, during, and/or after a Special Event. Depending
upon the location of the Special Event and the associated closures, additional approvals may be
required from the Miami-Dade County Department of Transportation and Public Works (DTPW) or
the State of Florida Department of Transportation (FDOT), as appropriate, depending on which
agency has jurisdiction over the roadway. Regardless of the agency with jurisdiction over the
roadway, the City's Transportation and Mobility Department Director, Public Works Department
Director, and Chief of Police shall approve any closure of a sidewalk, travel lane, or street in the City,
with final approval subject to the City Manager's Discretion. The City Manager, in his/ her discretion,
may also require applicants to provide "sign-offs" showing approval from a majority of landlords
and/or residents (or their group representatives) whose direct vehicular access to buildings and
properties may be affected by the proposed sidewalk, travel lane(s), or street closure. Requests for
any closure of a sidewalk, travel lane(s), or street must be made at least forty-five (45) days prior to
the event. The request must also be shared with the Facilities and Management Operations Team.
If a Special Event requires the closure of a sidewalk, travel lane(s), or street, the applicant shall
include a certified Maintenance of Traffic (MOT) plan, inclusive of any pedestrian, bicycle, and/or
vehicular detour(s).
In order to close sidewalks and/or travel lanes on a State Road (SR) (i.e. SR A1A/5 Street, SR
A1A/Collins Avenue/Indian Creek Drive, SR112/41 Street, SR907/Alton Road/63 Street, SR 934/71
Street, and SR A1A/Harding Avenue) the applicant must submit a permit application to FDOT for
approval at least thirty (30) days prior to the Special Event. FDOT approval shall not be construed
as City of Miami Beach approval.
In order to close sidewalks, travel lane(s), and/or streets under Miami-Dade County jurisdiction (i.e.
Venetian Causeway/17 Street, Dade Boulevard, 23 Street, Pine Tree Drive, and La Gorce Drive),
the applicant must submit a permit application to DTPW for approval at least thirty (30) days prior to
the Special Event. DTPW approval shall not be construed as City of Miami Beach approval.
• Adherence to Regulations and Other Policies
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The City of Miami Beach reserves the right to provide services that it believes are necessary and
sufficient to safeguard and ensure the health, safety and welfare for all participants, visitors,
businesses, staff and general citizenry. All arrangements for services or facilities shall be staffed and
paid for at two (2) weeks prior to load-in of the event. An applicant's budgetary constraints cannot
dictate staffing levels required for public safety.
In addition to compliance with all applicable Federal, State and County regulations, the applicant
shall comply with all City codes, regulations, and laws. Any other permits, as may be required by the
City of Miami Beach, Miami-Dade County, the State of Florida, or the Federal government, must be
obtained and adhered to. It is the sole responsibility of the applicant to obtain all permits and
comply with all requirements, including but not limited to those described herein.
The City of Miami Beach, under no circumstances, guarantees, warrants or represents that the
issuance of a Special Event Permit exempts the event from obtaining, or ensure the obtaining of, any
permits or complying with any requirements which may be required currently or in the future by any
Federal, State or local authorities, including other permits that may be required by the City. The City
Manager has the authority to alter or end an event at any time it is determined necessary to assure
the continued health, welfare and safety of the City's residents and visitors. Lack of compliance with
the City Manager's directives, including but not limited to, audio volume and adherence to site plan,
shall be sufficient cause to warrant an event's closing (or other remedies provided in the City Code
or herein).
All pre-payment schedules for City services are due, as indicated, except the City reserves the right
to waive this requirement for events which have an exemplary prompt payment history with the City
established over the course of at least five (5) years. Issuance of a required Federal, State, or local
permit does not authorize permission to hold an event. A City Special Event Permit must be issued
to constitute authorization from the City to hold the activity.
Art in Public Places
Proposed temporary art exhibitions that are requesting to be installed longer than fourteen days shall
undergo a review process to ensure that acceptance of same takes place in an impartial and fair
manner and supports the pursuit of cultural excellence established by the Miami Beach City
Commission through the development of the AiPP Ordinance. AiPP shall assist in the process by
establishing a set of criteria for evaluating Temporary Exhibition Proposals and providing the City with
a professional assessment of the project's feasibility, cultural merits, and appropriateness for temporary
display.
Business Improvement Districts ("BID")
Various BID's have been established in defined areas of the City to enhance and revitalize various
commercial corridors such as Lincoln Road, Washington Avenue, and Espanola Way. Events taking
place within these BIDs would fall under the "Community Arts and Culture Initiative Permit," provided
they include a wide range of arts or culture event activations that benefit the merchants and residents
of the City as whole.
Booking Policy
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Public locations are booked on a first-come, first-served basis, but a first priority will be given to
annual or grandfathered events. Please refer to the Grandfathered Event Clause for definition of
a grandfathered event.
A special event shall not be booked if it interferes with a previously scheduled activity, event or
repair work scheduled for the proposed site. The City Manager or designee has the discretion to
approve or deny events taking place simultaneously or in close proximity to each other when
considering, public safety, resident quality of life impacts, zoning restrictions, and any other
significant factors that would impact the City's capacity to successfully host the event can also be
taken into consideration.
Dates and locations are reserved on a first-come, first-served basis upon submission of a completed
Special Event Application and payment of an application fee. Without this, the City may not begin
the Special Event Permit process as specified in the City's Special Event Requirements and
Guidelines.
To guarantee a place holder for an event at the beginning of each fiscal year (October 1) events
may secure the event date and location by submitting the event application six(6)months in advance
of the event and by paying the following fees at the time of submission.
o Application fee
o Permit fee
O 50% of the estimated square footage fee
O 50% of estimated deposit
Consecutive-Day Clause/ Limit of permissible events per venue
In no case shall a permit be issued to an applicant or venue, for similar events, for more than four
(4) consecutive days or five (5) non- consecutive days each during the course of a fiscal year. A
separate Special Event Permit shall be required for each individual venue of a multi-venue event.
Certain public locations are appropriate for special events, but do not have certificates of use and
occupancy defining their use. Such locations shall not be limited to the five (5) non-consecutive
days per year limitation.
Venues are limited to five (5) Special Event Permits per fiscal year. Citywide special events and
conventions shall not count against the annual 5 special events permit limitation.
Business or merchant associations are permitted to have events throughout the calendar year that
promote and encourage, patronage of the businesses in the geographic boundaries of the
association. These events may NOT be retail oriented and MUST be free and open to the general
public. A Special Event Permit may be required for such events and shall be obtained by the
association. Such approvals shall abide by the City's Special Events Requirements and Guidelines.
The City Manager shall have the discretion to approve a Special Event Permit for events which
exceed the consecutive day,clause/ limit of permissible events per venue, and shall also have the
discretion to amend, modify or temporarily suspend the permit for such events.
Concession Agreements
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Unless calculated square footage fee is greater, all events which include retail sales or vending will
be required to enter into a written concession agreement with the City. Beachfront and non-
beachfront events shall provide fifteen percent (15%) and ten percent (10%) respectively of all
gross revenues derived from admissions and the sale of food, beverages, and merchandise. In the
case where a producer rents booth for the sale of food, beverage and merchandise, the gross rate
shall be calculated on the rental and/or concession revenues received by the applicant or the gross
revenue generated by the concessions regardless of whether the applicant derives direct or indirect
financial gain from such revenue. Copies of concession agreements and full disclosure of all
principals must be provided to the Special Events Office two (2) weeks prior to the event.
A notarized statement, certified by a Certified Public Accountant (CPA), of the above referenced
revenue, along with payment of the aforementioned percentage, must be provided to the City no
later than thirty (30) days following the event. The Security Deposit on file will not be released until
such statement and payment have been submitted to and accepted by the City.
Under the terms of the agreements between the City of Miami Beach and its beachfront
concessionaires, there exists exclusivity for rental of beach equipment, water and recreational
equipment, food and beverage service on the beachfront, east of the coral rock wall at South Pointe
Park (Biscayne Street to First Street); and east of the sand dune in Lummus Park(from Fifth Street to
Fourteenth Lane); Ocean Terrace (73rd Street to 75th Streets); and North Shore Park(79th Street to
87th Streets). Additionally, the City may enter into additional agreements in the future with beachfront
concessionaires for other beachfront locations seaward of City-owned property and/or seaward of
street-ends at public rights-of-way. Any proposed special event to be held on the beach within one of
the previously mentioned concessionaires' jurisdictions is subject to review and approval by the
concessionaire. Notification to the concessionaire by the applicant must be in writing at least sixty(60)
days prior to the event. A copy of the applicant's agreement with the concessionaire or a letter of
release from the concessionaire must be submitted to the Special Events Office at least thirty (30)
days prior to the event.
Dune System
Absolutely no activity is permitted within protected dune area—a minimum of a 25 feet setback west
of the dune and 25 feet east of the east dune line shall be required. Pedestrian traffic to special
events shall only use demarcated pathways and dune crossovers for ingress and egress to event
site. Directional signage must be provided when public access at a dune crossover is blocked.
Enforcement and Penalties
Based on City Code, Article II — Special Events, Sec. 12-5., the following applies: r
(9) Enforcement and Penalties
(a) Civil fine for violators. The following civil fines shall be imposed for a violation of this section:
) First offense within a 12-month period a fine of one thousand dollars ($1,000.00);
(2) Second offense within a 12-month period a fine of twenty-five hundred dollars ($2,500.00); and
(] Third offense and subsequent offenses within a 12-month period a fine of five thousand
dollars ($5,000.00).
(b) Enforcement. The Code Compliance department or the Miami Beach Police Department shall
enforce the provisions of this section. This shall not preclude other law enforcement agencies
or regulatory bodies from any action to assure compliance with this section and all applicable
laws. If a Miami Beach Police Officer or a Code Compliance Officer finds a violation of this
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section, the Miami Beach Police Officer or the Code Compliance Officer shall issue a Notice
of Violation to the violator as provided in chapter 30 of this Code, as may be amended from time
to time. The Notice of Violation shall inform the violator of the nature of the violation, amount
of fine for which the violator is liable, instructions and due date for paying the fine, notice that
the Violation may be appealed by requesting an administrative hearing within ten days after
service of the Notice of Violation, and that failure to appeal the violation within the ten days,
shall constitute an admission of the violation and a waiver of the right to a hearing.
(c) Rights of violators; payment of fine; right to appear; failure to pay civil fine or to appeal.
A violator who has been served with a Notice of Violation shall elect either to:
a. Pay the civil fine in the manner indicated on the Notice of Violation; or
b. Request an administrative hearing before a special master to appeal the Notice of
Violation within 10 days of the issuance of the notice of violation.
(2) The procedures for appeal by administrative hearing of the Notice of Violation shall be as set
forth in sections 30-72 and 30-73.
(2) If the named violator, after issuance of the Notice of Violation, fails to pay the civil fine, or fails
to timely request an administrative hearing before a special master, the special master shall
be informed of such failure by report from the Code Compliance Officer or the Miami Beach
Police Officer. Failure of the named violator to appeal the decision of the Code Compliance
Officer or the Miami Beach Police Officer within the prescribed time period shall constitute a
waiver of the violator's right to administrative hearing before the special master, and be treated
as an admission of the violation, and fines and penalties may be assessed accordingly.
Any party aggrieved by a decision of a special master may appeal that decision to a court of
competent jurisdiction.
(5) The Special Master shall adjudicate a violation upon failure to request an administrative
hearing with ten (10) days of the issuance of the Notice of Violation and shall be prohibited
from hearing the merits of the Notice of Violation or consideration of the timeliness of the
request for an administrative hearing.
(d) Enhanced penalties.
The following enhanced penalties shall be imposed, in addition to any mandatory fines set
forth in (9)(a) above, for violations of this Section:
(1) If the offense is a fourth offense within the preceding 12 month period of time, in addition to
the fine set forth in (9)(a), the property owner, event producer or permittee shall be restricted
from receiving a Special Event Permit for a three (3) month period of time.
(2) If the offense is a fifth offense within six (6) months following the fourth offense, in addition to
any fine set forth in (9)(a), the property owner, event producer or permittee will be restricted
from receiving a Special Event Permit for a six (6) month period of time. The property owner,
event producer or permittee shall be deemed a habitual offender.
The City Manager may decline to issue future Special Event Permits to such person or entity
that have been deemed habitual offenders pursuant to this section for a period of one year,
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or such other period of time acceptable to the City Manager.
(e) Violations of a Special Events Permit
An issued special events permit will have terms and conditions intended to be followed by the
event producer and/or permittee, unless specific arrangements are made only by the City
Manager or his/her designee, in writing, after the event permit is issued. Should such
conditions and/or arrangements be disregarded by the event producer and/or pemiittee, his
or her vendors or participants, whether witnessed by City personnel or established by
photographic or other evidence or testimony afterwards, the producer and/or permittee would
be in violation of the Special Event Permit and be subject to enforcement proceedings as
provided by City Code and/or these guidelines.
With the exception of violations for which no correction is possible (e.g. noise violation,
commercial handbills, event without a required permit, etc.), if the violation is observed by City
staff during the special event, the event producer/permittee will be given a time-certain
opportunity(30 minutes or other time period as specified by the City Manager or designee)to
correct the violation. Notwithstanding, the City retains discretion to proceed directly to the
issuance of a notice of violation if the violation is egregious and/or violates conditions expressly
provided for in the permit, or if a prior verbal warning for a violation of the Special Event Permit
has already been provided. Multiple violations shall' be treated as one instance when
simultaneously observed. Examples of Special Event Permit violations may include, but are
not limited to the following, unless specified by the Special Event Permit: violation of the noise
ordinance; unauthorized use of public space; use of unpermitted structures or event elements;
improper utilization of the Vehicle Access Pass policy; violation of Conditional Use Permit
(CUP) approvals or conditions; violation of Florida Department of Environmental Protection
(DEP), Miami-Dade Environmental Resource Management (DERM) or Florida Department of
Transportation (FDOT) conditions; violation of regular or temporary occupant load;
unauthorized use of branding, promotional activities or sampling; damaging public property
without prior approval; or inability to effect proper sanitation plan. Any event that takes place
without a Special Event Permit or in an area that is ineligible to obtain a Special Event Permit
(e.g. specified non-conforming uses)cannot by its nature be corrected and must be cited and
shut down immediately.
The City may issue a verbal warning for first time violations in lieu of a first offense fine. Such
fines are in addition to and separate from any violations issued by the City for noncompliance
with other sections of the City Code. The event security deposit will be held until the appeal
period has lapsed, the Special Master has made a determination on the case or to satisfy unpaid
fines. The City may increase the security deposit requirement for any issued or future permit.
The City reserves its rights to pursue alternate enforcement proceedings and penalties as
provided for and allowed by law.
Event Signage
Sponsorship banners and signage are allowed within the designated event site only and may be
displayed only during the event. Banners must be immediately removed from the site following the
event.
Special Event Billboard Signs - Up to five (5) banners or billboard signs with a maximum size of
4'x8' may be approved for placement in designated public locations in the City. These signs are
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required to obtain Design Review approval from the Planning Department. A City application must
be submitted to the Planning Department, no later than 60 days prior to the event.A Building Permit is
also required prior to installation.
Street Banners- Event advertising banners shall not extend or project over any portion of any street,
or right-of-way.
Light Pole Banners — Light pole banners are permitted in the City when approved by the Planning
Department and the City Manager for special events taking place in the City of Miami Beach, and by
the City Commission, for special events held outside of the City of Miami Beach. The application
process begins at the Planning Department for Design Review approval no less than 90 days prior
to the special event.Approved light pole banner design with the banner locations are then forwarded
to the Special Events Office. The applications have a per banner fee and processing fee.
Light pole banners on State Roads (e.g. 5th Street, Collins Avenue, 41st Street, etc.) require an
additional permit from the Florida Department of Transportation.
Exclusivity Zone
All Permits must abide by restrictions established through exclusivity zones in effect during the time of
the proposed event.
Fuel
The storage of any petroleum product or chemical shall be prohibited unless prior approval has been
issued by the City—storage of such material shall be in accordance with life safety and environmental
regulations — storage shall be in appropriate spill proof containers for type of chemical and use
secondary containment, shall be stored a significant distance away from any population, storage area
shall contain signage identifying the storage site and indicating which type of chemicals are being
stored — required cleanup of any chemicals will be at the expense of the applicant.
The fueling of vehicles on the beach (event site) shall be strictly prohibited unless given a special
fueling permit where the applicant must act according to approved standards—fuel must be stored in
spill proof containers etc. Such a permit is only approved by the City's Environmental Division.
Grandfathered Event Clause
Events that hold a minimum of five(5) consecutive years of existence in the City, under the same
ownership; which are in good standing (including being current on all prior debts), have completed
obligations in a timely fashion to the City, and which have demonstrated a positive economic
impact on the City of Miami Beach, are considered grandfathered events.
If the event is grandfathered in, a Letter of Intent must be submitted at least six(6) months/in advanced
in order to hold the date and location. If the event is cancelled before it takes place, it will result in the
forfeiture of all fees excluding deposit. Should the City not approve the event, all fees will be returned
except for the application fee. Events NOT on Hold cannot be guaranteed.
Live Animals
The incorporation of animals in any special event shall require adequate ground cover under cages—
material shall be absorbent in nature and not permit the transfer of fluids to the ground.
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39
Markets
For information on how to become a market producer or vendor, please contact the City of Miami
Beach Procurement Department at 305-673-7490.
Resort Tax
All events that include sales of food, beverages, alcoholic beverages, or wine are required to levy a
two percent (2%) tax, as per Miami Beach City Code Chapter 102, Article IV. A copy of the
aforementioned section of the City Code and the Special Event Resort Tax Return forms are available
through the Special Events Office. It is the responsibility of the event producer to collect, complete
the form and remit payment to the City.
Natural Disaster/Severe Weather
The declaration of an emergency, threat or a natural disaster, including extreme weather or the
existence of a national threat, the City has the right to cancel and/ or rescind any and all Special
Event, Wedding, Ceremonies, Team Building, Rue Vendome and Temporary Sampling permits. In
the event of a natural disaster/ severe weather, application and permit fees are not refundable.
Applicant MUST notify the City with at least Twenty-Four(24) hours of said cancellation in order to
receive a recovery date. Once a recovery date is approved by the Special Events office, the
applicant is responsible for re-scheduling any City Services staffing and/or services.
Special Events occurring during hurricane season shall have an emergency evacuation plan that will
go into effect within eight(8) hours of a hurricane warning issuance and be completed within twenty-
four(24) hours—all equipment, material, staff, staging, vehicles and associated appurtenances shall
be removed from event site within the allotted time.
Sponsorship.Requirements .
The following is a list of publicity and credit requirements for events or programs receiving financial or
in- kind support from the City of Miami Beach:
• Prominently display City of Miami Beach logo in all promotional marketing materials
related to the event/program including, but not limited to, advertisements, brochures,
websites, e-mails, newsletters, banners, posters, event programs, and other print
and/or electronic publications in a manner where the City logo is displayed before
sponsors of lesser value, and placed in the most prominent position amongst sponsors
of the same level.
• Include the following credit line in all print news and press releases and broadcast
media: "This event/program made possible with support from the City of Miami Beach"
and include a quote from the City of Miami Beach Mayor.
• One full page/full color ad in program guide.
• Opportunity for the City to showcase up to 1 x 2-minute-long video asset on any video or
digital screens within event site.
• Website link to www.miamibeachfl.qov.
• Events/programs offering travel packages will also provide a link for to the following
websites:
o www.miamiandbeaches.com
• On-stage signage and logo in 'a prime location (if applicable).
• Provide a booth/display area at all events (if applicable).
• Live announcement(s) during the event by emcee—call out to be provided by the City's
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Office of Communications.
• Operate within the requirements of all City of Miami Beach existing sponsorships
including the non-alcoholic pouring rights agreement with PepsiCo who is granted
exclusivity in ALL non-alcoholic beverage categories with the exception of hot tea,.
dispensed hot coffee and hot cocoa, and Red Bull who is granted exclusivity in the
Energy Drink category. As well, all soda and water must be served in non-plastic
containers.
• All complimentary tickets provided by an event/event producer shall be
consistent with the City Commission established policy for the distribution of tickets and
the City's Administrative Guidelines for Distribution of any tickets and must be sent '
directly to the City Manager's office, located at 1700 Convention Center Drive —4th
Floor. The City reserves the right to negotiate additional terms if in-kind and financial
support is in excess of twenty-five thousand dollars ($25,000).
Parking on.Beach
Any vehicle parked on the beach shall be prevented from distributing fluids on the ground (sand) by
the placement of an absorbent pad under the engine compartment — these pads shall be properly
disposed of once the vehicle vacates the beach. All vehicles parked on the beach shall have cones
placed at the front and rear of the vehicle.
Rides and Amusements
The City does not allow for-profit carnivals, or amusement parks.
Temporary Construction
• A site inspection, by the City, shall be required prior to and after an event to ensure that the
event site and surrounding area have been restored to a clean and acceptable condition.
• When possible, tents shall be secured with water barrels in place of ground stakes —where
ground stakes are used, the holes shall be filled, compacted and area raked or graded to
restore to natural conditions.
• Any structures requiring permits from the City's Building Department or Public Works
Department shall be required to be reviewed by the City or County Division of Environmental
Resource Management ("DERM") for potential environmental impacts.
Up-land Concession Areas
The City issues licenses to operate beachfront concessions to up-land property owners (areas
located behind private property) from Government Cut to 87 Terrace. A written release from upland
owner concessionaires is required for events proposed behind private property that may interfere
with these up-land concession areas and must be submitted to the Special Events Office at least
thirty(30) days prior to the event.
Use of Public Property
Unless Concession Agreement is greater, permit holders will be charged a net square footage rate
per square foot for public property occupied by the event for stages, booths, displays or areas
restricted for exclusive use by the event. The Square Footage Fee will be calculated in the following
manner:
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Enclosed Site: Aggregating the square footage of the total fenced area.
Non-enclosed Site: Aggregating the square footage of the individual fixtures of the event
(i.e. stages, booths, tents, display areas, bleachers, etc.).
The City Manager may, in his/her discretion, waive this fee for events by not-for-profit corporations,
or other event, when such waiver is found to be in the best interest of the City. In the case that the
permit holder is operating under a concession.agreement with the City, the net square footage rate
may not be applicable.
User Fees
For events taking place in Pride Park, whose boundaries are Convention Center to the east, Meridian
Avenue to the west, 18th Street to the south and 1 gth Street to the south and Collins Canal Park,
whose boundaries are Washington Avenue to the east, Convention Center to the west, Convention
Center north loading docks end to the south and Collins Canal to the north have an established park
user fee for first fifteen (15) days of activation, with another fee each additional day.
Park User Fees-A special event impact fee will be imposed for all events taking place at a City Park
including, but not limited to, Lummus Park, South Pointe Park, Collins Park, Flamingo Park,
SoundScape and North Beach Oceanside Park. Lummus Park includes the area east of Ocean Drive,
the park itself, and the beachfront east of the park from 5th — 15th Streets. This supplementary user
fee will be calculated at the rate of twenty-five (25%) percent of the total cost of City services for the
event. These funds will be used exclusively for enhancements to those parks utilized by said events.
Lincoln Road User Fees- For events taking place on Lincoln Road, Lincoln Lane or the finger streets
from Lincoln Lane South to Lincoln Lane North along Lincoln Road, a special event impact fee will be
imposed. This supplementary user fee will be calculated at the rate of twenty-five(25%) percent of the
total cost of City services for the event.These funds will be used to enhance Lincoln Road. Due to the
unique characteristics of the 1100 block of Lincoln Road, impact fees derived from events taking
place in this area shall be separated and used to enhance the 1100 block of Lincoln Road exclusively.
Vehicle Access Policy
Use of beaches, parks or pedestrian areas by event related vehicles should be minimized, and
whenever possible, All Terrain Vehicles(ATV's), all terrain gators, and/or golf carts'should be utilized
by event producers for events taking place on the beach or in pedestrian areas such as parks.
Notwithstanding the above, certain events taking place on the beach, in parks or other authorized
use areas may require vehicular access for the purposes of loading-in and out of equipment for the
event. All such vehicles must be removed from such areas immediately after load in and load out.
There is a vehicle access pass fee per vehicle, per event. Event producers may purchase a maximum
of ten (10) Vehicle Access Permits per event unless additional passes are approved by City Manager
or his/her designee.A Vehicle Access Pass will be issued by the Special Events Office and must be
displayed on the windshield of every vehicle on the beach. For any beach access, all such vehicles
must be escorted on and off the beach by either City of Miami Beach Police, Off-Duty Police or Ocean
Rescue.All other authorized access uses(i.e. in City parks)may require escort by City of Miami Beach
Police, Off-Duty Police, Ocean Rescue or other designated City employee(s). All vehicles will be
restricted to the location(s) listed on the permit.
All operating vehicles on the beach, park or other authorized use area shall follow the procedures listed
Special Events Requirements and Guidelines
42
herein:
o Due care and caution will be utilized at all times while driving any vehicle on the
beach, park or other authorized use area.
o All vehicles on the beach, park or other authorized use area shall enter and depart
the area at the nearest access point.
o Prior to entering the beach, park or other authorized use area, vehicle headlights
and overhead flashing lights (if equipped) or four-way emergency lights will be
turned on.
o Drivers must turn off radios and shall roll down both the passenger and driver's side
front windows of their vehicle while operating a vehicle on the beach, park or other
authorized use area.
o Maximum speed allowed on the beach, park or other authorized use area is 5 MPH.
o Vehicles, SUVs, and trucks are prohibited from driving on the soft sand where
hard pack sand exists.
o Vehicles, SUVs, and trucks shall stay west of the garbage cans on the hard pack
sand at all times.
o Do not drive over hills or berms (dunes) or near objects that may obstruct your view.
o If you stop and exit your vehicle, walk completely around the vehicle prior to
reentering your vehicle and moving it.
o Traffic cones (orange, 18" high) must be placed at the front and rear of vehicles
when parked on the beach, park or other authorized use area.
o Use of a cellular phone or walkie talkies while the vehicle is in motion is prohibited.
o Personal vehicles are prohibited on the beach, park or other authorized use area at
all times.
These procedures are to be complied with at all times by anyone operating a vehicle on the beach,
park or other authorized use area. Failure to comply with these procedures may result in immediate
revocation of the permit and termination of the event.
•
Other Agencies
Special Events Requirements and Guidelines
43
The Miami Beach Visitors and Convention Authority (VCA) and Cultural Arts Council (CAC)
The VCA and CAC utilize City funds for the purpose of special and cultural event funding. Approval of
an application for funding by either the VCA and/or the CAC shall not constitute either expressed or
implied approval of a Special Event Permit by the City of Miami Beach. Should the VCA or CAC fund
an event, the appropriate logo shall be incorporated in all event print advertising or promotional
materials, as per the funding terms and conditions of the VCA and/or the CAC.
Miami-Dade County
Permit for Temporary Food Sales - The Miami-Dade County Department of Business and
Professional Regulations, Division of Hotels & Restaurants, sets forth rules and regulations for safe
operation of temporary food service establishments. To obtain the necessary permits, sponsors or
applicants must notify the Department of Business and Professional Regulations no later than three
(3) business days prior to the event. A license fee for a 1-3-day event is forty dollars ($40.00) per
vendor.
Beach Cleaning - Applicants desiring use of the public beach must arrange for the cleaning of the
beach, prior to, as well as after, the event, as necessary. Beach cleaning may be arranged with the
Miami-Dade County Parks Department or a private sanitation company approved by the Miami-Dade
County Parks Department. Proof that clean-up arrangements have been made must be submitted in
writing to the Special Events Office at least two (2) weeks prior to the event.
State of Florida ,
Department of Environmental Protection, Division of Beaches and Shores - If an event is to be
held east of the Coastal Construction Control Line, a State Field Permit or CCCL Administrative
Permit may be required. These include all temporary, non-portable structure on the beach, not
limited to stages, fences, tents, lighting, and sound systems. A detailed site plan and written narrative
description of all installations must be submitted to the Special Events Office no later than 60 days
prior to the event.
As conditions of the State Field Permit, the State also calls for the protection of marine turtles during
the marine turtle nesting season, beginning April 1, and ending October 31, in Miami Beach.
Conditions relevant to areas east of the CCCL include: structures to be constructed and left overnight,
including temporary fencing, shall have three feet of vertical clearance, at least seven feet of
horizontal clearance, and shall be located as far landward as possible; no lighting associated with
the event is authorized after 9:00 pm per City Ordinance and State requirements unless authorized
under a State permit; campfires and bonfires are prohibited on the beach at nighttime; the operation
of all motorized vehicles is prohibited after sundown, except emergency and law enforcement, or
beach maintenance vehicles or those permitted on the beach for marine turtle conservation and/or
research; ; and permit holders may be required to hire turtle monitors from sundown to sunrise. Other
conditions, as prescribed by the State may apply. A Field Permit request must be filed with the State
no less than (30) thirty days prior to the event's load-in date. If the event requires a more complex
set up and is multi-day in length, then a CCCL Administrative Permit must be filed with the State no
later than (60) sixty days prior to the event's load-in date. The application must first be reviewed and
approved via the City's Environment Resources Management Division prior to filing with the State of
Florida.
Special Events Requirements and Guidelines
44
Events requiring exemptions from any of the above marine turtle nesting conditions will need to
provide the City with written approval from the Florida Fish and Wildlife Conservation Commission.
Florida Statutes, Chapter 161, calls for the protection of beach dune systems and impose fines for
damage caused to the natural dune systems along the Beach. It is the responsibility of the applicant
to provide adequate security measures to ensure protection of the dune area from damage that may
be caused by an event.
Division of State Lands - Depending on the type and nature of the event(s), the Division of State
Lands has the right to negotiate a separate use agreement with the special event producer and will
charge for the use of the land. This fee may include a contribution to the State Lands Trust Fund, as
well as a use fee, and would require State of Florida Cabinet approval. If applicable, proof of the
Division of State Lands approval shall be submitted to Department of Tourism and Cultural
Development before a permit is issued.
Florida Fish and Wildlife Conservation Commission - Any type of water activity held within the
City of Miami Beach must give notice to the Florida Fish and Wildlife Conservation Commission.
Notice must be in the form of a letter, with a copy to the City provided no less than two (2) prior to
the event.
Division of Alcoholic Beverages and Tobacco -- If the event is being produced by a not-for- profit
organization which desires to sell or serve alcohol, the organization must apply for a temporary liquor
license from the State of Florida, Division of Alcoholic Beverages and Tobacco under Florida Statute
561.42. In order to obtain the license from the State, a letter of authorization must be obtained from
the City. Prior to the issuance of this letter the following must be submitted:
• Certificates of all applicable insurance including general liability and liquor liability.
• A completed Indemnity Agreement.
• , A signed letter on letterhead from the non-profit organization agreeing to have the temporary
liquor license in the organization's name.
Florida Department of Transportation
Light Pole Banners - Banners proposed to be placed on State Road light pole require an additional
permit from the Florida Department of Transportation, following Design Review approval from the
City's Planning and Zoning Department and approval from the Miami Beach City Commission.
Depending upon the scope and nature of the event, additional State permits may be required.
Federal Government
Federal Aviation Administration - Any type of unusual air activity above the City of Miami Beach,
inclusive of a drone show, planned in conjunction with a special event, which has the potential to
disrupt commercial air traffic, must be approved by the Federal Aviation Administration (FAA).
Approval will be requested through the City's Department of Tourism and Cultural Development on
the applicant's behalf.
Coast Guard - Any individual or organization planning to hold a regatta or marine parade which, by
nature, circumstances or location, will introduce extra or unusual hazards to the safety of lives on the
Special Events Requirements and Guidelines
45
navigable waters under the jurisdiction of the U.S. Coast Guard, shall submit an application to the
Coast Guard District Commander having jurisdiction of the area where it is intended to hold such
regatta or marine parade. Examples of conditions which are deemed to introduce extra or unusual
hazards to the safety of life include, but are not limited to; an inherently hazardous competition;
possible effect on the customary presence of commercial or pleasure craft in the area; any
obstruction of navigable channel which may reasonably be expected to result; and the expected
accumulation of spectator crafts.
Where such events are to be held regularly or repeatedly in a single area by an individual or
organization the District Commander may, subject to conditions set from time to time by him/her,
grant a permit for such series of events for a fixed period of time, not to exceed one (1) year.
The application shall be submitted to the Coast Guard no less than 30 days prior to the event. The
application shall include the following details:
• Name and address of sponsoring organization.
• Name, address, and telephone of person or persons in charge of the event.
• Nature and purpose of the event.
• Information as to general public interest.
• Estimated number and types of watercraft participating in the event.
• Estimated number and types of spectator watercraft.
• Number of boats being furnished by sponsoring organizations to patrol event.
• A time schedule and description of events.
• A section of a chart or scale drawing showing the boundaries of the event, various water courses
or areas to be utilized by participants, officials, and spectator craft.
Special Event Frequency Chart
Special Events Requirements and Guidelines
46
Designated Event Area Current Max Number of Days Proposed Change
Allowed in FY
South of Fifth (No amplified sound Limited uses
permitted, excludes South Pointe Park)
Lummus Park—Spoil Area W of Dunes No Limit 120 Days— Neighborhood and ODA
Notification
No Activations North of 13th Street
Lummus Park Beachfront (5'h to 151 120 Days—Subject to Turtle Season Changing "Designated Event Area"
from
Lummus Park Beachfront 5" to
15 to
Lummus Park Beachfront 5'h to 13th
Lummus Park 5th to 13th Streets Add this location, with 120 Days—
CURRENTLY NOT LISTED Neighborhood and ODA Notification
Ocean Drive (5"to 15'h) No Limit—Coordinate with ODA 120 Days — Neighborhood and ODA
Notification
Espanola Way (Wash. Ave to Drexel) No Limit—Coordinate with Espanola BID No Limit— Notification and
coordination with Espanola BID
Lincoln Road (Wash. Ave to Alton Road) No Limit—Coordinate with LR BID No Limit— Notification and
coordination with LR BID
Soundscape Park (17" St & Wash Ave 60 days—Coordinate with NWS 60 Days— Notification and
South) coordination with NWS
Fillmore Theater Lawn (17" St &Wash No Limit—Coordinate with Live Nation No Limit— Notification and
Ave North coordination with Live Nation
Pride Park 120 Days— Priority for MBCC events
Collins Canal Park No Limit— Priority for MBCC events
Botanical Gardens No Limit - Coordinate with Garden
Collins Avenue Corridor- Beachfront 120 Days—Subject to Turtle Season
(Lincoln Road to 22" Streets)
Collins Park East/West and Spoil Areas 120 Days—Subject to Turtle Season
(21 d' to 22 Streets)
Collins Park Beachfront (21 s' to 22" 120 Days—Subject to Turtle Season
Streets)
Beachfront(22" to 36"St Excluding Subject to Turtle Season & Residential
residential areas) Signoffs
Mid Beach (Beachfront between 36"to Subject to Turtle Season & Residential
46" streets) Signoffs
Indian Beach Park Spoil Area (46'h 60 Days
Street)
Bandshell Park (No amplified sound 60 Days
allowed unless permitted by CM)
Bandshell Park Beachfront (72" to 73rd 90 Days
streets)
Ocean Terrace (between 73rd and 75'h 120 Days
streets)
North Beach Beachfront (64'h to 87'h Subject to Turtle Season & Residential
Terrace Excluding Residential Areas) Signoffs
Rue Vendome Subject to Site Programming
Special Events Requirements and Guidelines
47
Resolutions - C7 Y
MAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Alina T. Hudak, City Manager
DATE: July 26, 2023
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING THE REVISED SPECIAL EVENT
REQUIREMENTS AND GUIDELINES ATTACHED TO THE COMMISSION
MEMORANDUM ACCOMPANYING THIS RESOLUTION; SAID REVISIONS
REQUIRING (1) ENHANCED NOTICE OF PROPOSED SPECIAL EVENTS TO
NEIGHBORHOOD ASSOCIATIONS AND AFFECTED PROPERTY OWNERS
WITHIN A CERTAIN RADIUS OF THE PROPOSED SPECIAL EVENT, AND (2)
CITY COMMISSION APPROVAL OF SPECIAL EVENTS LOCATED IN
SPECIFIED AREAS IN AND AROUND LUMMUS PARK,AMONG OTHER TERMS.
RECOMMENDATION
The Administration recommends the Mayor and City Commission accept the revisions to the Special
Event Guidelines, in order to include edits and additions from City Services, changes to the frequency
chart, additional resident notification, and bifurcation of special event sponsorship program.
BACKGROUND/HISTORY
The City of Miami Beach hosts a wide variety of special events that enrich the community for both
visitors and residents. To mitigate the demands made upon City resources and infrastructure,
applicants are required to present proposed special event activities to potentially impacted
neighborhood associations and appropriate City Departments to ensure that these events are
compatible with the surrounding neighborhoods. This process assists in evaluating and assessing the
City's resources, both in terms of personnel and use of public property and rights-of-way to adequately
protect the public safety, health, and welfare of the community.
Special events in the City of Miami Beach are subject to review and recommendation by the
corresponding neighborhood or business association(s) as part of a monthly Special Events
Community Review.
Currently, the Tourism and Culture Department (TCD) hosts the Special Events Community Review
meeting on the third Thursday of every month in a virtual manner. The meeting invitation for the monthly
meeting is sent to City personnel, event producers and community stakeholders. Additionally, TCD
staff has taken steps to publicly notice the monthly meeting through the City Clerk's Office. as seen in
Exhibit B.
For events that are expected to have a high impact on the community and city services, a separate
community meeting is scheduled, in the form of a live webinar. TCD has collaborated with the
Neiahborhood Affairs Division to schedule and promote community webinars. as seen in Exhibit C.
Page 717 of 1588
ANALYSIS
Over the course of a year. the Tourism and Culture Department completed a review of current Special
Event Guidelines to ensure the document is up to date for all city services. In addition, based on
community feedback, revisions proposed include an additional step for neighborhood notification, a
restriction on location for special events has been included and changes to the frequency chart.
The Administration is now presenting the revised Special Event Guidelines for the Commission's
consideration.
The following will describe the revisions in their respective sections within the guidelines.
RESIDENT NOTIFICATION
In addition to the current requirements included in the special events application external review, an
additional step will be included for events on public property.
The following proposed language was presented at the June 21, 2023 Public Safety and
Neighborhood Quality of Life Committee meeting, and received favorable support for inclusion in the
Special Events Guidelines revision.
"In addition, for large events with an attendance exceeding 1000, taking place on public property
within the general boundaries of the Art Deco Cultural District, from 5th to 16th streets, applicants
shall provide electronic notice to properties or neighborhoods within a 500-foot radius if activating
west of the dunes, and within 1000-foot radius if activating beachfront, east of the dunes, to advise
the community of an upcoming Special Event Community Review meeting which includes
discussion of said proposed event. City must be included in electronic notification to for verification
purposes."
AREA RESTRICTION
Following feedback received from the community, the following language is proposed:
"Except for grandfathered events, Special Event Permits cannot be issued for Lummus Park and
Lummus Park Spoil areas north of 13th Street, or Beachfront between 13th to 16th Street, unless
approved by the City Commission."
FREQUENCY CHART
Following feedback received from the community, the chart below highlights revisions proposed in red.
The complete frequency chart is included in the Special Event Guidelines attached, as seen in Exhibit
A.
Designated Event Area Current Max Number of Days Proposed Change
Allowed in FY
South of Fifth (No amplified sound Limited uses
permitted, excludes South Pointe
Paris)
Lummus Park— Spoil Area W of No Limit 1120 Days— Neighborhood and
Dunes ODA Notification
No Activations North of 13th
Street
Page 718 of 1588
Lummus Park Beachfront (5t"to uays — uDJect to I urue Lnangrng • uesignatea tvent
15th) Season Area" from
Lummus Park Beachfront 5th
,to 15thto
(Lummus Park Beachfront 5th
to 13th
!Lummus Park 5th to 13th Add this location, with 120
treets Days — Neighborhood and
URRENTLY NOT LISTED ODA Notification
ocean Drive(5th to 15th) No Limit—Coordinate with ODA 120 Days — Neighborhood and
ODA notification and
coordination.
Espanola Way (Wash. Ave to No Limit— Coordinate with No Limit— Notification and
Drexel) Espanola BID coordination with Espanola
BID
Lincoln Road(Wash.Ave to Alton No Limit—Coordinate with LR BID No Limit— Notification and
Road) coordination with LR B I D
0 daysCoordinate with NWS 60 DaysNotification and
oundscape Park(17thSt 8�Wash — —ve South) F oordination with NWS
Fillmore Theater Lawn(17th St&
No Limit— Coordinate with Live No Limit— Notification and
'Wash Ave North Nation coordination with Live Nation
SPECIAL EVENT SPONSORSHIP PROGRAM
On June 23, 2021, the Mayor and City Commission passed a Resolution approving the revisions to
the Special Event Requirements and Guidelines to include a Special Event Sponsorship Program. At
that time, no other revisions were made to the document.
Since then, it has become clear that the Sponsorship program should exist as a separate guidelines
document. In addition, following three cycles of the Special Event Sponsorship program, staff has
identified areas of possible improvements to the program, creating a track for community organizations
to apply for funding through a formal process. As part of the revisions proposed, the program will be
bifurcated from the guidelines, and it will be enhanced with different funding level opportunities, to be
presented for City Commission approval at a later date.
CITY SERVICES
As part of the review of the Special Event Guidelines, the Tourism and Culture Department requested
a review from departments affected by Special Events, including Building, Code, Economic
Development, Environmental and Sustainability, Fire, Ocean Rescue, Parking, Parks and Recreation,
Police, Property Management, Public Works. Sanitation, and Transportation.
Below is a summary of edits supplied by various city departments. Full revisions are included in the
Special Event Guidelines, as seen in Exhibit A.
Building:
The department provided clarification regarding mobile stages and required permits. In addition,
requirement of letter of inspection by engineer of record was included.
Code Compliance:
Page 719 of 1588
The department provided clarification on noise ordinance. Information on violations, fines and
revocation of permit was clarified.
Economic Development_
The department currently oversees the Miami Beach Convention Center, which in turn manages Pride
Park and Collins Canal Park. The department provided clarification for the required process to activate
the parks for a special event.
Environment and Sustainability:
The department expanded on the allowable use of straws and types of straws not allowed, such as
bioplastic or compostable straws. The department also updated permitting requirements from the
State for beachfront special events.
Fire Department:
The department removed the ability to hire private fire rescue personnel for events and clarified that
payments for services must be made prior to the event. In addition, requirements for fireworks permits
were clarified.
Parking:
The department revised the comprehensive Parking Plan requirement to include department
resources such as garage parking space rentals, zicla removal installation.
In addition, the department clarified requirements for valet operators, and support staff parking for
events.
Parks:
The department specified that insurance documentation may be required and would need to be
approved for facility rentals.
Police:
The department added the Chief of Police's right to refuse participation in a parade due to public
safety concerns and increased confrontational levels.
Facilities:
The department provided clanfication regarding permit reviews. As it relates to Special Events. the
Facilities Management Director, or his/her designee shall review and approve any event permits hosted
at (or immediately adjacent to) City-owned facilities. Additionally, in the event a permit is issued on
public property and damages are assessed the Facilities Management Division will coordinate with City
staff to evaluate and quantify the damage and schedule and manage the possible repair work via City
approved vendors.
Public Works Department:
The department clarified what could constitute a Right-of-Way Permit, which may include but are not
limited to sidewalk closures, street closures. placement of large equipment within the Right-of-Way
Page 720 of 1588
(Generators, Trucks, etc.)
Previously, the guidelines did not specify all the Americans with Disabilities Act requirements. Additions now
include requirements for curb cuts. crosswalks, paths, portables toilets. tables, seating and more.
Transportation_
The department updated its role and responsibilities. It also expanded on what constitutes a closure, to
include sidewalks and travel lanes. Deadlines for right-of-way permit applications were also included.
SUPPORTING SURVEY DATA
In the 2022 City of Miami Beach Resident Survey, 86% of residents agreed that free or City
sponsored art and cultural activities contribute to their quality of life in Miami Beach and 86% of
residents agreed that Miami Beach Cultural Activities (such as art shows, film festivals, musicals, and
live performances) contribute to the quality of life in Miami Beach.
FINANCIAL INFORMATION
n/a
CONCLUSION
The Administration recommends the Mayor and City Commission accept the revisions to the Special
Event Guidelines, in order to include edits and additions from City Services, changes to the frequency
chart, additional resident notification, and bifurcation of special event sponsorship program.
Applicable Area
Citywide
Is this a "Residents Right Does this item utilize G.O.
to Know" item, pursuant to Bond Funds?
City Code Section 2-14?
Yes No
Strategic Connection
Organizational Innovation- Ensure strong fiscal stewardship.
Legislative Trackino
Tourism and Culture
Sponsor
Commissioner Alex Fernandez
ATTACHMENTS:
Description
❑ Exhibit A- Special Event Guidelines Clean Copy
❑ Exhibit B Public Notice for Cori«nunity Meetings
❑ Exhibit C - National Cycling League Public Meeting
o Resolution
Page 721 of 1588