2004-25497 Reso
RESOLUTION NO. 2004-25497
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA APPROVING, PURSUANT TO SECTION 2 -367
(d) OF THE MIAMI BEACH CITY CODE, THE SOLE SOURCE PURCHASE OF
WATER METERS AND AUTOMATIC METER READING SYSTEMS NEEDED
FOR THE CITY'S LARGE METERS AND METER PARTS, FROM SENSUS
METERING SYSTEMS, IN THE ESTIMATED ANNUAL AMOUNT OF $200,000.
WHEREAS, approximately 75% of the City of Miami Beach's 12,400 water meters are
currently Sensus; and
WHEREAS, in the past, the Public Works Department has had five (5) different
manufacturer's meters in its distribution system and had to stock repair parts for each brand (and
size) because the parts are not interchangeable; and
WHEREAS, standardizing the manufacturer will reduce the need to keep repaiT kits for
each individual manufactureT, and Teduce the overall cost by an estimated $34,700 annually; and
WHEREAS, in the future, if the City does convert to an automatic meter Teading
pTogram (AMR), a standardized inventory of water meters will facilitate this endeavor, as having
a variety of brands in the ground can present additional problems; and
WHEREAS, the Sensus meters that the City currently uses can be converted to an
automatic meteT by just Teplacing the existing register with an electric register rather than having
to Teplace existing meters that are functioning properly; and
WHEREAS, this would not only Tesult in labor and material costs savings, but will also
prevent water service interruptions for our customers; and
WHEREAS, Sensus Metering Systems is the sole manufactureT for recommended water
meteTs; and
WHEREAS, the Public Works Department has complied with the requirements for the
source pUTchases, pursuant to Section 2-367 (d) of the City Code
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission hereby approve pursuant to Section 2-367 (d) of the Miami Beach City Code,
the sole source purchase of water meters and automatic meteT reading systems needed for the
City's large meters and meter parts, from Sensus Metering Systems, in the estimated annual
amount of$200,000.
PASSED and ADOPTED this 25th day ofF
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AS TO
FORM & LANGUAGE
& FOR EXECUTION
CITY CLERK
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C:\Documents and Settings\purctem3\Local Settings\Temporary Internet FileS\OL~ II'
meters RESO.doc '(J.,." ,
~seNSUS
- ~ METERING SYSTEMS
February 10, 2004
Ms. Marta Fernandez Rubio. Buyer
City of Miami Beach
4S 1 Dad. Boulevard
Miami Beach, Florida 33139
SUBJECT:
SOLE SOURCE
Dear Ms. Rubio:
We are pleased to confirm that Sensus Metering Systems Is the sole
manufacturer of all our Water Meters, Automatic Meter Reading Systems,
Manifold Assemblies for our large meters. and meter parts.
Please do not hesitate to contact Mr. Greg Panasuk at (770) 329..9024; or our
office If you require further Information. We hope to have the pleasure of serving
your Utility with quality products, and supertor customer service.
Sincerely,
INVENSYS METERING SYSTEMS
Fred L. Russell
Regional Manager
FLRlsm
Cc: Grel panasuk
""8U. Metering Sy8t8rna.Narth Arnerfcelnc.
1790 Satellite Boulevard, Suite 100 Duluth Georgia 30097 USA
Telephone +1 678 474-1200 FacsimIle +1 6784704-1201
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
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Condensed Title:
A Resolution approving the sole source purchase of manifold assemblies needed for the City's large water
meters from Sensus Metering Systems, in the estimated amount of $45,000 and the sole source purchase
of water meters and Automatic Meter Reading Systems Needed for the CIty's large meters and meter parts
from Sensus Meterina Systems, in the estimated annual amount of $200,000.
Issue:
Shall the Commission approve the Resolution?
Item SummarylRecommendatlon:
The City's Public Works Metered Services Division utilizes manifold assemblies in their large water meter
settings. These manifold assemblies allow continuous service during maintenance to these meter settings.
These manifold assemblies prevent the need to completely shut down services to our larger business
and/or residential customers.
Sensus is the sole manufacturer of manifold assemblies for their larger meters and eight-fIVe percent
(85%) to ninety percent (90%) of the City's larger water meters are supplied by Sensus.
The City also is making an effort to standardize one of our water meters. Approximately 75% of the City of
Miami Beach's 12,400 water meters are currently Sensus. In the past, Public Works has had 5 different
manufacturer's meters in their distribution system and had to stock repair parts for each brand (and size)
because the parts are not Interchangeable. Standardizing the manufacturer will reduce the need to keep
repair kits for each individual manufacturer.
In the future, if the City of Miami Beach does convert to an automatic meter reading program (AMR), a
standardized inventory of water meters will facilitate this endeavor as having a variety of brands in the
ground can present additional problems. In addition, the meters that the City currently uses can be
converted to an automatic meter by just replacing the existing register with an electric register rather than
having to replace existing meters that are functioning properly. This would not only result in labor and
material costs savings, but will also reduce water service interruptions for our customers.
The Administration recommends approving the Resolution.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of
Funds:
islatlve Trackln
AGENDA ITEM
DATE
(7 j(..
2. ~;;.~-or
126
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamlbeachfl.gov
COMMISSION MEMORANDUM
To:
From:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez, ~.
City Manager 0 <I-" 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING THE SOLE SOURCE
PURCHASE OF MANIFOLD ASSEMBLIES NEEDED FOR THE CITY'S
LARGE WATER METERS FROM SENSUS METERING SYSTEMS,IN THE
ESTIMATED AMOUNT OF $45,000, AND THE SOLE SOURCE
PURCHASE OF WATER METERS AND AUTOMATIC METER READING
SYSTEMS NEEDED FOR THE CITY'S LARGE METERS AND METER
PARTS FROM SENSUS METERING SYSTEMS, IN THE ESTIMATED
ANNUAL AMOUNT OF $200,000.
Date: February 25, 2004
Subject:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BID AMOUNT AND FUNDING
$45,000 Funding is available from the Public Works Department Account Number
191.4400.000481
$200,000 Funding is available from the Public Works Department Account Number
191.4400.Q00481
ANALYSIS
The City's Public Works Metered Services Division utilizes manifold assemblies in their
large water meter settings. These manifold assemblies allow continuous service during
maintenance to these meter settings. These manifold assemblies prevent the need to
completely shut down services to our larger businesses and/or residential customers.
Sensus is the sole manufacturer of manifold assemblies for their larger meters and eight-
five percent (85%) to ninety percent (90%) ofthe City's larger water meters are supplied by
Sensus (see attached sole source letter).
The City also is making an effort to standardize one of our water meters. Approximately
75% of the City of Miami Beach's 12,400 water meters are currently Sensus. In the past,
Public Works has had 5 different manufacturer's meters in their distribution system and
had to stock repair parts for each brand (and size) because the parts are not
interchangeable. Standardizing the manufacturer will reduce the need to keep repair kits
127
Commission Memorandum
Sole Source National Water Works
Page 4
for each individual manufacturer, and reduce the overall cost by an estimated $34,700
annually.
In the future, if the City of Miami Beach does convert to an automatic meter reading
program (AMR), a standardized inventory of water meters will facilitate this endeavor as
having a variety of brands in the ground can present additional problems. In addition, the
meters that the City currently uses can be converted to an automatic meter by just
replacing the existing register with an electric register rather than having to replace existing
meters that are functioning properly. This would not only result in labor and material costs
savings, but will also prevent water service interruptions for our customers.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida, adopt the attached resolution, herein approving the sole source purchase
of manifold assemblies needed for the City's large water meters from Sensus Metering
Systems, in the estimated amount of $45,000, and approving the sole source purchase of
water meters and automatic meter reading systems needed for the City's large meters and
meter parts from Sensus Metering Systems, in the estimated annual amount of $200,000.
T:\AGENDA\2004\Feb2504\ConsenllManlfold Assemblies MEMO.doc
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