LTC 044-2024 Procurement ReportsDocuSign Envelope ID: 1A8EB 1DC-01 BC-4103-B54B-0CA 1 A 1 BD5FD5
OFFICE OF THE CITY MANAGER
NO.LTC# 044-2024 LETTER TO COMMISSION
To:
From:
Date:
Honorable Mayor Steven Meiner and Members of the City Commission
Alina T. Hudak, City Manag� February 09, 2024 Subject: Procurement Reports
As has been previously requested by the City Commission or as required by City regulations, the
Procurement Department transmits monthly, via L TC, the following informational reports:
•city contracts expiring within the next 180 days;
•open market purchases exceeding $50,000 during the preceding month;
•projects awarded pursuant to job order contracts (JOC);
•purchases of playground and related equipment pursuant to Resolution 2019-30777;
•emergency purchases approved by the City Manager during the preceding month; and
•unauthorized purchase exceeding the City Manager's authority reported during the preceding
month.
1.CITY CONTRACTS EXPIRING OR ELIGIBLE FOR RENEWAL/EXTENSIONS IN THE NEXT 180
DAYS (See Attachment A). The contracts listed in Attachment A-1 will expire within the next 180
days. The contracts listed in Attachment A-2 are on a month-to-month term.
2.OPEN MARKET PURCHASES EXCEEDING $50,000. Open market purchases are those
purchases less than the amount established for formal bids. Section 2-395(4) of the City Code
requires that open market purchases over $50,000, up to the bid threshold amount, be reported to
the City Commission on a monthly basis. Below is a list of purchase orders for open market purchases
for the preceding month.
Purchase Department Description Total Date I Vendor Order No.
20241428 Police Licenses First Alert $50,000.00 12/27/2023 Dataminr, Inc. Monitorinq Subscription
20241456 Facilities & Fleet Restoration of 41 st Street $12 5,525.00 12/29/2023 CP Construction
Management Fountain & Investment LLC
3.PROJECTS AWARDED PURSUANT TO JOB ORDER CONTRACTING (JOC) PROGRAM. On
October 16, 2019, the Mayor and City Commission awarded 1TB 2019-257-KB for Job Order
Contracting Services, which awarded contracts to 18 vendors for five (5) specialty trades for
construction projects. Below is a list of projects awarded pursuant to the JOC contracts for
construction services for the preceding month.
Project Title Department JOC No. Vendor Estimated Value
Liberty Avenue Public Works 23-188-01 Harbour Current Contract
Pedestrian Bridge Engineering Construction, Amount $488,939.57
Repairs Inc. Change Order No. 1
$24,804.26
Updated Contract
Amount $513,743.83
Soundscape Storage Parks & 23-488-01 Lee Construction Contract Amount
GO# 19 Recreation Group, Inc. $643,956.89
Tenant Improvements Facilities & 24-079-01 Harbour Contract Amount
for MBPD's Real Time Fleet Construction, $67,592.52
Crime Center GO # 48 Management Inc.
D o c uS ig n E n v e lo p e ID : 1 A B E B 1D C -0 18 C -4 10 3 -B 5 4 B -0 C A 1 A 1B D 5 F D 5
2
4. PURCHASES FOR PARKS AND PLAYGROUND EQUIPMENT. Resolution No. 2019-30777
authorizes the City Manager, through standardization and waiver of competitive bidding
requirements, to create a pool of preapproved manufacturers for all future purchases of playground
equipment (aquatic and non-aquatic), park benches and outdoor furniture, outdoor fitness equipment,
shade structures, recreational surfaces (safety surfaces, artificial turf, and hardcourt surfaces), and
lighting systems for all city parks facilities. Additionally, the Resolution also authorizes the City
Manager to add any other manufacturers within the approved categories necessary to expedite the
completion of parks and playground facilities. Below is a list of approved purchases and
manufacturers added for the preceding month.
Approved Purchases
Purchase Order Description Vendor Value No.
20241343 GO # 13- North Shore Park Kompan, Inc. $683,824.06 Playground Replacement
20241473 Brittany Bay Park- Kompan, Inc. $63,446.62 Additional Exercise Equipment
Manufacturers/Suppliers Added
anufacture
Nothing to Report.
5. EMERGENCY PURCHASES. Section 2-396 of the City Code authorizes the City Manager to
approve emergency purchases and requires that emergency purchases exceeding the formal bid
threshold amount established in Section 2-366 be reported to the City Commission at its meeting
following the emergency. The emergency purchase request process outlined in the Code allows the
City to respond expeditiously to unexpected needs. Below is a list of emergency purchases approved
for the preceding month.
•
FF Emergency Requestor contractor(s) Estimated Value o.
E p h
2024-
198-NA
Increase to Emergency Purchase Authorization (EPA) Change Order# 5
Currently, the City requires assistance with a permit modification request to Miami-
Dade County DERM to complete the seawall along Indian Creek Drive and seagrass
monitoring with and without SFWMD Permit Modification. This change order will allow
EAS Engineering to participate in the weekly progress meetings with the contractor,
City, and DERM. EAS Engineering will assist the City in resolving the overwater
structure issue for the light pole structures by the bus bays (35th and 37th St).
All applicable permits must be closed to close out the project, and environmental
mitigation must be satisfied. Staff is requesting a new change order for EAS
Engineerigginal Amount $34,500.00
• Change Order# 1 Amount $ 50,000.00
• Change Order # 2 Amount $50,000.00
• Change Order # 3 Amount $ 15,000.00
• Change Order# 4 Amount $ 25,000.00
• Change Order# 5 Amount $12,000.00
Total Amount: $ 186,500.00
DocuSign Envelope ID: 1A8EB 1DC-018C-4103-B54-0CA1A 1 BD5FD5
3
FT Emergency Requestor contractor(s) Estimated Value o.
20 2 3-
06 1-M P
Increase to Emergency Purchase Authorization (EPA) Change Order# 4
T he C ity spent $447,555.00 in FY 23, an d the Faci lities and Fleet M anagem ent D epartm ent
estim ate sp en ding $250,2 84.00 in the first tw o-quart ers of FY 24 to continue addressing and
m itig ating the population of iguanas. T he C ity C om m ission aw arded contracts on Jun e 28,
20 23, purs uan t to RF P 2023-007-W G for Iguana R em ediation Serv ices, and the
A dm in istration is currently in negotiations.
• O riginal E P A A m ount
• Ch an ge Order # 1 Am oun t
• C hange Order # 2 A m ount
• C hange O rder# 3 A m ount
• Change Order# 4 Amount
$ 237,592.0 0
$ 72,759.00
$1 37,2 04.00
$1 25,142.00
$1 25,142.00
Total Am oun t: $ 697,839.00
6. UNAUTHORIZED PURCHASES. S ection 2-393(a) of the City Code pro hibits the purchase of
go o ds o r se rv ice s that are not in com p liance w ith the requirem ents of the P ro curem ent Code. Below
is a list of un a utho rized purchases exceeding the City M anager's authority fo r the preceding m onth.
Unauthorized Purchases
Nothing to R eport .
G »
A H /M T /A D /M E
D o c u S ig n E n v e lo p e ID : 1 A 8E B 1 D C -0 1 8 C -4 1 0 3 -B 5 4 -0 C A 1A 1 B D 5 FD 5
ATTACHMENT A-1
CONTRACTS EXPIRING IN THE NEXT 180 DAYS
Expiration Renewal
Period Contract# Contract Description Vendor Option Date Left
FEBRUARY 2024 20-019-05 PREQUAL POOL FOR PAINTING & HALCYON BUILDERS, INC. 2/11/24
WATERPROOFING SERVICES
20-019-12 PREQUAL POOL FOR PAINTING & JAG PAINTING CONTRACTORS, 2/11/24
WATERPROOFING SERVICES INC.
20-019-13 PREQUAL POOL FOR PAINTING & JCI INTERNATIONAL, INC., 2/11/24
WATERPROOFING SERVICES
20-019-26 PREQUAL POOL FOR PAINTING & MTD PAINTING AND 2/11/24
WATERPROOFING SERVICES CONSTRUCTION CORP
20-019-30 PREQUAL POOL FOR PAINTING & LANDMARK & REINA 107 LLC 2/11/24
WATERPROOFING SERVICES
MARCH 2024 20-044-09 PREQUAL CONTRACTORS FOR PRESSURE SFM SERVICES, INC. 3/17/24
WASHING SERVICES
20-044-10 PREQUAL CONTRACTORS FOR PRESSURE THE PRESSURE CLEANING MAN, 3/17/24
WASHING SERVICES INC.
20-044-12 PREQUAL CONTRACTORS FOR PRESSURE VPR CONSTRUCTION 3/17/24
WASHING SERVICES CORPORATION
20-007-01 SECURITY OFFICER SERVICES FPI SECURITY SERVICES, INC. 3/31/24 2
20-007-02 SECURITY OFFICER SERVICES SECURITY ALLIANCE, LLC 3/31/24 2
MAY 2024 20-006-04 PREQUAL CONTRACTORS FOR THE LEGION UNDERSEA SERVICES, 5/12/24
REMOVAL AND DISPOSAL OF DERELICT OR LLC
ABANDONED VESSELS FROM PUBLIC
WATERS ON AN AS-NEEDED BASIS
20-006-05 PREQUAL CONTRACTORS FOR THE UPPER CUT PROMOTIONS LLC 5/12/24
REMOVAL AND DISPOSAL OF DERELICT OR
ABANDONED VESSELS FROM PUBLIC
WATERS ON AN AS-NEEDED BASIS
20-006-10 PREQUAL CONTRACTORS FOR THE VIKING DIVING SERVICES, INC, 5/12/24
REMOVAL AND DISPOSAL OF DERELICT OR
ABANDONED VESSELS FROM PUBLIC
WATERS ON AN AS-NEEDED BASIS
20-006-11 PREQUAL CONTRACTORS FOR THE MAINSTREAM COMMERCIAL 5/12/24
REMOVAL AND DISPOSAL OF DERELICT OR DIVERS, INC.
ABANDONED VESSELS FROM PUBLIC
WATERS ON AN AS-NEEDED BASIS
JUNE 2024 20-096-03 A&E SERVICES SPECIALIZED CATEGORIES 3FM ENGINEERING, INC. 6/13/24 2
AS NEED BASIS
20-096-06 A&E SERVICES SPECIALIZED CATEGORIES ALLAN T. SHULMAN ARCHITECT, 6/13/24 2
AS NEED BASIS P.A.
20-096-08 A&E SERVICES SPECIALIZED CATEGORIES ARDURRA GROUP, INC. 6/13/24 2
AS NEED BASIS
20-096-09 A&E SERVICES SPECIALIZED CATEGORIES BCC ENGINEERING, LLC 6/13/24 2
AS NEED BASIS
20-096-11 A&E SERVICES SPECIALIZED CATEGORIES BILLER REINHART ENGINEERING 6/13/24 2
AS NEED BASIS GROUP, INC.
20-096-15 A&E SERVICES SPECIALIZED CATEGORIES CALVIN, GIORDANO & 6/13/24 2
AS NEED BASIS ASSOCIATES, INC.
20-096-16 A&E SERVICES SPECIALIZED CATEGORIES COM SMITH INC, 6/13/24 2
AS NEED BASIS
20-096-17 A&E SERVICES SPECIALIZED CATEGORIES CES CONSULTANTS, INC, 6/13/24 2
AS NEED BASIS
20-096-18 A&E SERVICES SPECIALIZED CATEGORIES CHEN MOORE AND ASSOCIATES, 6/13/24 2
AS NEED BASIS INC
1 (A) Contract Automatically Renews for a 12 month period unless cancelled by the City Party
with a 90 day notice. 1of 4 2/2/2024
D o c u S ig n E n v e lo p e ID : 1A 8 E B 1 D C -0 1 8 C -4 1 0 3 -B 5 4 B -0 C A 1 A 1 B D 5 F D 5
ATTACHMENT A-1
CONTRACTS EXPIRING IN THE NEXT 180 DAYS
Expiration Renewal
Period Contract# Contract Description Vendor Option Date Left
JUNE 2024 20-096-20 A&E SERVICES SPECIALIZED CATEGORIES COASTAL SYSTEMS 6/13/24 2
AS NEED BASIS INTERNATIONAL, INC.
20-096-21 A&E SERVICES SPECIALIZED CATEGORIES CONNECT ENGINEERING, LLC. 6/13/24 2
AS NEED BASIS
20-096-22 A&E SERVICES SPECIALIZED CATEGORIES CPH, LLC 6/13/24 2
AS NEED BASIS
20-096-27 A&E SERVICES SPECIALIZED CATEGORIES RES FLORIDA CONSUL TING LLC 6/13/24 2
AS NEED BASIS
20-096-28 A&E SERVICES SPECIALIZED CATEGORIES EAC CONSUL TING, INC. 6/13/24 2
AS NEED BASIS
20-096-31 A&E SERVICES SPECIALIZED CATEGORIES F.R. ALEMAN & ASSOCIATES INC 6/13/24 2
AS NEED BASIS
20-096-32 A&E SERVICES SPECIALIZED CATEGORIES GFA INTERNATIONAL, INC. 6/13/24 2
AS NEED BASIS
20-096-33 A&E SERVICES SPECIALIZED CATEGORIES H. W. LOCHNER, INC. 6/13/24 2
AS NEED BASIS
20-096-43 A&E SERVICES SPECIALIZED CATEGORIES NOVA CONSULTING, INC 6/13/24 2
AS NEED BASIS
20-096-44 A&E SERVICES SPECIALIZED CATEGORIES NV5, INC. 6/13/24 2
AS NEED BASIS
20-096-45 A&E SERVICES SPECIALIZED CATEGORIES PERKINS & WILL ARCHITECTS INC 6/13/24 2
AS NEED BASIS
20-096-50 A&E SERVICES SPECIALIZED CATEGORIES RADISE INTERNATIONAL, L.C. 6/13/24 2
AS NEED BASIS
20-096-51 A&E SERVICES SPECIALIZED CATEGORIES R.E. CHISHOLM ARCHITECTS, INC. 6/13/24 2
AS NEED BASIS
20-096-52 A&E SERVICES SPECIALIZED CATEGORIES ROSS & BARUZZINI, INC. 6/13/24 2
AS NEED BASIS
20-096-56 A&E SERVICES SPECIALIZED CATEGORIES SCHWEBKE-SHISKIN & 6/13/24 2
AS NEED BASIS ASSOCIATES, INC.
20-096-60 A&E SERVICES SPECIALIZED CATEGORIES T.Y. LIN INTERNATIONAL 6/13/24 2
AS NEED BASIS
20-096-64 A&E SERVICES SPECIALIZED CATEGORIES WAGGONNER & BALL, LLC 6/13/24 2
AS NEED BASIS
20-096-67 A&E SERVICES SPECIALIZED CATEGORIES WILLIAM B MEDELLIN ARCHITECT 6/13/24 2
AS NEED BASIS P.A.
20-096-68 A&E SERVICES SPECIALIZED CATEGORIES WOLFBERG ALVAREZ AND 6/13/24 2
AS NEED BASIS PARTNERS, INC.
20-096-69 A&E SERVICES SPECIALIZED CATEGORIES ZYSCOVICH, INC. 6/13/24 2
AS NEED BASIS
22-184-01 PREQUAL CONTRACTOR FOR AUTO ALONSO TRANSMISSION, INC. 6/21/24 3
TRANSMISSION REPAIR/REPLACEMENT
22-184-02 PREQUAL CONTRACTOR FOR AUTO FORD MIDWAY MALL, INC. 6/21/24 3
TRANSMISSION REPAIR/REPLACEMENT
22-184-03 PREQUAL CONTRACTOR FOR AUTO MTE TRANS CORP 6/21/24 3
TRANSMISSION REPAIR/REPLACEMENT
21-050-02 STRUCTURED CABLING 4 BEST BUSINESS CORP. 6/22/24 2
21-050-03 STRUCTURED CABLING UNITEC INC. 6/22/24 2
21-145-02 FIRE SPRINKLER AND FIRE SUPRESSION BLACK FIRE PROTECTION, INC 6/22/24 2
SYSTEMS
1 (A) Contract Automatically Renews for a 12 month period unless cancelled by the City Party
with a 90 day notice. 2 of 4 2/2/2024
D o c u S ig n E n v e lo p e ID : 1A 8E B 1 D C -0 18 C -4 1 0 3 -B 5 4 -0 C A 1A 1B D 5F D 5
ATTACHMENT A-1
CONTRACTS EXPIRING IN THE NEXT 180 DAYS
Expiration Renewal
Period Contract# Contract Description Vendor Option Date Left
JUNE 2024 21-145-03 FIRE SPRINKLER AND FIRE SUPRESSION NATIONAL FIRE PROTECTION, LLC 6/22/24 2
SYSTEMS
21-156-01 PURCHASE/ DELIVERY OF PANASONIC CDW LLC 6/22/24 2
TOUGHBOOKS
20-027-01 RENTAL/BARRICADES RELATED TRAFFIC ALL AMERICAN BARRICADES, LLC 6/23/24
CONTROL EQUIPMEN
20-027-02 RENTAL/BARRICADES RELATED TRAFFIC ACME BARRICADES LC 6/23/24
CONTROL EQUIPMEN
20-027-03 RENTAL/BARRICADES RELATED TRAFFIC BOB'S BARRICADES, INC. 6/23/24
CONTROL EQUIPMEN
20-042-02 GROUNDS MAINTENANCE FOR RIGHT OF SUPERIOR LANDSCAPING & LAWN 6/23/24
WAY, PARKING SERVICE, INC.
20-042-03 GROUNDS MAINTENANCE FOR RIGHT OF SFM SERVICES, INC. 6/23/24
WAY, PARKING
20-042-04 GROUNDS MAINTENANCE FOR RIGHT OF BRIGHTVIEW LANDSCAPE 6/23/24
WAY, PARKING SERVICES, INC.
20-184-01 PREQUAL CONTRACTOR FOR MICROSOFT HPI INTERNATIONAL INC 6/23/24
AUTHORIZED RESSELLERS
20-184-02 PREQUAL CONTRACTOR FOR MICROSOFT ADVANCED CYBER PROMOTIONS 6/23/24
AUTHORIZED RESSELLERS INC
20-184-03 PREQUAL CONTRACTOR FOR MICROSOFT INSIGHT PUBLIC SECTOR, INC. 6/23/24
AUTHORIZED RESSELLERS
20-184-06 PREQUAL CONTRACTOR FOR MICROSOFT MVATION WORLDWIDE INC. 6/23/24
AUTHORIZED RESSELLERS
20-184-08 PREQUAL CONTRACTOR FOR MICROSOFT THOMAS CONSULTANTS, INC. 6/23/24
AUTHORIZED RESSELLERS
20-184-09 PREQUAL CONTRACTOR FOR MICROSOFT CDW LLC 6/23/24
AUTHORIZED RESSELLERS
20-184-10 PREQUAL CONTRACTOR FOR MICROSOFT COASTAL COMPUTER SYSTEMS, 6/23/24
AUTHORIZED RESSELLERS INC
20-184-11 PREQUAL CONTRACTOR FOR MICROSOFT GOVCONNECTION, INC. 6/23/24
AUTHORIZED RESSELLERS
20-184-14 PREQUAL CONTRACTOR FOR MICROSOFT GOLDEN FIVE LLC 6/23/24
AUTHORIZED RESSELLERS
20-184-15 PREQUAL CONTRACTOR FOR MICROSOFT HYPERTEC USA, INC. 6/23/24
AUTHORIZED RESSELLERS
20-184-16 PREQUAL CONTRACTOR FOR MICROSOFT IRON BOW HOLDINGS, INC 6/23/24
AUTHORIZED RESSELLERS
20-184-17 PREQUAL CONTRACTOR FOR MICROSOFT PROLOGIC ITS LLC 6/23/24
AUTHORIZED RESSELLERS
20-184-18 PREQUAL CONTRACTOR FOR MICROSOFT SPIKEFISH SOLUTIONS, INC. 6/23/24
AUTHORIZED RESSELLERS
20-184-19 PREQUAL CONTRACTOR FOR MICROSOFT TOMMYTQL LLC 6/23/24
AUTHORIZED RESSELLERS
20-184-20 PREQUAL CONTRACTOR FOR MICROSOFT ZDAAS LLC 6/23/24
AUTHORIZED RESSELLERS
20-203-01 DEEP WELL CLEANING DRAINAGE SYSTEMS FLOTECH ENVIRONMENTAL, LLC 6/23/24
MAINT REPAIRS
19-036-02 COPLOGIC SOLUTIONS FOR LEAP LEXISNEXIS RISK SOLUTIONS FL 6/30/24 A
INC.
1 (A) Contract Automatically Renews for a 12 month period unless cancelled by the City Party
with a 90 day notice. 3 of 4 2/2/2024
DocuSign Envelope ID: 1A8EB1DC-018C-4103-54B-0CA1 A 1 BD5FD5
A TTA CH MEN T A-2
M ON T H -TO -M ONTH CONT R A C TS
Period Contract# Contract Description Vendor
14-154-01 TURNKEY TROLLEY OPER & MAINT SERVICES LIMOUSINES OF SOUTH FLORIDA,
INC .
.r::. - 20-319-01 LINCOLN ROAD MALL DIRECTORIES CLEAR CHANNEL OUTDOOR C:
0 HOLDINGS INC. 5
0 18-154-01 TELECOMMUNICATIONS SERVICES AT&T CORP - r - C:
0 13-178 COMMERCIAL & RESIDENTIAL WASTE COLLECTION & WASTE CONNECTIONS OF
5 DISPOSAL FLORIDA, INC. & WASTE
MANAGEMENT INC OF FLORIDA
4 of 4 2/2/2024