LTC 105-2024 Procurement ReportsDocuSign Envelope ID: DEC5417D-CECF-42A4-895D-8A205BB4824E
OFFICE OF THE CITY
MANAGER NO. LTC # 105-2024 LETTER TO COMMISSION
To:
From:
Honorable Mayor Steven Meiner and Members of the City Commission
Alina T. Hudak, City Mana�Y
Date: March 20, 2024 {;P\""' 1
Subject: Procurement Reports
As has been previously requested by the City Commission or as required by City regulations, the
Procurement Department transmits monthly, via LTC, the following informational reports:
•city contracts expiring within the next 180 days;
•open market purchases exceeding $50,000 during the preceding month;
•projects awarded pursuant to job order contracts (JOC);
•purchases of playground and related equipment pursuant to Resolution 2019-30777;•emergency purchases approved by the City Manager during the preceding month; and
•unauthorized purchase exceeding the City Manager's authority reported during the preceding
month.1.CITY CONTRACTS EXP IRING OR ELIGIBLE FOR RE NE WAL/EXT ENSI ONS IN THE NEXT 180DAYS (See Attachment A). The contracts listed in Attachment A-1 will expire within the next 180
days. The contracts listed in Attachment A-2 are on a month-to -month term.2.OPEN MARKET PURCHASES EXCEE DING $50,000. Open market purchases are those
purchases that are less than the amount established for formal bids. Section 2-395(4) of the City
Code requires that open market purchases over $50,000, up to the bid threshold amount, be reported
to the City Commission on a monthly basis. Below is a list of purchase orders for open market
purchases for the preceding month.
Mana ement
Bass Museum Automatic
Shade S stem
3.PROJECTS AWARDE DPURSU AN T TOJOB ORDER C ONTRACTING(JOC) PROGRAM. The
Mayor and City Commission has awarded 1TB 2019-257-KB for JOC services for electrical and roofing
projects and 1TB 2023-096-KB JOC services for vertical, horizontal, and seawall construction
projects. Below is a list of projects awarded pursuant to both JOC contracts for construction services
for the preceding month.
Project Title Department JOC No. Vendor Estimated Value
Bass Museum
Window
Replacement
Facilities and
Fleet
Management
22-215-01 Harbour
Construction,
Inc.
Current Contract Amount
$518,225.26
Supplemental No. 1
$250,990.11
Revised Contract Amount
$769,215.37
4.PURCHASES FOR PARKS AN D PLAYGROUN D EQUIPMENT. Resolution No. 2019-30777
authorizes the City Manager, through standardization and waiver of competitive bidding
requirements, to create a pool of preapproved manufacturers for all future purchases of playground
equipment (aquatic and non-aquatic), park benches and outdoor furniture, outdoor fitness equipment,
DocuSign Envelope ID: DEC5417D-CECF-42A4 -895D-8A2D5BB4824E
2
shade structures, recreational surfaces (safety surfaces, artificial turf, and hardcourt surfaces), and
lighting systems for all city parks facilities. Additionally, the Resolution also authorizes the City
Manager to add any other manufacturers within the approved categories necessary to expedite the
completion of parks and playground facilities. Below is a list of approved purchases and
manufacturers added for the preceding month.
Approved Purchases
Purchase
Order No. Description Vendor Value
20 2 42 19 3 Picnic T ab le s & Bench es for N or th Beach O cean sid e Park Landscape
Forms, Inc.
Manufacturers/Suppliers Added
Nothing to Report.
5. EMERGENCY PURCHASES. Section 2-396 of the City Code authorizes the City Manager to
approve emergency purchases and requires that emergency purchases exceeding the formal bid
threshold amount established in Section 2-366 be reported to the City Commission at its meeting
following the emergency. The emergency purchase request process outlined in the Code allows the
City to respond expeditiously to unexpected needs. Below is a list of emergency purchases approved
for the preceding month.
Erner enc Purchases
Nothin to Re art.
EPA No. Emergency Contractor(s) Estimated
Value
Nothin
6. UNAUTHORIZED PURCHASES. Section 2-393(a) of the City Code prohibits the purchase of
goods or services that are not in compliance with the requirements of the Procurement Code. Below
is a list of unauthorized purchases exceeding the City Manager's authority for the preceding month.
Unauthorized Purchases
7. CYBER SECURITY WAIVER PURCHASES Resolution No. 2023-32733 exempts from the
competitive bid requirements the purchase of cybersecurity-related goods and services needed to
maintain critical IT infrastructure. The Resolution aims to safeguard the confidential and exempt
status of the city's cybersecurity systems and assets, as permitted by Florida law. The Resolution
requires that all purchases made pursuant to the Resolution be reported to the City Commission.
Below is a list of purchases for the preceding month.
Cyber Security Waiver Purchases
Purchase Description Vendor Value Order No.
20241953 Firewall Hardware CDW, LLC $79,811.40
20241952 Network Equipment Maintenance CDW, LLC $89,257.37
20242003 Source Code Security Insight Public Sector, Inc. $92,830.58
c » L__1_ l .
AH/MT/AD/ME
D o c u S ig n E n v e lo p e ID : D E C 5 4 1 7 D -C E C F -4 2 A4 -8 9 5 D -8 A 2 D 5 B B 4 8 2 4 E
A TTAC H M EN T A-1
C O N TR AC TS EX P IRIN G IN TH E NE XT 180 DAYS
Expiration Renewal
Period Contract# Contract Description Vendor Option Date Left
MAY 2024 20-006-11 PREQUALCONTRACTORS MAINSTREAM COMMERCIAL 5/12/24
REM/DIS/DERELICT/ABO VESSELS DIVERS, INC.
JUNE 2024 20-096-03 A&E SERVICES SPECIALIZED CATEGORIES 3FM ENGINEERING, INC. 6/13/24 2
AS NEED BASIS
20-096-08 A&E SERVICES SPECIALIZED CATEGORIES ARDURRA GROUP, INC. 6/13/24 2
AS NEED BASIS
20-096-09 A&E SERVICES SPECIALIZED CATEGORIES BCC ENGINEERING, LLC 6/13/24 2
AS NEED BASIS
20-096-11 A&E SERVICES SPECIALIZED CATEGORIES BILLER REINHART ENGINEERING 6/13/24 2
AS NEED BASIS GROUP, INC.
20-096-15 A&E SERVICES SPECIALIZED CATEGORIES CALVIN, GIORDANO & 6/13/24 2
AS NEED BASIS ASSOCIATES, INC.
20-096-16 A&E SERVICES SPECIALIZED CATEGORIES COM SMITH INC. 6/13/24 2
AS NEED BASIS
20-096-17 A&E SERVICES SPECIALIZED CATEGORIES CES CONSULTANTS, INC. 6/13/24 2
AS NEED BASIS
20-096-18 A&E SERVICES SPECIALIZED CATEGORIES CHEN MOORE AND ASSOCIATES, 6/13/24 2
AS NEED BASIS INC
20-096-20 A&E SERVICES SPECIALIZED CATEGORIES COASTAL SYSTEMS 6/13/24 2
AS NEED BASIS INTERNATIONAL, INC.
20-096-21 A&E SERVICES SPECIALIZED CATEGORIES CONNECT ENGINEERING, LLC. 6/13/24 2
AS NEED BASIS
20-096-22 A&E SERVICES SPECIALIZED CATEGORIES CPH, LLC 6/13/24 2
AS NEED BASIS
20-096-27 A&E SERVICES SPECIALIZED CATEGORIES RES FLORIDA CONSUL TING LLC 6/13/24 2
AS NEED BASIS
20-096-28 A&E SERVICES SPECIALIZED CATEGORIES EAC CONSUL TING, INC. 6/13/24 2
AS NEED BASIS
20-096-31 A&E SERVICES SPECIALIZED CATEGORIES F.R. ALEMAN & ASSOCIATES INC 6/13/24 2
AS NEED BASIS
20-096-32 A&E SERVICES SPECIALIZED CATEGORIES GFA INTERNATIONAL, INC. 6/13/24 2
AS NEED BASIS
20-096-33 A&E SERVICES SPECIALIZED CATEGORIES H. W. LOCHNER, INC. 6/13/24 2
AS NEED BASIS
20-096-43 A&E SERVICES SPECIALIZED CATEGORIES NOVA CONSULTING, INC 6/13/24 2
AS NEED BASIS
20-096-44 A&E SERVICES SPECIALIZED CATEGORIES NV5, INC. 6/13/24 2
AS NEED BASIS
20-096-45 A&E SERVICES SPECIALIZED CATEGORIES PERKINS & WILL ARCHITECTS INC 6/13/24 2
AS NEED BASIS
20-096-50 A&E SERVICES SPECIALIZED CATEGORIES RADISE INTERNATIONAL, L.C. 6/13/24 2
AS NEED BASIS
20-096-51 A&E SERVICES SPECIALIZED CATEGORIES R.E. CH I SH OL M ARCHITECTS, INC. 6/13/24 2
AS NEED BASIS
20-096-52 A&E SERVICES SPECIALIZED CATEGORIES ROSS & BARUZZINI, INC. 6/13/24 2
AS NEED BASIS
20-096-56 A&E SERVICES SPECIALIZED CATEGORIES SCHWEBKE-SHISKIN & 6/13/24 2
AS NEED BASIS ASSOCIATES, INC.
20-096-60 A&E SERVICES SPECIALIZED CATEGORIES T.Y. LIN INTERNATIONAL 6/13/24 2
AS NEED BASIS
20-096-64 A&E SERVICES SPECIALIZED CATEGORIES WAGGONNER & BALL, LLC 6/13/24 2
AS NEED BASIS
1 (A) Contract Automatically Renews for a 12 month period unless cancelled by the City Party
1 of 4 with a 90 day notice. 3/15/2024
D o c u S ig n E n v e lo p e ID : D E C 5 4 1 7 D -C E C F -4 2 A4 -8 9 5 D -8 A 2 D 5 B B 4 8 2 4 E
A TTAC H M E N T A-1
C ON T R AC TS EX PIRIN G IN TH E NEXT 180 DAYS
Expiration Renewal
Period Contract# Contract Description Vendor Option Date Left
JUNE 2024 20-096-67 A&E SERVICES SPECIALIZED CATEGORIES WILLIAM B MEDELLIN ARCHITECT 6/13/24 2
AS NEED BASIS P.A.
20-096-68 A&E SERVICES SPECIALIZED CATEGORIES WOLFBERG ALVAREZ AND 6/13/24 2
AS NEED BASIS PARTNERS, INC.
20-096-69 A&E SERVICES SPECIALIZED CATEGORIES ZYSCOVICH, INC. 6/13/24 2
AS NEED BASIS
22-184-02 PRE-QUAL POOL AUTO TRANSMISSION FORD MIDWAY MALL, INC. 6/21/24 3
REPAIR/REPLACEMENT
22-184-03 PRE-QUAL POOL AUTO TRANSMISSION MTE TRANS CORP 6/21/24 3
REPAIR/REPLACEMENT
21-050-03 STRUCTURED CABLING UNITEC INC. 6/22/24 2
21-145-03 FIRE SPRINKLER AND FIRE SUPRESSION NATIONAL FIRE PROTECTION, LLC 6/22/24 2
SYSTEMS
21-156-01 PURCHASE/ DELIVERY OF PANASONIC CDW LLC 6/22/24 2
TOUGHBOOKS
20-027-02 RENTAL/BARRICADES RELATED TRAFFIC ACME BARRICADES LC 6/23/24
CONTROL EQUIPMEN
20-027-03 RENTAL/BARRICADES RELATED TRAFFIC BOB'S BARRICADES, INC. 6/23/24
CONTROL EQUIPMEN
20-042-02 GROUNDS MAINTENANCE FOR RIGHT OF SUPERIOR LANDSCAPING & LAWN 6/23/24
WAY, PARKING SERVICE, INC.
20-042-03 GROUNDS MAINTENANCE FOR RIGHT OF SFM SERVICES, INC. 6/23/24
WAY, PARKING
20-042-04 GROUNDS MAINTENANCE FOR RIGHT OF BRIGHTVIEW LANDSCAPE 6/23/24
WAY, PARKING SERVICES, INC.
20-184-01 PREQUAL POOL FOR MICROSOFT HPI INTERNATIONAL INC 6/23/24
AUTHORIZED RESSELLERS
20-184-02 PREQUAL POOL MICROSOFT AUTHORIZED ADVANCED CYBER PROMOTIONS 6/23/24
RESELLERS INC
20-184-03 PREQUAL POOL MICROSOFT AUTHORIZED INSIGHT PUBLIC SECTOR, INC. 6/23/24
RESELLERS
20-184-06 PREQUAL POOL MICROSOFT AUTHORIZED MVATION WORLDWIDE INC. 6/23/24
RESELLERS
20-184-08 PREQUAL POOL MICROSOFT AUTHORIZED THOMAS CONSULTANTS, INC. 6/23/24
RESELLERS
20-184-09 PREQUAL POOL MICROSOFT AUTHORIZED CDW LLC 6/23/24
RESELLERS
20-184-10 PREQUAL POOL MICROSOFT AUTHORIZED COASTAL COMPUTER SYSTEMS, 6/23/24
RESELLERS INC
20-184-11 PREQUAL POOL MICROSOFT AUTHORIZED GOVCONNECTION, INC. 6/23/24
RESELLERS
20-184-14 PREQUAL POOL MICROSOFT AUTHORIZED GOLDEN FIVE LLC 6/23/24
RESELLERS
2 of 4
1 (A) Contract Automatically Renews for a 12 month period unless cancelled by the City Party
with a 90 day notice. 3/15/2024
D o c u S ig n E n v e lo p e ID : D E C 5 4 1 7 D -C E C F -4 2 A4 -8 9 5 D -8 A 2D 5 B B 4 8 2 4 E
ATT A C H M E N T A -1
C O N TR AC TS EX PIRIN G IN TH E NEXT 180 DAYS
Expiration Renewal
Period Contract# Contract Description Vendor Option Date Left
JUNE 2024 20-184-15 PREQUAL POOL FOR MICROSOFT HYPERTEC USA, INC. 6/23/24 1
AUTHORIZED RESSELLERS
20-184-16 PREQUAL POOL MICROSOFT AUTHORIZED IRON BOW HOLDINGS, INC 6/23/24
RESELLERS
20-184-17 PREQUAL POOL MICROSOFT AUTHORIZED PROLOGIC ITS LLC 6/23/24
RESELLERS
20-184-18 PREQUAL POOL MICROSOFT AUTHORIZED SPIKEFISH SOLUTIONS, INC. 6/23/24
RESELLERS
20-184-19 POOL /PREQUALIFIED MICROSOFT TOMMYTQL LLC 6/23/24
AUTHORIZED RESSELLERS
20-184-20 PREQUAL POOL FOR MICROSOFT ZDAAS LLC 6/23/24
AUTHORIZED RESSELLERS
20-203-01 DEEP WELL CLEANING DRAINAGE SYSTEMS FLOTECH ENVIRONMENTAL, LLC 6/23/24
MAINT REPAIRS
19-036-02 COPLOGIC SOLUTIONS FOR LEAP LEXISNEXIS RISK SOLUTIONS FL 6/30/24 A
INC.
AUGUST 2024 19-092-01 AUDITING SERVICES RSM US LLP 8/7/24 3
19-209-01 RESILIENCY CODE CONSULTANT SERVICES PERKINS & WILL ARCHITECTS INC 8/26/24
3 of 4
'(A) Contract Automatically Renews for a 12 month period unless cancelled by the City Party
with a 90 day notice. 3/15/2024
DocuSign Envelope ID: DEC5417D-CECF-42A4 -895D-8A2D5BB4824E
ATTACHMENT A-2
MONTH-TO-MONTH CONTRACTS
Period Contract# Contract Description Vendor
14-154-01 TURNKEY TROLLEY OPER & MAINT SERVICES LIMOUSINES OF SOUTH FLORIDA,
INC.
c .... 20-319-01 LINCOLN ROAD MALL DIRECTORIES CLEAR CHANNEL OUTDOOR r
0 HOLDINGS INC. 5
0 18-154-01 TELECOMMUNICATIONS SERVICES AT&T CORP ....
r .... c
0 13-178 COMMERCIAL & RESIDENTIAL WASTE COLLECTION & WASTE CONNECTIONS OF
:ii: DISPOSAL FLORIDA, INC. & WASTE
MANAGEMENT INC OF FLORIDA
4 of 4 3/15/2024