178-1998 LTC
CITY OF
MIAMI
BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA33139
OFFICE OF THE CITY MANAGER
TELEPHONE: (305) 673-7010
FAX: (305) 673-7782
L.T.C. NO. 178-1998
LETTER TO COMMISSION
DATE: December 23, 1998
TO: Honorable Mayor & City Commissioners
FROM: Sergio Rodriguez
City Manager
SUBJECT: AGENCY, OARD AND COMMITTEE ATTENDANCE
At the commission meeting of December 2, 1998, the City Commission approved on first reading
an ordinance providing for "the automatic removal of any agency, board or committee member
failing to attend the greater of four or 33% of the regularly schedule meetings per calendar year."
The second reading of the ordinance was held on December 16,1998. The item was deferred to the
January 6th commission meeting with instructions to the Administration to develop additional
language to equitably handle any agency, board, or committee which schedules less that twelve (12)
regular meetings per calendar year.
The Administration recommends that the language "the automatic removal of any agency, board or
committee member failing to attend the greater of four or 33% of the regularly schedule meetings
per calendar year." be amended. The proposed language will read: "the automatic removal of any
agency, board or committee member failing to attend the greater of four or 33% of the regularly
schedule meetings per calendar year."
The chart below illustrates how the ordinance, if adopted on second reading, will be implemented.
Number of Regularly 33% Total Number of Calculated
Scheduled Meetings calculation Absences Allowed Percentage
24 7.92 8 33.3%
23 7.59 8 34.8%
22 7.26 7 31.8%
21 6.93 7 33.3%
Page 2 (Chart continued)
20 6.6 7 35%
19 6.27 6 31.6%
18 5.94 6 33.3%
17 5.61 6 35.3%
16 5.28 5 31.3%
15 4.95 5 33.3%
14 4.62 5 35.7%
13 4.29 4 30.8%
12 3.9 4 33.3%
11 3.6 4 36.4%
10 3.3 3 30.0%
9 2.9 3 33.3%
8 2.6 3 37.5%
7 2.3 2 28.6%
6 1.9 2 33.3%
5 1.6 2 40%
4 1.3 1 25%
The calculations are as follows: Number of regularly scheduled meeting (multiplied) by 33%. The
product is rounded either up or down, .4 and below rounds down, .5 and above rounds up, to the
nearest whole number.
The above information will be included in ordinance format in the January 6th commission agenda.
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F:\CLER\$ALLILILL YIABSENCE.L TC
c: Mayra Diaz Buttacavoli, Assistant City Manager
Christina M. Cuervo, Assistant City Manager
Janet Gavarrete, Assistant City Manager
Ronnie Singer, Executive Assistant to the City Manager
Richard Bender, Executive Assistant to the City Manager/Labor Relations
Robert Parcher, City Clerk