99-23234 RESO
RESOLUTION NO.
99-23234
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO.2 TO
THE AGREEMENT WITH CARR SMITH CORRADINO, DATED JULY 16,
1997, IN THE AMOUNT OF $74,977, FOR THE PROVISION OF
ADDITIONAL SERVICES NOT INCLUDED IN THE ORIGINAL SCOPE OF
WORK, INCLUDING SEVERAL SCHEMATIC DESIGNS FOR THE
APPROVAL OF THE SCOTT RAKOW YOUTH CENTER ICE RINK (AT
LEAST 17 DIFFERENT SCHEMES AND COST ESTIMATES AND A SCALE
MODEL FOR PRESENTATIONS), PLAN REVISIONS AND REDESIGNS
REQUESTED BY THE DESIGN REVIEW BOARD TO GAIN BOARD
APPROVAL FOR FLAMINGO PARK, NORMANDY ISLE PARK, AND THE
SCOTT RAKOW YOUTH CENTER; AND ADDITIONAL COSTS FOR
SURVEYING; AND FURTHER APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO.2 TO THE
AGREEMENT WITH REG ARCHITECTS, INC., DATED JULY 16, 1997, IN
THE AMOUNT OF $6,512.40, FOR ADDITIONAL SERVICES NECESSARY
TO ACCOMPLISH THE DESIGNS AND PLANS FOR THE GROUP "A"
PARKS.
WHEREAS, on July 16, 1997, the Mayor and City Commission entered into Professional
Services Agreements with the firms of Carr Smith Corradino and REG Architects, Inc., respectively,
for the architectural design and development of construction documents for various parks included
in the City's $15 million General Obligation Parks Improvements Bond Program; and
WHEREAS, on May 20, 1998, the Mayor and City Commission approved the schematic
plans for these park facilities pursuant to the Master Plan; prepared preliminary cost estimates;
developed a draft construction schedule; and authorizing the Administration to proceed with
construction documents; and
WHEREAS, based on the recommendations of the Administration and the City's Design
Review Board, at its regular meetings on July 14, September 15 and October 13, 1998 and April 20,
1999, it was necessary for Carr Smith Corradino to modify the designs, construction documents and
bid specifications for the Flamingo Park and Normandy Isle Park and Scott Rakow Youth Center
projects, resulting in increased scope of work and costs for said projects; and
WHEREAS, REG Architects, Inc., was requested by the Administration to do additional
design work as a result of additional construction required for safety and security and maintenance
considerations at Crisp, Stillwater, LaGorce and Palm Island Parks; and
WHEREAS, as a result of the increased scope of work, as delineated in the attached
correspondence from Carr Smith Corradino and REG Architects, Inc. requesting these amendments,
the Agreement with Carr Smith Corradino needs to be amended by $74,977.00; and with REG
Architects, Inc., by $6,512.40, to compensate them for these additional services.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein approve and authorize the Mayor and City Clerk to execute Amendment No.2
to the agreement with Carr Smith Corradino, dated July 16, 1997, in the amount of $74,977 for the
provision of additional services not included in the original scope of work, including several
schematic designs for the approval of the Scott Rakow Youth Center Ice Rink (at least 17 different
schemes and cost estimates and a scale model for presentations), plan revisions and redesigns
requested by the Design Review Board to gain Board approval for Flamingo Park, Normandy Isle
Park, and the Scott Rakow Youth Center; and additional costs for surveying; and further approving
and authorizing the Mayor and City Clerk to execute Amendment No.2 to the agreement with REG
Architects, Inc., dated July 16,1997, in the amount of $6,512.40, for additional services necessary
to accomplish the designs and plans for the Group "A" Parks.
PASSED and ADOPTED this 7th day of July, 1999.
1tt!
MAYOR
ATTEST:
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ENGINEERS
ARCHlitCTS
ERS
CONSTRUCTORS
ARCH. UC. NO. AA000295i
April 7, 1999
Mr. Jorge Chartrand
City of Miami Beach
1 700 Convention Center rive
. .Miami Beach, Florida 33139
(REVISED May 7, 1999)
RE: Flamingo Pork / ormondy Isle Perk I Scott Rakow Youth Center
REQUEST FOR A DITIONAL SERVICES
Deer Jorge, ,
Enclosed please find our r vised Request tor Additional Services for the above-referenced proiect. As
negotiated in our lost meting March 25, 1999, we hove reduced the amount of this Additional
Service Request by over $20,000.00 (20%) by removing 011 hou~ and effort of the Principal
Architect, Eduardo Lame end by reevoluoting the number of hou~ appropriated for <:ADO
Operators. The revised br ok-down for Additional Services is os follows:
Scott Rakow Youth Center (see Exhibit A)
(10% of Construction Cost or
Alternate # l-Anolysis No. 10,
Previous Bond ApprOvol 12/16/99)
total
Flamingo Pork (see Exhibit S)
Normandy Isle Pork (see hibit C)
Reimburscbles (see Exhibi D-2)
Reimbu~cbles-Surveying (ee Exhibit E-3)
Rakow Model (see Exhibit
ADDIT10NAL SERVICES
(excluding Exhibit F)
$ 23,000.00 fNork In Progress)
$12.49500 ($735 for each a/temote scheme: 7 totol)
$35,495.00
$14,005.00 (Complete)
$ 6,277.00 (Complete)
$15,000.00 (Partially Complete)
$ 4,200.00 (Complete)
$ 3,50000 (Previously approved ond Complete)
Effort for Normanydy" Fie ingo and Rakow:
(Exhibits A, S & C ) $55,777.00 ( 70% of overall request)
..
Reimbursables for Norman y, Flamingo end Rokow
(Exhibits 0-2 & E-3) $19.200.00 (30% of overall request)
$74,977 .00
..
ATTACHMENT I
EXHIBITS A - F
AOSS NW 97rh AVeNUE. MlAMl, FLOIlIDA :!3178
TeL 305.59A.on5 . FAX 305.59.40755
WWW.COItRADINO.COM
Please see the attached Exhibits for a breakdown of the Effort and Back-up reimbursable
documentation for this Additional Service Request.
To summarize, 70 % of this Request for Additional Services encompasses work performed by our firm
in all 3 projects and the remaining 30% is for reimbursables which include surveys, testing,
photography, printing, renderings and other miscellaneous items associated with these projects. The
actual cost of these items could not have been identified until actual work began and the scope of
these reimbursable items was more clearly defined
In conclusion, we are aware of the importance of these parks to the City and it's community and have
continued working without haulting production at any time to maintain and expedite the parks
schedule. We look forward to the expeditious approval of these services considering the fact that 90%
of the work has been completed. I will be out of town until Monday, April 12, however, if you have
any questions during that time, please contact Jim Chastanet.
Sincerely,
Principal
J:\ 1979\Generol\Word\cmbodds040S99revisedOS0799 .doc
C: Kevin Smith, CMB
Michel Magloire, CMS
Oda/ys Mon, CMS
Jim Chastanet, Corradino
Tony Pardo, Corradino
EXHIBIT A
SCOTT RAKOW YOUTH CENTER
A. DESIGN DEVELOPMENT
1. Based on 10% of Construction Cost for Alternate #1-AnaJysis No.1 0, Previous Bond Approva/12/16/99
8. MASTER PLANNING SERVICES (Through December 16, 1998)
1. Preparation of Alternate Configurations and Cost Estimates (over 17 Schemes)
CORRADINO STAFF HOURS BILLABLE RATE TOTAL
2,295.00
6,450.00
3,750.00
~. I .
I Average of $735 r.:er scheme
Note: Principal's time spent at numerous staff and community meetings has been removed.
TOTAL - Scott Rakow Youth Center Additional Services S 35,495.00
EXHIBIT B
FLAMINGO PARK
1. Design and Preparation of exhibits for re-submittals to ORB on 09/15/98 and 10/13/98
due to change of location and request to re-visit previously approved master plan.
CORRADINO STAFF HOURS BIW\BLE RATE TOTAL
Note: Principal's time spent at numerous staff and community meetings has been removed.
TOTAL - Flamingo Park Additional Services $ 14,005.00
EXHIBIT C
NORMANDY ISLE PARK
1. Design and Preparation of exhibits for re-submittal to ORB on 09/15/98.
due to request to re-vist previously approved master plan.
CORRADINO STAFF ~, HOURS BILLABLEAATE TOTAL
Note: Principal's time spent at numerous staff and community meetings has been removed.
TOTAL - Normandy Isle Park Additional Services $ 6,277.00
EXHIBIT D
REIMBURSABLES
TOTAL REIMBURSABLE EXPENSES THROUGH MARCH 30,1999 = S24,898.38
REIMBURSABLES (THROUGH March 3D, 1999) . .. . TOTAL: .
1
......
2
Completed
Completed
Completed
Completed
Completed
Com leted
vs. $15,000 as )er contract
. will only be use :J if needed
EXHIBIT E
SURVEYING
1
2
3
EXHIBIT F
RAKOW MODEL
Jur-.J-24-1999 18:27
I N
C lTY OF MIRMI BERCH P.02/04
A R C H I T E C T s
c 0 R P 0 R A T E D
. INTERIOR DESIGN * PLA..~Ll"G
R
E
G
ARcmTECTURE
MEMORANDUM
DATE:
October I, 1998 (Revised May 3, 1999)
TO:
Jorge Chartrand, Capital Project Coordinator, CMB Public Works
Michel Magloire. Capital Project Coordinator. CMB Public Works
FROM:
Rick Gonzalez, A.I.A., President, REG Architects, Inc.
RE:
Request for Additional Services
Miami Beach Park Improvements Group "A"
MIAMI BEACH
PROJECT NO.
POO07CM
REG PROJECT
NO:
97007
The following is our request for payment tabulation based on the following services provided.
A. Items added to the scope of work S 3,542.40
B. Changes to the design ~fter final construction documents were submitted. S 3,970.00
TOTAL ADDITIONAL SERVICES RENDERED S 6,512.40
As you know, we prepared final documents based on com.m~ts received by the follo\\'ing
departments in February 1998 on the design development submitted in January
. Planning
. Police
. Building
. Property Management
. Recreation Culture and Parks
. Public Works
We revised our documents to include all comments made by the above mentioned departments
and submitted multiple sets of review dOC'UI11ents as we approa~hed the 100% submittal. No
fwther major coxnments were made, and minor comments were promptly inco:porated.
.'
It was not until we submitted 100% construction documents that we received additicmal major
revisions, primarily regarding the landscape design. Many of these revisions were in direct
conflict with the directives given m February, including the location, species, type and amoWlt of
plant material as well as the general design principals to be followed.
Feel free to give me a call uyou need further clarification or descriptions for the work
perfonned.
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ATTACHHENT II
EXHIBIT G
JUN-24-1999 18:27
CITY OF MIAMI BEACH
P.03/04
Revised May 3, 1999 Memorandum
RE: Request for Ac1dltional Sevices
October 1, J 998
page~Ofl ~
REQu~TFOR^DDn10NALSER~CE
A Based on Items added to the scope of work requested by the City of Miami Beach
Srlllwater Park
No. Item . Net Cost C,OH &; P Totals
35%
1 Lightniru; Protection S 5,000.00 S 1,750,00 S 6,750,00
2 Waterproofing Membrane S 2.400.00 $ 840.00 S 3.240,00
Estimated Cost $ 9,990.00
Additioaal Services Fee (8%) S 799.20 S 799.20 I
Crespi Park
No, Item Net Cost e.OH & P Totals
35%
1 Lightning Protection S 3.000.00 $ 1,050.00 $ 4,050.00
2 W aterDroofln~ Membrane S 900.00 S 315.00 S 1,215.00
Estimated Cost S 5,265.00
A.dditioaal Services Fee (8%) S 421.20 S 421.20 I
Palm Island Park
No. Item Net Cost C.OH&P Totals
35%
1 Li2htnint ProteCtion S 1,500.00 $ 525.00 S 2.025.00
2 Waterproofing Membrane S 20.000.00 S 7,000.00 $27.000.00
Estima1ed Cost S29,025.oo
Additional Sutiees Fee (8%) $ 2.322.00 $ 2,322.00 I
TOTAL AMOUNT FOR ADDmONAL SERVICES
S 3,542.40
C. OH & P = C011tingeo...'j'. Over-Head and ProfIt
JW-24-1999 18:28
C ITT' OF M] AM] BEACH
P.04/04
Revised May 3, 1999 Memorandwn
RE: Request for Additional Service&
October 1,1998 Revised May S, 1999
page~ of! ~
B Bas.ci on chaDgtS requested on laDdie.ping after 100 % CD 'iubmittal
StWwater Park
No. Class Staff Co. Task Rate Hrs. Total
10 Professional. 1 Steve Lefton URG LA Designs $ 70 4 $ 280.00
12 Professional - 1 Matt Bulkolt URG Document Preparation S 50 3 S 150.00
11 Professional - 1 SteVe Lefton URG Drawing Coordination S 70 1 S 70.00
Subtotal 1 $ 430.00
Crespi Park
No. Class Staff Co. Task Rate Hrs. Total
10 Professional - 1 Steve Lefton URG LA Designs $ 70 3 S 210.00
12 Professional - 1 Matt Bulkolt URG Document Preparation S 50 3 $ 150.00
II Professional - I SteVe Lefton URG Drawing Coordination S 70 1 S 70.00
Subtotal 1 S 360.00
LaGorgce Park
No. Class Staff Co. Task Rare HI'S. Total
10 Professional - 1 Steve Lefton URG LA Designs S 70 3 S 210.00
U Professional - 1 Man Bulkolt URG Document Preparation S 50 :; $ 150.00
11 Professional - 1 Steve Lefton URG Drawing Coordination S 70 1 $ 70.00
Subtotal 7 S 360.00
Palm IslllJJd Park
No. Class Staff Co. Task Rate Hrs. Total
10 Professional - 1 Steve Lefton URG LA Designs S 70 3 $ 210.00
12 Professional. 1 Mat[ Bulkolt URG Document Preparation $ 50 3 S 150.00
11 Professional - 1 Srcve Lefton URG Drawing Coordination S 70 1 S 70.00
Subtotal 7 $ 430.00
7S S $
70 4 S
70 3 $
3 S
3
4
22
TOTAL A.\tO~T FOR ADDITIONAL SERVICES
o $3,970.00 f
TOTHL.. P.04
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
hllp:\\ci. m iam i-beach. fl. us
COMMISSION MEMORANDUM NO. .:l17 - Cfi-
TO:
Mayor Neisen O. Kasdin and
Members of the City C mmission
DATE: July 7, 1999
FROM: Sergio Rodriguez
City Manager
SUBJECT: A RESOLUT N OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO.2 TO
THE AGREEMENT WITH CARR SMITH CORRADINO, DATED JULY 16,
1997, IN THE AMOUNT OF $74,977, FOR THE PROVISION OF
ADDITIONAL SERVICES NOT INCLUDED IN THE ORIGINAL SCOPE OF
WORK, INCLUDING SEVERAL SCHEMATIC DESIGNS FOR THE
APPROVAL OF THE SCOTT RAKOW YOUTH CENTER ICE RINK (AT
LEAST 17 DIFFERENT SCHEMES AND COST ESTIMATES AND A SCALE
MODEL FOR PRESENTATIONS), PLAN REVISIONS AND REDESIGNS
REQUESTED BY THE DESIGN REVIEW BOARD TO GAIN BOARD
APPROVAL FOR FLAMINGO PARK, NORMANDY ISLE PARK, AND THE
SCOTT RAKOW YOUTH CENTER; AND ADDITIONAL COSTS FOR
SURVEYING; AND FURTHER APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO.2 TO THE
AGREEMENT WITH REG ARCHITECTS, INC., DATED JULY 16, 1997, IN
THE AMOUNT OF $6,512.40, FOR ADDITIONAL SERVICES NECESSARY
TO ACCOMPLISH THE DESIGNS AND PLANS FOR THE GROUP "A"
PARKS.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funds are available in the $15,000,000 Parks Bond Fund 370.
: c': r!::./.:"~r:'~''.'~~'.
AGENDA ITEM
C.l::t
7 -7 .qq
DATE
BACKGROUND:
Carr Smith Corradino
On July 16, 1997, the City Commission approved a professional services agreement with the firm
of Carr Smith Corradino for the design and construction documents for the Scott Rakow Youth
Center, Flamingo Park and Normandy Isle Park. Since that approval. the Carr Smith Corradino staff
have been working in cooperation with City staff to accomplish the same.
The $74,977 for additional fees is attributable to $55,770 for additional work on all three projects
and $19,200 for additional reimbursable expenses. The increased fees for services are for work
completed for Normandy Isle Park and for Flamingo Park beyond the scope stipulated in the basic
services schematic design section of the Agreement, along with substantial revisions to the plans
resulting from various meetings to incorporate the comments of the Design Review Board.
In preparation for the Design Review Board presentations, Carr Smith Corradino also took aerial
photographs of the related sites and neighborhoods, developed several color renderings for each
project, prepared mailing lists of homeowners and notified each affected neighborhood of the Design
Review Board meeting(s), and conducted geotechnical testing and comprehensive surveys for
Flamingo and Normandy Isle Parks.
The request for reimbursables includes these surveys, geotechnical testing, aerial photography,
printing, color renderings, the building of a detailed scale model of the planned Rakow Youth Center
Ice Rink, complete with three (3) interchangeable volumes representing the current northern section
of the facility and two (2) options for the proposed ice rink, and other miscellaneous items associated
with accomplishing the design of these projects. The cost of these services could not be identified
until actual work began and the scope of the reimbursable items was more clearly defined. (Please
see Attachment I - Exhibits A-F for detailed breakdowns).
REG Architects. Inc.
On July 16, 1997, the City Commission also approved a professional services agreement with the
firm of REG Architects, Inc. for the design and construction documents for ten parks. Included
were the Stillwater, Crespi, La Gorce, Palm Island, Tatum, Island View, Fisher, Fairway,
Washington. and Muss Parks. REG Architects, Inc. is requesting $6,512.40 for additional services
required in the scope of work at Stillwater, Crespi. LaGorce and Palm Island Parks and for revisions
requested by the Administration. The additional $6,512.40 in fees is attributable to added lightning
protection and flood protection (waterproofing) as required by FEMA (Federal Emergency
Management Agency) to the Stillwater and Crespi buildings totalling $3,540.40 and landscape
drawings revisions totalling $3,970. The request for revisions was initiated by the Administration
after an initial approval to complete the construction documents for the landscape plans was given
and then further evaluated for cost efficiency, maintenance, materials selection and security
considerations. The drawings were reworked and the construction drawings and bid specifications
revised. (See Attachment II - Exhibit -G for detailed breakdown)
ANAL YSIS:
The Administration is requesting the approval for these amendments to the agreements for both Carr
Smith Corradino and REG Architects, Inc. because the work performed by these firms was
considered to be above the contractually agreed upon scope of services and necessary to accomplish
the projects.
The majority of Carr Smith Corradino's request is a result of modifications required to satisfy the
Design Review Board's requirements and to develop an acceptable solution for the Scott Rakow Ice
Rink. The remainder of their request is for additional reimbursables such as geotechnical services,
aerial photography and surveying. Included in their request is an additional allowance of $5, I 0 1 that
will only be used, if necessary, to complete their projects.
REG Architects, Inc.' s request is based on additional design work required as a result of additional
construction required for safety, security and maintenance considerations at Crespi, Stillwater,
LaGorce and Palm Island Parks.
CONCLUSION:
Adopt the Resolution.
S~Il@IOM/ef
T :\AG ENDA \ 1999\JUL0799\CONSENT\ADDSER V .COM