97-22503 RESO
RESOLUTION NO. 97-22503
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING A
ONE (1) YEAR EXTENSION TO THE CONTRACT BETWEEN
THE CITY OF MIAMI BEACH AND MIAMI HEART
INSTITUTE TO PROVIDE COMPREHENSIVE MEDICAL
EVALUATIONS, EVALUATION AND TREATMENT OF
WORKERS' COMPENSATION CLAIMS, RETENTION OF
MEDICAL RECORDS, PSYCHIATRIC SERVICES,
IMMUNIZATION PROGRAM, DRUG & ALCOHOL TESTING
PROGRAM, WELLNESS PROGRAM, AND AN EMPLOYEE
ASSISTANCE PROGRAM FOR CITY OF MIAMI BEACH
EMPLOYEES; EXTENDING SAID CONTRACT UNTIL
SEPTEMBER 30, 1998,
WHEREAS, the City solicited proposals, pursuant to Request for Proposals No, 33 -
94/97 (RFP), for a service provider to supply Comprehensive Medical Evaluations,
Evaluation and Treatment of Workers' Compensation Claims, Retention of Medical
Records, Psychiatric Services, Immunization Program, Drug & Alcohol Testing Program,
Wellness Program, and an Employee Assistance Program for City of Miami Beach
Employees; and
WHEREAS, Miami Heart Institute (Miami Heart) agreed to provide the specified
services pursuant to its response to the RFP; and
WHEREAS, an evaluation committee and the Group Insurance Board
recommended that the City award the RFP to Miami Heart as the top ranked proposer; and
WHEREAS, on September 13, 1995, the Mayor and the Commission authorized the
execution of a Professional Services Agreement between the City and Miami Heart to
provide Comprehensive Medical Evaluations, Evaluation and Treatment of Workers'
Compensation Claims, Retention of Medical Records, Psychiatric Services, Immunization
Program, Drug & Alcohol Testing Program, Wellness Program, and an Employee
Assistance Program for City of Miami Beach Employees (Contract); and
WHEREAS, the Contract was awarded for an initial one (1) year term with an option
for a second and third year term, at the City's discretion; and
WHEREAS, on October 1, 1996, the Mayor and City Commission approved the
extension of said Contract, through September 30, 1997; and
PAGE TWO
WHEREAS, Miami Heart has continued to perform these services since the Contract
was awarded; and
WHEREAS, the primary users of this Contract, the City's Human Resources
Department, Police Department, and Risk Management, have been pleased with the
quality of service; and
WHEREAS, the Mayor and City Commission deem it to be in the best interest of the
City to exercise the option to extend the Contract until September 30, 1998; and
WHEREAS, funding for the extension of the Contract has been requested in the
Fiscal Year 1997/98 budget of Risk Management.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby extend the Contract between the City and Miami Heart Institute
through September 30, 1998.
PASSED AND ADOPTED this 10th day of September, 1997,
ATTEST:
I~r PtV-~
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\cLmiami-beach,fl,us
COMMISSION MEMORANDUM NO. ~
TO:
Mayor Seymour Gelber and
Members of the City Commission
DATE: September 10,1997
FROM: Jose Garcia-Pedrosa
City Manager
SUBJECT: EXTENSION OF THE NTRACT WITH MIAMI HEART - NO. 33 - 94/97 -
FOR COMPREHENSIVE MEDICAL EVALUATIONS, EVALUATION AND
TREATMENT OF WORKERS' COMPENSATION CLAIMS, RETENTION OF
MEDICAL RECORDS, PSYCHIATRIC SERVICES, IMMUNIZATION
PROGRAM, DRUG & ALCOHOL TESTING PROGRAM, WELLNESS
PROGRAM, AND AN EMPLOYEE ASSISTANCE PROGRAM (EAP),
THROUGH SEPTEMBER 30, 1998.
ADMINISTRATION RECOMMENDATION:
It is recommended that the Mayor and City Commission approve extending the
October 1, 1995 Contract with Miami Heart Institute for Comprehensive Medical
Evaluations, Evaluation and Treatment of Workers' Compensation Claims, Retention of
Medical Records, Psychiatric Services, Immunization Program, Drug & Alcohol Testing
Program, Wellness Program, and an Employee Assistance Program (EAP), Said
extension would continue the Contract through September 30, 1998, Funding in the
amount of $98,700 is requested in Risk Management's budget for Fiscal Year 1997/98,
BACKGROUND:
The City issued Request For Proposals (RFP) No, 33 - 94/97 on January 5, 1995, for a
service provider for Comprehensive Medical Evaluations, Evaluation and Treatment of
Workers' Compensation Claims, Retention of Medical Records, Psychiatric Services,
Immunization Program, Drug & Alcohol Testing Program, Wellness Program, and an
Employee Assistance Program (EAP),
The Human Resources Department evaluated all proposals received and presented a
preliminary report to an evaluation committee comprised of the Human Resources Director,
the Training Development Coordinator, a Personnel Specialist, the Risk Manager, the
Employee Benefits Coordinator, the C,W,A. President, and the A.F,S,C,M,E. President.
Proposals were received from: Mercy Hospital, Miami Heart Institute, Mount Sinai Medical
Center, Ornda Health Corp" and South Miami Hospital.
continued..,
AGENDA ITEM~
DATE 9, \D..<11
COMMISSION MEMORANDUM
Page 2
On June 30, 1995, the Group Insurance Board endorsed the findings of the evaluation
committee and voted to recommend the award of the Contract to Miami Heart Institute,
commencing October 1, 1995, with options to renew for a second and third year,
On October 1, 1996, the Mayor and the City Commission extended this Contract through
September 30, 1997,
ANAL YSIS:
There were only two (2) proposers who provided a flat contract price, Miami Heart (the
current contractor) and Mount Sinai (the previous contractor), Mount Sinai Medical Center
had additional costs on top of the contract price, The proposals were evaluated by the
Human Resources Department, an evaluation committee, and the Group Insurance Board,
It was unanimously recommended that the contract be awarded to Miami Heart. During
the evaluations, most factors were rated approximately equivalent, except the area labeled
General Concern (which included cost), in which Miami Heart was rated higher,
The previous Contract with Mount Sinai, file reference RFP No, 125 - 89/92, awarded
July 25,1990, included a base bid of $139,781 annually; however, with the additional costs
of specialized tests, the annual amount exceeded $200,000, The Miami Heart proposal
was for a total of $98,700, including specialized tests, which is over $100,000 (or 50%) less
than Mount Sinai.
The transition to the Miami Heart Institute (Miami Heart) for the City's employee health
services was a good one, The staff at Miami Heart cooperated with the City to make the
transition as smooth as possible, including renovating their drug testing facility to
accommodate Police Department needs, Employee reaction to Miami Heart has been
positive,
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