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96-22155 RESO RESOLUTION NO. 96-22155 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE A COOPERATIVE AGREEMENT BETWEEN THE CITY AND METROPOLITAN DADE COUNTY PROVIDING FOR A GANG ACTIVITY REDUCTION PROGRAM (GARP) AND A POLICE AND YOUTH COMMUNITY ASSISTANCE PROGRAM (PYCAP), AND APPROPRIATING $61,363.00 IN GRANT FUNDS AND, IF FUNDED, AUTHORIZING THE EXPENDITURE OF SAID GRANT FUNDS; SAID AGREEMENT TO BE PROVIDED BY METROPOLITAN DADE COUNTY AND SUBJECT TO REVIEW BY THE ADMINISTRATION AND THE CITY ATTORNEY'S OFFICE. WHEREAS, the City has been awarded grant funding under the Drug Control and System Improvement Program for fiscal year 1996-1997 for continuation of the Gang Activity Reduction Program (GARP) and the Police And Youth Community Assistance Program (PYCAP) with funding being administered by Metropolitan Dade County; and WHEREAS, these two programs will continue to provide increased law enforcement to address the gang problem and to provide mentoring and positive role models to troubled youths; and WHEREAS, the City has received total grant funding in the amount of $46,022.00, with the GARP program receiving$31 ,268.00 and the PYCAP program receiving $14,754.00, v and with the City providing a cash match in the amount of $15,341.00 for both programs, which will be derived from the Police Confiscations Account; and WHEREAS, the City and the County agree to enter into a Cooperative Agreement for the purpose of providing these programs, said Agreement to be submitted by the county and subject to review by the Administration and the City Attorney's Office. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Clerk are authorized to execute a Cooperative Agreement with Metropolitan Dade County to provide for a Gang Activity Reduction Program (GARP) and a Police and Youth Community Assistance Program (PYCAP), said Agreement to be provided by Metropolitan Dade County and subject to review by the Administration and the City Attorney's Office, and if funded, to appropiate and expend said grant funds. PASSED and ADOPTED this 9th day of ATTEST: f<. 0 ~O-- f ~ ~.. CITY CLERK Resolution No. 96-22155 F:\POLl\TECHSERv\POLlCIES\COM_RESO\PYCAPGAN.RES October , ~. , ;-, l-!\UJ ~:.t.i f ~4f\L if)~t- ./iJ/1 /j~_. . CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139 CITY OF MIAMI BEACH COMMISSION MEMORANDUM NO. '- 02. -CJI- TO: Mayor Seymour Gelber and Members of the City Commission DATE: October 9,1996 FROM: Jose Garcia-Pedrosa City Manager. SUBJECT: A RESOLUTIO ~UTHORIZING, RETROACTIVELY, THE MAYOR AND THE CITY CLERK TO EXECUTE A COOPERATIVE AGREEMENT BETWEEN THE CITY AND METROPOLITAN DADE COUNTY PROVIDING FOR A GANG ACTIVITY REDUCTION PROGRAM (GARP) AND GANGS PROGRAM AND A POLICE AND YOUTH COMMUNITY ASSISTANCE PROGRAM (PYCAP), AND APPROPRIATING $61,363 IN GRANT FUNDS, AND IF FUNDED, AUTHORIZING THE EXPENDITURE OF SAID GRANT FUNDS, SAID AGREEMENT TO BE PROVIDED BY METROPOLITAN DADE COUNlY AND SUBJECT TO REVIEW BY THE ADMINISTRATION AND THE CITY ATTORNEY'S OFFICE. ADMINISTRATION RECOMMENDATION Approval of the Resolution. BACKGROUND The City has received Grant funding under the Drug Control and System Improvement Program administered by Metropolitan Dade County. The City has been awarded $46,022 for the continuation of two (2) programs started in fiscal Year 1995/96; GangActivity Reduction Program (GARP); and, Police and Youth Community Assistance (pYCAP). The city will match this amount with $15,341.00 derived from the Police Confiscations Account. The GARP program will be targeting the South Beach area (1st to 15th Streets bewteen Washington Avenue and Ocean Drive). Additonal areas may be added as new night spots locate further north on the beach strip. The officers assigned to this program will have training and experience in dealing with gangs and will be members of the Florida Gang Investigators Association, or trained juvenile investigators and members of the Multi Agency Gang Task force. AGENDA ITEM C- '1 E- DATE~ Commission Memorandum Page Two October 9, 1996 The PYCAP program will provide sports activities, field trips and neighborhood clean-up drives throughout the city. The program will be conducted city-wide with participation from each elementary school and the special alternative school. The target age of participants will be those children at risk group (between 12 - 16 years of age) participating in the DARE program. CONCLUSION Both the GARP and PYCAP programs have proven to be very successful programs. JGP:JP:RB:MWD:SDR:MMS ^\ F:\POLI\TECHSERV\POLICIES\COM RES ''\~APGAN.MEM - <mf< METROPOLITAN DADE COUNTY AGREEMENT This Agreement, made and entered into this ,:52;;l day of ~f(. 19~ by and between Metropolitan Dade County, a political subdivision of the State of Florida hereinafter referred to as the "COUNTY", through its DEPARTMENT OF JUSTICE SYSTEM SUPPORT and the CITY OF MIAMI BEACH located in Dade County, Florida hereinafter referred to as the "PROVIDER", provides the terms and conditions pursuant to which the PROVIDER shall provide a LAW ENFORCEMENT & GANGS PROGRAM. WHEREAS, the COUNTY has been awarded federal funds from the Drug Control and System Improvement Formula Grant Program under Public Law 100-690, the Anti-Drug Abuse Act of 1988, hereinafter referred to as the ACT, and WHEREAS, the PROVIDER warrants and represents that it possesses the legal authority to enter into this Agreement by way of resolution, motion or similar action that has been duly adopted or passed as an official act of the PROVIDER's governing body, authorizing the execution of the Agreement, including all understandings and assurances contained herein, and authorizing the person identified as the official representative of the PROVIDER to carry out on behalf of the PROVIDER all of the duties and responsibilities set forth in this Agreement, and WHEREAS, this AGREEMENT shall be deemed effective upon award of grant funds by the State of Florida, Department of Community Affairs, Division of Housing and Community Development, Bureau of Community Assistance to Metropolitan Dade County and being duly Page 1 of 11 executed by both parties, whichever is later, and WHEREAS, the COUNTY is desirous of supporting an expansion of the services provided by the LAW ENFORCEMENT & GANGS PROGRAM by providing a portion of the federal funds awarded to Dade County to the LAW ENFORCEMENT & GANGS PROGRAM and WHEREAS, the COUNTY as contractor/grantee for the State of Florida is authorized to purchase said services for LAW ENFORCEMENT & GANGS PROGRAM as an allowable activity under the ACT, and WHEREAS, the COUNTY requires the above-mentioned services from the PROVIDER in order to fulfill its contractual obligations under the aforementioned grant, and NOW, THEREFORE, for and in consideration of the premises and the mutual covenants recorded herein, the parties hereto intending to be legally bound, agree as follows: I. SCOPE OF SERVICES. The PROVIDER agrees to render services in accordance with the Scope of Services incorporated herein and attached hereto as Attachment A. II. EFFECTIVE TERM. The effective term of this Agreement shall be from October I, 1996 through September 30, 1997. III. AMOUNT PAYABLE. Both parties agree that subject to the COUNTY's receipt of State funds, the maximum amount payable under this Agreement shall not exceed $ 31,268. The breakdown of this amount by budget category is included in the budget schedule found in Attachment B of this Agreement. Both parties agree that should available County funding be reduced, the amount payable under this Agreement may be proportionately reduced at the option of the County. IV. CASH MA Ten REQUIREMENT. The PROVIDER shall maintain sufficient financial resources to meet the expenses incurred during the period between the provision of services and payment by the COUNTY, including the required 25% Cash Match, and provide all equipment and supplies required for the provision of services. Page 2 of II V. REQUIREMENTS RELATED TO USE OF ANTI-DRUG ABUSE FUNDS UNDER THE DRUG CONTROL AND SYSTEM IMPROVEMENT PROGRAM A. Requirements of the Anti-Drug Abuse Act. The PROVIDER agrees to abide by all of the requirements of the Anti-Drug Abuse Act of 1988 under the Drug Control and System Improvement Formula Grant Program, including Rule Chapter 9B-61. Furthermore, this AGREEMENT shall incorporate by reference the provision of that certain document entitled "State of Florida, Department of Community Affairs, Division of Housing and Community Development, Bureau of Community Assistance Subgrant Application for Anti-Drug Abuse Act Funds" and all laws, rules, regulations relating thereto are incorporated herein by reference as if fully set forth. B. Supplanting. The PROVIDER agrees that funds received under this Agreement shall be utilized to supplement, not supplant state or local funds, but will be used to increase the amounts of such funds that would, in the absence of grant funds, be made available for anti-drug law enforcement activities, in accordance with Rule Chapter 9B-61. 006 (5) of the ACT. VI. CONTINUITY OF SERVICES. Provide optimal continuity of services by assuring that services are provided by the same person whenever possible and, if not, by a qualified replacement when necessary. VII. PROGRAM CONTACT. Designate a contract coordinator who shall be responsible for I) monitoring the PROVIDER's compliance with the terms of this Agreement and, 2) whenever the COUNTY so requests, meeting with County staff to review such compliance. VIII. INDEMNIFICA TION BY THE PROVIDER. Any PROVIDER who is a political subdivision of the State, as defined in section 768.28, Florida Statutes, hereby agrees to the extent of the limitations included within Florida Statutes, Section 768.28, subject to the provisions of that Statute whereby the government entity shall not be held liable to pay a personal injury or property damage claim or judgment by anyone person which exceed the sum of$100,000, or any claim or judgments or portions thereof, which, when totaled with all other claims or judgments paid by the government entity arising out of the same incident or occurrence, exceeds the sum of $200,000 from any and all personal injury or property damage claims, liablities, losses and causes of action which may arise as a result of the negligence of the government entity. IX. INSURANCE. As a political subdivision of the State as defined by section 768.28, Florida Statutes, the PROVIDER shall furnish the COUNTY, upon request, written verification of liability protection in accordance with section 768.28, Florida Statutes. Nothing herein shall be construed to extend any party's liability beyond that provided in section 768.28, Florida Statutes. Page 3 of 1 ] X. LICENSURE AND CERTIFICATION. Insure that all other licensed professionals providing LAW ENFORCEMENT & GANGS PROGRAM services shall have appropriate training and experience in the field in which he/she practices and abide by all applicable State and Federal laws and regulations and ethical standards consistent with those established for his/her profession. Ignorance on the part of the PROVIDER shall in no way relieve it from any of its responsibilities in this regard. Xl. CONFLICT OF INTEREST. The PROVIDER warrants and represents that no person under the employ of the PROVIDER, who exercises any function or responsibility in connection with this Agreement, has at the time this Agreement is entered into, or shall have during the term of this Agreement, any personal financial interest, direct or indirect, in this Agreement. XII. CIVIL RIGHTS. The PROVIDER agrees to abide by Chapter 11A, Article IV of the Code of Metropolitan Dade County ("County Code"), as amended, which prohibits discrimination in employment; Title VII of the Civil Rights Act of 1968, as amended, which prohibits discrimination in employment and public accommodation; the Age Discrimination Act of 1975, 42 U.s. c. as amended, which prohibits discrimination in employment because of age; Section 504 of the Rehabilitation Act of 1973, 29 US.c. Sect. 794, as amended, which prohibits discrimination on the basis of disability; and the Americans with Disabilities Act, 42, US.C. Sect. 12103 et. seq., which prohibits discrimination in employment and accommodation because of disability. It is expressly understood that upon receipt of evidence of discrimination under any of these laws, the County shall have the right to terminate this Agreement. It is further understood that the PROVIDER must submit an affidavit attesting that it is not in violation of the Americans with Disability Act, the Rehabilitation Act, the Federal Transit Act, 49 U.S.c. Sect. 1612, and the Fair Housing Act, 42 US.C. Sect. 3601 et seq. If the Provider or any owner, subsidiary, or other firm affiliated with or related to the PROVIDER, is found by the responsible enforcement agency, the Courts or the County to be in violation of these Acts, the County will conduct no further business with the PROVIDER. Any contract entered into based upon a false affidavit shall be voidable by the County. Ifthe PROVIDER violates any of the Acts during the term of any contract the PROVIDER has with the County, such contract shall be voidable by the County, even if the PROVIDER was not in violation at the time it submitted its affidavit. XIII. NOTICES. Notice under this Agreement shall be sufficient if made in writing and delivered personally or sent by mail or by FAX to the parties at the following addresses (or to such other party and at such other address as a party may specify by notice to others): If to the COUNTY: Metropolitan Dade County Department of Justice System Support 175 NW 1st Avenue, Suite 1730 Miami, Florida 33128 Attention: Susan Windmiller Page 4 of 11 If to the PROVIDER: MIAMI BEACH Miami Beach Police Department 11 00 Washington Avenue Miami Beach, FL 33139 Attention: Sgt. Vinnie Campbell XIV. AUTONOMY. Both parties agree that this Agreement recognizes the autonomy of and stipulates or implies no affiliation between the contracting parties. It is expressly understood and intended that the Provider is only a recipient of funding support and is not an agent or instrumentality of the COUNTY. Furthermore, the PROVIDER's agents and employees are not agents or employees of the COUNTY. XV. BREACH OF AGREEMENT: COUNTY REMEDIES. A. Breach. A breach by the PROVIDER shall have occurred under this Agreement if the PROVIDER shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or shall violate any of the covenants, agreements, stipulations, representations or warranties contained herein. B. COUNTY Remedies. If the PROVIDER breaches this Agreement, the COUNTY may pursue any or all of the following remedies: 1. The COUNTY shall have the right to terminate this Agreement or reduce funding by giving at least five (5) days prior written notice to the PROVIDER of such intent to terminate or reduce services. 2. The COUNTY may suspend payment in whole or in part under this Agreement by providing written notice to the PROVIDER of such suspension and specifying the effective date thereof, at least five (5) days before the effective date of suspension. If payments are suspended, the COUNTY may also suspend any payments in whole or in part under any other contracts entered into between the COUNTY and the PROVIDER. The PROVIDER shall be responsible for all direct and indirect costs associated with such suspension, including attorney's fees; 3. If, for any reason, the PROVIDER should attempt to meet its obligations under this Agreement through fraud, misrepresentation or material misstatement, the County shall, whenever practicable terminate this Agreement by giving written notice to the provider of such termination and specifying the effective date thereof at least five (5) days before the effective date of such termination. The COUNTY may terminate or cancel any other contracts which such entity has with the county. Such entity shall be responsible for all direct or indirect costs associated with such termination or cancellation, including attorney's fees. Any entity who attempts to meet is contractual obligations with the county through fraud, misrepresentation or material misstatement may be debarred from county contracting for up to five (5) years. Page 5 of]] 4. Any other remedy available at law or equity. The County Manager is authorized to terminate this Agreement on behalf of the County. C. Damages Sustained. Notwithstanding the above, the PROVIDER shall not be relieved of liability to the COUNTY for damages sustained by the COUNTY by virtue of any breach of the Agreement, and the COUNTY may withhold any payments to the PROVIDER until such time as the exact amount of damages due the COUNTY is determined and properly settled. XVI. TERMINATION BY EITHER PARTY. This Agreement may be terminated without cause by either party by giving sixty (60) days prior written notice to the other party of such intent to terminate. XVII. PROJECT BUDGET AND PAYMENT PROCEDURES. The PROVIDER agrees that all expenditures or costs shall be made in accordance with the Budget which is attached herein and incorporated hereto as Attachment B. A. Budget Variance. Funds may be shifted between approved line items, not to exceed fifteen percent (15%) of the total budget, without a written amendment. Variances greater than fifteen percent (15%) in any line approved line item shall require a written amendment approved by the Department. B. Recapture Funds. At the conclusion of the third quarter and upon submission of the Quarterly Performance Report and Invoice, the COUNTY will review the PROVIDER'S Y ear- To-Date expenditures. 1. Municipalities reporting remaining balances which exceed expenditure levels for normal program operations must submit a plan with the Third Quarter Report which documents those steps the municipality will take in the Fourth Quarter to fully expend the contract by the end of the program year. 2. This expenditure plan must be approved by the COUNTY. 3. Where the municipality does not anticipate full expenditures by the end of the program year, the COUNTY will recapture the anticipated unexpended amount for use in another program, without a formal amendment process. C. Payment Procedures. The County agrees to pay the PROVIDER for services rendered under this Agreement based on the line item budget incorporated herein and attached hereto as Attachment B. The parties agree that this is a cost-basis Agreement and the PROVIDER shall be paid through reimbursement payment for allowable expenses on the budget approved under this Agreement (see Attachment B). The PROVIDER agrees to invoice the COUNTY for each Community Drug and Crime Prevention Program using the Quarterly Project Performance Report & Invoice as it appears in Attachment C, and to do so on a quarterly basis, as stated in Section XVIII. Rl. The Quarterly Project Performance Report & Invoice shall be prepared in a manner in accordance with the form provided in Attachment C. The final Quarterly Project Performance Report & Invoice along with the ANNUAL REPORT shall be submitted by October 15,1997. Page 6 of 11 D. The PROVIDER agrees to mail all invoices to the address listed above, Section XIII. E. The COUNTY agrees to review invoices and to inform the PROVIDER of any questions. Payments shall be mailed to the PROVIDER by the COUNTY'S Finance Department. XVIII. INVENTORY - CAPITAL EOUIPMENT AND REAL PROPERTY. A. Acquisition of Property. The PROVIDER is required to be prudent in the acquisition and management of property with federal funds. Expenditure of funds for the acquisition of new property, when suitable property required for the successful execution of projects is already available within the PROVIDER organization, will be considered an unnecessary expenditure. B. Screening. Careful screening should take place before acquiring property in order to ensure that it is needed with particular consideration given to whether equipment already in the possession of the PROVIDER organization can meet identified needs. While there is no prescribed standard for such review, the PROVIDER procedures may establish levels of review dependent on factors such as the cost of the proposed equipment and the size of the PROVIDER organization. The establishment of a screening committee may facilitate the process; however, the PROVIDER may utilize other management techniques which it finds effective as a basis for determining that the property is needed and that it is not already within the PROVIDER's organization. The COUNTY must insure that the screening referenced above takes place and that the PROVIDER has an effective system for property management. The PROVIDER is hereby informed that if the COUNTY is made aware that the PROVIDER does not employ an adequate property management system, project costs associated with the acquisition of the property may be disallowed. C. Loss, Damage or Theft of Equipment. The PROVIDER is responsible for replacing or repairing the property which is willfully or negligently lost, stolen, damaged or destroyed. Any loss, damage, or theft of the property must be investigated and fully documented and made part of the official project records. D. Equipment Acquired with Crime Control Act Block/Formula Funds. Equipment acquired shall be used and managed to ensure that the equipment is used for criminal justice purposes. E. Management. The PROVIDER procedures for managing equipment (including replacement), whether acquired in whole or in part with project funds, will, as a minimum, meet the following requirements: I. Property records must be maintained which include description of property, serial number or other identification number, source of the property, identification of who holds the title, acquisition date, costs of the property, percentage of COUNTY participation in the cost of the property (Federal funds), location of property, use and condition of the property, disposition data including the date of disposal and sale price; 2. a physical inventory of the property must be taken and the results reconciled with the property records at least once every 2 years; 3. a control system must exist to ensure adequate safeguards to prevent loss, damage or theft of the property. Any loss, damage, or theft shall be investigated by the PROVIDER as appropriate; 4. adequate maintenance procedures must exist to keep the property in good condition; and 5. if the PROVIDER is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return. F. Retention of Property Records. Records for equipment, nonexpendable personal property, and real property shall be retained for a period of3 years from the date of the Page 7 of II disposition or replacement or transfer at the discretion of the COUNTY. If any litigation, claim, or audit is started before the expiration of the 3 year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. XIX. RECORDS. REPORTS. MONITORING AND AUDITS. EVALUATION STUDIES. The PROVIDER shall keep records of program services in sufficient detail to provide any reports which may be requested by the COUNTY. A. Records. All program records will be retained by the PROVIDER for not less than three (3) years beyond the term of this Agreement. In accordance with contract requirements from the State of Florida, records for COMMUNITY DRUG AND CRIME PREVENTION PROGRAM services must reflect: 1. The names of staff providing services as described in Attachment A. 2. The dates and number of hours the staff provided services. 3. The dates of services and activities and the names of program participants in attendance to such as described in Attachment A 4. The records of all other program services provided under this Agreement. B. Reporting Requirements. As to required reports, the PROVIDER shall: I. Quarterly Project Performance Report and Invoice. Submit Quarterly Project Performance Report and Invoice to the Department of Justice System Support by January 15, April 15, July 15, and October 15, covering the Agreement activity for the previous quarter. The Quarterly Project Performance Report and Invoice shall be submitted in the format and using the form attached hereto as Attachment C. 2. Annual Proiect Report. The PROVIDER shall submit an ANNUAL PROJECT REPORT to the Department of Justice System Support for the 12 month period of the Project Operation. The ANNUAL REPORT shall be submitted in the format and using the form attached hereto as Attachment D. The ANNUAL REPORT shall be submitted with the Fourth Quarterly Project Performance Report and Invoice by October 15. 3. Other Required Reports. The PROVIDER shall submit other reports as may be required by the Department of Justice System Support during the program year. C. Changes to Reporting Requirements. The PROVIDER understands that the COUNTY may at any time require changes in data collected, records or reporting, as may be necessary and agrees to comply with any such modifications. D. Monitoring and Audit. Make available for review, inspection, monitoring or audit by the COUNTY without notice during normal business hours all financial records and other program records and documents which relate to or have been produced or created as a result of this Agreement. The PROVIDER shall provide assistance as may be necessary to facilitate a financial/program audit when deemed necessary by the COUNTY to insure compliance with applicable accounting and financial standards. E. Evaluation Studies. PROVIDER agrees to participate in evaluation studies sponsored by the administrative agent for these funds from the State of Florida, Department of Community affairs, Division of Housing and Community Development, Bureau of Community Assistance. This participation shall at a minimum include access to PROVIDER's premises and records. Page 8 of 11 XX. MISCELLANEOUS. A. This Agreement is the complete and exclusive statement of all the arrangements between the COUNTY and the PROVIDER regarding the provision of the services described in Attachments A and B. B. Except as otherwise enumerated herein, no amendment to this Agreement shall be binding on either party unless in writing and signed by both parties and approved by the County Manager provided, however, that the COUNTY may effect amendments to this Agreement without the written consent of the PROVIDER, to conform this Agreement to changes in the laws, directives, guidelines, and objectives of county, state and federal governments. C. Nothing herein shall alter, affect, modify, change or extend any other agreement between the PROVIDER and the COUNTY unless specifically stated herein. D. All reports, information documents, tapes and recordings, maps and other data and procedures, developed, prepared, assembled or completed by the PROVIDER in connection with the duties and responsibilities undertaken by the PROVIDER in accordance with the terms of this Agreement shall become the property of the COUNTY without restriction, reservation or limitation of their use and shall be made available to the COUNTY by the PROVIDER at any time upon request by the COUNTY. Upon completion of all work contemplated under this Agreement, copies of all of the above data shall be delivered to the COUNTY upon request. E. Agreement Guidelines. The Provider agrees to comply with all applicable federal state and county laws, rules and regulations, which are incorporated herein by reference as set forth herein. This Agreement shall be interpreted according to the laws of the State of Florida and proper venue for this Agreement shall be Dade County, Florida. F. Amendments. Any alterations, variations, amendments, or other modifications of this Agreement including but not limited to amount payable and effective term shall only be valid when they have been reduced to writing, duly approved and signed by both parties and attached to the original of this Agreement. The COUNTY and PROVIDER mutually agree that amendments of the Scope of Service, line item budget of more than fifteen percent (15%) of the total budget set forth herein and other such revisions my be negotiated as written amendment to this Agreement between the parties. The County Manager is authorized to make amendments to this Agreement as described herein on behalf of the COUNTY. G. Publicity. It is understood and agreed between the parties hereto that this PROVIDER is funded by Metropolitan Dade County. Further, by acceptance ofthese funds, the PROVIDER agrees that events and printed documents funded by this Agreement shall recognize the funding source as follows: Page 9 of 11 This program was supported by a grant awarded to Metro-Dade County Department of Justice System Support, State of Florida Department of Community Affairs and U.S. Department of Justice, Bureau of Justice Assistance (BJA). H. Sub-Contracts. The Provider agrees not to enter into sub-contracts, retain consultants, or assign, transfer, convey, sublet, or otherwise dispose of this Agreement, or any or all of its rights, title or interest herein, or its power to execute such Agreement without the prior written approval of the COUNTY and that all sub-contractors or assignees shall be governed by the terms and conditions of this Agreement. I. Total of Agreement/Severability of Provisions. The ten (10) page Agreement with its attachments as referenced below contain all the terms and conditions agreed upon by the parties: Attachment A: Attachment B: Attachment C: Attachment D: Attachment E. Agreement Program Review (Scope of Services) Agreement Program Budget Quarterly Project Performance Report & Invoice Annual Project Report Metro-Dade County Affidavits No other Agreement, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or bind any of the parties hereto. If any provision of this Agreement is held invalid or void, the remainder of this Agreement shall not be affected thereby such remainder would then continue to conform to the terms and requirement of applicable law. Page 10 of 11 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective and duly authorized officers, the day and year first above written. Mayor Title Seymour Gelber Name (typed) ATTEST: By: Qok~ ? C(Ack By: (Corporate Seal) Robert Parcher. City Clerk ATTEST: METROPOLIT AN DADE COUNTY, FLORIDA " '4/ HARVEY RUVIN, CLERK By~eA4~~ DeP- y Clerk ;; I\.) I, l!\U ',e.! L[G~ By II! .~ I'::: ..Lf!/?()!~~. . Page II of II SUMMARY OF ATTACHMENTS A TT ACHMENT A Agreement Program Narrative - Scope of Service Program Review listing Program Contact Information, Problem Identification, Demographic Data, Year One Activities - Accomplishments & Dnmet Needs, Year Two RequestJPlanned Activities, Program Description, Proposed Activities, Planned Measures, Monitoring Plan, Program Staff Job Descriptions, Signed letters from School Principals and other participating agencies (where necessary) ATTACHMENT B: Agreement Budget - Program Budget A TT ACHMENT C Quarterly Program Performance Report and Invoice ATTACHMENT D Annual Project Report ATTACHMENT E Metro-Dade County Affidavits ATTACHMENT A Agreement Program Narrative - Scope of Service PROGRAM REVIEW Jurisdiction Name: MIAMI BEACH Police Department Contact Person: Sgt. Vinnie Campbell Address: 1100 Washington Avenue, Miami Beach, FL 33139 673-79425 PH -- 673-7864 FX Program Area: LAW ENFORCEMENT & GANGS Program Dates: 10/4/96 -- 9/27/97 Program Name: GANG ACTIVITY REDUCTION PROGRAM Target Population: South Beach Gangs Problem Identification Miami Beach--and specifically the area of South Beach--has experienced a very prominent urban resurgence in the last five years becoming, in the process, a premier gathering place for tourists and the international set. The South Beach area, in particular, has become famous for its art deco architectural style as well as its many new outdoor cafes, eateries, and nightclubs. The South Beach entertainment area extends north and south along Ocean Drive and Washington Avenue from South Point, where the island begins, to about 15th Street on the north. Unfortunately, the South Beach area has also become a favorite gathering place for youth gang members coming in from all areas of Dade County. Demoir~hic Data: The South Beach area becomes inundated with large groups of juvenile gang members who cruise on foot and in cars during peak hours--ll PM to 4 AM--on Friday and Saturday nights. The juveniles' specific favorite gathering areas encompass the busiest sector of the entertainment area encompassing approximately 12 square blocks: Washington Avenue to Ocean Drive, between 1st and 15th Streets. Crime statistics reveal that a large percentage of criminal activity in this area is being committed by juvenile gang members. Criminal charges involving these gang members include Armed Robbery, Aggravated Battery, Attempted Murder, Discharging of a Firearm, etc Year One Activities - Accomplishments & Unmet Needs: Due to manpower constraints, the Miami Beach Police Department has been unable to adequately address the gang problem in the South Beach area. Every weekend, dozens of juvenile gang members gather in South Beach to "cruise" the entertainment area and, in so doing, create disruptions of traffic, street fights, and other criminal mischief which requires supplementary police attention. Year- To-Date data indicate that over 150 gang members were entered into the gang intelligence information system; over 90 gang members were arrested. Also, gang members were ID'ed and photographed to add to the the gang record books. As was observed by the DCA monitor, South Beach on Miami Beach is a "hot spot" of activity on the weekends, and acts as a magnet for a wide variety of people. The number of people and the growing number of clubs have attracted gang members and tourists alike. The need for constant police presence, surveillance and enforcement of state and local laws is ever-present and growing. Year Two ReQuest/Planned Activities: The current program will continue in Year Two. Additional areas may be added as needed (as new night spots locate in a northern direction up the beach strip). The City of Miami Beach is committed to assigning law enforcement personnel to the gang unit to continue its efforts. This program under the Metro-Dade County Byrne Grant program will continue to provide support for this important program. PROGRAM REVIEW Jurisdiction Name: MIAMI BEACH Police Department Contact Person: Sgt. Vinnie Campbell Address: 1100 Washington Avenue, Miami Beach, FL 33139 673-7942 PH -- 673-7864 FX Program Area: LAW ENFORCEMENT & GANGS Program Dates: 10/4/96 -- 9/27/97 Program Name: GANG ACTIVITY REDUCTION PROGRAM Target Population: South Beach Gangs Program Description The Gang Activity Reduction Program will be targeting the South Beach area (1 st to 15th Streets between Washington Avenue and Ocean Drive). Additional areas may be added as new night spots locate further north on the beach strip. Hours of operation for the program will be four hours each night, sometime between 2300 to 0500 hours, on Fridays and Saturdays, for a total of 8 overtime hours each weekend. Hours may fluctuate depending on intelligence received relating to gang activity. The officers assigned to this program will have training and experience in dealing with gangs and will be members ofthe Florida Gang Investigators Association, or trained juvenile investigators and members of the Multi Agency Task Force. Officers assigned to this program also will continue their in-service training by attending future schools and seminars on gang investigations. The program's goals are: 1) Identification and documentation of gang members in targeted area; 2) Enforcement of state and local laws violated by gang members; 3) Response and assistance to any gang-related arrest or activity in target area; 4) Periodic distribution of gang intelligence communications (flyers) to all members of the police department. A daily statistic log wil be maintained and the following gang criminal activites will be documented: I) Number of felonies and misdemeanor arrests; 2) Number of Gang Identification cards made; 3) Number of weapons and firearms impounded; 4) Number of vehicles impounded; 5) Number of gang-related calls answered by police. A Gang Activity Monthly Statistical Sheet will provide a tally from the Gang Activity Daily Logs (see copies attached) and will also document the numbers of communications (flyers) on gang activity handed to other units in the police department. fRQGRAM REVIEW Jurisdiction Name: MIAMI BEACH Police Department Address: 1100 Washington Avenue, Miami Beach, FL 33139 Program Area: LAW ENFORCEMENT & GANGS Program Name: GANG ACTIVITY REDUCTION PROGRAM Proposed Activities Police Officer and Sergeant presences during high gang activity hours. Planned Measures Contact Person: Sgt. Vinnie Campbell 673-7942 PH u 673-7864 FX Program Dates: 10/4/96 -- 9/27/97 Target Population: South Beach Gangs Monitoring Plan ~ I Officer 8 hours Overtime for Request schedules for Officer and Patrol/Investigation per week for Sergeant 52 weeks = 416 Hours ~ I Sergeant 8 hours Overtime for Patrol/Investigation per week for 52 weeks = 416 hours Sergeant Vinnie XampbelL MBPD1"~U~ Request Reports and other documents of investigations, field J.D. of gang members, and other gang related intelligence reports ~. ATTACHMENTB Agreement Budget - Program Budget PROGRAM REVIEW Jurisdiction Name: MIAMI BEACH Contact Person: Sergeant Vinnie Campbell Program Area: LAW ENFORCEMENT & GANGS 673-7945 PH -- 673-7864 FX Program Name: GANG ACTIVITY REDUCTION PROGRAM Program Dates: 1O/l/96 - 9/30/97 Target Population: GANG MEMBERS IN SOUTH BEACH Proposed Budget Salaries and Benefits, Total 1 Sergeant X 8 hours per week X 52 weeks X $53.32 per hour (Overtime Basis) $41,691 $22,181 Assigned Officers X 8 hours per week X 52 weeks X $46.90 per hour (Overtime Basis) February $19,510 Contractual Services, Total $0 Expenses, Total $0 Total Budget =~~~~ Dade County will reimburse an amount not to exceed: ~31,268_ The 25% CASH MATCH for this grant is: $10,423 The source of the CASH MATCH is: 1!lw Enforcement Trust Fund, City of Miami Beach 09/16/96, MB$G97.WK4 ATTACHMENT C Quarterly Program Performance Report and Invoice Quarterly Project Performance Report & Invoice Drug Control and System Improvement Formula Grant Program HIGH RISK/GANG PREVENTION PURPOSE AREA 24 (Jurisdiction Name) (project Name) (Program Area Name) (Objective Numbers & Names -- See Contract, Exhibit A, Program Information) (Name of Person Completing Form) (Title) (Phone) UNIQUE ID (Completed by BCA) STATE CONTRACT ID NUMBER: 96-CJ-3S-11-23-01-093 2 January 1 - March 31 April 15 3 April I - June 30 July 15 4 July I - September 30 October 15 1 * October 1 - December 3 I January 15 *For example. if your project began in October. this is Report Number 1. NOTE: All jurisdictions must complete Sections I through 5. Section 6 must be completed following each jurisdiction's noted instructions. PROJECT NARRATIVE must be completed by all jurisdictions following this section's instructions. Any Report not received by April 16; July 16; October 16; and/or January 16 will result in that jurisdiction being "Out of Compliance" and their Reimbursement Request will be delayed. 1. During this quarter, how many neighborhoods were involved in grant-funded project activities?_ 2. During this quarter, what is/are the name/s of the jurisdictionis participating in grant-funded activities and what is the estimated population of each? Jurisdiction Population Hialeah Metro Dade (Unincorporated) Miami Miami Beach North Miami Beach Sweetwater 188,004 1.028,071 358,548 92,639 49,998 13,909 3. During this quarter, what was the estimated percentage of grant-funded activities directed toward the following: % Business % General Public % Law Enforcement % Libraries % Parks and Community Centers % Public Housing % Residential Homes % Schools % Senior Citizen Centers % TOTAL 4. During this quarter. what estimated percentage of participants were served in each ofthe following target groups: % Children (Under 13 years of age) % Teenagers (13 - 18 years of age) % Families of Children and Teenagers % Other Groups (Specify) % Other Groups (Specify) % TOTAL 5. During this quarter. what serious (index) crimes were targeted for project activities? (Check all that apply] Aggravated Assault Arson Burglary Drug Use Forcible Rape Gang Related Crime Larceny or Theft Motor Vehicle Theft Murder Robbery Other (Specify) see detailed report 6. During this quarter, what project activities were completed? [Report on types of project activities for which you use subgrant funds to create a new program, expand an existing or enhance a locally funded program. In reporting numbers below, for "programs," report them only once for the life cycle of the subgrant. However, for "sessions" and "attendance," report them on a quarterly basis,] Communit)' Services (Hialeah! Cadets & EPI, Miami, Sweetwater) Number of Community Service Programs created! enhanced Number of Community Service Sessions (for all programs) Number in Attendance (for all sessions) Education/ Prevention Programs (Hialeah/Cadets & EPI, Metro Dade) Number of Education! Prevention Programs created / enhanced! expanded Number of Education! Prevention Sessions (for all programs) Number in Attendance (for all sessions) Famil)' Im'olvement (Miami) Number of Family Crisis Intervention Programs created! enhanced Number of Family Crisis Intervention Sessions (for all programs) Number in Attendance (for all sessions) Student Monitoring (Metro Dade) Number of Family Identification! Tracking Programs created! enhanced! expanded Number of Families Identified and Tracked Famil)' Prevention Education (Metro Dade, Sweetwater) Number of Family Prevention Education Programs created! enhanced! expanded Number of Family Prevention Education Sessions (for all programs) Number in Attendance (for all sessions) Field Trips (Metro Dade, Miami) Number ofField Trip Programs (for all programs) Number ofField Trip Sessions (for all programs) Number in Attendance (for all sessions) Indiyidual Short Term Counseling (North Miami Beach) Number of Individual Short Term Counseling Programs created! enhanced! expanded Number ofIndividual Short Term Counseling Sessions (for all programs) Number in Attendance (for all sessions) Law Enforcement (Miami Beach, North Miami Beach, S,,'eetwater) Number of Criminal Intelligence Information Systems created! enhanced! expanded Number of Gang Members Entered into Criminal Intelligence Information System Number of Gang Members Arrested for Gang-Related Law Violations Number of Gang Members/ Wannabees Transported by Law Enforcement Officers Recreation, Sports, and Club Programs Number of Recreation, Sports, and Club Programs created! enhanced! expanded Number of Recreation, Sports, and Club Sessions (for all programs) Number in Attendance (for all sessions) Project Narrath.e [All jurisdictions should attach a brief narrative--or program highlights--detailing their progress in meeting their sub grant objectives for each quarter. The narrative should allow the reader to put the numbers provided in the Quarterly Report in the context of each of their programs. You may use additional pages if necessary.] Metro-Dade County Law Enforcement & Gangs Resolution R-648-96 Project - Index Code QINVGangs Revised 09/16/96 QUARTERLY PROJECT PERFORMANCE REPORT & INVOICE [To Be Typed on Jurisdiction's Letterhead] City: Date of Claim: Project Name: Claim Number: Costs Incurred During the Period of: FIRST QUARTER SECOND QUARTER THIRD QUARTER FOURTH QUARTER October I - December 31 January I - March 31 April 1 - June 30 July 1 - September 30 Report Due January 15 Report Due April 15 Report Due June 15 Report Due October 15 l. Total Federal Budget $ 2. Amount This Invoice $ (75%) 3. Amount Previous Invoices $ 4. Remaining Balance $ (SUblBct Lines 2 " 3 from Lin. I) Budget Line Item Exceeds Federal Local Total Categories Disallowed Budget Funds Match Funds (75%) (25%) (100%) l. Salaries & Benefits 2. Other Personnel Services (Temporary Emp I oyees/Contractual) 3. Expenses 4. Total Claim Costs We request payment in accordance with our contract agreement in the amount of 75% of Total Costs for this Claim $ (75%), the balance of costs, $ (25%), to be recorded as our in-kind contribution to comply with the local cash match requirement. Attached please fmd the records which substantiate the above expenditures. I certify that all of the costs have been paid and none of the items have been previously reimbursed, all of the expenditures comply with the authorized budget and fall within the contractual scope of services and all of the goods and services have been received for which reimbursement is requested. Respectfully submitted, Chief of Police/Other City Official Payment Approved, Metro-Dade County Metro-Dade County Law Enforcement & Gangs Resolution R-648-96 Project Index Code Page 2 of3 QUARTERLY PROJECT PERFORMANCE REPORT & INVOICE - Payroll Expenses City: Date of Claim: Project Name: Claim Number: Costs Incurred During the Period of: FIRST QUARTER SECOND QUARTER THIRD QUARTER FOURTH QUARTER October I - December 31 January I - March 31 April I - June 30 July I - September 30 Report Due January IS Report Due April 15 Report Due June IS Report Due October IS Officer/Staff Name Date of Activity Type of Activity. Total Hours .(Presentation, Parent Meeting, Field Trip, etc.) TOTAL HOURS AT$ PER HOUR = $ I CERTIFY THAT PAYMENT FOR THE AMOUNT OF $ IS CORRECT. OFFICER/STAFF SIGNATURE OFFICER/STAFF SOCIAL SECURITY # CHIEF OF POLICE/CITY OFFICIAL SIGNATURE I VERIFY THAT THE ABOVE SERVICES WERE PROVIDED: School Principal's Signature NQIE: Bookkeeping report documenting payroll expenses must be attached to process payment. Metro-Dade County Law Enforcement & Gangs Resolution R-648-96 Project Index Code Page 3 00 QUARTERLY PROJECT PERFORMANCE REPORT & INVOICE - Equipment/Supply/Activity Expenses City: Date of Claim: Project Name: Claim Number: Costs Incurred During the Period of: FIRST QUARTER SECOND QUARTER THIRD QUARTER FOURTH QUARTER October 1 - December 31 January 1 - March 31 April 1 - June 30 July I - September 30 Report Due January 15 Report Due April 15 Report Due June 15 Report Due October 15 V endor Item Description Date Paid Check No. Amount TOTAL AMOUNT EXPENSES NQIE: Copies of all invoices for this request must be attached to process payment. ATTACHMENTD Annual Project Report ANNUAL / FINAL PROJECT REPORT DRUGCONTROLANDSYSTEMINWROVEMENTFORMULAGRANTPROGRAM PURPOSE AREA 24 HIGH RISK / GANG PREVENTION PROGRAM AREA This Annual Report covers the subgrant period for the project completing four quarters of operation. It is to be submitted along with the Fourth Quarterly Project Performance Report and the Fourth Quarter Invoice. This report must be in our office by October 17, 1997. Final Payment will be processed upon submission of complete Quarterly and Annual Reports with all required documentation. (Jurisdiction Name) (Project Name) (Name of Person Completing Form) (Title) (Phone) Record Project Time Frame Start Date End Date Metro Dade County Department of Justice System Support (Revised 7/96) The Subgrant Contract for the Drug Control and System Improvement Funds requires that projects submit an Annual Report describing project activities. Each jurisdiction must complete a separate Annual Report for each project shown on the chart in Attachment A. This Annual Report must contain the following sections: 1. Noteworthy Successes of Project Operations 2. Implementation Problems 3. Staffing 4. Training 5. Grant Budget Expenditures 1. Noteworthy Successes of the Program. In the space provided, give a description for each of the following topics (a - f). Use three to four sentences for each topic listed. You may attach additional pages. a. Describe the activities implemented in the program. b. Describe the targeted crimes. c. Describe the population types. d. Describe any special materials, curriculums, equipment etc., which enhanced the program. 1. Noteworthy Successes Continued. e. Describe the Organizations and Agencies involved. (Other than the Police Dept. ) f. Emphasize successes worthy of noting in this report. 2. Implementation Problems When project operations were initiated, did problems arise that needed attention? How were they resolved? Briefly describe or state any problems that occurred and discuss the steps taken to overcome those problems. For example, if your project started late due to a late award, what adjustments were made to provide the planned services? 3. Staffing a. What were the total number of Full- Time Equivalent (FTE) staff assigned to this project regardless of the funding source? b. What were the number of FTE's funded by the Drug Control and System Improvement Formula Grant Program? 4. Training Compete the following only if grant funds were used to train any staff working in your project If training was not provided with grant funds, do not complete this section and skip to Question 5. a. What type and amount of staff training was provided during this project? Record the total number of individuals who received training and total the number of hours trained. For example, if 5 employees received 8 hours of training each, record 5 employees and 40 hours of training. Training Subject Fund Raising and Grant Management Community Organizations Police Relations Number Trained Hours Trained School Relations Curriculum Development Recreational Programs Gang Enforcement / Task Force Training Other (Specify) b. Have new procedures or practices been implemented as a result of the training provided through this project? Yes No If no skip to Question 5 c. Have new procedures or practices increased the efficiency or effectiveness of crime prevention program activities? Yes No 4. Training Continued. d. What improvements resulted from Training project staff? Check all that Appl)' Successful Development of Neighborhood Activities Successful Development of School Activities Successful Development Community Activities Successful Development Recreational Activities Coordination with School Officials Coordination with Local Law Enforcement Coordination with Local Government Officials Enhanced Existing Drug Education Program Enhanced Existing Human Service Program Enhanced Existing Law Enforcement Program Enhanced Existing Recreation Program Enhanced Existing Gang Enforcement/ Task Force Program Other (Specify) e. Who provided the training? Cbeck all that appl)' Peer Assistance/ Experienced Practitioner Instructor of National Reputation Project Staff State Training Personnel (Florida Dept. of Law Enforcement) Other (Specify) 5. G rant Budget Expenditures Indicate the types of expenditures made for the operation of the project. Check all that Apply Audiovisual Computer Equipment Contractual Services Furniture/ Fixtures Instructional Supplies Travel Vehicles ATTACHMENT A The following is a list of Program Objectives that are included under the Law Enforcement and Gangs Program Area of the Byrne Grant. You will find them listed as they correspond to your project. Each jurisdiction is required to address their respective program and objectives listed below. Hialeah (Cadets & EPI) Community Services Miami Create, enhance or expand 4 community service sessions Sweetwater Hialeah (Cadets) Hialeah (EPI) Miami Sweetwater Hialeah (Cadets & EPI) Education and Prevention Programs Metro Dade Create, enhance or expand 3 education! prevention sessions Hialeah (Cadets, EPI) Metro Dade Miami Family Crisis Intervention Counsel 90 families. Miami / 90 Metro Dade Student Monitoring Create, enhance or expand I student monitoring system across 8 police districts Metro Dade Metro Dade Family Prevention Education Sweetwater Create, enhance or expand 2 family prevention education programs. Metro Dade Sweetwater Metro Dade Field Trips Miami Create, enhance or expand 4 field trips. Metro Dade/ 2 Miami/ 2 North Miami Beach Individual Short Term and Crisis Intervention Counseling Counsel 50 gang members North Miami Beach / 50 Miami Beach Law Enforcement North Miami Beach ID, collect, track, etc. gang intelligence information for Sweetwater law enforcement agencies on 1,073 gang members. Miami Beach/ 600 North Miami Beach/ 273 Sweetwater/ 200 FY97 Cities (County) Project Objectives Hialeah (EPI) Metro Dade Recreation, Sports, and Club Programs Create, enhance, or expand 3 recreation, sports, club programs. Hialeah/EPI - 36 Hialeah/ Summer - 100 Metro Dade - 200 Miami - 180 ATTACHMENTE Metro-Dade County Affidavits METROPOLIT AN DADE COUNTY AFFIDAVITS The contracting individual or entity (governmental or otherwise) shall indicate by an "X" all affidavits that pertain to this contract and shall indicate by an "N/ A" all affidavits that do not pertain to this contract. All blank spaces must be filled. The METROPOLIT AN DADE COUNTY OWNERSHIP DISCLOSURE AFFIDA VIT; METROPOLIT AN DADE COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT; METROPOLIT AN DADE COUNTY CRIMINAL RECORD AFFIDAVIT; and DISABILITY NONDISCRIMINA TION AFFIDAVIT shall not pertain to contracts with the United States or any .-,(" ;ts departments or agencies thereof, the State or any political subdivision or agency thereof or any municlp:ir..,: !his State. The METROPOLITAN DADE COUNTY FAMILY LEAVE AFFIDAVIT shall not po;;;r;:iin :u . ':.,Lracts with the United States or any of its '~=p~ l(1\l:~'; ,:;r ~&!::<C':cs ;:;~ ;;;-!:" ~~a.e ot f londa u,' any p~Jitic~: sut.:iivjsion or agency thereof; It S1Jali, ouwevC::t, pertain to municipalities of the State of Florida. All other contracting entities or individuals shall read carefully each affidavit to detennine whether or not it pertains to this contract. I, Seymour Gelber Affiant , being first duly sworn state: The full legal name and business address of the person(s) or entity contracting or transacting business with Metropolitan Dade County are (Post Office addresses are not acceptable): 596000372 Federal Employer Identification Number (If none, Social Security) City of Miami Beach, Florida Name of Entity, Individual(s), Partners, or Corporation Doing Business As (if same as above, leave blank) 1700 Convention Center Drive Street Address Miami Beach City FL State 33139 ZipCode .!lA. I. METROPOLIT AN DADE COUNTY DISCLOSURE AFFIDAVIT (Sec. 2-8.1 of the County Code) 1, If the contracl or business transaction is with a corporation, the full legal name and business address shall be provided for each officer and director and each stockholder who holds directly or indirectly five percent (5%) (\~ mere of the. ::orporation's stock. If the contract or business transaction is with a partnership, the foregoing information shall be provided for each partner. If the contract or business transaction is with a trust, the full legal name and address shall be provided for each trustee and each beneficiary. The foregoing requirements shall not pertain to contracts with publicly-traded corporations or to contracts with the United States or any department or agency thereof, the State or any political subdivision or agency thereof or any municipality of this State. All such names and addresses are (Post Office addresses are not acceptable ): Full Legal Name Address Ownership % % % 2. The full legal names and business address of any other individual (other than subcontractors, materialmen, suppliers, laborers, or lenders) who have, or will have, any interest (legal, equitable beneficial or otherwise) in the contract or business transaction with Dade County are (Post Office addresses are not acceptable): 3. Any person who willfully fails to disclose the infonnation required herein, or who knowingly discloses false infonnation in this regard, shall be punished by a fme of up to five hundred dollars ($500.00) or imprisonment in the County jail for up to sixty (60) days or both. ~ II. METRO PO LIT AN DADE COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT (County Ordinance No. 90-133, Amending sec. 2.8-1; Subsection (d)(2) of the County Code). Except where precluded by federal or State laws or regulations, each contract or business transaction or renewal thereof which involves the expenditure of ten thousand dollars ($10,000) or more shall require the entity contracting or transacting business to disclose the following infonnation. The foregoing disclosure requirements do not apply to contracts with the United States or any department or agency thereof, the State or any political subdivision or agency thereof or any municipality of this State. I. Does your finn have a collective bargaining agreement with its employees? Yes No 2. Does your finn provide paid health care benefits for its employees? Yes No 3. Provide a current breakdown (number of persons) of your fmn's work force and ownership as to race, national origin and gender: White: Black: Hispanics: Males Males Males Males Females Females Females Females Asian: American Indian: Aleut (Eskimo): Males Males Males Males Females Females Females Females ~ III.METROPOLlTAN DADE COUNTY CRIMINAL RECORD AFFIDAVIT (Section 2-8.6 of the County Code) The individual or entity entering into a contract or receiving funding from the County _ has _ has not as of the date of this affidavit been convicted ofa felony during the past ten (10) years. An officer, director, or executive of the entity entering into a contract or receiving funding from the County _ has _ has not as of the date of this affidavit been convicted of a felony during the past ten (10) years. ....x.. IV. METROPOLITAN DADE COUNTY CUBA AFFIDAVIT (County Resolution R-656-93) That neither the fmn (individual, organization, corporation, etc.) submitting this bid or proposal or receiving this contract award or any of its owners, subsidiaries, or affiliated or related fmns, are in violation of the Cuba Democracy Act of 1992. In accordance with County Resolution No. R-656-93, all fmns (individual, organization, corporation, etc.) submitting bids or proposals or receiving contract awards attest that neither the fmn or any of its owners, subsidiaries, or affiliated or related fmns, are in violation of the Cuba Democracy Act of 1992 which imposes the U.S. trade embargo to Cuba. -X- V. METROPOLITAN DADE COUNTY EMPLOYMENT DRUG-FREE WORKPLACE AFFIDAVIT (County Ordinance No. 92-15 codified as Section 2-8.1.2 of the County Code) That in compliance with Ordinance No. 92-15 of the Code of Metropolitan Dade County, Florida, the above named person or entity is providing a drug-free workplace. A written statement to each employee shall inform the employee about: I. danger of drug abuse in the workplace 2. the firm's policy of maintaining a drug-free environment at all workplaces 3. availability of drug counseling, rehabilitation and employee assistance programs 4. penalties that may be imposed upon employees for drug abuse violations The person or entity shall also require an employee to sign a statement, as a condition of employment that the employee will abide by the terms and notify the employer of any criminal drug conviction occurring no later than five (5) days after receiving notice of such conviction and impose appropriate personnel action against the employee up to and including termination. Compliance with Ordinance No. 92-15 may be waived if the special characteristics of the product or service offered by the person or entity make it necessary for the operation of the County or for the health, safety, welfare, economic benefits and well-being of the public. Contracts involving funding which is provided in whole or in part by the United States or the State of Florida shall be exempted from the provisions of this ordinance in those instances where those provisions are in conflict with the requirements of those governmental entities. --X.... VI. METROPOLITAN DADE COUNTY EMPLOYMENT F AMIL Y LEAVE AFFIDAVIT (County Ordinance No. 142-91 codified as Section IIA-29 m. ~ of the County Code) That in compliance with Ordinance No. 142-91 of the Code of Metropolitan Dade County, Florida, an employer with fifty (50) or more employees working in Dade County for each working day during each of twenty (20) or more calendar work weeks, shall provide the following information in compliance with all items in the aforementioned ordinance: An employee who has worked for the above firm at least one (1) year shall be entitled to ninety (90) days of family leave during any twenty-four (24) month period, for medical reasons, for the birth or adoption of a child, or for the care of a child, spouse or other close relative who has a serious health condition without risk of termination of employment or employer retaliation. The foregoing requirements shall not pertain to contracts with the United States or any department or agency thereof, or the State of Florida or any political subdivision or agency thereof. It shall, however, pertain to municipalities of this State. ~ VII. DISABILITY NON-DISCRIMINATION AFFIDA VIr (County Resolution R-385-95) That the above named firm, corporation or organization is in compliance with and agrees to continue to comply with, and assure that any subcontractor, or third party contractor under this project complies with all applicable requirements of the laws listed below including, but not limited to, those provisions pertaining to employment, provision of programs and services, transportation, communications, access to facilities, renovations, and new construction in the following laws: The Americans with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Stat 327, 42 U.S.C. 12101-12213 and 47 U.S.C. Sections 225 and 611 including Title I, Employment; Title II, Public Services; Title III, Public Accommodations and Services Operated by Private Entities; Title IV, Telecommunications; and Title V, Miscellaneous Provisions; The Rehabilitation Act of 1973, 29 U.S.c. Section 794; The Federal Transit Act, as amended 49 U.S.C. Section 1612; The Fair Housing Act as amended, 42 U.S.C. Section 3601-3631. The foregoing requirements shall not pertain to contracts with the United States or any department or agency thereof, the State or any political subdivision or agency thereof or any municipality of this State. ~ VIII. METROPOLITAN DADE COUNTY COUNTY REGARDING DELINQUENT AND CURRENTLY DUE FEES OR TAXES (Sec. 2-8.1 (c) of the County Code) Except for small purchase orders and sole source contracts, that above named fIrm, corporation, organization or individual desiring to transact business or enter into a contract with the County verifIes that all delinquent and currently due fees or taxes -- including but not limited to real and property taxes, utility taxes and occupational licenses -- which are collected in the normal course by the Dade County Tax Collector as well as Dade County issued parking tickets for vehicles registered in the name of the fIrm, corporation, organization or individual have been paid. I have carefully read this entire four (4) page document entitled, "Metropolitan Dade County Affidavits" and have i 'cated by an "X" all affidavits that pertain to this contract and have indicated by an "N/ A" affidavits that 0 not pertain to this contract. By: J I 8191 I (date) SUBSCRIBED AND SWORN TO (or affirmed) before me this q #1 day of Oo..u~~l t/ 19-.17 by ~/U()Vf ti / he--r- . !ie/She ~s personally known to ~ or has presented as identifIcation. (Type of Identification) (Serial Number) -- t:PL^J /3.1'19'Y . (Expiration Date) Notary Public - State of F/~ (State) Notary Seal APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION 1lt~ 1-) -9 7 Date RESOLUTION NO. 96-22155 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE A COOPERATIVE AGREEMENT BETWEEN THE CITY AND METROPOLITAN DADE COUNTY PROVIDING FOR A GANG ACTIVITY REDUCTION PROGRAM (GARP) AND A POLICE AND YOUTH COMMUNITY ASSISTANCE PROGRAM (PYCAP), AND APPROPRIATING $61,363.00 IN GRANT FUNDS AND, IF FUNDED, AUTHORIZING THE EXPENDITURE OF SAID GRANT FUNDS; SAID AGREEMENT TO BE PROVIDED BY METROPOLITAN DADE COUNTY AND SUBJECT TO REVIEW BY THE ADMINISTRATION AND THE CITY ATTORNEY'S OFFICE. WHEREAS, the City has been awarded grant funding under the Drug Control and System Improvement Program for fiscal year 1996-1997 for continuation of the Gang Activity Reduction Program (GARP) and the Police And Youth Community Assistance Program (PYCAP) with funding being administered by Metropolitan Dade County; and WHEREAS, these two programs will continue to provide increased law enforcement to address the gang problem and to provide mentoring and positive role models to troubled youths; and WHEREAS, the City has received total grant funding in the amount of $46,022.00, with the GARP program receiving$31 ,268.00 and the PYCAP program receiving $14,754.00, v and with the City providing a cash match in the amount of $15,341.00 for both programs, which will be derived from the Police Confiscations Account; and WHEREAS, the City and the County agree to enter into a Cooperative Agreement for the purpose of providing these programs, said Agreement to be submitted by the county and subject to review by the Administration and the City Attorney's Office. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Clerk are authorized to execute a Cooperative Agreement with Metropolitan Dade County to provide for a Gang Activity Reduction Program (GARP) and a Police and Youth Community Assistance Program (PYCAP), said Agreement to be provided by Metropolitan Dade County and subject to review by the Administration and the City Attorney's Office, and if funded, to appropiate and expend said grant funds. October PASSED and ADOPTED this 9th day of ATTEST: f<ob.J- fCAA~ CITY CLERK Resolution No. 96-22155 F:\POLI\TECHSERV\POLlCIES\COM_RESO\PYCAPGAN.RES rurll';'l APPROVEJ LEGAL DE~ By4~/L r' _ , " ) i' \ ) I / a L ..~ -?Uf-J~(-:l~_. CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139 CITY OF MIAMI BEACH COMMISSION MEMORANDUM NO. '- 02.. - g '- TO: Mayor Seymour Gelber and Members of the City Commission DATE: October 9, 1996 SUBJECT: A RESOLUTIO ~UmORIZING, RETROACTIVELY, THE MAYOR AND THE CITY CLERK TO EXECUTE A COOPERATIVE AGREEMENT BETWEEN THE CITY AND :METROPOLITAN DADE COUNTY PROVIDING FORA GANG ACTIVITY REDUCTION PROGRAM (GARP) AND GANGS PROGRAM AND A POLICE AND YOum COMMUNITY ASSISTANCE PROGRAM (PYCAP), AND APPROPRIATING $61,363 IN GRANT FUNDS, AND IF FUNDED, AUTHORIZING mE EXPENDITURE OF SAID GRANT FUNDS, SAID AGREEMENT TO BE PROVIDED BY METROPOLITAN DADE COUNTY AND SUBJECT TO REVIEW BY THE ADMINISTRATION AND THE CITY ATTORNEY'S OFFICE. FROM: Jose Garcia-Pedrosa City Manager' ADMINISTRATION RECOMMENDATION Approval of the Resolution. BACKGROUND The City has received Grant funding under the Drug Control and System Improvement Program administered by Metropolitan Dade County. The City has been awarded $46,022 for the continuation of two (2) programs started in Fiscal Year 1995/96; GangActivity Reduction Program (GARP); and, Police and Youth Community Assistance (pYCAP). The city will match this amount with $15,341.00 derived from the Police Confiscations Account. The GARP program will be targeting the South Beach area (1 st to 15th Streets bewteen W ashington Avenue and Ocean Drive). Additonal areas may be added as new night spots locate further north on the beach strip. The officers assigned to this program will have training and experience in dealing with gangs and will be members of the Florida Gang Investigators Association, or trained juvenile investigators and members of the Multi Agency Gang Task Force. AGENDA ITEM C-1E- DATE_IO-"''1~ Commission Memorandum Page Two October 9, 1996 The PYCAP program will provide sports activities, field trips and neighborhood clean-up drives throughout the city. The program will be conducted city-wide with participation from each elementary school and the special alternative school. The target age of participants will be those children at risk group (between 12 - 16 years of age) participating in the DARE program. CONCLUSION Both the GARP and PYCAP programs have proven to be very successful programs. JGP:JP:RB:MWD:SDR:MMS ,'I F:\POLI\TECHSERV\POLICIES\COM RES ,r\~APGAN.MEM - ~( METROPOLITAN DADE COUNTY AGREEMENT This Agreement, made and entered into this ;;:;:J- day of SM4 199<9,-byand between Metropolitan Dade County, a political subdivision of the State of Florida hereinafter referred to as the "COUNTY", through its DEPARTMENT OF JUSTICE SYSTEM SUPPORT and the CITY OF MIAMI BEACH located in Dade County, Florida hereinafter referred to as the "PROVIDER", provides the terms and conditions pursuant to which the PROVIDER shall provide a COMMUNITY DRUG & CRIME PREVENTION PROGRAM. WHEREAS, the COUNTY has been awarded federal funds from the Drug Control and System Improvement Formula Grant Program under Public Law 100-690, the Anti-Drug Abuse Act of 1988, hereinafter referred to as the ACT, and WHEREAS, the PROVIDER warrants and represents that it possesses the legal authority to enter into this Agreement by way of resolution, motion or similar action that has been duly adopted or passed as an official act of the PROVIDER's governing body, authorizing the execution of the Agreement, including all understandings and assurances contained herein, and authorizing the person identified as the official representative of the PROVIDER to carry out on behalf of the PROVIDER all of the duties and responsibilities set forth in this Agreement, and WHEREAS, this AGREEMENT shall be deemed effective upon award of grant funds by the State of Florida, Department of Community Affairs, Division of Housing and Community Development, Bureau of Community Assistance to Metropolitan Dade County and being duly Page I of 1 ] executed by both parties, whichever is later, and WHEREAS, the COUNTY is desirous of supporting an expansion of the services provided by the COMMUNITY DRUG & CRIME PREVENTION PROGRAM by providing a portion of the federal funds awarded to Dade County to the COMMUNITY DRUG & CRIME PREVENTION PROGRAM and WHEREAS, the COUNTY as contractor/grantee for the State of Florida is authorized to purchase said services for COMMUNITY DRUG & CRIME PREVENTION PROGRAM as an allowable activity under the ACT, and WHEREAS, the COUNTY requires the above-mentioned services from the PROVIDER in order to fulfill its contractual obligations under the aforementioned grant, and NOW, THEREFORE, for and in consideration of the premises and the mutual covenants recorded herein, the parties hereto intending to be legally bound, agree as follows: I. SCOPE OF SERVICES. The PROVIDER agrees to render services in accordance with the Scope of Services incorporated herein and attached hereto as Attachment A. II. EFFECTIVE TERM. The effective term of this Agreement shall be from October I, 1996 through September 30, 1997. III. AMOUNT PAYABLE. Both parties agree that subject to the COUNTY's receipt of State funds, the maximum amount payable under this Agreement shall not exceed $ 14,754. The breakdown of this amount by budget category is included in the budget schedule found in Attachment B of this Agreement. Both parties agree that should available County funding be reduced, the amount payable under this Agreement may be proportionately reduced at the option of the County. IV. CASH MATCH REQUIREMENT. The PROVIDER shall maintain sufficient financial resources to meet the expenses incurred during the period between the provision of services and payment by the COUNTY, including the required 25% Cash Match, and provide all equipment and supplies required for the provision of services. Page 2 of 11 V. REOUIREMENTS RELATED TO USE OF ANTI-DRUG ABUSE FUNDS UNDER THE DRUG CONTROL AND SYSTEM IMPROVEMENT PROGRAM A. Requirements of the Anti-Drug Abuse Act. The PROVIDER agrees to abide by all of the requirements of the Anti-Drug Abuse Act of 1988 under the Drug Control and System Improvement Formula Grant Program, including Rule Chapter 9B-61. Furthermore, this AGREEMENT shall incorporate by reference the provision of that certain document entitled "State of Florida, Department of Community Affairs, Division of Housing and Community Development, Bureau of Community Assistance Subgrant Application for Anti-Drug Abuse Act Funds" and all laws, rules, regulations relating thereto are incorporated herein by reference as if fully set forth. B. Supplanting. The PROVIDER agrees that funds received under this Agreement shall be utilized to supplement, not supplant state or local funds, but will be used to increase the amounts of such funds that would, in the absence of grant funds, be made available for anti-drug law enforcement activities, in accordance with Rule Chapter 9B-61.006 (5) of the ACT. VI. CONTINUITY OF SERVICES. Provide optimal continuity of services by assuring that services are provided by the same person whenever possible and, if not, by a qualified replacement when necessary. VII. PROGRAM CONTACT. Designate a contract coordinator who shall be responsible for I) monitoring the PROVIDER's compliance with the terms of this Agreement and, 2) whenever the COUNTY so requests, meeting with County staff to review such compliance. VIII. INDEMNIFICATION BY THE PROVIDER. Any PROVIDER who is a political subdivision of the State, as defined in section 768.28, Florida Statutes, hereby agrees to the extent of the limitations included within Florida Statutes, Section 768.28, subject to the provisions of that Statute whereby the government entity shall not be held liable to pay a personal injury or property damage claim or judgment by anyone person which exceed the sum of $1 00,000, or any claim or judgments or portions thereof, which, when totaled with all other claims or judgments paid by the government entity arising out of the same incident or occurrence, exceeds the sum of $200,000 from any and all personal injury or property damage claims, liablities, losses and causes of action which may arise as a result of the negligence of the government entity. IX. INSURANCE. As a political subdivision of the State as defined by section 768.28, Florida Statutes, the PROVIDER shall furnish the COUNTY, upon request, written verification ofliability protection in accordance with section 768.28, Florida Statutes. Nothing herein shall be construed to extend any party's liability beyond that provided in section 768.28, Florida Statutes. Page 3 of 11 X. LICENSURE AND CERTIFICATION. Insure that all other licensed professionals providing COMMUNITY DRUG & CRIME PREVENTION PROGRAM services shall have appropriate training and experience in the field in which he/she practices and abide by all applicable State and Federal laws and regulations and ethical standards consistent with those established for his/her profession. Ignorance on the part of the PROVIDER shall in no way relieve it from any of its responsibilities in this regard. XI. CONFLICT OF INTEREST. The PROVIDER warrants and represents that no person under the employ of the PROVIDER, who exercises any function or responsibility in connection with this Agreement, has at the time this Agreement is entered into, or shall have during the term of this Agreement, any personal financial interest, direct or indirect, in this Agreement. XII. CIVIL RIGHTS. The PROVIDER agrees to abide by Chapter llA, Article IV of the Code of Metropolitan Dade County ("County Code"), as amended, which prohibits discrimination in employment; Title VII of the Civil Rights Act of 1968, as amended, which prohibits discrimination in employment and public accommodation; the Age Discrimination Act of] 975, 42 U. S. C. as amended, which prohibits discrimination in employment because of age; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. Sect. 794, as amended, which prohibits discrimination on the basis of disability; and the Americans with Disabilities Act, 42, U.S.C. Sect. 12103 et. seq., which prohibits discrimination in employment and accommodation because of disability. It is expressly understood that upon receipt of evidence of discrimination under any of these laws, the County shall have the right to terminate this Agreement. It is further understood that the PROVIDER must submit an affidavit attesting that it is not in violation of the Americans with Disability Act, the Rehabilitation Act, the Federal Transit Act, 49 U.S.e. Sect. 16] 2, and the Fair Housing Act, 42 U.s.e. Sect. 360] et seq. If the Provider or any owner, subsidiary, or other firm affiliated with or related to the PROVIDER, is found by the responsible enforcement agency, the Courts or the County to be in violation of these Acts, the County will conduct no further business with the PROVIDER. Any contract entered into based upon a false affidavit shall be voidable by the County. Ifthe PROVIDER violates any of the Acts during the term of any contract the PROVIDER has with the County, such contract shall be voidable by the County, even if the PROVIDER was not in violation at the time it submitted its affidavit. XIII. NOTICES. Notice under this Agreement shall be sufficient if made in writing and delivered personally or sent by mail or by FAX to the parties at the following addresses (or to such other party and at such other address as a party may specify by notice to others): If to the COUNTY: Metropolitan Dade County Department of Justice System Support ] 75 NW ] st Avenue, Suite 1730 Miami, Florida 33 ]28 Attention: Susan Windmiller Page 4 of 11 If to the PROVIDER: MIAMI BEACH Miami Beach Police Department II 00 Washington Avenue Miami Beach, FL 33139 Attention: Lieutenant Vinnie Mulshine XIV. AUTONOMY. Both parties agree that this Agreement recognizes the autonomy of and stipulates or implies no affiliation between the contracting parties. It is expressly understood and intended that the Provider is only a recipient of funding support and is not an agent or instrumentality of the COUNTY. Furthermore, the PROVIDER's agents and employees are not agents or employees of the COUNTY. xv. BREACH OF AGREEMENT: COUNTY REMEDIES. A. Breach. A breach by the PROVIDER shall have occurred under this Agreement if the PROVIDER shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or shall violate any of the covenants, agreements, stipulations, representations or warranties contained herein. B. COUNTY Remedies If the PROVIDER breaches this Agreement, the COUNTY may pursue any or all of the following remedies: I. The COUNTY shall have the right to terminate this Agreement or reduce funding by giving at least five (5) days prior written notice to the PROVIDER of such intent to terminate or reduce services. 2. The COUNTY may suspend payment in whole or in part under this Agreement by providing written notice to the PROVIDER of such suspension and specifying the effective date thereof, at least five (5) days before the effective date of suspension. If payments are suspended, the COUNTY may also suspend any payments in whole or in part under any other contracts entered into between the COUNTY and the PROVIDER. The PROVIDER shall be responsible for all direct and indirect costs associated with such suspension, including attorney's fees; 3. If, for any reason, the PROVIDER should attempt to meet its obligations under this Agreement through fraud, misrepresentation or material misstatement, the County shall, whenever practicable terminate this Agreement by giving written notice to the provider of such termination and specifying the effective date thereof at least five (5) days before the effective date of such termination. The COUNTY may terminate or cancel any other contracts which such entity has with the county. Such entity shall be responsible for all direct or indirect costs associated with such termination or cancellation, including attorney's fees. Any entity who attempts to meet is contractual obligations with the county through fraud, misrepresentation or material misstatement may be debarred from county contracting for up to five (5) years. Page 5 of II 4. Any other remedy available at law or equity. The County Manager is authorized to terminate this Agreement on behalf of the County. C. Damages Sustained. Notwithstanding the above, the PROVIDER shall not be relieved of liability to the COUNTY for damages sustained by the COUNTY by virtue of any breach of the Agreement, and the COUNTY may withhold any payments to the PROVIDER until such time as the exact amount of damages due the COUNTY is determined and properly settled. XVI. TERMINATION BY EITHER PARTY. This Agreement may be terminated without cause by either party by giving sixty (60) days prior written notice to the other party of such intent to terminate. XVII. PROJECT BUDGET AND PAYMENT PROCEDURES. The PROVIDER agrees that all expenditures or costs shall be made in accordance with the Budget which is attached herein and incorporated hereto as Attachment B. A. Budget Variance. Funds may be shifted between approved line items, not to exceed fifteen percent (15%) of the total budget, without a written amendment. Variances greater than fifteen percent (15%) in any line approved line item shall require a written amendment approved by the Department B. Recapture Funds. At the conclusion of the third quarter and upon submission of the Quarterly Performance Report and Invoice, the COUNTY will review the PROVIDER'S Y ear- To-Date expenditures. ] . Municipalities reporting remaining balances which exceed expenditure levels for normal program operations must submit a plan with the Third Quarter Report which documents those steps the municipality will take in the Fourth Quarter to fully expend the contract by the end of the program year. 2. This expenditure plan must be approved by the COUNTY. 3. Where the municipality does not anticipate full expenditures by the end of the program year, the COUNTY will recapture the anticipated unexpended amount for use in another program, without a formal amendment process. C. Payment Procedures. The County agrees to pay the PROVIDER for services rendered under this Agreement based on the line item budget incorporated herein and attached hereto as Attachment B. The parties agree that this is a cost-basis Agreement and the PROVIDER shall be paid through reimbursement payment for allowable expenses on the budget approved under this Agreement (see Attachment B). The PROVIDER agrees to invoice the COUNTY for each Community Drug and Crime Prevention Program using the Quarterly Project Performance Report & Invoice as it appears in Attachment C, and to do so on a quarterly basis, as stated in Section XVIII. B. 1. The Quarterly Project Performance Report & Invoice shall be prepared in a manner in accordance with the form provided in Attachment C. The final Quarterly Project Performance Report & Invoice along with the ANNUAL REPORT shall be submitted by October 15, 1997. Page 6 of] I D. The PROVIDER agrees to mail all invoices to the address listed above, Section XIII. E. The COUNTY agrees to review invoices and to inform the PROVIDER of any questions. Payments shall be mailed to the PROVIDER by the COUNTY'S Finance Department. XVIII. INVENTORY - CAPITAL EOUIPMENT AND REAL PROPERTY. A. Acquisition of Property. The PROVIDER is required to be prudent in the acquisition and management of property with federal funds. Expenditure of funds for the acquisition of new property, when suitable property required for the successful execution of projects is already available within the PROVIDER organization, will be considered an unnecessary expenditure. B. Screening. Careful screening should take place before acquiring property in order to ensure that it is needed with particular consideration given to whether equipment already in the possession of the PROVIDER organization can meet identified needs. While there is no prescribed standard for such review, the PROVIDER procedures may establish levels of review dependent on factors such as the cost of the proposed equipment and the size of the PROVIDER organization. The establishment of a screening committee may facilitate the process; however, the PROVIDER may utilize other management techniques which it finds effective as a basis for determining that the property is needed and that it is not already within the PROVIDER's organization. The COUNTY must insure that the screening referenced above takes place and that the PROVIDER has an effective system for property management. The PROVIDER is hereby informed that if the COUNTY is made aware that the PROVIDER does not employ an adequate property management system, project costs associated with the acquisition of the property may be disallowed. C. Loss. Damage or Theft of Equipment. The PROVIDER is responsible for replacing or repairing the property which is willfully or negligently lost, stolen, damaged or destroyed. Any loss, damage, or theft of the property must be investigated and fully documented and made part of the official project records. D. Equipment Acquired with Crime Control Act Block/Formula Funds. Equipment acquired shall be used and managed to ensure that the equipment is used for criminal justice purposes. E. Management. The PROVIDER procedures for managing equipment (including replacement), whether acquired in whole or in part with project funds, will, as a minimum, meet the following requirements: 1. Property records must be maintained which include description of property, serial number or other identification number, source of the property, identification of who holds the title, acquisition date, costs of the property, percentage of COUNTY participation in the cost of the property (Federal funds), location of property, use and condition of the property, disposition data including the date of disposal and sale price; 2. a physical inventory of the property must be taken and the results reconciled with the property records at least once every 2 years; 3. a control system must exist to ensure adequate safeguards to prevent loss, damage or theft of the property. Any loss, damage, or theft shall be investigated by the PROVIDER as appropriate; 4. adequate maintenance procedures must exist to keep the property in good condition; and 5. if the PROVIDER is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return. F. Retention of Property Records. Records for equipment, nonexpendable personal property, and real property shall be retained for a period of 3 years from the date of the Page 7 of 11 disposition or replacement or transfer at the discretion of the COUNTY. If any litigation, claim, or audit is started before the expiration of the 3 year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. XIX. RECORDS. REPORTS. MONITORING AND AUDITS. EV ALUA TION STUDIES. The PROVIDER shall keep records of program services in sufficient detail to provide any reports which may be requested by the COUNTY. A. Records. All program records will be retained by the PROVIDER for not less than three (3) years beyond the term of this Agreement. In accordance with contract requirements from the State of Florida, records for COMMUNITY DRUG AND CRIME PREVENTION PROGRAM services must reflect: 1. The names of staff providing services as described in Attachment A. 2. The dates and number of hours the staff provided services. 3. The dates of services and activities and the names of program participants in attendance to such as described in Attachment A 4. The records of all other program services provided under this Agreement. B. Reporting Requirements. As to required reports, the PROVIDER shall: I. Ouarterly Proiect Performance Report and Invoice. Submit Quarterly Project Performance Report and Invoice to the Department of Justice System Support by January] 5, April 15, July 15, and October 15, covering the Agreement activity for the previous quarter. The Quarterly Project Performance Report and Invoice shall be submitted in the format and using the form attached hereto as Attachment C. 2. Annual Proiect Report. The PROVIDER shall submit an ANNUAL PROJECT REPORT to the Department of Justice System Support for the 12 month period of the Project Operation. The ANNUAL REPORT shall be submitted in the format and using the form attached hereto as Attachment D. The ANNUAL REPORT shall be submitted with the Fourth Quarterly Project Performance Report and Invoice by October 15. 3. Other Required Reports. The PROVIDER shall submit other reports as may be required by the Department of Justice System Support during the program year. C. Changes to Reporting Requirements. The PROVIDER understands that the COUNTY may at any time require changes in data collected, records or reporting, as may be necessary and agrees to comply with any such modifications. D. Monitoring and Audit. Make available for review, inspection, monitoring or audit by the COUNTY without notice during normal business hours all financial records and other program records and documents which relate to or have been produced or created as a result of this Agreement. The PROVIDER shall provide assistance as may be necessary to facilitate a financial/program audit when deemed necessary by the COUNTY to insure compliance with applicable accounting and financial standards. E. Evaluation Studies. PROVIDER agrees to participate in evaluation studies sponsored by the administrative agent for these funds from the State of Florida, Department of Community affairs, Division of Housing and Community Development, Bureau of Community Assistance. This participation shall at a minimum include access to PROVIDER's premises and records. Page 8 of II XX. MISCELLANEOUS. A. This Agreement is the complete and exclusive statement of all the arrangements between the COUNTY and the PROVIDER regarding the provision of the services described in Attachments A and B. B. Except as otherwise enumerated herein, no amendment to this Agreement shall be binding on either party unless in writing and signed by both parties and approved by the County Manager provided, however, that the COUNTY may effect amendments to this Agreement without the written consent of the PROVIDER, to conform this Agreement to changes in the laws, directives, guidelines, and objectives of county, state and federal governments. C. Nothing herein shall alter, affect, modify, change or extend any other agreement between the PROVIDER and the COUNTY unless specifically stated herein. D. All reports, information documents, tapes and recordings, maps and other data and procedures, developed, prepared, assembled or completed by the PROVIDER in connection with the duties and responsibilities undertaken by the PROVIDER in accordance with the terms of this Agreement shall become the property of the COUNTY without restriction, reservation or limitation of their use and shall be made available to the COUNTY by the PROVIDER at any time upon request by the COUNTY. Upon completion of all work contemplated under this Agreement, copies of all of the above data shall be delivered to the COUNTY upon request. E. Agreement Guidelines. The Provider agrees to comply with all applicable federal state and county laws, rules and regulations, which are incorporated herein by reference as set forth herein. This Agreement shall be interpreted according to the laws of the State of Florida and proper venue for this Agreement shall be Dade County, Florida. F. Amendments. Any alterations, variations, amendments, or other modifications of this Agreement including but not limited to amount payable and effective term shall only be valid when they have been reduced to writing, duly approved and signed by both parties and attached to the original of this Agreement. The COUNTY and PROVIDER mutually agree that amendments of the Scope of Service, line item budget of more than fifteen percent (15%) of the total budget set forth herein and other such revisions my be negotiated as written amendment to this Agreement between the parties. The County Manager is authorized to make amendments to this Agreement as described herein on behalf of the COUNTY. G. Publicity. It is understood and agreed between the parties hereto that this PROVIDER is funded by Metropolitan Dade County. Further, by acceptance of these funds, the PROVIDER agrees that events and printed documents funded by this Agreement shall recognize the funding source as follows: Page 9 of 11 This program was supported by a grant awarded to Metro-Dade County Department of Justice System Support, State of Florida Department of Community Affairs and U.S. Department of Justice, Bureau of Justice Assistance (BJA). H. Sub-Contracts. The Provider agrees not to enter into sub-contracts, retain consultants, or assign, transfer, convey, sublet, or otherwise dispose of this Agreement, or any or all of its rights, title or interest herein, or its power to execute such Agreement without the prior written approval of the COUNTY and that all sub-contractors or assignees shall be governed by the terms and conditions of this Agreement. 1. Total of Agreement/Severability of Provisions. The ten (10) page Agreement with its attachments as referenced below contain all the terms and conditions agreed upon by the parties: Attachment A: Attachment B: Attachment C: Attachment D: Attachment E. Agreement Program Review (Scope of Services) Agreement Program Budget Quarterly Project Performance Report & Invoice Annual Project Report Metro-Dade County Affidavits No other Agreement, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or bind any of the parties hereto. If any provision of this Agreement is held invalid or void, the remainder of this Agreement shall not be affected thereby such remainder would then continue to conform to the terms and requirement of applicable law. Page 10 of 11 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective and duly authorized officers, the day and year first above written. Signatl're Mayor Title Seymour Gelber Name (typed) ATTEST: By ~~6'r~ Robert Parcher, City Clerk By: (Corporate Seal) ATTEST: METROPOLIT AN DADE COUNTY, FLORIDA HARVEY RUVIN, CLERK ~~:- By: . ..~ D u Clerk' .~.. ,.. . r n I un /1/; 1-, f\ Uv ,'.U By4fIllL LPh d / r; f.._ . Page 11 of II SUMMARY OF ATTACHMENTS A IT ACHMENT A Agreement Program Narrative - Scope of Service Program Review listing Program Contact Information, Problem Identification, Demographic Data, Year One Activities - Accomplishments & Unmet Needs, Year Two Request/Planned Activities, Program Description, Proposed Activities, Planned Measures, Monitoring Plan, Program Staff Job Descriptions, Signed letters from School Principals and other participating agencies (where necessary) ATTACHMENT B: Agreement Budget - Program Budget ATTACHMENT C Quarterly Program Performance Report and Invoice A TT ACHMENT D Annual Project Report ATTACHMENT E Metro-Dade County Affidavits ATTACHMENT A Agreement Program Narrative - Scope of Service PROGRAM REVIEW Jurisdiction Name: MIAMI BEACH Police Department Contact Person: Lieutenant Vinnie Mulshine Address: 11 00 Washington Avenue, Miami Beach, FL 33139 673-7875 PH 673-7864 FX Program Area: COMMUNITY DRUG & CRIME PREVENTION Program Dates: 10/1/96 -- 6/30/97 Program Name: PYCAP (Police/Youth Community Assistance Program) Target Population: 360 Students Ages 12-17 Problem Identification Recognizing existing communication problems between the police and youth, the Miami Beach Police Department (MBPD) developed the Police and Youth Community Assistance Program (PYCAP). Demogrl:\Phic Data: According to the 1990 Census, 8% of the Miami Beach population is comprised of school-age children. According to Criminal Justice data base, juveniles account for approximately 10% of all arrests in the city. As reported by the MBPD, juvenile criminal mischief incidents have been on the rise, with over 1,700 incidents reported in 1994. This trend continues at the same rate for 1995. The PYCAP program's target population is students at-risk, as identified by the school, who are enrolled in Miami Beach elementary schools and South Beach Alternative (Elementary & Middle School). Student ages range from 12-17 years old, male and female. The ethnic breakdowns of the school population is 65% Hispanic, 30% Black, and 5% Non-Hispanic White. Year One Activities - Accomplishments & Unmet Needs: Due to demographic changes, it is necessary to provide organized activities, staffed by police officers, to provide a positive experience and an alternative to juvenile mischief. MBPD is committed to providing this kind of experience to at-risk students through this partnership program with Miami Beach elementary schools. Y ear- To-Data for Year One indicate that 13 sessions have been conducted for a total of 7 schools and 260 students. Due to late award and start-up, it was not possible to conduct as many weekly sessions as planned. As a result, an end of the year celebration field trip is being planned for the 25 most improved students to go on a fishing trip supervised by 3 Officers. Officers and teachers have observed that students have become more aware of their neighborhood, how it looks and their responsibility to take care of it. They have developed community pride and a respect for teamwork. Year Two Request/Planned Activities: The current program will continue in Year Two. The City of Miami Beach is committed to assigning law enforcement personnel to working as partners with our schools to organize and support special activities for at-risk youth. This program under the Metro-Dade County Byrne Grant program will continue to provide support for this important program. PROGRAM REVIEW Jurisdiction Name: MIAMI BEACH Police Department Contact Person: Lieutenant Vinnie Mulshine Address: 1100 Washington Avenue, Miami Beach, FL 33139 673-7875 PH 673-7864 FX Program Area: COMMUNITY DRUG & CRIME PREVENTION Program Dates: 10/1/96 -- 6/30/97 Program Name: PYCAP (PoliceN outh Community Assistance Program) Target Population: 360 Students Ages 12-17 Program Description The PYCAP program will provide sports activities and field trips and neighborhood clean-up drives for the City of Miami Beach. The program will be conducted city-wide with participation from each elementary school and the special alternative school. The target age will encompass those children in the exit grade levels participating in the D.A.R.E. program. In particular, emphasis will be placed on the schools selecting those students who are typically recognized the least and are IlQt included in programs of merit or delinquency. Principals, counselors, teachers, and D.A.R.E. officers will select the student participants in each school. Students will meet on Fridays with a different group of 20 students for each of the 18 sessions scheduled. Students will conduct clean-up efforts in the beach area in their neighborhood, community parks, and around the schools. In addition, the days of community service work will conclude with some organized sports activities under the police officers' supervision. The program will provide the children an opportunity to establish working relationships with neighborhood police officers and a sense of responsibility for taking care of their own neighborhood. PROGRAM REVIEW Jurisdiction Name: MIAMI BEACH Police Department Address: 1100 Washington Avenue, Miami Beach, FL 33139 Program Area: COMMUNITY DRUG & CRIME PREVENTION Program Name: PYCAP (PoliceN outh Community Assistance Program) Proposed Activities Police Officer and Sergeant will provide a neighborhood clean-up program at each Miami Beach Elementary school with selected students from each school to include: school clean-up sports activities field trip Planned Measures ~ I Officer 18 sessions, for 8 hours per session ~ I Sergeant for 18 sessions, for 8 hours per session / Contact Person: Lieutenant Vinnie Mulshine 673- 7875 PH 673-7864 FX Program Dates: 10/1/96 -- 6/30/97 Target Population: 360 Students Ages 12-17 Monitoring Plan Request schedules Request copies of student participant list and attendance records for each participating school Request copies of invoices for materials purchased. Request photos of clean-up i.e. pre-post services. '- ~ Lieutenant Vinnie Mulshine, MBPD ATTACHMENT B Agreement Budget - Program Budget PROGRAM REVIEW Jurisdiction Name: MIAMI BEACH Contact Person: Lieutenant Vinnie Mulshin Program Area: COMMUNITY DRUG AND CRIME PREVENTION 673-7945 PH -- 673-7864 FX Program Name: PYCAP (PoliceNouth Community Assistance Program) Program Dates: 10/1/96- 6/30/97 Target Population: AT-RISK EXIT GRADE STUDENTS, ALL MIAMI BEACH ELEMENTARY SCHOOLS & SOUTH BEACH ALTERNATIVE (A special elementary & middle school) Proposed Budget Salaries and Benefits, Total 1 Sergeant X 8 hours per session X 18 sessions X $48.85 per hour (Overtime basis) $13,416 $7,034 1 Police Officer X 8 hours per session X 18 sessions X $44.32 per hour (Overtime basis) $6,382 Contractual Services, Total $0 Expenses, Total Paint, rollers, buckets, etc. Gloves, brooms, shovels, plastic bags, etc. Lunch, 20 students @ $5 X 18 sessions Snacks & cold drinks T-shirts and shorts, @ $5.50 per set X 384 sets Sun Block, 2 cases $6,256 $1,093 $247 $1,800 $192 $2.112 $76 Bus rental Miscellanous field trip and other program expenses $400 $336 Total Budget . $19,672 Dade County will reimburse an amount not to exceed: .~$14,75~ The 25% CASH MATCH for this grant is: $4,918 The source of the CASH MATCH is: Law Enforcement Trust Fund, Cit)' of Miami Beach 09/27/96, MB$CP97,WK4 ATTACHMENT C Quarterly Program Performance Report and Invoice Quarterly Project Performance Report Drug Control and System Improvement Formula Grant Program COMMUNITY CRIME PREVENTION PROJECT PURPOSE AREA 4A [This form supersedes all previous Local Community and Neighborhood Crime Prevention Project Report Forms, effective upon approval of the new grant award.] (Jurisdiction Name) (ProJcct Namc) (program Arca Namc) (Objectivc Numbcrs & Namcs -- See Contract. Exhibit A. Program Information) (Name of Person Completing Form) (Title) (phone) UI\IQLc ID (Completed by BCA) ST ATE CONTRACT rD NUMBER: 96-CJ-3S-11-23-01-091 f:':i::::':":'::::',:::::::,::if:'::B~i,:MMml!:::::::::':,::'::::::::!:!'::::::::::: '::::::::::!::,:::::::::::i::::::::mim:::gI1,91,,::::::::::::::::::::::::::::::::::: :::::)::::::::::::::::::::::::::::1.'::11::111:::::::::::::!i:::::::::::!::':::ii 2 January I - March 3 1 April I 5 3 April 1 - June 3 0 Jul\' ] 5 .---- 4 July I - September 3 0 October I 5 1 * October 1 - December 3 1 January I 5 .For example, if your proJect began in October, this is Report Nwnber I, Record Nwnber, Period, and Date below: ~~ This report complies with US Department of Justice Performance Evaluation and Assessment reporting requirements (OMB No 112] -0] ] 3) in confom1ance with the Congressional Mandate to assess the impact of the Drug Control and system Imprmcment Formula Grant Program implemented under the Federal AntI-Drug Abuse Act of 1988, 1. During this quarter, how many neighborhoods were involved in grant-funded project activities? _ 2. During this quarter. what is/are the name/s of the jurisdiction/s participating in grant-funded activities and what is the estimated population of each? Jurisdiction Coral Gables EI Portal Florida City Hialeah Hialeah Gardens Homestead Key Biscayne Metro Dade (Unincorporated) Miami Beach Miami Springs North Bay Village North Miami Opa-Locka West Miami Population 40,091 2,457 5,806 188,004 7,713 26,866 8.854 1.028,071 92.639 13,268 5.383 4.998 15,283 5,727 3. During this quarter. what was the estimated percentage of grant-funded activities directed toward the following: % Business % General Public % Law Enforcement % Libraries ~o Parks and Community Centers % Public Housing % Residential Homes % Schools % Senior Citizens % TOTAL 4. During this quarter. what estimated percentage of participants were served in each of the following target groups: % Children (under 13 years of age) % Teenagers (13-18 years of age) % Elderly (60 years or older) -- % Handicapped % Other Groups (SpecifY) see detailed reoort % Other Groups (Specify) see detailed reoort % TOTAL 5. During this quarter. what serious (index) crimes were targeted for project activities? (Check all tbat apply] Aggravated Assault Arson Burglary Drug Abuse Forcible Rape Larceny or Theft Motor Vehicle Theft Murder Robbery Other (Specify) see detailed report 6. During this quarter. what livc crimc prcvention PRESENTATIONS were given before groups targcted and reported in Section 3 (above) in the following settings') [Live means that a project staff person or a volunteer recruited by project staff made a presentation to an audience in one of the following settings or through the media Check those that apply and provide numbers for those that are checked.] Busi nesses Number of Workshops/Meetings Held Number in Attendance Churches . Number of Workshops/Meetings Held Number in Attendancl. Law Enforcement Agencies Number of Workshops/Meetings Held Number in Attendance Libraries Number of Workshops/Meetings Held Number in Attendance Community Organizations (e.g. YMCA's. YWCA's, Big Brothers/Sisters. Red Cross. etc.) Number of Workshops/Meetings Held Number in Attendance Government Agencies (including local human services agencies and branch offices of state agencies. such as the Department of Health and Rehabilitative Services) Number of Workshops/Meetings Held Number in Attendance Parks and Community Recreation Centers Number of Workshops/Meetings Held Number in Attendance Public Housing Number of WorkshopslMeetings Held Radio Number of WorkshopslMeetings Held Number in Attendance Number in Attendance Residential Homes Number of Workshops/Meetings Held Number in Attendance Schools Number of Workshops/Meetings Held Number in Attendance Senior Citizen Centers Number of Workshops/Meetings Held Number in Attendance Television Number of WorkshopsIMeetings Held Number in Attendance Other Groups (Specify) see detailed report Number of Workshops/Meetings Held Number in Attendance 7. During thiS quarter. how many media packages were developed to promote local crime prevention campaigns') [Record number for each tlpe of media) Newspaper Advertising Newspaper Articles Magazine Advertising Magazine Articles Pamphlets Radio Publ1c Service Announcement (PSA's) Television Publ1c Service Announcements (PSA's) School Curriculums Video Packages (for distribution to networks and use by Public Housing. S,hools. Senior Citizens Centers. etc.) TOTAL 8. During this quarter. how many times did schools present. publishers print. and broadcasters air local grant-in-aid funded and produced crime prevention campaign media described in Section 7? [Record number for each t).pe of media] Media Curricula (Report Number of school classrooms) Magazines Newspapers Radio Television TOTAL 9. During this quarter, how many of the foIloV\ing activities were implemented with grant-in-aid funds? [Check and record units or measure for those acth'ities that are checked.] Identify and Secure Prooerty: DADE COUNTY PROGRAMS: None A. Identifying Household Property DADE COUNTY PROGRAMS: None B. Installing Improved Security Devices Involve the Community: DADE COUNTY PROGRAMS: Florida Cit)" C. Starting Block Watch or Neighborhood Watch Groups Number of watch groups implemented Number of homes receiving security surveys Number of watch group meetings held DADE COUNTY PROGRAMS: None D. 0 Establishing Block or Safe Homcs DADE COUNTY PROGRAMS: Florida Cit) Dcveloping Citizen Patrols (to report suspicious activity in neighborhoods to police) Numbcr of citizen Patrols established Number of neighborhood blocks covercd E. DADE COUNTY PROGRAMS: None F. Initialing Hot Lincs DADE COUNTY PROGRAMS: None G. Creating Citizen Escort Programs DADE COUNTY PROGRAMS: Miami Beach, North Ba) Village H. Organizing Neighborhood Clean-Ups (to destroy Crack houses. removing trash, converting vacant lots to neighborhood recreation sites for children, etc.) Number of clean-up campaigns implemented DADE COUNTY PROGRAMS: Coral Gables (Red Ribbon Week & Explorers), EI Portal, Hialeah (L.I.F.E.), Hialeah Gardens, Metro-Dade ( Dh'ersion), North Miami, Opa-Locka Promoting Healthy Alternative Drug-Free Events for Youth and Adults Number of events held I. DADE COUNTY PROGRAMS: Key Biscayne, West Miami J. Encouraging Law Enforcement Agencies to use or create Advisory Boards, Tenant Associations, Youth Groups or Small Neighborhood Groups Number of boards, associations or groups established Number of meetings held DADE COUNTY PROGRAMS: None K. _ Encouraging Communities to establish some form of Drug Coordinating Council DADE COUNTY PROGRAMS: None L. Reestablishing support within Inner City Communities DADE COUNTY PROGRAMS: Metro-Dade (B.A.N.D. & Don't Let Alcohol Be Your Last Taste in Life), Miami Springs (parenting) M. Providing Prevention Education and Life Skills Curriculum to Students through school personne1. community leaders, and state and local Agencies Number of classes for school-age children (MDPD Alcohol) Number of adult education classes held, (MDPDIB.A.N.D., Miami /Parenting) DADE COUl\TY PROGRAMS: None N. Targeting Parents and Youth from High Risk Population Areas for Crisis Intervention DADE COUNTY PROGRAMS: Coral Gables (Recreation Center), Homestead O. Starting or Expanding the Operation of Community or Neighborhood Recreation Center or Program Number of Community or Neighborhood Recreation Centers or Programs which offer: Sports: (Check all that apply] soccer basketball football volleyball tennis pool SWimmIng aerobics other (specify) card games baseball other (specif)) back packing! outdoor/ wilderness camping hiking gymnastics karate Arts, Crafts, and Cultural Enrichment: (Check all that apply) ceramics music painting dancing drawing! coloring sewmg homemaking other (specify) other (specify) Academic or Vocational Training: [Check all that apply) mathematics science other (specify) other (specify) other (specify) other (specify) Other Drug or Crime Prevention Activities: [Check all that apply) drug awareness/ prevention education Iifc managcmcnt skills health and nutrition job readiness training parent effectivcness training parent support groups outreach programs for youth gangs neighborhood or town hall meetings leadership or counselor-in-training (CIT) programs personal hygiene AIDS education teen pregnancy programs academic tutoring family counseling other (specify) other (specify) other (specify) DADE COUNTY PROGRAMS: Coral Gables (Communit~. Recreation Center), Homestead P. StartIng or expanding a Neighborhood Youth Athletic League Number of leagues fonned Number of games played Project Narrath'e [The applicant should attach a brief narrative dctailing their progrcss in meeting their subgrant objectives. The narrativc should allow the reader to put the number provided in the Quarterly Report in context.] NOTE: Attached are the narratives submitted by each jurisdiction with their respective Quarterly Performance Reports. Each Narrative is labeled by City, Program Area and Project Name. ACDCP2 ~M\lIREV06/96 Metro-Dade County Community Drugs & Crime Prevention Resolution R-648-96 Project . Index Code QINVCP Revised 09/16/96 QUARTERLY PROJECT PERFORMANCE REPORT & INVOICE [To Be Typed on Jurisdiction's Letterhead] City: Date of Claim: Project Name: Claim Number: Costs Incurred DUTing the Period of: FIRST QUARTER SECOND QUARTER THIRD QUARTER FOURTH QUARTER October 1 - December 31 January 1 - March 31 April 1 - June 30 July I - September 30 Report Due January 15 Report Due April 15 Report Due June 15 Report Due October 15 I. Total Federal Budget $ 2. Amount This Invoice $ (75%) 3. Amount Previous Invoices $ 4. Remaining Balance $ (Subtract Lines 2 <it 3 fTom Lino I) Budget Line Item Exceeds Federal Local Total Categories Disallowed Budget Funds Match Funds (75%) (25%) (100%) 1. Salaries & Benefits 2. Other Personnel Services (Temporal') Employees/Contractual) 3. Expenses 4. Total Claim Costs We request payment in accordance with our contract agreement in the amount of75% of Total Costs for this Claim $ (75%), the balance of costs, $ (25%), to be recorded as our in-kind contribution to comply with the local cash match requirement. Attached please find the records which substantiate the above expenditures. I certify that all of the costs have been paid and none of the items have been previously reimbursed, all of the expenditures comply with the authorized budget and fall within the contractual scope of services and all of the goods and services have been received for which reimbursement is requested. Respectfully submitted, Chief of Police/Other City Official Payment Approved, Metro-Dade County Metro-Dade County Community Drugs & Crime Prevention Resolution R-648-96 Project Index Code Page 2 of3 QUARTERLY PROJECT PERFORMANCE REPORT & INVOICE - Payroll Expenses City: Date of Claim: Project Name: Claim Number: Costs Incurred During the Period of: FIRST QUARTER SECOND QUARTER THIRD QUARTER FOURTH QUARTER October 1 - December 31 January 1 - March 31 April 1 - June 30 July 1 - September 30 Report Due January 15 Report Due April 15 Report Due June 15 Report Due October 15 Officer/Staff Name Date of Activity Type of Activity. Total Hours -(Presentation, Parent Meeting. Field Trip, etc.) TOTAL HOURS AT$ PER HOUR = $ I CERTIFY THAT PAYMENT FOR THE AMOUNT OF $ IS CORRECT. OFFICER/STAFF SIGNATURE OFFICER/STAFF SOCIAL SECURITY # CHIEF OF POLICE/CITY OFFICIAL SIGNATURE I VERIFY THAT THE ABOVE SERVICES WERE PROVIDED: School Principal's Signature ~: Bookkeeping report documenting payroll expenses must be attached to process payment. Metro-Dade County Community Drugs & Crime Prevention Resolution R-648-96 Project Index Code Page 3 of3 QUARTERLY PROJECT PERFORMANCE REPORT & INVOICE - Equipment/Supply/Activity Expenses City: Date of Claim: Project Name: Claim Number: Costs Incurred During the Period of: FIRST QUARTER SECOND QUARTER THIRD QUARTER FOURTH QUARTER October 1 . December 31 January 1 - March 31 April 1 - June 30 July 1 - September 30 Report Due January 15 Report Due April 15 Report Due June 15 Report Due October 15 Vendor Item Description Date Paid Check No. Amount TOTAL AMOUNT EXPENSES NQIE: Copies of all invoices for this request must be attached to process payment. ATTACHMENTD Annual Project Report ANNUAL/ FINAL PROJECT REPORT DRUG CONTROL AND SYSTEM IMPROVEMENT FORMULA GRANT PROGRAM PURPOSE AREA 4A COMMUNITY DRUG AND CRIME PREVENTION PROGRAM AREA This Annual Report covers the subgrant period for the project completing four quarters of operation. It is to be submitted along with the Fourth Quarterly Project Performance Report and the Fourth Quarter Invoice. This report must be in our office by October 17, 1997. Final Payment will be processed upon submission of complete Quarterly and Annual Reports with all required documentation. (Jurisdiction Name) (Project Name) (Name of Person Completing Form) (Title) (Phone) Record Project Time Frame End Date Metro Dade County Department of Justice System Support (Revised7/96) The Subgrant Contract for the Drug Control and System Improvement Funds requires that projects submit an Annual Report describing project activities. Each jurisdiction must complete a separate Annual Report for each project shown on the chart in Attachment A. This Annual Report must contain the following sections: 1. Noteworthy Successes of Project Operations 2. Implementation Problems 3. Staffing 4. Training 5. Grant Budget Expenditures 1. Noteworthy Successes of the Program. In the space provided, give a description for each of the following topics (a-f). Use three to four sentences for each topic listed. You may attach additional pages. a. Describe the activities implemented in the program. b. Describe the targeted crimes c. Describe the population types. d. Describe any special materials, curriculums, equipment etc., which enhanced the program. 1. Noteworthy Successes Continued. e. Describe the Organizations and Agencies involved. (Other than the Police Dept. ) f. Emphasize successes worthy of noting in this report. 2. Implementation Problems When project operations were initiated, did problems arise that needed attention? How were they resolved? Briefly describe or state any problems that occurred and discuss the steps taken to overcome those problems. For example, if your project started late due to a late award, what adjustments were made to provide the planned services? 3. Staffing a. What were the total number of Full- Time Equivalent (FTE) staff assigned to this project regardless of the funding source? b. What were the number ofFTE's funded by the Drug Control and System Improvement Formula Grant Program? 4. Training Compete the following only if grant funds were used to train any staff working in your project. If training was not provided with grant funds, do not complete this section and skip to Question 5. a. What type and amount of staff training was provided during this project? Record the total number of individuals who received training and total the number of hours trained. For example, if 5 emplo)'ees receh'ed 8 hours of training each, record 5 employees and 40 hours of training. Training Subject Fund RaiSIng and Grant Management Community Organizations PolIce Relations Number Trained Hours Trained School Relations Curriculum Dcyelopment Recreational Programs Other (Specify) b. Have new procedures or practices been implemented as a result of the training provided through this project? Yes No If DO skip to Question 5 c. Have new procedures or practices increased the efficiency or effectiveness of crime prevention program activities? Yes No 4. Training Continued d. What improvements resulted from Training project staff? Check all that ApplJ Successful Development of Neighborhood Activities Successful Development of School Activities Successful Development Community Activities Successful Development Recreational Activities Coordination with School Officials Coordination with Local Law Enforcement Coordination with Local Government Officials Enhanced Existing Drug Education Program Enhanced Existing Human Service Program Enhanced Existing Law Enforcement Program Enhanced Existing Recreation Program Other (Specify) e. Who provided the training') Check all that apply Peer Assistance! Experienced PractItIoner Instructor of National Reputation Project Staff State Training Personnel (Florida Dept ofI~" Enforcement) Other (Specify) 5. Grant Budget Expenditures Indicate the types of expenditures made for the operation of the project. Cbeck all tbat Appl)' Audiovisual Computer Equipment Contractual Services Furniture/ Fixtures Instructional Supplies Travel Vehicles ATTACHMENT A The following is a list of Program Objectives that are included under the Community Drug and Crime Prevention Program Area of the Byrne Grant. You will find them listed as they correspond to your project. Each jurisdiction is required to address their respective program and objectives listed below. Florida City Neighborhood Crime Watch and Citizens Patrol 1 neighborhood watch; I citizen patrol; 200 surveys. Miami Beach Neighborhood Clean Up Programs North Bay Village I neighborhood clean-up program each city Pinecrest Red Ribbon Week: Alternative Drug Free Events and Activities Developed Hialeah 1 alternative drug free program each city or county At Risk Youth Programs: Hialeah I At Risk Youth Program each city or county Metro Dade (Diversion) North Miami Opa Locka Avcntura Law Enforcement with Community Groups Ke~ Blscaync (Community Crime Prevention) West Miami I coordinated neighborhood group each city ""< Metro Dade (BAXD. Don't Alcohol Be rour Drug Prevention Education and Life Skills l,ast Taste of Lifi') Metro Dade (Band! 10 presentations: Miami Springs (Parenting) Alcohol! 7 student classes and I parent class for each of 23 schools) Miami Springs/ 1.+ parent c\(lSSCS Homestead Community Recreation Center Programs x n r nh omm ni \" re ration center FY97 Cities (County) Project Objectives II e pa dcd 0 e anced c u t. c e ATTACHMENTE Metro-Dade County Affidavits METROPOLITAN DADE COUNTY AFFIDAVITS The contracting individual or entity (governmental or otherwise) shall indicate by an "X" all affidavits that pertain to this contract and shall indicate by an "N/A" all affidavits that do not pertain to this contract. All blank spaces must be filled. The METROPOLITAN DADE COUNTY OWNERSHIP DISCLOSURE AFFIDA VIT; METROPOLITAN DADE COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT; METROPOLITAN DADE COUNTY CRIMINAL RECORD AFFIDAVIT; and DISABILITY NONDISCRlMINA TION AFFIDAVIT shall not pertain to cont:":'l,~ts with the United States or any of its departments or agencies thereof, the State or any political subdivision. ilt' ';:;" '. '~~' thereof or any municipality of this State. The METROPOLITAN DADE COUNTY F AMIL Y L~AV''::'' '.~r:DA 'v'IT shall not pertain to contracts with the United States or any of its -iepa: .1;1ents Gi ag<:nci~::: 'Jr t.ie State of Florida or an; j}OIl,...:..; :;~::,J;',';"iCl. ;y; a&O::.1\;Y u)(;r~\)f; it snail, nowever, pertain to municipalities of the ~lA..: of Florida. All other contracting entities or individuals shall read carefully each affidavit to detennine whether or not it pertains to this contract. I, Seymour Gelber Affiant , being first duly sworn state: The full legal name and business address of the person(s) or entity contracting or transacting business with Metropolitan Dade County are (Post Office addresses are not acceptable): 596000372 Federal Employer Identification Number (If none, Social Security) City of Miami Beach, Florida Name of Entity, Individual(s), Partners, or Corporation Doing Business As (if same as above, leave blank) 1700 Convention Center Drive Street Address Miami Beach City FL State 33139 ZipCode ~ L METROPOLITAN DADE COUNTY DISCLOSURE AFFIDAVIT (Sec. 2-8.1 of the County Code) I. If the co.HTaCl or business transaction is with a corporation, the full legal name and business address shall be provided for each officer and director and each stockholder who holds directly or indirectly fve p::rcent (5%) or more of the corporation's stock. If the contract or business transaction is with a partnership, the foregoing infonnation shall be provided for each partner. If the contract or business transaction is with a trust, the full legal name and address shall be provided for each trustee and each beneficiary. The foregoing requirements shall not pertain to contracts with publicly-traded corporations or to contracts with the United States or any department or agency thereof, the State or any political subdivision or agency thereof or any municipality of this State. All such names and addresses are (Post Office addresses are not acceptable ): Full Legal Name Address Ownership % % % 2. The full legal names and business address of any other individual (other than subcontractors, materialmen, suppliers, laborers, or lenders) who have, or will have, any interest (legal, equitable beneficial or otherwise) in the contract or business transaction with Dade County are (Post Office addresses are not acceptable): 3. Any person who willfully fails to di:c1ose the infonnation required herein, or who knowingly discloses false infonnation in this regard; s:' 11 I)e punished by a fme of up to five hundred dollars ($500.00) or imprisonment in the County jAii'_ " ".~ to sixty (60) days or both. ~ II. METROPOLITAN DADE COUNTY EMPI.O't'i\.~>; DISCLOSURE AFFIDAVIT (County Ordinance No. 90-133, Amending sec. 2.8-1; Subsection (d)(2) of the County Code). Except where precluded by federal or State laws or regulations, each contract or business transaction or renewal thereof which involves the expenditure of ten thousand dollars ($10,000) or more shall require the entity contracting or transacting business to disclose the following information. The foregoing disclosure requirements do not apply to contracts with the United States or any department or agency thereof, the State or any political subdivision or agency thereof or any municipality of this State. I. Does your fIrm have a collective bargaining agreement with its employees? Yes No 2. Does your fum provide paid health care benefits for its employees? Yes No 3. Provide a current breakdown (number of persons) of your fum's work force and ownership as to race, national origin and gender: White: Males Females Asian: Males Females Black: Males Females American Indian: Males Females Hispanics: Males Females Aleut (Eskimo): Males Females Males Females Males Females ~ III. METROPOLITAN DADE COUNTY CRIMINAL RECORD AFFIDA vrT (Section 2-8.6 of the County Code) The individual or entity entering into a contract or receiving funding from the County _ has _ has not as of the date of this affidavit been convicted of a felony during the past ten (IO) years. An officer, director, or executive of the entity entering into a contract or receiving funding from the County _ has _ has not as of the date of this affidavit been convicted of a felony during the past ten (I 0) years. l IV. METROPOLITAN DADE COUNTY CUBA AFFLDA VIT (County Resolution R-656-93) That neither the fum (individual, organization, corporation, etc.) submitting this bid or proposal or receiving this contract award or any of its owners, subsidiaries, or affiliated or related fIrms, are in violation of the Cuba Democracy Act ...,f ! 9~2 In accordance with County Resolutio!l No, ?-GS6-93, all fums (individual, organization, corporation, etc.) submitting bids or proposals or receiving C0~tract awards attest that neither the fum or any of its owners, subsidiaries, or affiliated or related fums, arc in violation of the Cuba Democracy Act of 1992 which imposes the U.S. trade embargo to Cuba. ...x.- V. METROPOLITAN DADE COUNTY EMPLOYMENT DRUG-FREE WORKPLACE AFFIDAVIT (County Ordinance No. 92-15 codified as Section 2-8.1.2 of the County Code) That in compliance with Ordinance No. 92-15 of the Code of Metropolitan Dade County, Florida, the above named person or entity is providing a drug-free workplace. A written statement to each employee shall infonn the employee about: I. danger of drug abuse in the workplace 2. the fum's policy of maintaining a drug-free environment at all workplaces 3. availability of drug counseling, rehabilitation and employee assistance programs 4. penalties that may be imposed upon employees for drug abuse violations The person or entity , '1 also require an employee to sign a statement, as a condition of employment that the employee w.i: i.~":' ~:' ~'-.~ tenns and notify the employer of any criminal drug conviction occurring no later ~:a11fjve i.:") days after rt'r,~;'.:h,: ,.""t;.~~ nf ell,.,h ,.,""":~~,, :,~r :....;~':: ~::;:r::;::.::: personnel action againsc ~>~ f',~lov"c up to and including termination. Compliance with Ordinance No, 92-15 may be waived if the special characteristics of the product or service offered by the person or entity make it necessary for the operation of the County or for the health, safety, welfare, economic benefits and well-being of the public. Contracts involving funding which is provided in whole or in part by the United States or the State of Florida shall be exempted from the provisions of this ordinance in those instances where those provisions are in conflict with the requirements of those governmental entities. l VI. METROPOLITAN DADE COUNTY EMPLOYMENT F AMIL Y LEAVE AFFIDAVIT (County Ordinance No. 142-91 codified as Section IIA-29~. ~ of the County Code) That in compliance with Ordinance No. 142-91 of the Code of Metropolitan Dade County, Florida, an employer with fifty (50) or mo, -:; employees working in Dade County for each working day during each of twenty (20) or more calendar work weeks, shall provide the following information in compliance with all items in the aforementioned ordinance: An employee who has worked for the above fum at least one (J) year shall be entitled to ninety (90) days of family leave during any twenty-four (24) month period, for medical reasons, for the birth or adoption of a child. or for the care of a child, spouse or other close relative who has a serious health condition without risk oftennination of employment or employer retaliation. The foregoing requirements shall not pertain to contracts with the United States or any department or agency thereof, or the State of Florida or any political subdivision or agency thereof. It shall, however, pertain to municipalities of this State. ~ VII. DISABILITY NON-DISCRlMINA TION AFFIDAVIT (County Resolution R-385-95) That the above named fum, corporation or organization is in compliance with and agrees to continue to comply with, and assure that any subcontractor, or third party contractor under this project complies with all applicable requirements of the laws listed below including, but not limited to, those provisions pertaining to employment, provision of programs and services, transportation, communications, access to facilities, renovations, and new construction in the following laws: The Americans with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Stat 327, 42 U.S.C. 12101-12213 and 47 U,S.C. Sections 225 and 611 including Title I, Employment; Title II, Public Services; Title III, Public Accommodations ::!n~ 3ervic'e:; Operated by Private Entities; Title IV, Telecommunications; and Title V, MisceiJaneGu~ P!-;:;'visions; The Rehabilitation Act of 1973, 29 U.S.c. Section 794; The Federal Transit Act, as am~ndcd 49 U.S.C. Section 1612; The Fair Housing Act as amended, 42 U.S.c. Section 3601-3631. The foregoa:c; ~equirements shall not pertain to contracts with the United States or any department or agency thereof, the State or any political subdivlsion or agency thereof or any municipality of this State. -.&.- VIII. METROPOLITAN DADE COUNTY COUNTY REGARDING DELINQUENT AND CURRENTL Y DUE FEES OR TAXES (Sec. 2-8.1 ( c) of the County Code) Except for small purchase orders and sole source contracts, that above named fIrm, corporation, organization or individual desiring to transact business or enter into a contract with the County verifies that all delinquent and currently due fees or taxes - including but not limited to real and property taxes, utility taxes and occupational licenses -- which are collected in the normal course by the Dade County Tax Collector- as well as Dade County issued parking tickets for vehicles registered in the name of the flJ11l, corporation, organization or individual have been paid. I have carefully read this entire four (4) page document entitled, "Metropolitan Dade County Affidavits" and have indicated by an "X" all Idavits that pertain to this contract and have indicated by an "N/A" all ffidavits that do not in to this contract. By: / / 8/ q1 I (Date) SUBSCRIBED AND WORN TO (or .!famed) before me this q!: d2.y ory~ .r- ~...LI ~ Cl dr (;;// b.t""'-- . He/She is personally known to me or has { 19TJ. by presented as identification. (Type of Identification) OFF " )\,,:>..._. !.lLLJ!\i-J ilEAL-CHAMP NcrrA;~Y I'Ul\UC STATE OF fLORIDA, CO\!,M'S::]()N i\!U, CC.14?882 (Serial Number) ~ (3, (Cj~? (Expiration Date) Notary Public - State of F ( () If 'd ,"- (State) Notary Seal APPROVED AS TO FORM & LANGUAGE & FOREXECUnON 1J~~~~ ( --] )) Date