97-22511 RESO
RESOLUTION NO, 97-22511
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND THE CITY CLERK
TO EXECUTE A COOPERATIVE AGREEMENT BETWEEN THE CITY AND
METROPOLIT AN DADE COUNTY PROVIDING FOR A GANG ACTIVITY
REDUCTION PROGRAM (GARP) AND A POLICE AND YOUTH COMMUNITY
ASSISTANCE PROGRAM (PYCAP), AND APPROPRIATING $61,363.00 IN GRANT
FUNDS AND, IF FUNDED, AUTHORIZING THE EXPENDITURE OF SAID GRANT
FUNDS; SAID AGREEMENT TO BE PROVIDED BY METROPOLITAN DADE
COUNTY AND SUBJECT TO REVIEW BY THE ADMINISTRATION AND THE CITY
ATTORNEY'S OFFICE,
WHEREAS, the City has been awarded grant funding under the Drug Control and System Improvement
Program for Fiscal Year 1997-1998 for continuation of the Gang Activity Reduction Program (GARP) and the
Police And Youth Community Assistance Program (PYCAP) with funding being administered by Metropolitan
Dade County; and
WHEREAS, these two programs will continue to provide increased law enforcement to address the gang
problem and to provide mentoring and positive role models to troubled youths; and
WHEREAS, the City has received total grant funding in the amount of $46,022,00, with the GARP program
receiving $31,268,00 and the PYCAP program receiving $14,754.00, and with the City providing a cash match
in the amount of $15,341.00 for both programs, which will be derived from the Police Confiscations Account;
and
WHEREAS, the City and the County agree to enter into a Cooperative Agreement for the purpose of providing
these programs, said Agreement to be submitted by the County and subject to review by the Administration and
the City Attorney's Office,
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Clerk are authorized to execute a
Cooperative Agreement with Metropolitan Dade County to provide for a Gang Activity Reduction Program
(GARP) and a Police and Youth Community Assistance Program (PYCAP), said Agreement to be provided by
Metropolitan Dade County and subject to review by the Administration and the City Attorney's Office, and if
funded, to appropriate and expend said grant funds,
PASSED and ADOPTED this 10th day of September, 1997,
jiJ~~ r~~
Robert Parcher, City Clerk
Gelb"'MCDWD AS TO
FORM & lANGUAGE
& FOR EXECUTION
.-11/ ijftl!JL ,'.)/;(~ /J) I
ety Attorney ~
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach,fl.us
TO:
FROM:
SUBJECT:
--~-- -_._-------------------------
COMMISSION MEMORANDUM NO, 5'l~-91
Mayor Seymour Gelber and DATE: September 10,1997
Members of the City Commission
Jose Garcia-pedrosajl
City Manager
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND THE
CITY CLERK TO EXECUTE A COOPERATIVE AGREEMENT BETWEEN
THE CITY AND METROPOLITAN DADE COUNTY PROVIDING FOR A
GANG ACTIVITY REDUCTION PROGRAM (GARP) AND A POLICE AND
YOUTH COMMUNITY ASSISTANCE PROGRAM (PYCAP), AND
APPROPRIATING $61,363.00 IN GRANT FUNDS, AND IF FUNDED,
AUTHORIZING THE EXPENDITURE OF SAID GRANT FUNDS, SAID
AGREEMENT TO BE PROVIDED BY METROPOLITAN DADE COUNTY
AND SUBJECT TO REVIEW BY THE ADMINISTRATION AND THE CITY
ATTORNEY'S OFFICE,
ADMINISTRATION RECOMMENDATION
Approval of the Resolution,
BACKGROUND
The City has received Grant funding for fiscal year 1997-98, under the Drug Control and
System Improvement Program administered by Metropolitan Dade County, Upon passage
of the Resolution, Dade County will provide an Agreement that will be executed subject to
the review of the Administration and the City Attorney, This is the procedure that Dade
County has used for the last four years,
The City has been awarded $46,022 for the continuation of two (2) programs started in
Fiscal Year 1995/96, The Gang Activity Reduction Program (GARP) and the Police and
Youth Community Assistance Program (PYCAP), The city will match this amount with
$15,341,00 derived from the Police Confiscations Account.
The GARP program will be targeting the South Beach area (1 st to 15th Streets between
Washington Avenue and Ocean Drive), Additional areas may be added as new night spots
AGENDA ITEM
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DATE
1
locate farther north on the beach strip, The officers assigned to this program have training
and experience in dealing with gangs and will be members of the Florida Gang
Investigators Association, or trained juvenile investigators and members of the Multi
Agency Gang Task Force,
The PYCAP program will provide sports activities and field trips and neighborhood clean-
up drives throughout the city, They will conduct the program citywide with participation from
each elementary school and the special alternative school. The target ages of participants
will be those children between ages 13 and 16,
ANALYSIS
The City has benefited greatly from these two programs, Both programs provide valuable
services to our community that would otherwise not be available,
Should the grant funds not be accepted, the City and the community would lose two
programs that have proven successful.
CONCLUSION
The continuation of these two programs are important to the youth of our community,
JGP/RB/MWD/SDR/MMS
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F:\POLl\TECHSERV\POLICIES\COM_MEMO\PYCAP97,MEM
2
METROPOLITAN DADE COUNTY
AGREEMENT
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This Agreement, made and entered into this
ill//) day of 0t I '
1997, by and
between Metropolitan Dade County, a political subdivision of the State of Florida hereinafter
referred to as the "COUNTY", through its DEPARTMENT OF JUSTICE SYSTEM SUPPORT
and the CITY OF MIAMI BEACH located in Dade County, Florida hereinafter referred to as the
"PROVIDER", provides the terms and conditions pursuant to which the PROVIDER shall
provide aLA W ENFORCEMENT & GANGS PROGRAM.
WHEREAS, the COUNTY has been awarded federal funds from the Drug Control and
System Improvement Formula Grant Program under Public Law 100-690, the Anti-Drug Abuse
Act of 1988, hereinafter referred to as the ACT, and
WHEREAS, the PROVIDER warrants and represents that it possesses the legal authority
to enter into this Agreement by way of resolution, motion or similar action that has been duly
adopted or passed as an official act of the PROVIDER's governing body, authorizing the
execution of the Agreement, including all understandings and assurances contained herein, and
authorizing the person identified as the official representative of the PROVIDER to carry out on
behalf of the PROVIDER all of the duties and responsibilities set forth in this Agreement, and
WHEREAS, this AGREEMENT shall be deemed effective upon award of grant funds by
the State of Florida, Department of Community Affairs, Division of Housing and Community
Development, Bureau of Community Assistance to Metropolitan Dade County and being duly
executed by both parties, whichever is later, and
Page 1 of 11
WHEREAS, the COUNTY is desirous of supporting an expansion of the services
provided by the LAW ENFORCEMENT & GANGS PROGRAM by providing a portion of the
federal funds awarded to Dade County to the LA W ENFORCEMENT & GANGS PROGRAM
and
WHEREAS, the COUNTY as contractor/grantee for the State of Florida is authorized to
purchase said services for LA W ENFORCEMENT & GANGS PROGRAM as an allowable
activity under the ACT, and
WHEREAS, the COUNTY requires the above-mentioned services from the PROVIDER
in order to fulfill its contractual obligations under the aforementioned grant, and
NOW, THEREFORE, for and in consideration of the mutual covenants recorded herein,
the parties hereto intending to be legally bound, agree as follows:
I. SCOPE OF SERVICES. The PROVIDER agrees to render services in accordance
with the Scope of Services incorporated herein and attached hereto as Attachment A.
II. EFFECTIVE TERM. The effective term of this Agreement shall be from October 1,
1997 through September 30, 1998.
III. AMOUNT PAYABLE. Both parties agree that subject to the COUNTY's receipt of
State funds, the maximum amount payable under this Agreement shall not exceed $ 31.268. The
breakdown of this amount by budget category is included in the budget schedule found in
Attachment B of this Agreement. Both parties agree that should available County funding be
reduced, the amount payable under this Agreement may be proportionately reduced at the option
of the County.
IV. CASH MATCH REQUIREMENT. The PROVIDER shall maintain sufficient
financial resources to meet the expenses incurred during the period between the provision of
services and payment by the COUNTY, including the required 25% Cash Match, and provide
all equipment and supplies required for the provision of services.
Page 2 of 11
V. REOUIREMENTS RELATED TO USE OF ANTI-DRUG ABUSE FUNDS UNDER
THE DRUG CONTROL AND SYSTEM IMPROVEMENT PROGRAM
A. Req:uirements of the Anti-Dru~ Abuse Act. The PROVIDER agrees to abide by all
of the requirements of the Anti-Drug Abuse Act of 1988 under the Drug Control and System
Improvement Formula Grant Program, including Rule Chapter 9B-6l. Furthermore, this
AGREEMENT shall incorporate by reference the provision of that certain document entitled
"State of Florida, Department of Community Affairs, Division of Housing and Community
Development, Bureau of Community Assistance Subgrant Application for Anti-Drug Abuse Act
Funds" and all laws, rules, regulations relating thereto are incorporated herein by reference as if
fully set forth.
B. S1.U>plantin~. The PROVIDER agrees that funds received under this Agreement shall
be utilized to supplement, not supplant state or local funds, but will be used to increase the
amounts of such funds that would, in the absence of grant funds, be made available for anti-drug
law enforcement activities, in accordance with Rule Chapter 9B-6l.006 (5) of the ACT.
VI. CONTINUITY OF SERVICES. Provide optimal continuity of services by assuring
that services are provided by the same person whenever possible and, if not, by a qualified
replacement when necessary.
VII. PROGRAM CONTACT. Designate a contract coordinator who shall be responsible
for 1) monitoring the PROVIDER's compliance with the terms of this Agreement and, 2)
whenever the COUNTY so requests, meeting with County staff to review such compliance.
VIII. INDEMNIFICATION BY THE PROVIDER. Any PROVIDER shall indemnify and
hold harmless the COUNTY and its officers, employees, agents and instrumentalities from any
and all liability, losses or damages, including attorneys' fees and costs of defense, which the
COUNTY or its officers, employees, agents or instrumentalities may incur as a result of claims,
demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to
or resulting from the performance of this Agreement by the PROVIDER or its employees,
agents, servants, partners, principals or subcontractors. PROVIDER shall pay all claims and
losses in connection therewith and shall investigate and defend all claims, suits or actions of any
kind or nature in the name of the COUNTY , where applicable including appellate proceedings,
and shall pay all costs, judgments, and attorney's fees which may issue thereon. Provided,
however, this indemnification shall only be to the extent and within the limitations of Section
768.28 Fla Stat., subject to the provisions of that Statute whereby the PROVIDER shall not be
held liable to pay a personal injury or property damage claim or judgment by anyone person
which exceeds the sum of $1 00,000, or any claim or judgment or portions thereof, which, when
totaled with all other claims or judgment paid by the PROVIDER arising out of the same
incident or occurrence, exceed the sum of $200,000 from any and all personal injury or property
damage claims, liabilities, losses or causes of action which may arise as a result of the negligence
of the PROVIDER.
Page 3 of 11
IX. INSURANCE. As a political subdivision of the State as defined by section 768.28,
Florida Statutes, the PROVIDER shall furnish the COUNTY, upon request, written verification
of liability protection in accordance with section 768.28, Florida Statutes. Nothing herein shall
be construed to extend any party's liability beyond that provided in section 768.28, Florida
Statutes.
X. LICENSURE AND CERTIFICATION. Ensure that all other licensed professionals
providing LA W ENFORCEMENT & GANGS PROGRAM services shall have appropriate
training and experience in the field in which he/she practices and abide by all applicable State
and Federal laws and regulations and ethical standards consistent with those established for
his/her profession. Ignorance on the part of the PROVIDER shall in no way relieve it from any
of its responsibilities in this regard.
XI. CONFLICT OF INTEREST. The PROVIDER warrants and represents that no person
under the employ of the PROVIDER, who exercises any function or responsibility in connection
with this Agreement, has at the time this Agreement is entered into, or shall have during the term
of this Agreement, any personal financial interest, direct or indirect, in this Agreement.
XII. CIVIL RIGHTS. The PROVIDER agrees to abide by Chapter llA, Article IV of the
Code of Metropolitan Dade County ("County Code"), as amended, which prohibits
discrimination in employment; Title VII of the Civil Rights Act of 1968, as amended, which
prohibits discrimination in employment and public accommodation; the Age Discrimination Act
of 1975,42 V.S.C. as amended, which prohibits discrimination in employment because of age;
Section 504 of the Rehabilitation Act of 1973,29 V.S.C. Sect. 794, as amended, which prohibits
discrimination on the basis of disability; and the Americans with Disabilities Act, 42, V.S.C.
Sect. 12103 et. seq., which prohibits discrimination in employment and accommodation because
of disability.
It is expressly understood that upon receipt of evidence of discrimination under any of these
laws, the County shall have the right to terminate this Agreement. It is further understood that
the PROVIDER must submit an affidavit attesting that it is not in violation of the Americans
with Disability Act, the Rehabilitation Act, the Federal Transit Act, 49 V.S.C. Sect. 1612, and
the Fair Housing Act, 42 V.S.C. Sect. 3601 et seq. If the Provider or any owner, subsidiary, or
other firm affiliated with or related to the PROVIDER, is found by the responsible enforcement
agency, the Courts or the County to be in violation of these Acts, the County will conduct no
further business with the PROVIDER. Any contract entered into based upon a false affidavit
shall be voidable by the County. If the PROVIDER violates any of the Acts during the term of
any contract the PROVIDER has with the County, such contract shall be voidable by the County,
even if the PROVIDER was not in violation at the time it submitted its affidavit.
Page 4 of 11
XIII. NOTICES. Notice under this Agreement shall be sufficient if made in writing and
delivered personally or sent by mail or by FAX to the parties at the following addresses (or to
such other party and at such other address as a party may specify by notice to others):
If to the COUNTY:
Metropolitan Dade County
Department of Justice System Support
175 NW 1st Avenue, Suite 1730
Miami, Florida 33128
Attention: Susan Windmiller
If to the PROVIDER:
MIAMI BEACH
Miami Beach Police Department
11 00 Washington Avenue
Miami Beach, FL 33139
Attention: Sergeant Vinnie Campbell
XIV. AUTONOMY. Both parties agree that this Agreement recognizes the autonomy of and
stipulates or implies no affiliation between the contracting parties. It is expressly understood and
intended that the Provider is only a recipient of funding support and is not an agent or
instrumentality of the COUNTY. Furthermore, the PROVIDER's agents and employees are not
agents or employees of the COUNTY.
XV. BREACH OF AGREEMENT: COUNTY REMEDIES.
A. Breach. A breach by the PROVIDER shall have occurred under this Agreement
if the PROVIDER shall fail to fulfill in a timely and proper manner its obligations
under this Agreement, or shall violate any of the covenants, agreements,
stipulations, representations or warranties contained herein.
B. COUNTY Remedies. If the PROVIDER breaches this Agreement, the
COUNTY may pursue any or all of the following remedies:
1. The COUNTY shall have the right to terminate this Agreement or reduce
funding by giving at least five (5) days prior written notice to the PROVIDER of
such intent to terminate or reduce services.
2. The COUNTY may suspend payment in whole or in part under this
Agreement by providing written notice to the PROVIDER of such suspension and
specifying the effective date thereof, at least five (5) days before the effective date
of suspension. If payments are suspended, the COUNTY may also suspend any
payments in whole or in part under any other contracts entered into between the
COUNTY and the PROVIDER. The PROVIDER shall be responsible for all
direct and indirect costs associated with such suspension, including attorney's
fees;
Page 5 of 11
3. If, for any reason, the PROVIDER should attempt to meet its obligations
under this Agreement through fraud, misrepresentation or material misstatement,
the County shall, whenever practicable terminate this Agreement by giving
written notice to the provider of such termination and specifying the effective date
thereof at least five (5) days before the effective date of such termination. The
COUNTY may terminate or cancel any other contracts which such entity has with
the county. Such entity shall be responsible for all direct or indirect costs
associated with such termination or cancellation, including attorney's fees. Any
entity who attempts to meet is contractual obligations with the county through
fraud, misrepresentation or material misstatement may be debarred from county
contracting for up to five (5) years.
4. Any other remedy available at law or equity.
The County Manager is authorized to terminate this Agreement on behalf of the
County.
C. Dama~es Sustained. Notwithstanding the above, the PROVIDER shall not be
relieved of liability to the COUNTY for damages sustained by the COUNTY by
virtue of any breach of the Agreement, and the COUNTY may withhold any
payments to the PROVIDER until such time as the exact amount of damages due
the COUNTY is determined and properly settled.
XVI. TERMINATION BY EITHER PARTY. This Agreement may be terminated without
cause by either party by giving sixty (60) days prior written notice to the other party of such
intent to terminate.
XVII. PROJECT BUDGET AND PAYMENT PROCEDURES. The PROVIDER agrees
that all expenditures or costs shall be made in accordance with the Budget which is attached
herein and incorporated hereto as Attachment B.
A. Bud~et Variance. Funds may be shifted between approved line items, not to exceed
fifteen percent (15%) of the total budget, without a written amendment. Variances greater than
fifteen percent (15%) in any line approved line item shall require a written amendment approved
by the Department.
B. Recapture Funds. At the conclusion of the third quarter and upon submission of the
Quarterly Performance Report and Invoice, the COUNTY will review the PROVIDER'S
Y ear- To-Date expenditures.
1. Municipalities reporting remaining balances which exceed expenditure
levels for normal program operations must submit a plan with the Third
Quarter Report which documents those steps the municipality will take in
the Fourth Quarter to fully expend the contract by the end of the program
year.
2. This expenditure plan must be approved by the COUNTY.
Page 6 of 11
3. Where the municipality does not anticipate full expenditures by the end of
the program year, the COUNTY will recapture the anticipated unexpended
amount for use in another program, without a formal amendment process.
C. Payment Procedures. The County agrees to pay the PROVIDER for services
rendered under this Agreement based on the line item budget incorporated herein and attached
hereto as Attachment B. The parties agree that this is a cost-basis Agreement and the
PROVIDER shall be paid through reimbursement payment for allowable expenses on the budget
approved under this Agreement (see Attachment B). The PROVIDER agrees to invoice the
COUNTY for each Community Drug and Crime Prevention Program using the Quarterly Project
Performance Report & Invoice as it appears in Attachment C, and to do so on a quarterly basis,
as stated in Section XIX. B.l. The Quarterly Project Performance Report & Invoice shall be
prepared in a manner in accordance with the form provided in Attachment C. The final Quarterly
Project Performance Report & Invoice along with the ANNUAL REPORT shall be submitted by
October 15, 1998.
D. The PROVIDER agrees to mail all invoices to the address listed above, Section XIII.
E. The COUNTY agrees to review invoices and to inform the PROVIDER of any
questions. Payments shall be mailed to the PROVIDER by the COUNTY'S Finance Department.
XVIII. INVENTORY - CAPITAL EQUIPMENT AND REAL PROPERTY.
A. Acquisition of Property. The PROVIDER is required to be prudent in the
acquisition and management of property with federal funds. Expenditure of funds for the
acquisition of new property, when suitable property required for the successful execution of
projects is already available within the PROVIDER organization, will be considered an
unnecessary expenditure.
B. Screenin~. Careful screening should take place before acquiring property in
order to ensure that it is needed with particular consideration given to whether equipment already
in the possession of the PROVIDER organization can meet identified needs. While there is no
prescribed standard for such review, the PROVIDER procedures may establish levels of review
dependent on factors such as the cost of the proposed equipment and the size of the PROVIDER
organization. The establishment of a screening committee may facilitate the process; however,
the PROVIDER may utilize other management techniques which it finds effective as a basis for
determining that the property is needed and that it is not already within the PROVIDER's
organization. The COUNTY must ensure that the screening referenced above takes place and
that the PROVIDER has an effective system for property management. The PROVIDER is
hereby informed that if the COUNTY is made aware that the PROVIDER does not employ an
adequate property management system, project costs associated with the acquisition of the
property may be disallowed.
C. Loss. Dama~e or Theft of Equipment. The PROVIDER is responsible for
replacing or repairing the property which is willfully or negligently lost, stolen, damaged or
destroyed. Any loss, damage, or theft of the property must be investigated and fully documented
and made part of the official project records.
D. Equipment Acquired with Crime Control Act Block/Formula Funds. Equipment
acquired shall be used and managed to ensure that the equipment is used for criminal justice
purposes.
Page 7 of 11
E. Mana~ement. The PROVIDER procedures for managing equipment (including
replacement), whether acquired in whole or in part with project funds, will, as a minimum, meet
the following requirements: 1. Property records must be maintained which include description of
property, serial number or other identification number, source of the property, identification of
who holds the title, acquisition date, costs of the property, percentage of COUNTY participation
in the cost of the property (Federal funds), location of property, use and condition of the
property, disposition data including the date of disposal and sale price; 2. a physical inventory of
the property must be taken and the results reconciled with the property records at least once
every 2 years; 3. a control system must exist to ensure adequate safeguards to prevent loss,
damage or theft of the property. Any loss, damage, or theft shall be investigated by the
PROVIDER as appropriate; 4. adequate maintenance procedures must exist to keep the property
in good condition; and 5. ifthe PROVIDER is authorized or required to sell the property, proper
sales procedures must be established to ensure the highest possible return.
F. Retention of Property Records. Records for equipment, nonexpendable personal
property, and real property shall be retained for a period of 3 years from the date of the
disposition or replacement or transfer at the discretion of the COUNTY. If any litigation, claim,
or audit is started before the expiration of the 3 year period, the records shall be retained until all
litigation, claims, or audit findings involving the records have been resolved.
XIX. RECORDS, REPORTS, MONITORING AND AUDITS. EVALUATION
STUDIES. The PROVIDER shall keep records of program services in
sufficient detail to provide any reports which may be requested by the COUNTY.
A. Records. All program records will be retained by the PROVIDER for not less
than three (3) years beyond the term of this Agreement. In accordance with contract
requirements from the State of Florida, records for COMMUNITY DRUG AND CRIME
PREVENTION PROGRAM services must reflect:
1. The names of staff providing services as described in Attachment A.
2. The dates and number of hours the staff provided services.
3. The dates of services and activities and the names of program participants
in attendance to such as described in Attachment A
4. The records of all other program services provided under this Agreement.
B. Reportin~ Requirements. As to required reports, the PROVIDER shall:
1. Quarterly Project Performance Report and Invoice. Submit Quarterly Project
Performance Report and Invoice to the Department of Justice System Support by January 15,
April 15, July 15, and October 15, 1998 covering the Agreement activity for the previous quarter.
The Quarterly Project Performance Report and Invoice shall be submitted in the format and
using the form attached hereto as Attachment C.
2. Annual Project Report. The PROVIDER shall submit an ANNVAL
PROJECT REPORT to the Department of Justice System Support for the 12 month period of the
Project Operation. The ANNUAL REPORT shall be submitted in the format and using the form
attached hereto as Attachment D. The ANNUAL REPORT shall be submitted with the Fourth
Quarterly Project Performance Report and Invoice by October 15, 1998.
3. Other Required Reports. The PROVIDER shall submit other reports as may
be required by the Department of Justice System Support during the program year.
Page 8 of 11
C. Chan~es to Reportin~ Req:uirements. The PROVIDER understands that the
COUNTY may at any time require changes in data collected, records or reporting, as may be
necessary and agrees to comply with any such modifications.
D. Monitorin~ and Audit. Make available for review, inspection, monitoring or audit
by the COUNTY without notice during normal business hours all financial records and other
program records and documents which relate to or have been produced or created as a result of
this Agreement. The PROVIDER shall provide assistance as may be necessary to facilitate a
financial/program audit when deemed necessary by the COUNTY to ensure compliance with
applicable accounting and financial standards.
E. Evaluation Studies. PROVIDER agrees to participate in evaluation studies
sponsored by the administrative agent for these funds from the State of Florida, Department of
Community affairs, Division of Housing and Community Development, Bureau of Community
Assistance. This participation shall at a minimum include access to PROVIDER's premises and
records.
XX. MISCELLANEOUS.
A. This Agreement is the complete and exclusive statement of all the arrangements
between the COUNTY and the PROVIDER regarding the provision of the services described in
Attachments A and B.
B. Except as otherwise enumerated herein, no amendment to this Agreement shall be
binding on either party unless in writing and signed by both parties and approved by the County
Manager provided, however, that the COUNTY may effect amendments to this Agreement
without the written consent of the PROVIDER, to conform this Agreement to changes in the
laws, directives, guidelines, and objectives of county, state and federal governments.
C. Nothing herein shall alter, affect, modify, change or extend any other agreement
between the PROVIDER and the COUNTY unless specifically stated herein.
D. All reports, information documents, tapes and recordings, maps and other data and
procedures, developed, prepared, assembled or completed by the PROVIDER in connection with
the duties and responsibilities undertaken by the PROVIDER in accordance with the terms of
this Agreement shall become the property of the COUNTY without restriction, reservation or
limitation of their use and shall be made available to the COUNTY by the PROVIDER at any
time upon request by the COUNTY. Vpon completion of all work contemplated under this
Agreement, copies of all of the above data shall be delivered to the COUNTY upon request.
E. A~reement Guidelines. The Provider agrees to comply with all applicable federal
state and county laws, rules and regulations, which are incorporated herein by reference as set
forth herein. This Agreement shall be interpreted according to the laws of the State of Florida
and proper venue for this Agreement shall be Dade County, Florida.
F. Amendments. Any alterations, variations, amendments, or other modifications of
this Agreement including but not limited to amount payable and effective term shall only be
Page 9 of 11
valid when they have been reduced to writing, duly approved and signed by both parties and
attached to the original of this Agreement.
The COUNTY and PROVIDER mutually agree that amendments of the Scope of Service,
line item budget of more than fifteen percent (15%) of the total budget set forth herein and other
such revisions my be negotiated as written amendment to this Agreement between the parties.
The County Manager is authorized to make amendments to this Agreement as described
herein on behalf of the COUNTY.
G. Publicity. It is understood and agreed between the parties hereto that this
PROVIDER is funded by Metropolitan Dade County. Further, by acceptance of these funds, the
PROVIDER agrees that events and printed documents funded by this Agreement shall recognize
the funding source as follows:
This program was supported by a grant awarded to Metro-Dade County
Department of Justice System Support, State of Florida Department of
Community Affairs and U.S. Department of Justice, Bureau of Justice Assistance
(BJA).
H. Sub-Contracts. The Provider agrees not to enter into sub-contracts, retain
consultants, or assign, transfer, convey, sublet, or otherwise dispose of this Agreement, or any or
all of its rights, title or interest herein, or its power to execute such Agreement without the prior
written approval of the COUNTY and that all sub-contractors or assignees shall be governed by
the terms and conditions of this Agreement.
I. Total of A~reement/Severability of Provisions. The ten (10) page Agreement
with its attachments as referenced below contain all the terms and conditions agreed upon by the
parties:
Attachment A:
Attachment B:
Attachment C:
Attachment D:
Attachment E.
Agreement Program Review (Scope of Services)
Agreement Program Budget
Quarterly Project Performance Report & Invoice
Annual Project Report
Metro-Dade County Affidavits
No other Agreement, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or bind any of the parties hereto. If any provision of this Agreement is held
invalid or void, the remainder of this Agreement shall not be affected thereby such remainder
would then continue to conform to the terms and requirement of applicable law.
Page 10 of 11
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their respective and duly authorized officers, the da~ d ye above writte .
....~~,~.\~-:.;~..;:'M;ETROPOLITAN DADE COUNT, FLORIDA
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Robert Parcher, City Clerk
ATTEST:
By:
By:
(Corporate Seal)
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
Date
Page 11 of 11
SUMMARY OF ATTACHMENTS
ATTACHMENT A
ATTACHMENT B
ATTACHMENT C
ATTACHMENT D
ATTACHMENT E
Agreement Program Narrative - Scope of Service
Agreement Budget - Program Budget
Quarterly Program Performance Report and Invoice
AnnualPr~ectReport
Metro-Dade County Affidavits
ATTACHMENT A
Agreement Program Narrative - Scope of Service
PROGRAM NARRATIVE
Jurisdiction Name: MIAMI BEACH Police Department
Contact Person: Sgt. Vinnie Campbell
Address: 1100 Washington Avenue, Miami Beach, FL 33139
673-79425 PH -- 673-7864 FX
Program Area: LAW ENFORCEMENT & GANGS
Program Dates: 10/1/97 -- 9/30/98
Program Name: GANG ACTIVITY REDUCTION PROGRAM
Target Population: South Beach Gangs
Problem Identification
Miami Beach--and specifically the area of South Beach--has experienced a very prominent urban resurgence in
the last five years becoming, in the process, a premier gathering place for tourists and the international set. The
South Beach area, in particular, has become famous for its art de co architectural style as well as its many new
outdoor cafes, eateries, and nightclubs. The South Beach entertainment area extends north and south along
Ocean Drive and W ashington Avenue from South Point, where the island begins, to about 15th Street on the
north. Unfortunately, the South Beach area has also become a favorite gathering place for youth gang members
coming in from all areas of Dade County.
Vemographic Data
The South Beach area becomes inundated with large groups of juvenile gang members who cruise on foot and in
cars during peak hours--ll PM to 4 AM--on Friday and Saturday nights. The juveniles' specific favorite
gathering areas encompass the busiest sector of the entertainment area encompassing approximately 12 square
blocks: Washington Avenue to Ocean Drive, between 1st and 15th Streets. Crime statistics reveal that a large
percentage of criminal activity in this area is being committed by juvenile gang members. Criminal charges
involving these gang members include Armed Robbery, Aggravated Battery, Attempted Murder, Discharging of
a Firearm, etc.
Year One Activities - Accomplishments & Dnmet Needs (1995-96)
Due to manpower constraints, the Miami Beach Police Department has been unable to adequately address the
gang problem in the South Beach area. Every weekend, dozens of juvenile gang members gather in South Beach
to "cruise" the entertainment area and, in so doing, create disruptions oftraffic, street fights, and other criminal
mischief which requires supplementary police attention.
Year End data indicate that over 400 gang members were entered into the gang intelligence information system;
over 223 gang members were arrested. Also, gang members were ID'ed and photographed to add to the gang
record books. As was observed by the DCA monitor, South Beach on Miami Beach is a "hot spot" of activity on
the weekends, and acts as a magnet for a wide variety of people. The number of people and the growing number
of clubs have attracted gang members and tourists alike. The need for constant police presence, surveillance and
enforcement of state and local laws is ever-present and growing.
Year Two Activities (1996-97)
In Year Two, additional areas are occasionally added as needed (as new night spots locate in a northern direction
up the beach strip). Quarterly reports indicate that 172 gang members have been identified and 346 have been
arrested.
Year Three RequestIPlanned Activities
The City of Miami Beach is committed to assigning law enforcement personnel to the gang unit to continue its
efforts. This program under the Metro-Dade County Byrne Grant program will continue to provide support for
this important program.
Program Description
The Gang Activity Reduction Program will be targeting the South Beach area (I st to 15th Streets between
Washington Avenue and Ocean Drive). Additional areas may be added as new night spots locate further north on
the beach strip. Hours of operation for the program will be four hours each night, sometime between 2300 to
0500 hours, on Fridays and Saturdays, for a total of 8 overtime hours each weekend. Hours may fluctuate
depending on intelligence received relating to gang activity.
The officers assigned to this program are trained and experienced in dealing with gangs. Many are members of
the Florida Gang Investigators Association, or trained juvenile investigators and members of the Multi Agency
Task Force. Officers assigned to this program continue their in-service training by attending future schools and
seminars on gang investigations.
The program's goals are: I) Identification and documentation of gang members in targeted area; 2) Enforcement
of state and local laws violated by gang members; 3) Response and assistance to any gang-related arrest or
activity in target area; 4) Periodic distribution of gang intelligence communications (flyers) to all members of
the police department.
A daily statistic log is maintained and the following gang criminal activities are documented: I) Number of
felonies and misdemeanor arrests; 2) Number of Gang Identification cards made; 3) Number of weapons and
firearms impounded; 4) Number of vehicles impounded; 5) Number of gang-related calls answered by police.
A Gang Activity Monthly Statistical Sheet provides a tally from the Gang Activity Daily Logs (see copies
attached) and document the numbers of communications (flyers) on gang activity handed to other units in the
police department.
Jurisdiction Name: MIAMI BEACH Police Department
Address: 1100 Washington Avenue, Miami Beach, FL 33139
Program Area: LAW ENFORCEMENT & GANGS
Program Name: GANG ACTIVITY REDUCTION PROGRAM
Proposed Activities
24.11 To identify, collect,
document, track, maintain, and
distribute gang intelligence
information to law enforcement
units on 400 known gang
members using automated data
processing equipment
24.12 To arrest 225 gang
members and gang wannabes on
various law violations including
responding and assisting law
enforcement units in gang
-related arrests
Police Officer and Sergeant
presence during high gang
activity hours.
Planned Measures
Contact Person: Sgt. Vinnie Campbell
673-7942 PH -- 673-7864 FX
Program Dates: 10/1/97 -- 9130/98
Target Population: South Beach Gangs
Monitoring Plan
~ 1 Officer 8 hours Overtime for Request schedules for Officer and
Patrol/Investigation per week for Sergeant
52 weeks = 416 Hours
~ 1 Sergeant 8 hours Overtime
for Patrol/Investigation per week
for 52 weeks = 416 hours
Sergeant Vinnie C
MBPD
Payroll records of hours worked
and paid
Request Reports and other
documents of investigations, field
I.D. of gang members, and other
gang related intelligence reports
/~tL tkLi_
Susan Windmiller, DJSS
MEPD / CID.
Fax:3056737864
Rug 21 '97 16:25
P.08/09
CONTRACTS WILL BE AWARDEI UPON SUBMISSION OF THIS
COMPLET FORM.
PROGRAM INFORMATION FOR THEel OF: MliMI BEACH
Program Name:
GANG ACTIVITY REDUCTIO ~ PROGRAM
Program Area: SOUTH BEACH (lst to 15th STR ET ON WASHINGTON ,COLLINS, & OCEAN DR.
Contact Person:
SGT. VINNIE CAMPBELL
(105) 673-7945 .xt"7 : FAx 673-7864
SERGEANT VINCENTi CAMPBELL: DFCl'ECTIVE MARIOM,ARTINEz
I
SRRr.F.ANT PETER M~TTHEWS: DETECTIVE MARILYN TEPPERBERG
i
Phone & FAX:
Names of Program Staff:
DEtECTIVE MICHEA JACCARINO: DETECTIVE BERNIE WINER
Program Start Date:
10-01-97
Program End Date:
09-30-98
Day (s) and Hours of Program
I
2400 hours jto 0500 hours
Program Location
Name:
CITY OF MIAMI BEACH lOLIeE DEPARTMENT
Address:
1100 WASHINGTON ~VENUE MIAMI BEACH, FL. 33139
Phone:
005) 673-7940
~1BPD / CID.
Fax:3056737864
Rug 21 '97 16:26
P.09/09
PROGRAM INFOR1\1ATJON FOR THE CIT~ OF: Miami Bc:;r:h
Progra;;l Name:
Gang Ac~tv Reduc t ;i]on Pro r<'llTl (G. A .IL P. )
~
udgeted, list the DATE and the
CTIVITY;
e as the START DATE, the fInal date to
DATE;
CTlVITY may include curriculum plans.
resentations, athletic team practice ad game
boon Day. field trips. crime watch meeting
~
~
Date
Sergeant and Officer who work the, detail will meet each Friday and
o over an new information or activity on gangs.
out onto th~ street and investh:ate 2802 related,
i
arrests when !applicable. complete Field Interrogation
I
complete juvepile curfew violations when it applies
Thpy ~ill ~hen fn
activity. making
(F.r.) Cards and
to gang members.
- ,- -- "'''-.''.-''-
I
I
I
1
J
-
,
-"'-'."-"'--"
-.-.-..
----..
ATTACHMENT B
Agreement Budget - Program Budget
PROGRAM BUDGET
Jurisdiction Name:
MIAMI BEACH
Contact Person:
Sergeant Vinnie Campbell
Program Area: LAW ENFORCEMENT & GANGS
673-7945 ext. 5187 PH -- 673-7864 FX
Program Name:
GANG ACTIVITY REDUCTION PROGRAM
Program Dates: 10/1/97 - 9/30/98
Target Population: GANG MEMBERS IN SOUTH BEACH
Salaries and Benefits, Total
1 Sergeant X 8 hours per week
X 52 weeks X $53.32 per hour (Overtime Basis)
$41,691
$22,181
Assigned Officers X 8hours per week
X 52 weeks X $46.90 per hour (Overtime Basis)
February
$19,510
Contractual Services, Total
$0
Expenses, Total
$0
Total Budget
$41,691
Dade County will reimburse an amount not to exceed:
~h268_
The 25% CASH MATCH for this grant is:
~O,423_
The source ofthe CASH MATCH is:
Law Enforcement Trust Fund, City of Miami Beach
09/16/97, MB$G9S.wK4
ATTACHMENT C
Quarterly Program Performance Report and Invoice
Quarterly Project Performance Report
Drug Control and System Improvement Formula Grant Program
HIGH RISK/GANG PREVENTION
PURPOSE AREA 24
(Jurisdiction Name)
(project Name)
(program Area Name)
(Name of Person Completing Fonn)
(Title)
(phone)
STATE CONTRACT ill NUMBER: 98-CJ-8C-11-23-01-033
~%'o/."W"~""'~>>>l'@tt::;,\""<.^.~., '~,,>>'~0V< ~W'r^~ ~..^V^ '^" V~'>>V.>>M. ~ ^" M~ ~ .n ~ .~., . .
z.... ::?......>~-}'0;:%$,y~ *. ->><<...'%::-~~. ~%y:.?>>>~v'(. ..>"}<)~~'~:~:~;}~';'';:':::-:~'~: ff N;.. "::;.' '" ".;'~'" ...,.' .. :> ," .;./..
.,.~~~m~;d:.v.&:.~~$:i,..0&f.~d-;r~Mf~::;;.:;:' :,*,':.x:];;l,*,.<~~:..>;,,,~,/g<H;:';~<<~':
2 January 1 - March 31 April 15
3 April 1 - June 30 July 15
4 July 1 - September 30 October 15
1* October 1 - December 31 January 15
*For example, if your project began in October, this is Report Number 1.
NOTE: All jurisdictions must complete Sections I through 5. Section 6 must be completed following each
jurisdiction's noted instructions. PROJECT NARRATIVE must be completed by all jurisdictions
following this section's instructions. Any Report not received by April 16; July 16; October 16;
and/or January 16 will result in tbat jurisdiction being "Out of Compliance" and their
Reimbursement Request will be delayed.
Metro Dade Department of Justice System Support Fonn Revised 9/97.
REPORTING INSTRUCTIONS FOR Miami
LAW ENFORCEMENT AND GANGS
To ensure proper recording of all program activities, please use the following information as a
guide when completing the Quarterly Project Performance Report. The purpose of this list is to
reduce the errors on reports, improve data collection, and to reduce the use staff time, at your
office and ours. If you have any general questions regarding reporting, please contact the grant
administration office at 372-7800, ext. 274 or ext. 262..
Quarterly Reports
Use the following as a guide for how and where program activities should be recorded on the
quarterly report:
Program Objectives
1.) Community Services
Report number of cleanups/paintouts
Report total number children participating
2.) Family Involvement
Report the number of home visits
Report the total number of people participating in the home visits
3.) Field Trips
Report the number of trips and number of children participating for:
ROPES
Sailing
Wilderness Camping
Tattoo Removals
Special Trips i.e.. Busch Gardens
Sporting events attended
4.) Recreation, Sports, Club programs
Report the number of recreational sporting events\ activities played
Report total number children served
5.) Proj ect Narrative
A brief narrative of program activities must be included with each quarterly report.
1. During this quarter, how many neighborhoods were involved in grant-funded project activities?_
2. During this quarter, what is/are the namels ofthejurisdiction/s participating in grant-funded activities
and what is the estimated population of each?
Jurisdiction
Hialeah
Metro Dade (Unincorporated)
Miami
Miami Beach
North Miami Beach
Sweetwater
Population
188,004
1,028,071
358,548
92,639
49,998
13,909
J. During this quarter, what was the estimated percentage of grant-funded activities directed toward the
following:
% Business
% General Public
% Law Enforcement
% Libraries
% Parks and Community Centers
% Public Housing
% Residential Homes
% Schools
% Senior Citizen Centers
% TOTAL
4. During this quarter, what estimated percentage of participants were served in each of the following target
groups:
% Children (Under 13 years of age)
% Teenagers (13 - 18 years of age)
% Families of Children and Teenagers
% Other Groups (SpecifY)
% Other Groups (SpecifY)
% TOTAL
5. During this quarter, what serious (index) crimes were targeted for project activities?
{Check an that apply]
Aggravated Assault
Arson
Burglary
Drug Use
Forcible Rape
Gang Related Crime
Larceny or Theft
Motor Vehicle Theft
Murder
RobbeIy
Other (Specify) see detailed reoort
6. During this quarter, what project activities were completed?
[Report on types of project activities for which you use subgrant funds to create a new program, expand an
existing or enhance a locally funded program. In reporting numbers below, for "programs," report them
only once for the life cycle of the subgrant. However, for "sessions" and "attendance," report them on a
quarterly basis.]
Communit)' Senices (Hialeah/ Cadets & EPI, Miami, Sweetwater)
Number of Community Service Sessions (for all sessions)
Number in Attendance (for all sessions)
Education! Prevention Programs (Hialeah/Cadets & EPI, Metro Dade)
Number of Education and Prevention Sessions
Number in Attendance (for all sessions)
Family Involvement (Miami)
Number of Family Crisis Intervention Sessions (for all programs)
Number in Attendance (for all sessions)
Family Prevention Education (Metro Dade, Sweetwater)
Number of Family Prevention Education Sessions (for all programs)
Number in Attendance (for all sessions)
Field Trips (Metro Dade, Miami)
Number ofField Trip Sessions for the Ropes program (Miami )
Number in Attendance for all Ropes trips (Miami)
Number of Field Trip Sessions for the Sailing program (Miami)
Number in Attendance for all Sailing trips (Miami)
Metro-Dade County
Law Enforcement & Gangs
Resolution R-S07-97
Grant JS2042 Index Code JSE042GA
Page 2 oD
QUARTERL Y PROJECT PERFORMANCE REPORT & INVOICE - Payroll Expenses
City:
Date of Claim:
Project Name:
Claim Number:
Costs Incurred During the Period of:
FIRST QUARTER
SECOND QUARTER
THIRD QUARTER
FOURTH QUARTER
October I - December 31
January I - March 31
April I - June 30
July I - September 30
Report Due January 15
Report Due April 15
Report Due June 15
Report Due October 15
Officer/Staff Name
Date of Activity
Tyoe of Activity'"
Total Hours
*(Presentation, Parent Meeting, Field Trip, etc.)
TOTAL HOURS
AT$
PER HOUR = $
I CERTIFY THAT PAYMENT FOR THE AMOUNT OF $
IS CORRECT.
OFFICER/STAFF SIGNATURE
OFFICER/STAFF SOCIAL SECURITY #
CHIEF OF POLICE/CITY OFflCIAL SIGNATURE
I VERIFY THAT THE ABOVE SERVICES WERE PROVIDED:
School Principal's Signature
NOTE: Bookkeeping report documenting payroll expenses must be attached to process payment.
Metro-Dade County
Law Enforcement & Gangs
Resolution R-S07-97
Grant JS2042 Index Code JSE042GA
Page 3 of3
QUARTERLY PROJECT PERFORMANCE REPORT & INVOICE
(Equipment, Supplies, Material Expenses)
City:
Date of Claim:
Project Name:
Claim Number:
Costs Incurred During the Period of:
FIRST QUARTER
SECOND QUARTER
THIRD QUARTER
FOURTH QUARTER
October 1 - December 31
January 1 - March 31
April 1 - June 30
July 1 - September 30
Report Due January 15
Report Due April 15
Report Due June 15
Report Due October 15
Vendor
Item Description
Date Paid
Check No.
Amount
TOTAL AMOUNT EXPENSES
NOTE: Copies of all invoices and checks for this request must be attached to process payment.
ATTACHMENT D
Annual Project Report
ANNUAL / FINAL PROJECT REPORT
DRUG CONTROL AND SYSTEM IMPROVEMENT FORMULA GRANT PROGRAM
PURPOSE AREA 24
HIGH RISK / GANG PREVENTION PROGRAM AREA
This Annual Report covers the subgrant period for the project completing four quarters of
operation. It is to be submitted along with the Fourth Quarterly Project Performance Report and
the Fourth Quarter Invoice.
This report must be in our office by October 17, 1998. Final Payment will be
processed upon submission of complete Quarterly and Annual Reports with all
required documentation.
(Jurisdiction Name)
(Project Name)
(Name of Person Completing Form)
(Title)
(phone)
State Contract ID#:
98-CJ-8C-11-23-01-033
Record Project Time Frame
Start Date
End Date
Metro Dade Department of Justice System Support (Revised 9/97)
The Sub grant Contract for the Drug Control and System Improvement Funds requires that
projects submit an Annual Report describing project activities. Each jurisdiction must complete
a separate Annual Report for each project shown on the chart in Attachment A. This Annual
Report must contain the following sections:
1. Noteworthy Successes of Project Operations
2. Implementation Problems
3. Staffing
4. Training
5. Grant Budget Expenditures
1. Noteworthy Successes of the Program.
In this section, you are to report on the activities of your project along with
the outcomes or results of those activities implemented in your project.
Describe how your project enhanced, improved, or benefited your
community.
In the space provided, give a description for each of the following topics (a - f).
Use three to four sentences for each topic listed. You may attach additional
pages.
a. Describe the activities implemented in the program.
b. Describe the targeted crimes.
c. Describe the population types.
d. Describe any special materials, curriculums, equipment etc., which
enhanced the program.
1. Noteworthy Successes Continued.
e. Describe the Organizations and Agencies involved. (Other than the Police
Dept. )
f. Emphasize successes worthy of noting in this report.
2. Implementation Problems
When project operations were initiated, did problems arise that needed attention?
How were they resolved? Briefly describe or state any problems that occurred and
discuss the steps taken to overcome those problems. For example, if your project
started late due to a late award, what adjustments were made to provide the
planned services?
3. Staffing
a. What were the total number of Full- Time Equivalent (FTE) staff assigned
to this project regardless of the funding source?
b. What were the number ofFTE's funded by the Drug Control and System
Improvement Formula Grant Program?
NOTE: If this program budget provided funds only for expenses, the
FTE's are zero (0)
4. Training
Compete the following only if grant funds were used to train any staff working in
your project. If training was not provided with grant funds, do not complete this
section and skip to Question 5.
a. What type and amount of staff training was provided during this project?
Record the total number of individuals who received training and total the number of
hours trained. For example, if 5 employees received 8 hours of training each, record 5
employees and 40 hours of training.
Training Subject
Fund Raising and Grant Management
Community Organizations
Police Relations
School Relations
Curriculum Development
Number Trained
Hours Trained
Gang Enforcement / Task Force Training
Other (Specify)
Recreational Programs
b. Have new procedures or practices been implemented as a result of the
training provided through this project? Yes No
If no skip to Question 5
c. Have new procedures or practices increased the efficiency or effectiveness
of crime prevention program activities? Yes No
4. Training Continued.
d. What improvements resulted from Training project staff? Check all
that Apply
Successful Development of Neighborhood Activities
Successful Development of School Activities
Successful Development Community Activities
Successful Development Recreational Activities
Coordination with School Officials
Coordination with Local Law Enforcement
Coordination with Local Government Officials
Enhanced Existing Drug Education Program
Enhanced Existing Human Service Program
Enhanced Existing Law Enforcement Program
Enhanced Existing Recreation Program
Enhanced Existing Gang Enforcement! Task Force Program
Other (Specify)
e. Who provided the training? Check all that apply
Peer Assistance/ Experienced Practitioner
Instructor of National Reputation
Project Staff
State Training Personnel (Florida Dept. of Law Enforcement)
Other (Specify)
5. Grant Budget Expenditures
Indicate the types of expenditures made for the operation of the project.
Check all that Apply
Audiovisual
Computer Equipment
Contractual Services
Furniture/ Fixtures
Instructional
Supplies
Travel
Vehicles
ATTACHMENT A
Attached is a list of Program Objectives that are included under the Law Enforcement and Gangs
Program Area of the Byrne Grant. You will find them listed as they correspond to your project.
Each jurisdiction is required to address their respective program and objectives.
E. Program Objectives and Performance Measures - Law Enforcement
and Gangs
Community Services - Hialeah/Cadets & EPI, Miami, Sweetwater
Objective 24.1 To create, enhance or expand 74 community service sessions including
neighborhood cleanups, graffiti paint-outs, etc. (Hialeah/Cadet-16;
Hialeah/EPI-40; Miami-16; Sweetwater-2)
Objective 24.2
To provide 946 gang members and gang wannabes with community
service sessions during the grant period(Cadets-300; EPI-500; Miami-96;
Sweetwater-50).
Performance Measures
~ Review meeting/activity schedule, agendas
~ Review attendance records and/or sign-in logs
~ Review school performance via report cards (documents in place grades,
behavior, attendance) and school personnel (teachers, counselors, etc.)
~ Pre-Post photos, and/or other documents of community service
~ On-Site Monitoring
EducationlPrevention Services - Hialeah/Cadets & EPI, Metro-Dade
Objective 24.3 To create, enhance or expand 433 education/prevention sessions including
conflict resolution, alternatives to high risk behavior, gang awareness
lessons, etc. during the grant period. (Hialeah/Cadets-28; Hialeah/EPI-36;
Metro-Dade-369
Objective 24.4
To provide 14,250 gang members and gang wannabes with
education/prevention sessions during the grant period (Cadets-600;
EPI-500; Metro-Dade-13,150).
Performance Measures
~ Review Session Agendas, Curriculum
~ Review session schedule
~ Review attendance records and/or sign-in logs
~ On-Site monitoring of sessions
E. Program Objectives and Performance Measures - Law Enforcement
and Gangs continued
Family Involvement - Miami
Objective 24.5 To counsel 90 families of gang members and gang wannabes using crisis
resolution, crisis intervention, family counseling and case management
and referral services during the grant period.
Performance Measures
~ Review case management records, referral documents
Family Prevention Education - Metro-Dade, Sweetwater
Objective 24.7 To provide prevention education 435 parents and/or families of gang
members and gang wannabes during the grant period. programs.
(Metro-Dade-405; Sweetwater-30)
Performance Measures
~ Review meeting agenda, plan, curriculum
~ Review program schedule
~ Review attendance records and/or sign-in logs
Field Trips - Metro-Dade, Miami
Objective 24.8 To create, enhance or expand 59 field trips including those to sporting
events and outdoor pursuits during the grant period.
(Metro-Dade-20;Miami-41 ;
Metro-Dade - 18 trips/ 16 most improved student, 2 field trips/large
groups fall & spring
Miami - 41 trips/ Ropes, 15 weekends, 12 Sailing Trips, 1 Raft Trip, 1
Wilderness Camping Trip, 12 Sporting Events
Objective 24.9
To provide 1,293 gang members and gang wannabes using field trips
during the grant period.
Metro-Dade-736/ 40 kids X 9 districts X 2 trips = 720 kids and 16 most
improved kids trip to University of Miami
Miami-557/ 15 kids per ropes X 15 trips = 225 kids; 12 sailing trips X 12
kids = 144 ; 22 kids Raft Trip, 22 kids Camping Trip, 12 kids/game X 12
games = 144
Performance Measures
~ Review program schedule
~ Review documentation of purchases, admissions, etc.
~ Review attendance records and/or sign-in logs
E. Program Objectives and Performance Measures - Law Enforcement
and Gangs continued
Individual Short-Term and Crisis Intervention Counseling - North Miami Beach
Objective 24.10 To counse1100 gang members and gang member wannabes using crisis
resolution or crisis intervention skills during the grant period.
Performance Measures
~ Review police records and other documentation
Law Enforcement - Miami Beach, North Miami Beach, Sweetwater
Objective 24.11 To identify, collect, document, track, maintain and distribute gang
intelligence information to law enforcement units on 940 known gang
members using automated data processing equipment during the grant
period (Miami Beach-400; North Miami Beach-400; Sweetwater-140).
Objective 24.12
To arrest 663 gang members on various law violations including
responding and assisting law enforcement units in gang related arrests
during the grant period. (Gang-Related" means that the arrest was tied to
some illegal gang activity). (Miami Beach-225; North Miami Beach-253;
Sweetwater-185).
Objective 24.13
To transport 75 gang members and gang wannabes who are truants or
suspended students (North Miami Beach).
Performance Measures
~ Review Gang documentation (field J.D. gang record books, arrest forms,
counseling, etc.)
~ Review lists of participating agencies (where applicable) to document
inter-agency cooperation
~ Review officer schedules, time sheets, payroll records, etc.
~ On-Site Monitoring
Recreation, Sports, and Club Programs - Hialeah/EPI, Metro-Dade, Miami
Objective 24.14 To create, enhance or expand 3 recreation, sports, and club programs
including boys and girls clubs, boy scouts and girls scouts, after-school
recreation programs, team sports, ropes courses, and aquatic programs
during the grant period. (Hialeah/EPI; Metro-Dade; Miami)
Objective 24.15
To provide 2,394 gang members and gang wannabes using recreation,
sports, and club programs during the grant period(Hialeah/EPI-800;
Metro-Dade-1,414; Miami-180).
Performance Measures
~ Review program plan, activity schedule
~ Review invoices regarding expenditures for sporting events, equipment, etc.
~ Review attendance records and/or sign-in logs
~ On-Site Monitoring
ATTACHMENTE
Metro-Dade County Affidavits
METROPOLITAN DADE COUNTY AFFIDAVITS
The contracting individual or entity (governmental or otherwise) shall indicate by an "X" all affidavits that
pertain to this contract and shall indicate by an ''N/A'' all affidavits that do not pertain to this contract. All blank
spaces must be filled.
The METROPOLITAN DADE COUNTY OWNERSHIP DISCLOSURE AFFIDAVIT;
METROPOLITAN DADE COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT; METROPOLITAN
DADE COUNTY CRIMINAL RECORD AFFIDAVIT; and DISABILITY NONDISCRIMINA TION AFFIDAVIT
shall not pertain to contracts with the United States or any of its departments or agencies thereof, the State or any
political subdivision or agency thereof or any municipality of this State. The METROPOLITAN DADE
COUNTY F AMIL Y LEA VE AFFIDA VIT shall not pertain to contracts with the United States or any of its
departments or agencies or the State of Florida or any political subdivision or agency thereof; it shall, however,
pertain to municipalities of the State of Florida. All other contracting entities or individuals shall read carefully
each affidavit to determine whether or not it pertains to this contract.
I,
, being first duly sworn state:
Affiant
legal name and business address of the person(s) or entity contracting or transacting business with
Iitan Dade Coun are (Post 0 Ice addresses are not acceptable):
Federal Employer Identification Number (If none, Social Security)
Business As (if same as above, leave blank)
City
State
ZipCode
.&. I. METROPOLITAN DADE COUNTY DISCLOSURE AFFIDAVIT (Sec. 2-8.1 of the County
Code)
1. If the contract or business transaction is with a corporation, the full legal name and business
address shall be provided for each officer and director and each stockholder who holds directly or
indirectly five percent (5%) or more of the corporation's stock. If the contract or business
transaction is with a partnership, the foregoing information shall be provided for each partner. If
the contract or business transaction is with a trust, the full legal name and address shall be
provided for each trustee and each beneficiary. The foregoing requirements shall not pertain to
contracts with publicly-traded corporations or to contracts with the United States or any
department or agency thereof, the State or any political subdivision or agency thereof or any
municipality of this State. All such names and addresses are (post Office addresses are not
acceptable):
Full Legal Name
Address
Ownership
%
%
%
2. The full legal names and business address of any other individual (other than subcontractors,
materialmen, suppliers, laborers, or lenders) who have, or will have, any interest (legal, equitable
beneficial or otherwise) in the contract or business transaction with Dade County are (Post Office
addresses are not acceptable):
3. Any person who willfully fails to disclose the information required herein, or who knowingly
discloses false information in this regard, shall be punished by a fme of up to five hundred dollars
($500.00) or imprisonment in the County jail for up to sixty (60) days or both.
~ II. METROPOLITAN DADE COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT (County
Ordinance No. 90-133, Amending sec. 2.8-1; Subsection (d)(2) of the County Code).
Except where precluded by federal or State laws or regulations, each contract or business transaction
or renewal thereof which involves the expenditure of ten thousand dollars ($10,000) or more shall
require the entity contracting or transacting business to disclose the following information. The
foregoing disclosure requirements do not apply to contracts with the United States or any department
or agency thereof, the State or any political subdivision or agency thereof or any municipality of this
State.
1. Does your fIrm have a collective bargaining agreement with its employees?
Yes
No
2. Does your fIrm provide paid health care benefits for its employees?
Yes
No
3. Provide a current breakdown (number of persons) of your fIrm's work force and ownership as to
race, national origin and gender:
White:
Black:
Hispanics:
Males
Males
Males
Males
Females
Females
Females
Females
Asian:
American Indian:
Aleut (Eskimo):
Males
Males
Males
Males
Females
Females
Females
Females
.!!A.... III.METROPOLITAN DADE COUNTY CRIMINAL RECORD AFFIDAVIT (Section 2-8.6 of the
County Code)
The individual or entity entering into a contract or receiving funding from the County _ has _
has not as of the date of this affidavit been convicted ofa felony during the past ten (10) years.
An officer, director, or executive of the entity entering into a contract or receiving funding from the
County _ has _ has not as of the date of this affidavit been convicted of a felony during the past
ten (10) years.
-X- IV. METROPOLITAN DADE COUNTY CUBA AFFIDAVIT (County Resolution R-656-93)
That neither the fIrm (individual, organization, corporation, etc.) submitting this bid or proposal or
receiving this contract award or any of its owners, subsidiaries, or affiliated or related fIrmS has:
1. engaged in the purchase, transport, importation or participation in any transaction involving
merchandise that:
a. is of Cuban origin; or
b. is or has been located in or transported from or through Cuba; or
c. is made or derived in whole or in part of any article which is the growth, produce or manufacture
of Cuba;
2. engaged in any transaction in which a Cuban national or the government of Cuba with a Cuban national
or the government of Cuba, or which involves property in which a Cuban national or the government
of Cuba has any interest;
3. been a party to, or had an interest in a any franchise, license or management agreement with a Cuban
national or the government of Cuba, or which involves property in which a Cuban national or the
government of Cuba has any interest;
4. had or held any investment, deposit, loan borrowing or credit arrangement or had any other fmancial
dealing with a Cuban national or the government of Cuba, or which involves property in which a
Cuban national or the government of Cuba has an interest;
5. subcontracted with, purchased supplies from, or performed billing or collection services for any
person or entity that does business with Cuba as provided in "1" through "4" above;
6. traveled to Cuba in violation of U.S. travel restrictions during the ten year period preceding the due
date for submittal.
--X- V. METROPOLITAN DADE COUNTY EMPLOYMENT DRUG-FREE WORKPLACE AFFIDAVIT
(County Ordinance No. 92-15 codified as Section 2-8.1.2 of the County Code)
That in compliance with Ordinance No. 92-15 of the Code of Metropolitan Dade County, Florida, the
above named person or entity is providing a drug-free workplace. A written statement to each
employee shall inform the employee about:
1. danger of drug abuse in the workplace
2. the fIrm's policy of maintaining a drug-free environment at all workplaces
3. availability of drug counseling, rehabilitation and employee assistance programs
4. penalties that may be imposed upon employees for drug abuse violations
The person or entity shall also require an employee to sign a statement, as a condition of employment
that the employee will abide by the terms and notify the employer of any criminal drug conviction
occurring no later than five (5) days after receiving notice of such conviction and impose appropriate
personnel action against the employee up to and including termination.
Compliance with Ordinance No. 92-15 may be waived if the special characteristics of the product or
service offered by the person or entity make it necessary for the operation of the County or for the
health, safety, welfare, economic benefits and well-being of the public. Contracts involving funding
which is provided in whole or in part by the United States or the State of Florida shall be exempted
from the provisions of this ordinance in those instances where those provisions are in conflict with the
requirements of those governmental entities.
...x... VI. METROPOLITAN DADE COUNTY EMPLOYMENT FAMILY LEAVE AFFIDAVIT (County
Ordinance No. 142-91 codified as Section l1A-29 m. Kg of the County Code)
That in compliance with Ordinance No. 142-91 of the Code of Metropolitan Dade County, Florida, an
employer with fifty (50) or more employees working in Dade County for each working day during
each of twenty (20) or more calendar work weeks, shall provide the following information in
compliance with all items in the aforementioned ordinance:
An employee who has worked for the above fIrm at least one (1) year shall be entitled to ninety (90)
days of family leave during any twenty-four (24) month period, for medical reasons, for the birth or
~
~
adoption of a child, or for the care of a child, spouse or other close relative who has a serious health
condition without risk of termination of employment or employer retaliation.
The foregoing require~nts shall not pertain to contracts with the United States or any department or
agency thereof, or the State of Florida or any political subdivision or agency thereof. It shall,
however, pertain to municipalities of this State.
VII. DISABILITY NON-DISCRIMINA nON AFFIDAVIT (County Resolution R-385-95)
That the above named fIrm, corporation or organization is in compliance with and agrees to continue
to comply with, and assure that any subcontractor, or third party contractor under this project complies
with all applicable requirements of the laws listed below including, but not limited to, those provisions
pertaining to employment, provision of programs and services, transportation, communications, access
to facilities, renovations, and new construction in the following laws: The Americans with Disabilities
Act of 1990 (ADA), Pub. L. 101-336, 104 Stat 327, 42 U.S.C. 12101-12213 and 47 U.S.C. Sections
225 and 611 including Title I, Employment; Title II, Public Services; Title III, Public
Accommodations and Services Operated by Private Entities; Title IV, Telecommunications; and Title
V, Miscellaneous Provisions; The Rehabilitation Act of 1973, 29 U.S.C. Section 794; The Federal
Transit Act, as amended 49 U.S.C. Section 1612; The Fair Housing Act as amended, 42 U.S.C. Section
3601-3631. The foregoing requirements shall not pertain to contracts with the United States or any
department or agency thereof, the State or any political subdivision or agency thereof or any
municipality of this State.
VIII. METROPOLITAN DADE COUNTY COUNTY REGARDING DELINQUENT AND
CURRENTLY DUE FEES OR TAXES (Sec. 2-8.1(c) of the County Code)
Except for small purchase orders and sole source contracts, that above named fIrm, corporation,
organization or individual desiring to transact business or enter into a contract with the County
verifies that all delinquent and currently due fees or taxes -- including but not limited to real and
property taxes, utility taxes and occupational licenses -- which are collected in the normal course
by the Dade County Tax Collector as well as Dade County issued parking tickets for vehicles
registered in the name of the fIrm, corporation, organization or individual have been paid.
I have carefully r d this entire fo
Affidavits" and ave indicated b
indicated by an" IA" all affidavits
By:
SUBSCRI E AND SWORN TO (or affIrmed) before me this
(Date)
day of
19_ by
. He/She is personally known to me or has
presented
as identification.
(Type ofIdentification)
(Signature of Notary)
(Print or Stamp of Notary)
Notary Public - State of
(State)
(Serial Number)
(Expiration Date)
Notary Seal
METROPOLITAN DADE COUNTY
AGREEMENT
qq j.j!
/2 /11;1 ~f7
1'- ~tJ ~'?7
This Agreement, made and entered into this ~ day of ~ 1997, by and
between Metropolitan Dade County, a political subdivision of the State of Florida hereinafter
referred to as the "COUNTY", through its DEPARTMENT OF JUSTICE SYSTEM SUPPORT
and the CITY OF MIAMI BEACH located in Dade County, Florida hereinafter referred to as the
"PROVIDER", provides the terms and conditions pursuant to which the PROVIDER shall
provide a COMMUNITY DRUG & CRIME PREVENTION PROGRAM.
WHEREAS, the COUNTY has been awarded federal funds from the Drug Control and
System Improvement Formula Grant Program under Public Law 100-690, the Anti-Drug Abuse
Act of 1988, hereinafter referred to as the ACT, and
WHEREAS, the PROVIDER warrants and represents that it possesses the legal authority
to enter into this Agreement by way of resolution, motion or similar action that has been duly
adopted or passed as an official act of the PROVIDER's governing body, authorizing the
execution of the Agreement, including all understandings and assurances contained herein, and
authorizing the person identified as the official representative of the PROVIDER to carry out on
behalf of the PROVIDER all of the duties and responsibilities set forth in this Agreement, and
WHEREAS, this AGREEMENT shall be deemed effective upon award of grant funds by
the State of Florida, Department of Community Affairs, Division of Housing and Community
Development, Bureau of Community Assistance to Metropolitan Dade County and being duly
executed by both parties, whichever is later, and
Page 1 of 11
V. REQUIREMENTS RELATED TO USE OF ANTI-DRUG ABUSE FUNDS UNDER
THE DRUG CONTROL AND SYSTEM IMPROVEMENT PROGRAM
A. ReQuirements of the Anti-Dru~ Abuse Act. The PROVIDER agrees to abide by all
of the requirements of the Anti-Drug Abuse Act of 1988 under the Drug Control and System
Improvement Formula Grant Program, including Rule Chapter 9B-61. Furthermore, this
AGREEMENT shall incorporate by reference the provision of that certain document entitled
"State of Florida, Department of Community Affairs, Division of Housing and Community
Development, Bureau of Community Assistance Subgrant Application for Anti-Drug Abuse Act
Funds" and all laws, rules, regulations relating thereto are incorporated herein by reference as if
fully set forth.
B. Supplantin~. The PROVIDER agrees that funds received under this Agreement shall
be utilized to supplement, not supplant state or local funds, but will be used to increase the
amounts of such funds that would, in the absence of grant funds, be made available for anti-drug
law enforcement activities, in accordance with Rule Chapter 9B-61.006 (5) of the ACT.
VI. CONTINUITY OF SERVICES. Provide optimal continuity of services by assuring
that services are provided by the same person whenever possible and, if not, by a qualified
replacement when necessary.
VII. PROGRAM CONTACT. Designate a contract coordinator who shall be responsible
for 1) monitoring the PROVIDER's compliance with the terms of this Agreement and, 2)
whenever the COUNTY so requests, meeting with County staff to review such compliance.
VIII. INDEMNIFICATION BY THE PROVIDER. Any PROVIDER shall indemnify and
hold harmless the COUNTY and its officers, employees, agents and instrumentalities from any
and all liability, losses or damages, including attorneys' fees and costs of defense, which the
COUNTY or its officers, employees, agents or instrumentalities may incur as a result of claims,
demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to
or resulting from the performance of this Agreement by the PROVIDER or its employees,
agents, servants, partners, principals or subcontractors. PROVIDER shall pay all claims and
losses in connection therewith and shall investigate and defend all claims, suits or actions of any
kind or nature in the name of the COUNTY , where applicable including appellate proceedings,
and shall pay all costs, judgments, and attorney's fees which may issue thereon. Provided,
however, this indemnification shall only be to the extent and within the limitations of Section
768.28 Fla Stat., subject to the provisions of that Statute whereby the PROVIDER shall not be
held liable to pay a personal injury or property damage claim or judgment by anyone person
which exceeds the sum of $100,000, or any claim or judgment or portions thereof, which, when
totaled with all other claims or judgment paid by the PROVIDER arising out of the same
incident or occurrence, exceed the sum of $200,000 from any and all personal injury or property
damage claims, liabilities, losses or causes of action which may arise as a result of the negligence
of the PROVIDER.
Page 3 of 11
IX. INSURANCE. As a political subdivision of the State as defined by section 768.28,
Florida Statutes, the PROVIDER shall furnish the COUNTY, upon request, written verification
of liability protection in accordance with section 768.28, Florida Statutes. Nothing herein shall
be construed to extend any party's liability beyond that provided in section 768.28, Florida
Statutes.
x. LICENSURE AND CERTIFICATION. Ensure that all other licensed professionals
providing COMMUNITY DRUG & CRIME PREVENTION PROGRAM services shall have
appropriate training and experience in the field in which helshe practices and abide by all
applicable State and Federal laws and regulations and ethical standards consistent with those
established for his/her profession. Ignorance on the part of the PROVIDER shall in no way
relieve it from any of its responsibilities in this regard.
XI. CONFLICT OF INTEREST. The PROVIDER warrants and represents that no person
under the employ of the PROVIDER, who exercises any function or responsibility in connection
with this Agreement, has at the time this Agreement is entered into, or shall have during the term
of this Agreement, any personal financial interest, direct or indirect, in this Agreement.
XII. CIVIL RIGHTS. The PROVIDER agrees to abide by Chapter 11A, Article IV of the
Code of Metropolitan Dade County ("County Code"), as amended, which prohibits
discrimination in employment; Title VII of the Civil Rights Act of 1968, as amended, which
prohibits discrimination in employment and public accommodation; the Age Discrimination Act
of 1975,42 V.S.C. as amended, which prohibits discrimination in employment because of age;
Section 504 of the Rehabilitation Act of 1973,29 V.S.C. Sect. 794, as amended, which prohibits
discrimination on the basis of disability; and the Americans with Disabilities Act, 42, V.S.C.
Sect. 12103 et. seq., which prohibits discrimination in employment and accommodation because
of disability.
It is expressly understood that upon receipt of evidence of discrimination under any of these
laws, the County shall have the right to terminate this Agreement. It is further understood that
the PROVIDER must submit an affidavit attesting that it is not in violation of the Americans
with Disability Act, the Rehabilitation Act, the Federal Transit Act, 49 V.S.C. Sect. 1612, and
the Fair Housing Act, 42 V.S.C. Sect. 3601 et seq. If the Provider or any owner, subsidiary, or
other firm affiliated with or related to the PROVIDER, is found by the responsible enforcement
agency, the Courts or the County to be in violation of these Acts, the County will conduct no
further business with the PROVIDER. Any contract entered into based upon a false affidavit
shall be voidable by the County. If the PROVIDER violates any of the Acts during the term of
any contract the PROVIDER has with the County, such contract shall be voidable by the County,
even if the PROVIDER was not in violation at the time it submitted its affidavit.
Page 4 of 11
XIII. NOTICES. Notice under this Agreement shall be sufficient ifmade in writing and
delivered personally or sent by mail or by FAX to the parties at the following addresses (or to
such other party and at such other address as a party may specify by notice to others):
If to the COUNTY:
Metropolitan Dade County
Department of Justice System Support
175 NW 1st Avenue, Suite 1730
Miami, Florida 33128
Attention: Susan Windmiller
If to the PROVIDER:
MIAMI BEACH
Miami Beach Police Department
1100 Washington Avenue
Miami Beach, FL 33139
Attention: Sergeant Richard Weissman
XlV. AUTONOMY. Both parties agree that this Agreement recognizes the autonomy of and
stipulates or implies no affiliation between the contracting parties. It is expressly understood and
intended that the Provider is only a recipient of funding support and is not an agent or
instrumentality of the COUNTY. Furthermore, the PROVIDER's agents and employees are not
agents or employees of the COUNTY.
XV. BREACH OF AGREEMENT: COUNTY REMEDIES.
A. Breach. A breach by the PROVIDER shall have occurred under this Agreement
if the PROVIDER shall fail to fulfill in a timely and proper manner its obligations
under this Agreement, or shall violate any of the covenants, agreements,
stipulations, representations or warranties contained herein.
B. COUNTY Remedies. If the PROVIDER breaches this Agreement, the
COUNTY may pursue any or all of the following remedies:
1. The COUNTY shall have the right to terminate this Agreement or reduce
funding by giving at least five (5) days prior written notice to the PROVIDER of
such intent to terminate or reduce services.
2. The COUNTY may suspend payment in whole or in part under this
Agreement by providing written notice to the PROVIDER of such suspension and
specifying the effective date thereof, at least five (5) days before the effective date
of suspension. If payments are suspended, the COUNTY may also suspend any
payments in whole or in part under any other contracts entered into between the
COUNTY and the PROVIDER. The PROVIDER shall be responsible for all
direct and indirect costs associated with such suspension, including attorney's
fees;
Page 5 of 11
3. If, for any reason, the PROVIDER should attempt to meet its obligations
under this Agreement through fraud, misrepresentation or material misstatement,
the County shall, whenever practicable terminate this Agreement by giving
written notice to the provider of such termination and specifying the effective date
thereof at least five (5) days before the effective date of such termination. The
COUNTY may terminate or cancel any other contracts which such entity has with
the county. Such entity shall be responsible for all direct or indirect costs
associated with such termination or cancellation, including attorney's fees. Any
entity who attempts to meet is contractual obligations with the county through
fraud, misrepresentation or material misstatement may be debarred from county
contracting for up to five (5) years.
4. Any other remedy available at law or equity.
The County Manager is authorized to terminate this Agreement on behalf of the
County .
C. Dama~es Sustained. Notwithstanding the above, the PROVIDER shall not be
relieved of liability to the COUNTY for damages sustained by the COUNTY by
virtue of any breach of the Agreement, and the COUNTY may withhold any
payments to the PROVIDER until such time as the exact amount of damages due
the COUNTY is determined and properly settled.
XVI. TERMINATION BY EITHER PARTY. This Agreement may be terminated without
cause by either party by giving sixty (60) days prior written notice to the other party of such
intent to terminate.
XVII. PROJECT BUDGET ~ND PAYMENT PROCEDURES. The PROVIDER agrees
that all expenditures or costs shall be made in accordance with the Budget which is attached
herein and incorporated hereto as Attachment B.
A. Bud2et Variance. Funds may be shifted between approved line items, not to exceed
fifteen percent (15%) of the total budget, without a written amendment. Variances greater than
fifteen percent (15%) in any line approved line item shall require a written amendment approved
by the Department.
B. Rec~ture Funds. At the conclusion of the third quarter and upon submission of the
Quarterly Performance Report and Invoice, the COUNTY will review the PROVIDER'S
Y ear- To-Date expenditures.
1. Municipalities reporting remaining balances which exceed expenditure
levels for normal program operations must submit a plan with the Third
Quarter Report which documents those steps the municipality will take in
the Fourth Quarter to fully expend the contract by the end of the program
year.
2. This expenditure plan must be approved by the COUNTY.
Page 6 of 11
3. Where the municipality does not anticipate full expenditures by the end of
the program year, the COUNTY will recapture the anticipated unexpended
amount for use in another program, without a formal amendment process.
C. P~ment Procedures. The County agrees to pay the PROVIDER for services
rendered under this Agreement based on the line item budget incorporated herein and attached
hereto as Attachment B. The parties agree that this is a cost-basis Agreement and the
PROVIDER shall be paid through reimbursement payment for allowable expenses on the budget
approved under this Agreement (see Attachment B). The PROVIDER agrees to invoice the
COUNTY for each Community Drug and Crime Prevention Program using the Quarterly Project
Performance Report & Invoice as it appears in Attachment C, and to do so on a quarterly basis,
as stated in Section XIX. B.1. The Quarterly Project Performance Report & Invoice shall be
prepared in a manner in accordance with the form provided in Attachment C. The final Quarterly
Project Performance Report & Invoice along with the ANNUAL REPORT shall be submitted by
October 15, 1998.
D. The PROVIDER agrees to mail all invoices to the address listed above, Section XIII.
E. The COUNTY agrees to review invoices and to inform the PROVIDER of any
questions. Payments shall be mailed to the PROVIDER by the COUNTY'S Finance Department.
XVIII. INVENTORY - CAPITAL EQUIPMENT AND REAL PROPERTY.
A. Acquisition of Property. The PROVIDER is required to be prudent in the
acquisition and management of property with federal funds. Expenditure of funds for the
acquisition of new property, when suitable property required for the successful execution of
projects is already available within the PROVIDER organization, will be considered an
unnecessary expenditure.
B. Screenin2. Careful screening should take place before acquiring property in
order to ensure that it is needed with particular consideration given to whether equipment already
in the possession of the PROVIDER organization can meet identified needs. While there is no
prescribed standard for such review, the PROVIDER procedures may establish levels of review
dependent on factors such as the cost of the proposed equipment and the size of the PROVIDER
organization. The establishment of a screening committee may facilitate the process; however,
the PROVIDER may utilize other management techniques which it finds effective as a basis for
determining that the property is needed and that it is not already within the PROVIDER's
organization. The COUNTY must ensure that the screening referenced above takes place and
that the PROVIDER has an effective system for property management. The PROVIDER is
hereby informed that if the COUNTY is made aware that the PROVIDER does not employ an
adequate property management system, project costs associated with the acquisition of the
property may be disallowed.
C. Loss. Dama2e or Theft of Equipment. The PROVIDER is responsible for
replacing or repairing the property which is willfully or negligently lost, stolen, damaged or
destroyed. Any loss, damage, or theft of the property must be investigated and fully documented
and made part of the official project records.
D. Equipment Acquired with Crime Control Act BlockIFormula Funds. Equipment
acquired shall be used and managed to ensure that the equipment is used for criminal justice
purposes.
Page 7 of 11
E. Mana~ement. The PROVIDER procedures for managing equipment (including
replacement), whether acquired in whole or in part with project funds, will, as a minimum, meet
the following requirements: 1. Property records must be maintained which include description of
property, serial number or other identification number, source of the property, identification of
who holds the title, acquisition date, costs of the property, percentage of COUNTY participation
in the cost of the property (Federal funds), location of property, use and condition of the
property, disposition data including the date of disposal and sale price; 2. a physical inventory of
the property must be taken and the results reconciled with the property records at least once
every 2 years; 3. a control system must exist to ensure adequate safeguards to prevent loss,
damage or theft of the property. Any loss, damage, or theft shall be investigated by the
PROVIDER as appropriate; 4. adequate maintenance procedures must exist to keep the property
in good condition; and 5. if the PROVIDER is authorized or required to sell the property, proper
sales procedures must be established to ensure the highest possible return.
F. Retention of Property Records. Records for equipment, nonexpendable personal
property, and real property shall be retained for a period of 3 years from the date of the
disposition or replacement or transfer at the discretion of the COUNTY. If any litigation, claim,
or audit is started before the expiration of the 3 year period, the records shall be retained until all
litigation, claims, or audit findings involving the records have been resolved.
XIX. RECORDS. REPORTS. MONITORING AND AUDITS. EVALUATION
STUDIES. The PROVIDER shall keep records of program services in
sufficient detail to provide any reports which may be requested by the COUNTY.
A. Records. All program records will be retained by the PROVIDER for not less
than three (3) years beyond the term of this Agreement. In accordance with contract
requirements from the State of Florida, records for COMMUNITY DRUG AND CRIME
PREVENTION PROGRAM services must reflect:
1. The names of staff providing services as described in Attachment A.
2. The dates and number of hours the staff provided services.
3. The dates of services and activities and the names of program participants
in attendance to such as described in Attachment A
4. The records of all other program services provided under this Agreement.
B. Reportini: ReQuirements. As to required reports, the PROVIDER shall:
1. Quarterly Project Performance Report and Invoice. Submit Quarterly Project
Performance Report and Invoice to the Department of Justice System Support by January 15,
April 15, July 15, and October 15, 1998 covering the Agreement activity for the previous quarter.
The Quarterly Project Performance Report and Invoice shall be submitted in the format and
using the form attached hereto as Attachment C.
2. Annual Project Report. The PROVIDER shall submit an ANNUAL
PROJECT REPORT to the Department of Justice System Support for the 12 month period of the
Project Operation. The ANNUAL REPORT shall be submitted in the format and using the form
attached hereto as Attachment D. The ANNUAL REPORT shall be submitted with the Fourth
Quarterly Project Performance Report and Invoice by October 15, 1998.
3. Other ReQuired Reports. The PROVIDER shall submit other reports as may
be required by the Department of Justice System Support during the program year.
Page 8 of 11
C. Chan~es to Reportin~ ReQuirements. The PROVIDER understands that the
COUNTY may at any time require changes in data collected, records or reporting, as may be
necessary and agrees to comply with any such modifications.
D. Monitorin~ and Audit. Make available for review, inspection, monitoring or audit
by the COUNTY without notice during normal business hours all financial records and other
program records and documents which relate to or have been produced or created as a result of
this Agreement. The PROVIDER shall provide assistance as may be necessary to facilitate a
financial/program audit when deemed necessary by the COUNTY to ensure compliance with
applicable accounting and financial standards.
E. Evaluation Studies. PROVIDER agrees to participate in evaluation studies
sponsored by the administrative agent for these funds from the State of Florida, Department of
Community affairs, Division of Housing and Community Development, Bureau of Community
Assistance. This participation shall at a minimum include access to PROVIDER's premises and
records.
XX. MISCELLANEOUS.
A. This Agreement is the complete and exclusive statement of all the arrangements
between the COUNTY and the PROVIDER regarding the provision of the services described in
Attachments A and B.
B. Except as otherwise enumerated herein, no amendment to this Agreement shall be
binding on either party unless in writing and signed by both parties and approved by the County
Manager provided, however, that the COUNTY may effect amendments to this Agreement
without the written consent of the PROVIDER, to conform this Agreement to changes in the
laws, directives, guidelines, and objectives of county, state and federal governments.
C. Nothing herein shall alter, affect, modify, change or extend any other agreement
between the PROVIDER and the COUNTY unless specifically stated herein.
D. All reports, information documents, tapes and recordings, maps and other data and
procedures, developed, prepared, assembled or completed by the PROVIDER in connection with
the duties and responsibilities undertaken by the PROVIDER in accordance with the terms of
this Agreement shall become the property of the COUNTY without restriction, reservation or
limitation of their use and shall be made available to the COUNTY by the PROVIDER at any
time upon request by the COUNTY. Upon completion of all work contemplated under this
Agreement, copies of all of the above data shall be delivered to the COUNTY upon request.
E. A~reement Guidelines. The Provider agrees to comply with all applicable federal
state and county laws, rules and regulations, which are incorporated herein by reference as set
forth herein. This Agreement shall be interpreted according to the laws of the State of Florida
and proper venue for this Agreement shall be Dade County, Florida.
F. Amendments. Any alterations, variations, amendments, or other modifications of
this Agreement including but not limited to amount payable and effective term shall only be
Page 9 of 11
valid when they have been reduced to writing, duly approved and signed by both parties and
attached to the original of this Agreement.
The COUNTY and PROVIDER mutually agree that amendments of the Scope of Service,
line item budget of more than fifteen percent (15%) of the total budget set forth herein and other
such revisions my be negotiated as written amendment to this Agreement between the parties.
The County Manager is authorized to make amendments to this Agreement as described
herein on behalf of the COUNTY.
G. Publicity. It is understood and agreed between the parties hereto that this
PROVIDER is funded by Metropolitan Dade County. Further, by acceptance of these funds, the
PROVIDER agrees that events and printed documents funded by this Agreement shall recognize
the funding source as follows:
This program was supported by a grant awarded to Metro-Dade County
Department of Justice System Support, State of Florida Department of
Community Affairs and U.S. Department of Justice, Bureau of Justice Assistance
(BJA).
H. Sub-Contracts. The Provider agrees not to enter into sub-contracts, retain
consultants, or assign, transfer, convey, sublet, or otherwise dispose of this Agreement, or any or
all of its rights, title or interest herein, or its power to execute such Agreement without the prior
written approval of the COUNTY and that all sub-contractors or assignees shall be governed by
the terms and conditions of this Agreement.
J. Total of A~reement/Severability of Provisions. The ten (10) page Agreement
with its attachments as referenced below contain all the terms and conditions agreed upon by the
parties:
Attachment A:
Attachment B:
Attachment C:
Attachment D:
Attachment E.
Agreement Program Review (Scope of Services)
Agreement Program Budget
Quarterly Project Performance Report & Invoice
Annual Project Report
Metro-Dade County Affidavits
No other Agreement, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or bind any of the parties hereto. If any provision of this Agreement is held
invalid or void, the remainder of this Agreement shall not be affected thereby such remainder
would then continue to conform to the terms and requirement of applicable law.
Page 10 of 11
IN WITNESS
eir respective
EREOF, the parties hereto have caused this Agreement to be executed
y authorized officers, the day and year first above written.
Mayor
Title
Seymour Gelber
Name (typed)
ATTEST:
By: ~6 fwuL-
Robert Parcher, City Clerk
By:
(Corporate Seal)
ATTEST:
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METROPOLITAN DADE COUNTY, FL
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By:
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APPROVED AS TO
FORM & lANGUAGE
& FOR EXECUTION
AilI!ft~ (II/C/A.-,
City;tdtomey ~
Page 11 of 11
SUMMARY OF ATTACHMENTS
ATTACHMENT A
ATTACHMENT B
ATTACHMENT C
ATTACHMENT D
ATTACHMENT E
Agreement Program Narrative - Scope of Service
Agreement Budget - Program Budget
Quarterly Program Performance Report and Invoice
Annual Project Report
Metro-Dade County Affidavits
ATTACHMENT A
Agreement Program Narrative - Scope of Service
PROGRAM NARRATIVE
Jurisdiction Name: MIAMI BEACH Police Department
Contact Person: Sergeant Richard
Weissman
Address: 1100 Washington Avenue, Miami Beach, FL 33139
673- 7945 PH -- 673-7864 FX
Program Area: COMMUNITY DRUG & CRIME PREVENTION
Program Dates: 10/1/97 -- 6/30/98
Program Name: PYCAP
(PoliceN outh Community Assistance Program)
Target Population: 360 Students
Ages 12-17
Problem Identification
Recognizing existing communication problems between the police and youth, the Miami Beach Police
Department (MBPD) developed the Police and Youth Community Assistance Program (PYCAP).
Demographic Data
According to the 1990 Census, 8% of the Miami Beach population is comprised of school-age children.
According to Criminal Justice data base, juveniles account for approximately 10% of all arrests in the city. As
reported by the MBPD, juvenile criminal mischief incidents have been on the rise, with over 1,700 incidents
reported in 1994. This trend continues at the same rate for 1995. The PYCAP program's target population is
students at-risk, as identified by the school, who are enrolled in Miami Beach elementary schools and South
Beach Alternative (Elementary & Middle School). Student ages range from 12-17 years old, male and female.
The ethnic breakdowns of the school population is 65% Hispanic, 30% Black, and 5% Non-Hispanic White.
Program Description
The PYCAP program provides neighborhood clean-up drives, sports activities and field trips for the City of
Miami Beach. The program will be conducted city-wide with participation from each elementary school and the
special alternative school. The target age encompasses those children in the exit grade levels participating in the
D.A.R.E. program. In particular, emphasis is placed on the schools selecting those students who are typically
recognized the least and are nQt included in programs of merit or delinquency.
Principals, counselors, teachers, and D.A.R.E. officers select the student participants in each school. Students
meet on Fridays with a different group of students for each of the 18 sessions scheduled. The first year a group
of 20 students participated in each session. However, based upon experience, this number has been reduced to a
more manageable 12 students per session. Students conduct clean-up efforts in the beach area in their
neighborhood, community parks, and around the schools. In addition, the days of community service work
conclude with some organized sports activities under the police officers' supervision.
The program provides the children an opportunity to establish working relationships with neighborhood police
officers and a sense of responsibility for taking care of their own neighborhood.
Year One Activities - Accomplishments & Dnmet Needs (1995-96)
Due to demographic changes, it is necessary to provide organized activities, staffed by police officers, to provide
a positive experience and an alternative to juvenile mischief. MBPD is committed to providing this kind of
experience to at-risk students through this partnership program with Miami Beach elementary schools.
Year End Data indicate that 8 sessions were conducted for a total of 5 schools and 144 students. Officers took
25 most improved students on a fishing trip as an end of year celebration. Officers and teachers have observed
that students have become more aware of their neighborhood, how it looks and their responsibility to take care of
it. They have developed community pride and a respect for teamwork.
Year Two Activities (1996-97)
To date, 5 schools have participated in PYCAP. A total of 12 sessions (12 clean-ups) have been held to clean up
areas surrounding neighborhood schools. 146 children have participated in the program. Students have fun
working together as a team, establishing good relationships with the police officers, and developing a sense of
pride for their communities.
Year Three Request/Planned Activities (1997-98)
The current program continues in Year Three. The City of Miami Beach is committed to assigning law
enforcement personnel to working as partners with our schools to organize and support special activities for
at-risk youth. This program under the Metro-Dade County Byrne Grant program will continue to provide
support for this important program.
Jurisdiction NaIoe: MIAMI BEACH Police Department
Address: 1100 Washington Avenue, Miami Beach, FL 33139
Program Area: COMMUNITY DRUG & CRIME PREVENTION
Program Name: PYCAP
(PoliceN outh Community Assistance Program)
Proposed Activities
Planned Measures
4 .A.13 . To provide a ~ 1 Officer 18 sessions, for 8
neighborhood clean-up campaign hours per session
at 5 Miami Beach schools
Police Officer and Sergeant will
implement a neighborhood
clean-up program at each Miami
Beach Elementary school with
selected students from each
school to include:
school clean-up
sports activities
field trip
~ 1 Sergeant for 18 sessions, for
8 hours per session
Serg t Richard Weissman,
MBPD
Contact Person: Sergeant Richard
Weissman
673-7945 PH -- 673-7864 FX
Program Dates: 10/1/97 -- 6/30/98
Target Population: 360 Students
Ages 12-17
Monitoring Plan
Request schedules
Request copies of student
participant list and attendance
records for each participating
school
Request copies of invoices for
materials purchased.
Request photos of clean-up i.e.
pre-post services.
/1
/17hL i U<J:
Susan Windmiller, DJSS
MBPD / cm.
Fax:3056737864
Rug 21 '97 16:23
P.05/09
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CONTRACTS WILL BE A WARDE
COMPLE
UPON SUBMISSION OF THIS
FORM.
PROGRAM LlqORMA nON FOR THE an OF: MIAMI BEACH
Program Name:
POLICE/YOUTH COMMUNITY SSISTANCE PROGRAM (PYCAP)
Program Area:
CITY OF MIAMI BEACH i
SGT. RICHARD WEISSMAN!
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673-7776 ext. 5570 I
FAX 673-7864
Contact Person:
Phone & FAX:
Names of Program Staff:
.
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Carlos Borges, Lea Gonzalez, Rigo Olivera, Alfredo Cata
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Randolph Smith, Rtchard Weissman
Program Start Date:
I
October 1, 1997 i
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September 30. 19~
Program End Date:
Program Location
~ame:
All public
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Monday. Bnd Fridays 7;30am to 3:30pm
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elementary 8~hools in Miami Beach
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Day (5) and Hours of Program
Address:
Phone:
MBPD / erD.
Fax:3056737864
Rug 21 '97 16:09
P.02/08
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PROGRAM INFORMATION FOR THE CIT\'i OF: Miami Beach
Program Name:
P.Y.C.A.P. Police/Youth C mmunity Assistance Program
Program Schedule
~
Date
~
For each date a sessionlmeetina is daeted, list the DATE and the
DESCRIPTION OF MEETING CTIVlTY;
The first date to be recorded is the e IS the ST ART DATE, the final. date to
be recorded is the same as the END ATE;
DESCRIPTION OF MEETING cnvrrv may incJudecurricuJum plans,
meeting club topics, guest speaker Jtesentations, athletic team practice and lame
schedule, special events like Red Ribbon Day, field trips, crime watch meeting
I
schedule and meetina plans, etc. i
Use as many copies of this paae as Iflay be necessary.
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Description of MC~tiDi AC!tivity !
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Events will he held ~v~ry Mond~y Ann ~TidRY at thp five different locAtion
(South Pointe, Fienberg/Fisher~ NorthiBeach, B1scayne Elementar1es and South
Beach Alternative School) from 7:30 a~m. to 3:30 p.m.
I
The dates at each location will vary based on school schedules (holidays. special
- events).
i
The activi.ty will be an area clean up ;unless a suitable graffiti site is located.
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ATTACHMENTB
Agreement Budget - Program Budget
PROGRAM BUDGET
Jurisdiction Name:
MIAMI BEACH
Contact Person:
Sergeant Richard Weissma
Program Area: COMMUNITY DRUG AND CRIME PREVENTION
673-7945 ext. 5570 PH -- 673-7864 FX
Program Name:
PYCAP
(PoliceNouth Community Assistance Program)
Program Dates: 10/1/97- 6/30/98
Target Population: AT-RISK EXIT GRADE STUDENTS, MIAMI BEACH ELEMENTARY SCHOOLS &
SOUTH BEACH AL TERNA TIVE (A special elementary & middle school)
Expenses, Total
Program materials and supplies, including paint, rollers,
buckets, gloves, shovels, plastic bags, sun block, etc.
Gloves, brooms, shovels, plastic bags, etc.
Program snacks, including Lunch, 20 students @ $5 X 18 sessions
and cold drinks
T-shirts and shorts, @ $5.50 per set X 384 sets
TransportationlBus rental
Miscellanous field trip and other program expenses
$13,416
$7,034
$6,382
$0
$6,256
$1,416
$1,992
$2,112
$400
$336
$19,672
Salaries and Benefits, Total
1 Sergeant X 8 hours per session
X 18 sessions X $48.85 per hour (Overtime basis)
1 Police Officer X 8 hours per session
X 18 sessions X $44.32 per hour (Overtime basis)
Contractual Services, Total
Total Budget
Dade County will reimburse an amount not to exceed:
$14,754
The 25% CASH MATCH for this grant is:
$4,918
The source of the CASH MATCH is:
Law Enforcement Trust Fund, City of Miami Beach
09/16/97, MB$CP98.WK4
ATTACHMENT C
Quarterly Program Performance Report and Invoice
Quarterly Project Performance Report
Drug Control and System Improvement Formula Grant Program
COMMUNITY CRIME PREVENTION PROJECT
PURPOSE AREA 4A
(Jurisdiction Name)
(Project Name)
(program Area Name)
(Name of Person Completing Fonn)
(Title)
(phone)
STATE CONTRACT ill NUMBER: 98-CJ-8C-11-23-01-028
2 January 1 - March 31 April 15
3 April 1 - June 30 July 15
4 July 1 - September 30 October 15
1 * October 1 - December 31 January 15
*For example, if your project began in October, this is Report Number 1.
NOTE: All jurisdictions must complete Sections 1 through S. Section 6 must be completed following each
jurisdiction's noted instructions. PROJECT NARRATIVE mult be completed b)' all jurisdictions following this
section's instructions. An)' Report not received b)' April 16; Jul)' 16; October 16; and/or January 16 will
result in that jurisdiction being "Out of Compliance" and their Reimbursement Request will be delayed.
Metro Dade Department of Justice System Support Fonn Revised 9/97
REPORTING INSTRUCTIONS FOR
COMMUNITY DRUG AND CRIME PREVENTION
To ensure proper recording of all program activities. please use the following information as a
guide when completing the Quarterly Project Performance Report. The purpose of this list is to
reduce the errors OD reports, improve data collection, and to reduce the use staff time, at your
office and ours. If you have any general questions regarding reporting, please contact the grant
administration office at 372-7800, ext. 274 or ext. 262.
Quarterly Reports
1.) When completing Question 6, refer to the following example:
X Business
Number of workshops! Meetings held
20 Number in attendance
X Churches
2 Number of workshops! Meetings held
30 Number in attendance
2.) Each jurisdictions is required to report on each objective listed in your contract. These
objectives are listed by jurisdiction in Question 9 of your quarterly report. Each objective
that corresponds to your project, has been indicated with your jurisdiction's name in bold
letters.
The information reported in Question 9 should correspond to the information
reported in Question 6. Question 6 refers to the settings of the meetings, while
Question 9 refers to the total number of meetings and the total Dumber of people in
attendance at all meetings reported. For example, this is how the information in Question
9C would look, after reporting the previous (above) information in Question 6.:
X Starting Block Watch or Neighborhood Groups
1 Number of Watch or Neighborhood groups
o Number of homes receiving surveys
3 Number of Watch group meetings held
3.) In Question 90., only the activities of those jurisdictions whose program objectives fall
into this category should be reported here. (Homestead and South Miami)
4. ) A brief narrative of program activities must be included with each quarterly report.
1. During this quarter, how many neighborhoods were involved in grant-funded project activities? _
2. During this quarter, what is/are the namels of the jurisdictionls participating in grant-funded activities
and what is the estimated population of each?
Jurisdiction PODUlation
Aventura 15,384
Bay Harbor Island 4,703
Biscayne Park 3,068
ElPortaI 2,800
Florida City 5,806
Golden Beach 1 , ()()()
Hialeah 188,004
Hialeah Gardens 11,305
Homestead 26,866
Key Biscayne 8,854
Metro Dade (Unincorporated) 1,028,071
Miami Beach 92,639
Miami Shores 10,084
Miami Springs 13,268
North Bay Village 5,383
Opa-Locka 15,283
Pinecrest 19,089
South Miami 10,404
Surfside 4,108
Virginia Gardens 2,212
West Miami 5,727
3. During this quarter, what was the estimated percentage of grant-funded activities directed toward the
folIo\\ing:
% Business
% General Public
% Law Enforcement
% Libraries
% Parks and Community Centers
% Public Housing
% Residential Homes
% Schools
% Senior Citizens
% TOTAL
4. During this quarter, what estimated percentage of participants were served in each of the following target
groups:
% Children (under 13 years of age)
% Teenagers (13-18 years ofage)
% Elderly (60 years or older)
% Handicapped
% Other Groups (Specify)
% Other Groups (Specify)
% TOTAL
5. During this quarter, what serious (index) crimes were targeted for project activities?
(Cbeck all tbat apply]
Aggravated Assault
Arson
Burglary
Drug Abuse
Forcible Rape
Larceny or Theft
Motor Vehicle Theft
Murder
Robbery
Other (Specify)
6. During this quarter, what live crime prevention PRESENTATIONS were given before groups targeted
and reponed in Section 3 (above) in the following settings?
[Li"e means that a project staff person or a volunteer recruited by project staff made a presentation to an
audience in one of the following settings or through the media. Check those that apply and provide
numbers for those that are checked.]
Businesses
Number of Workshops! Meetings Held
Number in Att~ndanoe
Churches
Number of Workshops! Meetings Held
Law Enforcement Agencies
Number of Workshops! Meetings Held
Number in Attendance
Number in Attendance
Libraries
Number of Workshops! Meetings Held Number in Attendance
Community Organizations (e.g., YMCA's, YWCA's, Big Brothers! Sisters, Red Cross, etc.)
Number of Workshops! Meetings Held
Number in AttentJa~
Government Agencies (including local Human Service Agencies and branch agencies of the state
such as the Department of Health and Rehabilitative Services)
Number of Workshops! Meetings Held Number in Attendance
Parks and Community Recreation Centers
Newspaper Advertising
Newspaper Articles
Magazine Advertising
-
Magazine Articles
-
Pamphlets
-
Radio Public Service Announcement (PSA's)
Television Public Service Announcements (PSA's)
School Curriculums
Video Packages (for cIislribution to networb Ind \lie by Public
Housing. Schoo1s, Senior Citizens Ccn1ers, cle.)
TOTAL
Number in Attendance
Number in Attendance
Number in Attendance
Number in Attendance
Number in Attendance
Number in Attendance
Number in Attendance
Number in Attendance
Number in Attendance
7. During this quaner, how many media packages were developed to promote local crime prevention
campaigns? [Record Dumber for each type of media]
Number of Workshops! Meetings Held
Public Housing
Number of WorkshopsI Meetings H.eJd
Radio
Number of Workshops! Meetings Held
Residential Homes
Number of Workshops! Meetings Held
Schools
Number of Workshops! Meetings Held
Senior Citizens Centers
Number of Workshops! Meetings Held
Television
Number of Workshops! Meetings Held
Condominium Associations
Number of Workshops! Meetings Held
Other Groups (Specify)
Number of Workshops! Meetings Held
8. During this quarter, how many times did schools present, publishers print, and broadcasters air local
grant-in-aid funded and produced crime prevention campaign media described in Section 7?
[Record Dumber for each type or media]
Media
Curricula (Report Number of Icbool cII.oams)
Magazines
Newspapers
Radio
Television
TOTAL
9. During this quarter, how many of the following activities were implemented with grant-in-aid funds?
(Check and record units of measure for those activities that are checked.]
Identify and Secure Property
DADE COUNTY PROGRAMS: None
A. ldentif)ing Household Property
DADE COUNTY PROGRAMS: None
B. Installing Improved Security Devices
Involve the Community
DADE COUNTY PROGRAMS: Biscayne Park, Florida City
C. Starting Block Walch or Neighborhood Groups
Number of watch groups implemented
Number of homes receiving security surveys
Number of watch group meetings held
DADE COUNTY PROGRAMS: Nooe
D. Establishing Block or Safe Homes
DADE COUNTY PROGRAMS: NODe
E. Developing Citizens Patrols (to report suspicious activity in neighborhoods to police)
Number of Citizen Patrols established
Number of neighborhood blocks covered.
DADE COU1\JY PROGRAMS: None
F. Initializing Hot Lines
DADE COUNTY PROGRAMS: None
G. Creating Citizen Escort Programs
DADE COUNTY PROGRAMS: Miami Beach, North Bay Village, PiDecrest
H. Organizing Neighborhood Clean-Ups (to destroy Crack houses, removing trash, covering
vacant lots to neighborhood recreation sites for children etc.)
Number of Clean-ups implemented
DADE COUNTY PROGRAMS: Hialeah, Hialeah Gardens (Red Ribbon Week), Metro-Dade (Divenion),
Opa-Locka
L Promoting Hcahby Alternative Drug-Free Events for youth and Adults
Number of events held
DADE COUNTY PROGRAMS: Aventura, Bay Harbor Islands, Golden Beach, Key Biscayae, Miami
Shores, Miami Springs, Surfside, West Miami
J. Encouraging Law Enforcement Agencies to use or create Advisory Boards, Teuants
Associations, Youth Groups or Small Neighborhood Groups
Number of boards, associations or groups established
Number of meetings held
DADE COUNTY PROGRAMS: Nooe
K. Encouraging Communities to establish some form of Drug Coordinating Council
DADE COUNTY PROGRAMS: None
L. Reestablishing support within Inner City Communities
DADE COUNTY PROGRAMS: EI Portal, Metro-Dade (BAND &, Alcohol), Virginia Gardens
M. Providing Prevention Education and Life Skills Curriculum to students through school
personnel, community leaders, and state and local agencies
Number of classes for school-age children (MDPD/ Alcohol, EI Portal)
Number of adult education classes held (Virginia Gardens)
No. No. (Metro-Dade\ B.A.N.D.)
Pres. Served
Employers
Employees
Implementation of Drug Screening
Promotional Booth
Total
DADE COUNTY PROGRAMS: Nooe
N. Targeting parents and youth for High Risk population areas for Crisis Intervention
DADE COUNTY PROGRAMS: Homestead (Recreation Center), South Miami (PAL)
O. Starting or Expanding the Operation of Community or Neighborhood Recreation Center
or Program
Number of Activities offered at the Community or Neighborhood Recreation
Center or Programs which offer:
Sports: (Cbeck all that apply]
soccer
volleyball
swimming
card games
back packing!
camping
gymnastics
basketball
tennis
aerobics
football
pool
other (specify)
other (specify)
baseball
outdoorl wilderness
biking
karate
Arts, Crafts, and Cultural Enricbment: (Cbeck all that apply]
ceramics
music
dancing
drawing! coloring
sewing
bomemaking
other (specify)
other (specify)
painting
Academic or Vocational Training: (Cbeck all tbat apply]
mathematics
other (specify)
other (specify)
science
other (specify)
other (specify)
Otber Drug or Crime Prevention Activities: (Cbeck all tbat apply]
drug awareness! prevention education
life management skills
health and nutrition
job readiness training
parent effectiveness training
parent suppon groups
outreach programs for youth gangs
neighborhood or town hall meetings
leadership or counselor-in-training
(CIT) programs
personal hygiene
AIDS education
teen pregnancy programs
academic tutoring
family counseling
other (specify)
other (specify)
other (specify)
DADE COUNTY PROGRAMS: Homestead (Community Recreation Center), Soutb Miami (pAL)
P. Starting or e'll.-panding 8 Neighborhood Youth Athletic League
Number of leagues formed
Number of games played
Project Narrative
(Tbe applicant must attacb a brief narratin detailing tbeir progress in meeting tbeir subgrant
objecth'es. Tbe narratin sbould allo1\' tbe reader to put tbe number pro\ided in the Quarterly
Report in conten]
Metro-Dade County
Community Drup &: Crime Prevention
Resolution R-307.97
Grant J52039 . Index Code J5E039CD.
QINVCP
bYiIed 09102/97
QUARTERLY PROJECT PERFORMANCE REPORT" INVOICE
[To Be Typed on Jurisdiction's Letterhead]
City:
Date of CJaim:
Project Name:
CJaim Number:
Costs Incurred During the Period of:
FIRST QUARTER
SECOND QUARTER
THIRD QUARTER
FOURTH QUARTER
October 1 - December 31
January 1 - March 31
April 1 - June 30
July 1 - September 30
Report Due January IS
Report Due April IS
Report Due June 15
Report Due October 1 S
1. Total Federal Budget $
2. Amount This Invoice $
(75%)
3. Amount Pre\'ious Invoices $
4. Remaining Balance $
(SuIIIrKI Lin112 .. 3 6cm Lmo I)
Budget
Categories
Line Item
Disallowed
Exceeds
Budget
Federal
Funds
(75%)
Local
Match
(25%)
Total
Funds
(100%)
1. Salaries & Benefits
2. Other Personnel
Senices (Temporar:\"
EmployeeslConlTaClual)
3. Ex-penses
4. Total Claim Costs
We request payment in accordance with our contract agreement in the amount of 75% of Total Costs for this
Claim S (75%), the balance of costs, $ (25%), to be recorded as our
in-kind contribution to compl)' ~ith the local cash match requirement.
Attached please find the Jl:a)rds which substantiate the above expenditures. I certi1)' that all of the costs have been
paid and none of the items have been previously reimbursed. all of the expenditures comply with the authorized
budget and fall within the contractual scope of services and all of the goods and services have been received for
which reimbursement is requested.
Respectfully submitted,
Chief of Police/Other City Official
Payment Approved, Metro-Dade County
Metro-Dade County
Community Drugs & Crime Prevention
Resolution R-507-97
J52039- Index Code J5E039CD.
Pap 2 of3
QUARTERLY PROJECT PERFORMANCE REPORT &: INVOICE - Payroll ExpeDIeI
City:
Date of Claim:
Project Name:
Claim Number:
Costs Incurred During the Period of:
FIRST QUARTER
SECOND QUARTER
THIRD QUARTER
FOURTH QUARTER
October 1 . December 31
January 1 . March 31
April 1 - June 30
July 1 . September 30
Report Due January IS
Report Due April 1 S
Report Due June IS
Report Due October 15
Officer/Staff Name
Date of Activity
Tvoe of Activitv.
Total Hours
-(Presentation, Parent Meeting, Field Trip. etc.)
TOTAL HOURS
AT$
PER HOUR ... $
I CERTIFY THA T PAYMENT FOR THE AMOUNT OF $
IS CORRECT.
OFFICER/STAFF SIGNATURE
OFFICER/STAFF SOCIAL SECURITY #
CHIEF OF POLlCE/CITY OffiCIAL SIGNATURE
I VERIFY THAT THE ABOVE SERVICES WERE PROVIDED:
School Principal's Signature
~: Bookkeeping report documenting pa)'roll expenses must be attacbed to process pa)'ment.
Metro-Dade County
Community Drup "Crime Prevention
JU.olution R.S07-97
Grant JS2039 - Index Code JSE039CD
PIF 3 of3
QUARTERLY PROJECT PERFORMANCE REPORT Ii: INVOICE
(Equipment, Supplies, Material Expeniei)
City:
Date of Claim:
Project Name:
Claim Number:
Costs Incurred During the Period of:
FIRST QUARTER
SECOND QUARTER
TIIIRD QUARTER
FOURTH QUARTER
October 1 . December 31
January 1 - March 31
April 1 - June 30
July 1 . September 30
Report Due January IS
Repon Due April IS
Report Due June IS
Report Due October IS
Vendor
Item DescriDtion
Date Paid
Check No.
Amount
TOTAL AMOUNT EXPENSES
~: Copies of all iDl'oices and cbecks for tbis request must be attacbed to process payment.
ATTACHMENT D
AnnualPr~ectReport
ANNUAL! FINAL PROJECT REPORT
DRUG CONTROL AND SYSTEM IMPROVEMENT FORMULA GRANT PROGRAM
PURPOSE AREA 4A
COMMUNIlY DRUG AND CRIME PREVENTION PROGRAM AREA
This Annual Report covers the subgrant period for the project completing four quarters of
operation, It is to be submitted along with the Fourth Quarterly Project Performance Report and
the Fourth Quarter Invoice.
This report must be in our office by October 17, 1998. Final Payment will be
processed upon submission of complete Quarterly and Annual Reports with aU
required documentation.
(Jurisdiction Name)
(Project Name)
(Name of Person Completing Form)
(Title)
(phone)
State Contract ill #:
98-CJ-8C-II-23-01-028
Record Project Time Frame
Start Date
End Date
Metro Dade Department of Justice S)'stem Support (Reviled 9/97)
The Subgrant Contract for the Drug Control and System Improvement Funds requires that
projects submit an Annual Report describing project activities. Each jurisdiction must complete
a separate Annual Report for each project shown on the chart in Attachment A This Annual
Report must contain the following sections:
1. Noteworthy Successes of Project Operations
2. Implementation Problems
3. Staffing
4. Training
S. Grant Budget Expenditures
1. Noteworthy Successes of the Program.
In this section, you are to report on the activities of your project along with
the outcomes or results of those activities impl~mented in your project.
Describe how your project enhanced, improved, or benefited your
community.
In the space provided, give a description for each of the following topics (a-f).
Use three to four sentences for each topic listed. You may attach additional
pages.
a. Describe the activities implemented in the program.
b. Describe the targeted crimes.
c. Describe the population types.
d. Describe any special materials, curriculums, equipment etc., which
enhanced the program.
1. Noteworthy Successes Continued.
e. Describe the Organizations and Agencies involved. (Other than the Police
Dept. )
f. Emphasize successes worthy of noting in this report.
2. Implementation Problems
When project operations were initiated, did problems arise that needed attention?
How were they resolved? Briefly describe or state any problems that occurred and
discuss the steps taken to overcome those problems. For example, if your project
started late due to a late award, what adjustments were made to provide the
planned services?
3. Staffing
a. What were the total number of Full. Time Equivalent (FTE) staff assigned
to this project regardless of the funding source?
b. What were the number ofFTE's funded by the Drug Control and System
Improvement Formula Grant Program?
NOTE: Hthis program budget provided funds only for expenses, the
FTE's are zero (0)
4. Training
Compete the following only if grant funds were used to train any staff working in
your project. If training was not provided with grant funds, do not complete this
section and skip to Question 5.
a. What type and amount of staff training was provided during this project?
Record tbe total number of iDdh1duals who received training and total the number of
boun trained. For example, if 5 employees received 8 boun of trainiDg each, record 5
employees and 40 boun of trainiDg.
Training Subject
Fund Raising and Grant Management
Community Organizations
Police Relations
Number Trained
Hours Trained
School Relations
Curriculum Development
Recreational Programs
Other (Specify)
b. Have new procedures or practices been implemented as a result of the
training provided through this project? Yes No
If no skip to Question ~
c. Have new procedures or practices increased the efficiency or effectiveness
of crime prevention program activities? Yes No
4. Training Continued
d. What improvements resulted from Training project staff? Check all
that Apply
Successful Development of Neighborhood Activities
Successful Development of School Activities
Successful Development Community Activities
Successful Development Recreational Activities
Coordination with School Officials
Coordination with Local Law Enforcement
Coordination with Local Government Officials
Enhanced Existing Drug Education Program
Enhanced Existing Human Service Program
Enhanced Existing Law Enforcement Program
Enhanced Existing Recreation Program
Other (Specify)
e. Who provided the training? Cbeck all that apply
Peer Assistance/ Experienced Practitioner
Instructor of National Reputation
Project Staff
State Training Personnel (Florida Dept of Law Enforcement)
Other (Specify)
5. Grant Budget Expenditures
Indicate the types of expenditures made for the operation of the project.
Cbeck all tbat Apply
Audiovisual
Computer Equipment
ContractuaI Services
Furniture/ Fixtures
Instructional
Supplies
Travel
Vehicles
ATTACHMENT A
Attached is a list of Program Objectives that are included under the Community Drug and Crime
Prevention Program Area of the Byrne Grant. You will find them listed as they correspond to
your project. Each jurisdiction is required to address their respective program and
objectives.
E. Program Objective and Performance Measures - Community Drug and
Crime Prevention
Neighborhood Crime Watch & Citizen Patro1- Biscayne Park, Florida City
4.AJ.
To develop 2 neighborhood watch programs during the grant period.
4.A.5.
To hold 39 neighborhood watch program meetings and one youth field trip during
the grant period.
(Biscayne Park = 6; Florida City = 1 meeting per month X 11 months X 3
communities or 33 meetings)
Performance Measures:
~ Review attendance records and/or sign-in logs for meetings conducted
~ On-site monitoring of one meeting, meeting with residents
~ On-site inspection of materials purchased for neighborhood watch and citizen
patrols
~ Invoices, payroll records and related documentation for purchased materials
E. Program Objective and Performance Measures - Community Drug and
Crime Prevention
Neighborhood Clean-Up Programs - Miami Beach, North Bay Village, Pinecrest
4.A.13.
To provide 3 neighborhood clean-up campaigns during the grant period.
Performance Measures:
~ Review documents to purchase materials
~ Review attendance records and/or sign-in logs
~ Review before/after photos of neighborhood
E. Program Objective and Performance Measures - Community Drug and
Crime Prevention
Alternative Drug Free Events - Red Ribbon Week! Hialeah Gardens; At-Risk Youth
Programs/Hialeah, Metro-Dade, North Miami, Opa-Locka
4.A.14
To provide 5 alternative drug-free events during the grant period.
Performance Measures:
~ Review documents for purchase of materials
~ Distribution of information
~ On-site monitoring to review display of prevention materials or program being
conducted according to schedule
~ Review of schedule of meetings, meeting plans/activities, attendance records
and/or sign-in logs
E. Program Objective and Performance Measures - Community Drug and
Crime Prevention
Law Enforcement with Community Groups (Community Crime Prevention) - A ventura, Bay
Harbor Islands, Golden Beach, Key Biscayne, Miami Shores, Miami Springs, Surfside, West
Miami
4.A.15.
To have law enforcement coordinate with or create 8 neighborhood groups during
the grant period
4.A.16.
To hold 139 meetings conducted with law enforcement agencies during the grant
period(see table for detail).
Perfonnance Measures:
~ Review rosters
~ Review meeting schedules
~ ReviewActivity Schedule, meeting agenda
~ Review Attendance records and/or sign-in logs
~ F or Key Biscayne, sample newsletters, brochures, other items demonstrating use
of computerlprinter
Law Enforcement with Community Groups continued
Schedule of Meetings
Types of A ventura Bay Golden Key Miami Miami Surfside West
Meetings Harbor Beach Biscayne Shores Springs Miami
Islands
Track 1
SyM\stem
School 24 3 *31
Community 3 6 4
After school 9
Best Citizen 14
Cub Scouts 25
Condol 2
Business
Seniors 6 11
Total 25 3 3 SO 6 6 4 42
.West Miami/School- 17 school meetings, 8 assemblies, 6 special events
E. Program Objective and Performance Measures - Community Drug and
Crime Prevention
Drug Prevention Education - EI Portal, Metro-Dade
4.A.21.
To provide drug and drug-related violent crime prevention education classes
through cooperation of school personnel, community leaders and state and local
agencies during the grant period.
EI Portal - 6 classes
Metro-Dade - 2,000 classes, 168 SADD club meetings, 43 Multimedia
presentations during prom/graduation season
Performance Measures:
~ Review attendance records and/or sign-in logs for meetings
~ Review curriculum, meeting agendas, etc.
~ Secure list of schools and assigned officers
~ On-site monitoring
~ Review documents of materials purchased
E. Program Objective and Performance Measures - Community Drug and
Crime Prevention
Drug Prevention Education and Life Skills - Metro-Dade, Virginia Gardens
4.A.22.
To hold 256 adult education classes including life skill development during the
grant period.
Metro-Dade - 240 classes
Virginia Gardens - 16 classes
Performance Measures:
~ Review classlmeeting schedules
~ Review officer assignments
~ Review sample meeting agendas
~ Review attendance records and/or sign-in logs
~ On-Site monitoring
E. Program Objective and Performance Measures - Community Drug and
Crime Prevention
Community Recreation Center Programs - Homestead, South Miami
4.A.25.
To expand and enhance 2 community recreation center programs serving families
in high risk neighborhoods during the grant period.
Performance Measures:
~ Review documents to purchase materials and payroll records
~ On-site monitoring
~ Secure schedules of service agencies co-located at center, schedule of events, etc.
~ Reviews activity schedules, team rosters, attendance records
ATTACHMENTE
Metro-Dade County Affidavits
METROPOLITAN DADE COUNTY AFFIDAVITS
The contracting individual or entity (governmental or otherwise) shall indicate by an "X" all affidavits that
pertain to this contract and shall indicate by an ''N/A'' all affidavits that do not pertain to this contract. All blank
spaces must be filled.
The METROPOLITAN DADE COUNTY OWNERSHIP DISCLOSURE AFFIDAVIT;
METROPOLITAN DADE COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT; METROPOLITAN
DADE COUNTY CRIMINAL RECORD AFFIDAVIT; and DISABILITY NONDISCRIMINA nON AFFIDAVIT
shall not pertain to contracts with the United States or any of its departments or agencies thereof, the State or any
political subdivision or agency thereof or any municipality of this State. The METROPOLITAN DADE
COUNTY F AMIL Y LEA VE AFFIDA VIT shall not pertain to contracts with the United States or any of its
departments or agencies or the State of Florida or any political subdivision or agency thereof; it shall, however,
pertain to municipalities of the State of Florida. All other contracting entities or individuals shall read carefully
each affidavit to determine whether or not it pertains to this contract.
I,
, being fIrst duly sworn state:
Affiant
The full legal name and business address of the person(s) or entity contracting or transacting business with
Metro oIitan Dade County are (Post Office addresses are not acceptable):
Federal Employer Identification Number (If none, Social Security)
s (if same as above, leave blank)
Street Address
City
State
ZipCode
.&. 1. METRO PO LIT AN DADE COUNTY DISCLOSURE AFFIDAVIT (Sec. 2-8.1 of the County
Code)
1. If the contract or business transaction is with a corporation, the full legal name and business
address shall be provided for each officer and director and each stockholder who holds directly or
indirectly five percent (5%) or more of the corporation's stock. If the contract or business
transaction is with a partnership, the foregoing information shall be provided for each partner. If
the contract or business transaction is with a trust, the full legal name and address shall be
provided for each trustee and each beneficiary. The foregoing requirements shall not pertain to
contracts with publicly-traded corporations or to contracts with the United States or any
department or agency thereof, the State or any political subdivision or agency thereof or any
municipality of this State. All such names and addresses are (post Office addresses are notaacceptable):
Full Legal Name
Address
Ownership
%
%
%
2. The full legal names and business address of any other individual (other than subcontractors,
materialmen, suppliers, laborers, or lenders) who have, or will have, any interest (legal, equitable
beneficial or otherwise) in the contract or business transaction with Dade County are (post Office
addresses are not acceptable):
3. Any person who willfully fails to disclose the information required herein, or who knowingly
discloses false information in this regard, shall be punished by a fme of up to five hundred dollars
($500.00) or imprisonment in the County jail for up to sixty (60) days or both.
..&- II. METROPOLITAN DADE COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT (County
Ordinance No. 90-133, Amending sec. 2.8-1; Subsection (dX2) of the County Code).
Except where precluded by federal or State laws or regulations, each contract or business transaction
or renewal thereof which involves the expenditure of ten thousand dollars ($10,000) or more shall
require the entity contracting or transacting business to disclose the following information. The
foregoing disclosure requirements do not apply to contracts with the United States or any department
or agency thereof, the State or any political subdivision or agency thereof or any municipality of this
State.
1. Does your fIrm have a collective bargaining agreement with its employees?
Yes
No
2. Does your fIrm provide paid health care benefIts for its employees?
Yes
No
3. Provide a current breakdown (number of persons) of your firm's work force and ownership as to
race, national origin and gender:
White:
Black:
Hispanics:
Males
Males
Males
Males
Females
Females
Females
Females
Asian:
American Indian:
Aleut (Eskimo):
Males
Males
Males
Males
Females
Females
Females
Females
~ I1I.METROPOLITAN DADE COUNTY CRIMINAL RECORD AFFIDAVIT (Section 2-8.6 of the
County Code)
The individual or entity entering into a contract or receiving funding from the County _ has _
has not as of the date of this affidavit been convicted of a felony during the past ten (10) years.
An officer, director, or executive of the entity entering into a contract or receiving funding from the
County _ has _ has not as of the date of this affidavit been convicted of a felony during the past
ten (10) years.
-X.. IV. METROPOLITAN DADE COUNTY CUBA AFFIDAVIT (County Resolution R-656-93)
That neither the firm (individual, organization, corporation, etc.) submitting this bid or proposal or
receiving this contract award or any of its owners, subsidiaries, or affiliated or related fIrms has:
1. engaged in the purchase, transport, importation or participation in any transaction involving
merchandise that:
a. is of Cuban origin; or
b. is or has been located in or transported from or through Cuba; or
c. is made or derived in whole or in part of any article which is the growth, produce or manufacture
of Cuba;
2. engaged in any transaction in which a Cuban national or the government of Cuba with a Cuban national
or the government of Cuba, or which involves property in which a Cuban national or the government
of Cuba has any interest;
3. been a party to, or had an interest in a any franchise, license or management agreement with a Cuban
national or the government of Cuba, or which involves property in which a Cuban national or the
government of Cuba has any interest;
4. had or held any investment, deposit, loan borrowing or credit arrangement or had any other fmancial
dealing with a Cuban national or the government of Cuba, or which involves property in which a
Cuban national or the government of Cuba has an interest;
5. subcontracted with, purchased supplies from, or performed billing or collection services for any
person or entity that does business with Cuba as provided in "1" through "4" above;
6. traveled to Cuba in violation of U.S. travel restrictions during the ten year period preceding the due
date for submittal.
--X- V. METROPOLITAN DADE COUNTY EMPLOYMENT DRUG-FREE WORKPLACE AFFIDAVIT
(County Ordinance No. 92-15 codified as Section 2-8.1.2 of the County Code)
That in compliance with Ordinance No. 92-15 of the Code of Metropolitan Dade County, Florida, the
above named person or entity is providing a drug-free workplace. A written statement to each
employee shall inform the employee about:
1. danger of drug abuse in the workplace
2. the fIrm's policy of maintaining a drug-free environment at all workplaces
3. availability of drug counseling, rehabilitation and employee assistance programs
4. penalties that may be imposed upon employees for drug abuse violations
The person or entity shall also require an employee to sign a statement, as a condition of employment
that the employee will abide by the terms and notify the employer of any criminal drug conviction
occurring no later than five (5) days after receiving notice of such conviction and impose appropriate
personnel action against the employee up to and including termination.
Compliance with Ordinance No. 92-15 may be waived if the special characteristics of the product or
service offered by the person or entity make it necessary for the operation of the County or for the
health, safety, welfare, economic benefits and well-being of the public. Contracts involving funding
which is provided in whole or in part by the United States or the State of Florida shall be exempted
from the provisions of this ordinance in those instances where those provisions are in conflict with the
requirements of those governmental entities.
.....x.- VI. METROPOLITAN DADE COUNTY EMPLOYMENT FAMILY LEAVE AFFIDAVIT (County
Ordinance No. 142-91 codified as Section l1A-29 a. Kg of the County Code)
That in compliance with Ordinance No. 142-91 of the Code of Metropolitan Dade County, Florida, an
employer with fifty (50) or more employees working in Dade County for each working day during
each of twenty (20) or more calendar work weeks, shall provide the following information in
compliance with all items in the aforementioned ordinance:
An employee who has worked for the above fIrm at least one (1) year shall be entitled to ninety (90)
days of family leave during any twenty-four (24) month period, for medical reasons, for the birth or
...KL
~
adoption of a child, or for the care of a child, spouse or other close relative who has a serious health
condition without risk of termination of employment or employer retaliation.
The foregoing requireDlents shall not pertain to contracts with the United States or any department or
agency thereof, or the State of Florida or any political subdivision or agency thereof. It shall,
however, pertain to municipalities of this State.
VII. DISABILITY NON-DISCRIMINA nON AFFIDAVIT (County Resolution R-385-95)
That the above named fIrm, corporation or organization is in compliance with and agrees to continue
to comply with, and assure that any subcontractor, or third party contractor under this project complies
with all applicable requirements of the laws listed below including, but not limited to, those provisions
pertaining to employment, provision of programs and services, transportation, communications, access
to facilities, renovations, and new construction in the following laws: The Americans with Disabilities
Act of 1990 (ADA), Pub. L. 101-336, 104 Stat 327, 42 U.S.C. 12101-12213 and 47 U.S.C. Sections
225 and 611 including Title I, Employment; Title II, Public Services; Title III, Public
Accommodations and Services Operated by Private Entities; Title IV, Telecommunications; and Title
V, Miscellaneous Provisions; The Rehabilitation Act of 1973, 29 U.S.C. Section 794; The Federal
Transit Act, as amended 49 U.S.C. Section 1612; The Fair Housing Act as amended, 42 U.S.C. Section
3601-3631. The foregoing requirements shall not pertain to contracts with the United States or any
department or agency thereof, the State or any political subdivision or agency thereof or any
municipality of this State.
VIII. METROPOLITAN DADE COUNTY COUNTY REGARDING DELINQUENT AND
CURRENTL Y DUE FEES OR TAXES (Sec. 2-8.I(c) of the County Code)
Except for small purchase orders and sole source contracts, that above named fIrm, corporation,
organization or individual desiring to transact business or enter into a contract with the County
verifies that all delinquent and currently due fees or taxes -- including but not limited to real and
property taxes, utility taxes and occupational licenses -- which are collected in the normal course
by the Dade County Tax Collector as well as Dade County issued parking tickets for vehicles
registered in the name of the fIrm, corporation, organization or individual have been paid.
19_ by
) page document entitled, "Metropolitan Dade County
'X" all affi vits that pertain to this contract and have
t . to this contract.
I have carefully rea
Affidavits" and
indicated by an" ~
(Date)
NO SWORN TO (or affIrmed) before me this
day of
. He/She is personally known to me or has
presented
as identification.
(Type ofldentification)
(Signature of Notary)
(Serial Number)
(Print or Stamp of Notary)
(Expiration Date)
Notary Public - State of
Notary Seal
(State)