99-23057 RESO
'"
RESOLUTION NUMBER
99-23057
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING A CHANGE ORDER
WITH DANVILLE - FINDORFF, INC., IN THE TOTAL AMOUNT OF
$16,352, FOR A PRE-ACTION FIRE SPRINKLER SYSTEM, FROM THE
APPROPRIATED FUNDS IN ACCOUNT NO. 364.2076.069358, FOR THE
CONTINUED EXPANSION AND RENOVATION OF THE BASS MUSEUM
OF ART.
WHEREAS, the Mayor and City Commission approved the construction contract
for the expansion and renovation of the Bass Museum of Art (Project) with Danville-Findorff, Inc.
on December 3, 1997; and
WHEREAS, an appropriation and standing order was established on December 31,
1997 for this purpose; and
WHEREAS, the Project is proceeding on schedule and is estimated to be completed
in October 1999; and
WHEREAS, the approval ofthe attached Change Order, in the amount of $16,352,
for a pre-action fire sprinkler system, from the appropriated funds in Account No. 364.2076.069358,
will allow the City to timely complete construction of the Project.
NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein approve the attached Change Order in the total amount of $16,352, for a pre-
action fire sprinkler system, from the appropriated funds in Account No. 364.2076.069358, for the
continued expansion and renovation of the Bass Museum of Art.
PASSED AND ADOPTED THIS 3rd
day of Fe bruary
wA
, 1999.
MAYOR
~
r- P~tlv-
CITY CLERK
F:\ WORK\$ALL\CHA TRAND\BASS\C02RESO. WPD
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
iI!c/;{#t~ \l~{,/<PJ
orll9y ~/
-. - - --" . .:: ~"1
.' '- ,"'\.'
'_. i
Spillis Candela & Partners, Inc.
\1,( 11111-/ II RI I' :'.fl_RI'.t, 1'1 \......'.1......(, 1,~!I-r~I()I\',
I" . t r:, , ' t. c: \
~~ .] ..J'.,. L._J Ii: t.....;.
1 J, i
\ ~ .,
\i __
January 13, 1999
. _,;.i
\1 '.
:11
Mr. Jorge Chartrand
City Of Miami Beach
City Hall
1700 Convention Center Drive
Miami Beach, Florida 33139
\1 "
","1\, \:'\
Re: Bass Museum - Research on Museum Lending Policies
SCP Project No. G-3032
Dear Jorge; .'
As we discussed, the research necessary to compile a list of relevant museums and
determine the lending policies has taken a considerable amount of time. Sometimes the
person responsible for or those who have authority to set policy can be difficult to find.
However I have listed below the results of our efforts to date so that you may use it in
your upcoming presentation to the City Commission. The number of museums is not
extensive but the information obtained is enlightening. I have also included other
sources, such as suppliers, an insurance brokerage, Internet web sites and NFPA.
A. Smitr.sonian, \Vasnington, D.C.
1. The Smj~h5onj2n has s;xteen museums. They emphatically depend on a
wet pipe system because of its outstanding reliability and safety record.
99% plus of the museum spaces are wet pipe. vVhen they have installed
pre-action, it has been changed back to wet pipe. (Because it is a
maintenance nightmare and a nuisance).
2. They will loan to museums with wet pipe systems.
3. The Smithsonian performed a survey some years ago and of 100 replies,
only seven did not loan to museums with sprinkler systems (wet or dry).
They find also that the number of those who will not lend to museums with
wet pipe system dwindles every year.
"
4.
They indicated that the National Gallery (Washington, D.C.) loans to them
even though they have a wet pipe system (Bass staff received word contrary
to that policy). When they met with the National Galley to review their fire
protection program and discuss the benefits of the wet pipe system, the
National Gallery agreed to loan to them. They noted that there was one
1\1111 D()u~l." ErHr.II1Cf', Cur,ll GJbl"" Florrrl" JJ I q TEL III; ~~.j .j(,9_
ATTACHl1EI<JT NO. 1
Spillis Candela & Partners, Inc.
Mr. Jorge Chartrand
January 13, 1999
Page 2 of 5
conservator driving the "no-lend" policy and said that it was typically one
person on staff with other museums who influenced that policy.
5.
They indicated that they thought that the Boston Museum had changed
their "no-lend" policy to museums with wet pipe.
6.
They believe in the wet pipe system using plastic pipe, always coupled
with early warning detection.
7.
- They experienced hesitation when borrowing from the Carnegie in
Pittsburgh because the Smithsonian had a wet pipe system. However, after
some discussion of the benefits of wet pipe they were able to borrow from
the Carnegie after all.
8.
In the Smithsonian's experience, they are finding that some museums are
now modifying their lending policies to accept the wet pipe systems.
o
.> .
I spoke to the Chief of Fire Protection.
B. Museum of Fine Arts, Houston
They are reluctant to loan to museums with wet pipe systems, because Houston
has just converted to a pre-action system in their existing facility and will be using
it in the new building now being planned, both in galleries and storage. (Spoke to
architect liaison for museum).
C. Denver Art Museum
1. They have no sprinklers in their galleries and pre-action type in storage.
They are in a high rise building and were grandfathered in w/o sprinklers.
They are looking into the water mist type system.
2. However, they do lend to museums with wet pipe systems.
3. They referred me to the Smithsonian (because they have similar lending
policies).
4. I spoke to Head of Security.
Spill is Candela & Partners, Inc.
Mr. Jorge Chartrand
January 13, 1999
Page 3 of 5
D. Fine Arts Museum, San Francisco
1. They used dry pipe system in art and storage areas, and a dry pipe in non-
art areas.
2. I have not been able to connect with the registrar who can tell me about
their lending policies.
E. Philadelphia Museum of Art
1. They presently have no fire sprinkler system in the galleries, but use Halon
in storage.
2. They are "wrangling" with a committee now to determine a course of
action.
3. They will likely use wet pipe in storage, but use one of the Halon
replacement gasses first. It will have early warning.
4. They will probably use a pre-action system in the galleries, but understand
that it will be high maintenance.
5. They used to not lend to museums with wet pipe systems, but will lend
now. It is because they have become more educated about it and have
had the myths dispelled.
F. Brooklyn Museum of Art
1. Their policy according to the Assistant Registrar is that when lending to a
Museum with a wet pipe system, they request protection of the piece. The
piece is to be located in a case or framed behind glass.
2. I was unable to connect with head of security to determine the type of Fire
Suppression they now use.
Spillis Candela & Partners, Ine.
Mr. Jorge Chartrand
January 13, 1999
Page 4 of 5
G. I have contacted other museums, but have not heard back from the persons
responsible for or knowledgeable about lending policies. They are:
The High Museum, Atlanta
Brooklyn Museum of Art (Chief of Security)
Fine Arts Museum of San Francisco (Lending policies)
Cincinnati Art Museum
Metropolitan Museum of Art - New York
Museum of Contemporary Art - San Diego
Cleveland Museum of Art
Colonial Williamsburg of Art (I understand from the Denver Museum that
they are a proponent of wet systems).
H. I also spoke to a representative from Reliable Fire Protection Company in Chicago
about Museum Fire suppression systems. He gave a number of different methods
using gas and pre-action systems. He noted that early warning/quick response is
always important to prevent damage from both pre-action and wet pipe systems.
The pre-action should use single interlock, not dual interlock. However, he said
that there is nothing wrong with a wet pipe system. He could not comment on
lending policies of museums.
I. Another source I used was an insurance brokerage (Near North Insurance
Brokerage) specializing in Fine Arts Museums and Risk Management. They insure
over 150 museums in the U.S. and do not favor one system over the other (wet vs.
dry). Nevertheless, they insist on some form of fire suppression and indicated that
there are myths about wet pipe systems to which some museums sometimes react.
J. Research on the Internet resulted in quite a few websites related to Museum Fire
Suppression. "museum - Security.org" has a "reports" site with mail-in comments
on many topics including the fire sprinkler argument - whether to install or not
and wet vs. dry. Most posted letters argued for sprinklering museums. All are
adamant in their particular preference. The discussions regarding wet vs. dry
appeared to be divided equally. The maintenance issue was always brought up
as an ongoing risk, nuisance and problem. I have attached a few of the posted
letters that may be of interest to you.
K. Finally, NFPA 911 - Recommended Practice for the Protection of Museums and
Museum Collections (latest edition is 1991) addresses various life safety issues
and recommends that an automatic fire sprinkler be included in Museums. It does
Spillis Candela & Partners, Inc.
Mr. Jorge Chartrand
January 13, 1999
Page 5 of 5
not reference or recommend either the wet or dry pipe systems. It does say that
museums have been reluctant to install automatic sprinklers because of
"ignorance, misinformation and lack of understanding as to how these systems
operate". It references a survey including over a 100 museums, including 30 of
the largest in which only one museum reported an accidental discharge. It was
from an atypical type of head that is now discontinued. In that accident there was
no dama2e to the museum or its col!ection.
v
I have also attached page 87 from NFPA - Appendix F of the 1997 edition,
previously sent to you by Steve Serler. It raises a precautionary flag noting that a
pre-action system requires a significantly higher level of regular maintenance and
involves an additional potential failure that reduces it reliability relative to wet-
pipe systems.
I hope that this information will be helpful to you in requesting additional funding for the
pre-action system for the Sass Museum. Please call if you wish to discuss any of the
above.
Sincerely,
~ (/" r \ r-"'t::m '
I \j\.{./l.I1?::? CPi !\/ 1(11i!l~ ---=-
\.J1~"~\ \~~\ \. J . --, --tv ~
~/
Charles Hugh Crain, A.I.A
Vice President
CHC/mac
cc.: M. Kerwin
S. Serler
S. Fernandez
C. Chartrand
J. Porro
L\G-JOn \COI,esp\jch 1.1 J99.doc
JAI'-I-11-1999 14: 17
BASS MUSEUM OF ART
305 673 7062 P.03
"'::t:
~
~
MUSEU
OFART -
~
~
~
~
u
~ 17. 1M
~~~h" Belt
t;'N~ GAU.EllY OF ART
I
~ 202-7&9-3240
.
r- Ms. Belt.
l wa pm yoqrnamo by SaDy FrIiag and told tbat you would be able to _wet I questioll rqaniir1g Ute NUicnaJ
(ia.lletys poliey au ~ worb of art to other iastitutioDS_ iU pan oCiII pDerIllending policy, docj the National
GanaY lend. to insIiMioa with a ~ Ire suppreaiOl1I)'*at IocIrecl t1Yef olJ)ltiM IDd art UOtIp ~
Wo~ ~ ~~ it ifymJ could please cbec:k the appropri_ space below al1d fax this Jetter bade to my
~ at 305-673-1062. YOUI'iapIIt i. VflY iInponW rous u we..-e in the midst alan apaaaion met Il'C
~ lb. typo ofSre suppnaian system to i1XJude in our new f.acility. .
~,w for yovt time..
I
.
~.
I (/Mt;h ~
~tbGrim
pnor
I
I
I
! ~ NoT Tbl:~~~laIdtoDll_witlla_pipe m--'<m
~ iMalJed over ClKbibiticm and art .
s. k.t:t IYd/tJ
"ThcNatioaal Gallery cIcMs ~ \me to ~ with a wet pq.e ~ :Nppression ~
:instaDed. over exhibition and 3lt storqe IJ*'l!$
2121 PARK AVENUe. MIAMI BEACH. RORtDA 3~13~ I 3Q5.673-7S30 / F-AX 305-673-7062
TC7;ll P. ~
JRN-11-1999 14:17
5.--
~
305 673 7062 P.04
I V IU0LUI V
OFART~
BRSS MUSEUM OF RRT
....
~
S
"(.
of.
Woo
o
z:
c'J
D~30,1998
:Ms. Jill Kennedy
Office of the ~trar
MUSEt1M OF FiNE A&TS. BOSTON
fM: ~11-261-02S0
Dear Ms. Kennedy. -.
'11w1k you very much!cr asreeinS to respond to . brief question we ~e regarding the Museum olliM Nul poliq
on lrmdina worD or art to tnhe:' imtilutioa M pm ofiu leneral1ccdina pall"". clOCl tho Muscu"" afFine ArtJ.
pn::fe:r to lal to iufjmtions wiIh a wet.pip~ fire suppression system locateC! over edUbition and art storqe sp~ctS~
w~ would p%1y appn:ci* it if you a)u1cl please check the appropriate .pace bl10w and fax thi51etter back to m)
llttention It 305.673-7062. ~our jn~t j~ very importlJ1t to us as we are in the midst of an e:x.pamion and an
exploring the type attire suppression system to in!;lud, in oW'"cw facility.
Tbnk you tor your Wnt.
S~ly.
(I;;:tJ\ ~
lWth Grim
Curator
pipe
The Musa= affine Arts, BostOn pncraI1Y docs .D.ot pteler ~o lend to JmIIeJUZm ~.h a W1
ign synem isDtalJod 0'If:r exhibition aDd art storap spaces
The Musan affine Arts, Bo~on generally cleaes prefer to lend to museuml with a. wet pi,
Sore suppression $}Stem installed over exhibitioD anci arlltorage SpaC::CI
2121 PARK AVENUE. MIAMI BrACH. flORIOA 33139/305-673-7530 / FAX 305-673-7062
TOTAL ~. 01
JAN-11-1999 14:18 BASS MVSEVM OF ART
.J..Y"'''''~,",U.U.l U.l \.....,Ul1lClllpurary Art
305 673 7062 P.05
Fax
To:
Company:
FAX Number:
From:
Telephone Number:
Subject
Dale;
M
C^
Ruth Grim
Bass Museum of Art
(30.5) 673-..lffi6 ~Ot;. Z-
lenoif~ Dr.UFen '
(312) 397-3879
Facility report questious
11/12198
cc:
P~s. including cova ~"e: 1
Good afternoon Ru!b:
~t to our discussion. I am se:cding along my concems about your facility t'~I'on. Your
heip in aIleviuing these cancems is mw:h ilpti'QOiated. My foremost concern is the indi=tion
th:1t wen -pipe spriclU~ 3rt: ~ insrallcd in your galleries and storage an:3S. Page 4 of our
((mditinn.... GfJVf!mi1Ig Loans specifies that no Wet ~ spriDklc: sysu:ms. no water or C02
atinw:~ ma be ~ or used where MeA loaDS arc pacic=d uapack= or cxhibitc:d. I iUIl
~d this may QUSC probiems Wl oans 0 lnstmtbons as w:.. .
[ hope 311 is :;oing weH with the c;onmuction and [ look. forward to tallting with you once you
have had an opportuniLy to fe'liew these matters. Ple3Se call or fax me 31 yow e3riiest pas:iibl~
convenietlcc_ My dircf.;t phone number is (J 12) 397.3879. and my fax is (312) 397-4098.
Sin\:~ly .
lennifc: Draffen
RegiStrar
y
This faCiim&le may <:ontain prtvifegecl and/or canfidentiaf intomraaon intettdecs far me use cf the addressee _ _
If you are net the addresSee. or the p~n f'eS1:)CM,bte for tne delivering 10 the addressee, ycu may net cgpy 01" detlver
tnlS to:at1yCtIe e!$e. tt you received this tac:simile by mistake. pfease irnm8ciralety notify us by hMphon~ Thank yOU-
220 EAST CHICAGO AVENUe>> CHICAGO. ILUNOIS 60611.2604 . T ::1120260.2650 .. F 312.3974095
TOTAL P .01
JRN-11-1999 14:18
BRSS MVSEVM OF RRT
305 673 7862 P.06
Bass Museum
From: Martha Asher <Martha.Asher@dark.wjjUams.edu;o
To: bassmuscmicanect.net
Subject Response to your query on RCAAM-l
Date: Monday, November 18. 19987:42 AM
Dear Ruth Grim,
We do not lend to museums that haw wet-pipe S~kJers in exhibition
or storage areas beCause Of me ~anger ~ ma:r:r.a:n. I ne OlSaSter
at I~t years AAM In LOS Jo\ngel ueniUl ual proD.lem
dramaticallylln case you haven't heard, the sprinklers went off for
no reason anyone could determine in the Exhibit Hall, soaked a huge
numeer of exhibits, and dosed the Exhibit HaJJ for the best part of
a day.
Stick to your guns.
Best wishes,
Martha Asher
Registrar
Sterling and Francine Clam Art Institute
225 South Street
WiDiamstown, MA 01261
Tel.: 413-458-2303 Ext._ 341
FAX: 41~5!S-233S
Page 1
JAN-11-1999 14:18
BASS MVSEVM OF ART
305 673 7862 P.07
Bass Museum
From: Julie CapO%ZOli <.JA~guggenheim.org>
To: bassmus@icaned.net
Subjed: Pre-action sprinkler system VS. wet pipe system
Date: Tuesday, November 17. 1998 10:42 AM
Serveral manufacturers produce both types of systems. Pertraps you can have the arctlitectural representative of
the manufacturer. or competing manufacturers come out to the museum to discuss the differences between the
two systems. It you have any other questions, please caD me at (212) 423.3553.
GoOd Luck!
Julie Capo%Zoli, Assistant Facitities Manager
Cl:r.;er.heim Museum _ .
Page 1
JRN-11-1999 14:19
BRSS MUSEUM OF RRT
305 673 7062 P.08
Bass Museum
From: Karen Duncan <duneaOO2@maroon.tc.umn.edu>
To: bassmus~lcanect.net
Subiect: sprinklers
Date: Friday I November 13. 1998 6:04 PM
Hi.
I suspect you asked your colleague to e=mail the listsente because you don't
agree that wet pipes are the preferable system to have in a museum.
Good for you! Our museum is 5 yea~ old. We did a lot of research regarding
state-of-the-art cJimate and fire systems, and in 1993. dry pipes were king.
We have pre-action dry pipes in aU areas with art. NOT wet pipes! I think there
might be wet pipes in areas like the mechanical rooms, but NOT in art storage or
gallery areas! I fear you will run into problems getting loans with a wet pipe
system in your gaUenes.
Good call.
Karen M. Duncan
RegiStrar
The Frederick R. Weisman Art Museum Phone: 6121625-9665
University of Minnesota Fax: 6121625-9630
333 East River Rd. E-mail: duncaOO2Gmaraan.tc.umn.edu
Minneapolis, MN 55455
Page 1
JAN-11-1999 14:19
BRSS MUSEUM OF RRT
305 673 7062 P.09
Bass Museum
From: Draffen, Jennifer <JOraffenCmcachlcago.oflP
To: 'bassmusClcaneclnef
Subject: FVV: wet pipe sprinkler systems -Repty
Cate: Wednesday, November 18, 1998 5:24 PM
another one
;> From: Draffen. Jennifer
> Sent: Wednesday, November 18, 19984:11 PM
;> To: 'RegistJars Committee of the AAM'
> Subject: RE: wet pipe sprinkler systems -Reply
>
> The Museum of COntemporaryM Chicago favors pre-action systems owr
> both wet and dry pipe systems. A wet pipe system haS the obvious
> drawbacks af leaks, dJrty water, or accidental dIsdWge. Dry.piC)e
> $YSlems have the advantage of dean water', but tftey can aeddentally
> diScharge as easily as wet..pipe-8d you have to do . knOCk oft' a head
;> and whoosh. Pre-action sprinklerS systeInS hold the water out of the
> sprinkler pipes until smoke i5 deted8d. Then, the sprinJdet head haS
> to be heated up or tampered WIll to get the sprinIdIIrta discharge.
> This DrQted:S aQainSt. aCcidental dlsc:t1arge due- to lmpar.\l We have wet
> pipe in the lObby. c:aftI and affice arws. But we have pre-action In
> the extribitfon and stDnage areas and ~ in tile partdng garage
> where freezing pipes cauJd be a prabIem in winter. It takeS more to
> maintain, but it is worth it
TOTRL P.09
~ITY OF MIAMI BEACH
ITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
COMMISSION MEMORANDUM NO. ~~
TO:
Mayor Neisen O. Kasdin and
Members of the City Co
DATE: February 3.1999
FROM: Sergio Rodriguez
City Manager
SUBJECT: A RESOL I N OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING A CHANGE ORDER
WITH DANVILLE - FINDORFF, INC., IN THE AMOUNT OF $16,352 FOR
A PRE-ACTION FIRE SPRINKLER SYSTEM, FROM THE
APPROPRIATED FUNDS IN ACCOUNT NO. 364.2076.069358, FOR THE
EXPANSION AND RENOVATION OF THE BASS MUSEUM OF ART.
ADMINISTRA TION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funds are available in account 364.2076.069358.
BACKGROUND:
On December 3, 1997, the City Commission authorized the award of a construction contract in the
amount of $6,450,500 to Danville-Findorff, Inc. for the Expansion and Renovation of the Bass
Museum of Art.
The item for which the Administration now seeks approval is for a change order in the amount of
$16,352 for the furnishing of a pre-action fire sprinkler system in lieu of the original wet fire
sprinkler system. All changes and additional work have been verified by the City and the
Architect/Engineer of record, Spillis Candela & Partners (SC&P).
ANAL YSIS:
During research performed by the Museum staff for the lending of artwork by other museums, it
has been determined that many museums will not lend art to museums protected by wet fire sprinkler
systems. SC&P researched the matter and has concluded that, although some museums still prefer
or allow wet fire sprinkler systems, the general trend is to install pre-action fire sprinkler systems.
It has also been determined that many museums will not lend works of art unless the receiving
museum has pre-action systems or assures protection for the art by either encasing the
F.UNDING APPROVED
AGENDA ITEM
Ql tL
2.-3-~
DATE
pieces during the exhibit or disconnecting the wet fire sprinkler system temporarily (See Attachment
No.1). Due to security and safety considerations the last two options are not viable. This matter
was discussed at the Building Committee meeting on December 14, 1998 and City staff was directed
to obtain quotes for the work from the contractor, Danville-Findorff, and to present them to the City
Commission for approval. After discussions and negotiations with the contractor, a reasonable cost
for this change has been established.
CONCI,USION:
In order to complete construction and provide for the proper fire sprinkler system, the Administration
recommends that the Mayor and Members of the City Commission approve this change order in the
amount of $16,352 to be paid from the appropriated funds in account 364.2076.069358 for the
Expansion and Renovation of the Bass Museum of Art. After deducting the amount of this change
order, the contingency fund balance will be $292,471.
AU'Chm",t .. ~
SRlCCIM1IPV,IM~'
.~
F.I WORKISALLICHA TRANDIBASSIBASSC02.CC