99-23021 RESO
RESOLUTION NO.
99-23021
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH
THE FIRM OF REG ARCHITECTS, INC. PURSUANT TO REQUEST FOR
QUALIFICATIONS NO. 58-97/98, IN THE AMOUNT OF $16,600 FOR
ARCHITECTURALIENGINEERING SERVICES FOR THE REDESIGN AND
lOR RENOVATION OF THE BAYSHOREIPAR 3 AND NORMANDY
SHORES GOLF COURSES CLUBHOUSES AND RELATED FACILITIES.
WHEREAS, on May 7, 1998, the City issued Request for Qualifications 58-97/98 for
architectural/engineering services for the redesign and/or renovation of the Bayshore/Par 3 and
Normandy Shores golf courses clubhouses and related facilities; and
WHEREAS, on June 8, 1998, an Evaluation Committee reviewed the proposals submitted
and, after presentations, recommended the firm of REG Architects, mc, (REG) to the City Manager;
and
WHEREAS, on October 7, 1998, the Mayor and City Commission authorized the
Administration to negotiate an agreement with REG; and
WHEREAS, accordingly, the Administration recommends that the Mayor and City
Commission approve the attached Agreement with REG, for a negotiated fee of$15,000 for Basic
Services, with an additional $1,600 for Reimbursable Expenses, for this initial phase of the work
which includes architectural/engineering services for the redesign and/or renovation of the
Bayshore/Par 3 and Normandy Shores golf courses clubhouses and related fc;tcilities.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute an Agreement with
REG Architects, Inc., pursuant to Request for Qualifications No. 58-97/98, in the amount of$16,600
for ArchitecturallEngineering Services for the redesign and/or renovation of the Bayshore/Par 3 and
Normandy Shores golf courses clubhouses and related facilities.
PASSED AND ADOPTED this
6th day of Januaryl999.
1~AYOR
Y;;'r f cwluA
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
FI WORKI$ALLICHA TRANDlP ARKSMPICLUBRESO. WPD
/!A! ~l~
CIty Attorney
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Dote
~ITY OF MIAMI BEACH
.ITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
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COMMISSION MEMORANDUM NO. I tS -9<1
FROM:
Sergio Rodriguez
City Manager
,0.
DATE: January 6.1999
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
SUBJECT:
A RESOLUTION OF E MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN AGREEMENT WITH THE FIRM OF REG
ARCHITECTS PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 58-
97/98 FOR ARCHITECTURAL/ENGINEERING SERVICES,
ADMINISTRA TION RECOMMEND A TION:
Adopt the Resolution,
FUNDING:
Funding is available in Parks and Recreation beautification Bond no, 366-2179-069358 previously
appropriated for the project.
BACKGROUND:
On May 7, 1998, the City issued Request for Qualifications 58-97/98 for architectural/engineering
services for the redesign and/or renovation of the Bayshore/Par 3 and Normandy Shores golf courses
clubhouses and related facilities, Each course will be developed as a separate project.
On June 8, 1998 an evaluation committee reviewed the proposals submitted. After presentations
were made, the committee recommended selecting the firm of REG Architects, Inc, (REG) to the
City Manager. 0]1 October 7, 1998 the City Commission authorized the Administration to negotiate
an agreement with REG.
ANALYSIS:
The scope of services included in this initial phase of the work consists of a review of existing
documents; programming overlay drawings based on the existing documents and suitable for
presentation; an estimate of construction costs; and meetings with City staff to establish the
feasibility and other objectives of the project.
FUNDING APPROVED
I} II
AGENDA ITEM
DATE
C1K
{-(..- ~
The Administration has negotiated a fee of $15,000 for basic services with an additional $1,600 for
reimbursable expenses for this initial phase of the work (See attached),
Based on the results of this initial phase, which shall be completed within forty five (45) days, and
the direction given by the Commission, the Administration will negotiate an agreement with REG
for the balance of architectural/engineering services, which include construction documents, bidding
and construction administration, for the redesign and/or renovation.of the Bayshore/Par 3 and
Normandy Shores golf course clubhouses and related facilities,
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the agreement with
REG Architects, Inc" for this initial phase of architectural/engineering services which consist of the
review of existing documents; programming overlay drawings based on the existing documents and
suitable for presentation; an estimate of construction costs; and meetings with City staff for the
redesign and/or renovation ofthe Bayshore/Par 3 and Normandy Shores golf course clubhouses and
related facilities.
SR:*:JGdP:JECh:iz
Attacllments
F:I WORKI$ALLICflA TRANDIPARKSMPICLUBMEM I. WPD
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA
AND REG ARCHITECTS, INCORPORATED FOR ARCHITECTURAL AND
ENGINEERING SERVICES FOR THE BA YSHORE/P AR 3 AND NORMANDY
SHORES GOLF COURSES CLUBHOUSES
THIS AGREEMENT made this ~ ~ day ofOAf.lU~99 by and between the CITY OF
MIAMI BEACH, FLORIDA (City), which term shall include its officials, successors, legal
representatives, and assigns, and REG ARCHITECTS, INC. (Consultants)
Agreement:
City Manager:
Consultant:
Final Acceptance:
Fee:
Project:
SECTION 1
DEFINITIONS
This written Agreement between the City and the Consultant.
"City Manager" means the Chief Administrative Officer of the City.
For the purposes of this Agreement, Consultant shall be deemed to be an
independent contractor, and not an agent or employee ofthe City.
"Final Acceptance" means notice from the City to the Consultant that the
Consultant's Services are complete as provided in Section 2 of this
Agreement.
Amount paid to the Consultant to allow for its costs and margin of profit.
Architectural and Engineering Services for the BayshorelPar 3 and
Project
Coordinator:
Proposal
Documents:
Risk Manager:
Services:
Termination:
Task:
Normandy Shores Golf Courses Clubhouses
An individual designated by the City Commission to coordinate, direct and
review on behalf of the City all technical matters involved in the Scope of
Work and Services,
Proposal Documents shall mean the Consultant's proposal and response to
Request for Qualifications Number 58-97/98 for (Proposal) which is
incorporated by reference in this Agreement and made a part hereof (Exhibit
B).
The Risk Manager of the City, with offices at 1700 Convention Center Drive,
Third Floor, Miami Beach, Florida 33139.
All services, work and actions by the Consultant performed pursuant to or
undertaken under this Agreement described in Section 2,
Termination of Consultant Services as provided in Section 4.11 of this
Agreement.
A discrete portion of the Scope of Services to be accomplished by the
Consultant, as described in Section 2, if directed and authorized,
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SECTION 2
SCOPE OF WORK AND SERVICES REQUIRED
The scope of services included in this initial phase of the work generally consists of a review of
existing documents; programming overlay drawings based on the existing documents and suitable
for presentation; an estimate of construction costs; and meetings with City staff to establish the
feasibility and other objectives of the Project, all as more specifically described in the attached
Exhibit A.
SECTION 3
COMPENSA TION
3.1 ..lEE
Consultant shall be compensated for the Services (for a preliminary conceptual design for
the Bayshore/Par 3 Normandy Shores Golf Courses Clubhouses) based on a fixed fee basis of
$15,000, plus $1,600 for reimbursable expenses. Additional services will be provided in accordance
with the hourly rate schedule, as set forth in the attached Exhibit "C". If the City proceeds with
subsequent phases of this Project, the additional fee shall be negotiated when a full scope of work
is determined and approved by the City. If so approved, the City reserves the right to either amend
this Agreement, accordingly, or negotiate a new Agreement with the Consultant.
3.2 METHOD OF PAYMENT
Payment shall be made monthly to the Consultant pursuant to invoices submitted by the
Consultant in proportion to the percentage of the completion of those phases of the Project.
All invoices shall contain a statement that the representations made therein are true and
correct and in accordance with the Agreement. Payments shall be made within thirty (30) days of
submission of an invoice to the City.
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SECTION 4
GENERAL PROVISIONS
4.1 RESPONSIBILITY OF THE CONSULTANT
With respect to the performance of the Services, the Consultant shall exercise that degree of
skill, care, efficiency and diligence normally exercised by recognized professionals with respect to
the performance of comparable Services. In its performance of the Services, the Consultant shall
comply with all applicable laws and ordinances, including but not limited to applicable regulations
of the City, County, State, Federal Government, ADA, EEO Regulations and Guidelines.
4.2 PUBLIC ENTITY CRIMES
State of Florida Form PUR 7068, Sworn Statement under Section 287.133(3)(a) Florida
Statute on Public Entity Crimes as available with the Office of Procurement, shall be filed by
Consultant.
4.3 PROJECT MANAGEMENT
The Consultant shall appoint a qualified individual acceptable to the City to serve as Project
Manager for the Services, who shall be fully responsible for the day-to-day activities under this
Agreement and who shall serve as the primary contact for the City's Project Coordinator.
4.4 DURA TION AND EXTENT OF AGREEMENT
The term ofthis Agreement shall be through the City's final acceptance of the Services. In
no event shall the term exceed a period of six (6) months from the date of execution of this
Agreement by the parties hereto, but consultant shall complete the scope of services within forty-five
(45) days after the Notice To Proceed.
4.5 TIME OF COMPLETION
The Services to be rendered by the Consultant shall be commenced upon receipt of a written
Notice to Proceed from the City, subsequent to the execution of this Agreement.
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A reasonable extension oftime shall be granted in the event the work of the Consultant is
delayed or prevented by the City or by any circumstances beyond the reasonable control of the
Consultant, including weather conditions or acts of God which render performance of the
Consultant's duties impracticable.
4.6 NOTICE TO PROCEED
Unless directed by the City otherwise, the Consultant shall proceed with the Services only
upon issuance of a Notice to Proceed by the City.
4.7 OWNERSHIP OF DOCUMENTS AND EQUIPMENT
All documents prepared by the Consultant pursuant to this Agreement are related exclusively
to the Services described herein, and are intended or represented for ownership by the City. Any
reuse shall be approved by the City.
4.8 INDEMNIFICA TION
Consultant agrees to indemnify and hold harmless, the City of Miami Beach and its officers,
employees and agents, from and against any and all actions, claims, liabilities, losses, and expenses,
including, but not limited to, attorneys' fees, for personal, economic or bodily injury, wrongful death,
loss of or damage to property, in law or in equity, which may arise or be alleged to have arisen from
the negligent acts, errors, omissions or other wrongful conduct of the Consultant, its employees,
agents, subconsultants, or any other person or entity acting under Consultant's control, in connection
with the Consultant's performance ofthe Services pursuant to this Agreement; and to that extent, the
Consultant shall pay all such claims and losses and shall pay all such costs and judgements which
may issue from any lawsuit arising from such claims and losses, and shall pay all costs and attorneys
fees expended by the City in the defense of such claims and losses, including appeals. The parties
agree that one percent (1 %) of the total compensation to the Consultant for performance of this
Agreement is the specific consideration from the City to the Consultant for the Consultant's
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Indemnity Agreement.
4.9 INSURANCE REQUIREMENTS
The Consultant shall not commence any work pursuant to this Agreement until all insurance
required under this Section has been obtained and such insurance has been approved by the City's
Risk Manager. The Consultant shall maintain and carry in full force during the term of this
Agreement and throughout the duration of this Project the following insurance:
1. Professional Liability (errors and omissions) for a minimum of $500,000 per occurrence.
2. Consultant General Liability in the amount of $1,000,000.00, per occurrence, for bodily
injury and property damage (to include contractual products and completed operations), The
City of Miami Beach must be named as an additional insured on this policy.
3. Workers Compensation & Employers Liability as required pursuant to Florida statute,
The Consultant is responsible for obtaining and submitting all insurance certificates for their
sub-consultants, All insurance policies must be issued by companies authorized to do business under
the laws ofthe State of Florida. The companies must be rated no less than "B+" as to management
and not less than "Class VI" as to strength by the latest edition of Best's Insurance Guide, published
by A.M. Best Company, Oldwick, New Jersey, or its equivalent, and subject to the approval of the
City's Risk Manager.
Compliance with the foregoing requirements shall not relieve the Consultant ofthe liabilities
and obligations under this Section or under any other portion of this Agreement, and the City shall
have the right to obtain from the Consultant specimen copies of the insurance policies in the event
that submitted certificates of insurance are inadequate to ascertain compliance with required overage.
4.9.1 Endorsements
All of Consultant's certificates, above, shall contain endorsements providing that written
notice shall be given to the City at least thirty (30) days prior to termination, cancellation or
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reduction in coverage in the policy.
4.9.2 Certificates
Unless otherwise directed by the City, the Consultant shall not commence any Services
pursuant to this Agreement until the City has received and approved, in writing, certificates of
insurance showing that the requirements of this Section have been met and provided for. These
certificates will be kept on file in the Office of the Risk Manager, 3rd Floor, City Hall.
4.10 FINAL ACCEPTANCE
When the Consultant's Services have been completed, the Consultant shall so advise the City
in writing. Final Acceptance shall not constitute a waiver or abandonment of any rights or remedies
available to the City under any other Section of this Agreement.
4.11 TERMINATION, SUSPENSION AND SANCTIONS
4.11.1 Termination for Cause
Ifthrough any cause within the reasonable control ofthe Consultant, the Consultant shall fail
to fulfill in a timely manner, or otherwise violate any of the covenants, agreements, or stipulations
of this Agreement, the City shall thereupon have the right to terminate the Agreement and the
Services then remaining to be performed. Prior to exercising its option to terminate for cause, the
City shall notify the Consultant of its violation of the particular terms of this Agreement and shall
grant Consultant seven (7) days to cure such default. If such default remains uncured after seven (7)
days, the City, upon seven (7) days notice to Consultant, may terminate this Agreement.
In that event, all finished and unfinished documents, data, studies, surveys, drawings, maps,
models, photographs, reports and other work products prepared by the Consultant and its
subcoconsultants shall be properly delivered to the City and the City shall compensate the
Consultant in accordance with Section 3 for all Services satisfactorily performed by the Consultant,
as shall be determined by the City, prior to the date of the City's notice of Termination.
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Notwithstanding the above, the Consultant shall not be relieved of liability to the City for
damages sustained by the City by virtue of any breach of the Agreement by the Consultant and the
City may reasonably withhold payments to the Consultant for the purposes of set off until such time
as the exact amount of damages due the City from the Consultant is determined.
4.11.2 Termination for Convenience of City
Additionally, the City may, for its convenience and without cause, terminate the Agreement
and the Services then remaining to be performed at any time by giving written notice to Consultant
of such termination, which shall become effective seven (7) days following receipt by Consultant
of the written termination notice. In that event, all finished or unfinished documents and other
materials as described in Section 4.11.1 shall be properly delivered to the City. If the Agreement is
terminated by the City as provided in this Section, the City shall compensate the Consultant for all
Services actually performed by the Consultant and reasonable direct costs of Consultant for
assembling and delivering to City all documents, materials, etc. Such payments shall be the total
extent of the City's liability to the Consultant upon a termination as provided for in this Section.
4.11.3 Termination for Insolvency
The City also reserves the right to terminate the Agreement and the remaining Services to
be performed in the event the Consultant is placed either in voluntary or involuntary bankruptcy or
makes an assignment for the benefit of creditors. In such event, the right and obligations for the
parties shall be the same as provided for in Section 4.11.2.
4.11.4 Sanctions for Noncompliance with Nondiscrimination Provisions
In the event ofthe Consultant's noncompliance with the nondiscrimination provisions of this
Agreement, the City shall impose such sanctions as the City or the State of Florida may determine
to be appropriate, including but not limited to withholding of payments to the Consultant under the
Agreement until the Consultant complies and/or cancellation, termination or suspension of the
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Services, in whole or in part. In the event the City cancels or terminates the Services pursuant to this
Section the rights and obligations of the parties shall be the same as provided in Section 4.11.2.
4.11.5 Changes and Additions
Changes and Additions to the Services shall be directed by a written notice signed by the
duly authorized representatives of the City and Consultant. Said notices shall provide an equitable
adjustment in the time of performance, a reallocation of the task budget and, if applicable, any
provision of this Agreement which is affected by said notice. The City shall not reimburse the
Consultant for the cost of preparing Agreement change documents, written Notices to Proceed, or
other documentation in this regard,
4.12 ASSIGNMENT, TRANSFER OR SUBCONTRACTING
The Consultant shall not subcontract, assign, or transfer any work under this Agreement
without the prior written consent ofthe City.
4.13 SUB-CONSULT ANTS
The Consultant shall be liable for the Consultant's services, responsibilities and liabilities
under this Agreement and the services, responsibilities and liabilities of sub-consultants, and any
other person on entity acting under the direction or control of the Consultant. When the term
"Consultant" is used in this Agreement, it shall be deemed to include any sub-consultants and any
other person or entity acting under the direction or control of Consultant.
4.14 EQUAL EMPLOYMENT OPPORTUNITY
In connection with the performance ofthis Agreement, the Consultant shall not discriminate
against any employee or applicant for employment because of race, color, religion, ancestry, sex,
age, national origin, place of birth, marital status, or physical handicap. The Consultant shall take
affirmative action to ensure that applicants are employed and that employees are treated during their
employment without regard to their race, color, religion, ancestry, sex, age, national origin, place
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of birth, marital status, disability, or sexual orientation. Such action shall include, but not be limited
to the following: employment, upgrading, demotion, or termination; recruitment or recruitment
advertising; layoff or termination; rates of pay, or other forms of compensation; and selection for
training, including apprenticeship.
4.15 CONFLICT OF INTEREST
The Consultant agrees to adhere to and be governed by the Metropolitan Dade County
Conflict ofInterest Ordinance (No. 72-82), as amended; and by the City of Miami Beach Charter
and Code, which are incorporated by reference herein as if fully set forth herein, in connection with
the contract conditions hereunder.
The Consultant covenants that it presently has no interest and shall not acquire any interest,
direct or indirectly which should conflict in any manner or degree with the performance of the
Services. The Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall knowingly be employed by the Consultant. No member of or delegate
to the Congress of the United States shall be admitted to any share or part of this Agreement or to
any benefits arising therefrom.
4.16 PATENT RIGHTS; COPYRIGHTS; CONFIDENTIAL FINDINGS
Any patentable result arising out of this Agreement, as well as all information, design
specifications, processes, data and findings, shall be made available to the City for public use.
No reports, other documents, articles or devices produced in whole or in part under this
Agreement shall be the subject of any application for copyright or patent by or on behalf of the
Consultant or its employees or subcontractors,
4.17 NOTICES
All communications relating to the day-to-day activities shall be exchanged between the
Project Manager appointed by Consultant and the Project Coordinator designated by the City. The
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Consultant's Project Manager and the City's Project Coordinator shall be designated promptly upon
commencement of the Services.
All other notices and communications in writing required or permitted hereunder may be
delivered personally to the representatives of the Consultant and the City listed below or may be
mailed by registered mail, postage prepaid (or airmailed if addressed to an address outside ofthe city
of dispatch).
Until changed by notice in writing, all such notices and communications shall be addressed as
follows:
TO CONSULTANT:
REG Architects, Inc.
Attn: Rick Gonzalez, President
120 So. Dixie Hwy, Suite 201
West Palm Beach, FL 33401
(561) 659-2383
TO CITY:
Office of The City Manager
Attn: Sergio Rodriguez, City Manager
1700 Convention Center Drive
Miami Beach, FL 33139
(305) 673-7010
WITH COPIES TO:
Office of the City Attorney
Attn: Murray H. Dubbin, City Attorney
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Notices hereunder shall be effective:
If delivered personally, on delivery; if mailed to an address in the city of dispatch, on the day
following the date mailed; and if mailed to an address outside the city of dispatch on the seventh day
following the date mailed.
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4.18 LITIGATION JURISDICTION
This Agreement, shall be governed by and construed according to the laws of the State of
Florida.
Any litigation between the parties, arising of, or in connection with this Agreement, shall be
initiated in the court system of Miami-Dade County, Florida.
4.19 ENTIRETY OF AGREEMENT
This writing and the Services embody the entire Agreement and understanding between the
parties hereto, and there are no other agreements and understandings, oral or written with reference
to the subject matter hereof that are not merged herein and superseded hereby. The Services are
hereby incorporated by reference into this Agreement to the extent that the terms and conditions
contained in the Services are consistent with the Agreement. To the extent that any term in the
Services is inconsistent with this Agreement, this Agreement shall prevail.
No alteration, change, or modification of the terms of this Agreement shall be valid unless
amended in writing, signed by both parties hereto, and, if the amount does not exceed $10,000, as
approved by the City Manager, or ifin excess of $10,000, as approved by the City Commission of
the City of Miami Beach.
4.20 LIMIT A TION OF CITY'S LIABILITY
The City desires to enter into this Agreement only if in so doing the City can place a limit
on the City's liability for any cause of action for money damages due to an alleged breach by the City
of this Agreement, so that its liability for any such breach never exceeds the sum of Consultant's fee,
as set forth herein and in the attached Exhibit "A," Consultant hereby expresses its willingness to
enter into this Agreement with Consultant's recovery from the City for any damage action for breach
of contract to be limited to a maximum amount of Consultant's fee herein, less the amount of all
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funds actually paid by the City to Consultant pursuant to this Agreement.
Accordingly, and notwithstanding any other term or condition ofthis Agreement, Consultant
hereby agrees that the City shall not be liable to the Consultant for damages in an amount in excess
of Consultant's fee herein, which amount shall be reduced by the amount actually paid by the City
to Consultant pursuant to this Agreement, for any action or claim for breach of contract arising out
of the performance or non-performance of any obligations imposed upon the City by this Agreement.
Nothing contained in this paragraph or elsewhere in this Agreement is in any way intended to be a
waiver ofthe limitation placed upon City's liability as set forth in Section 768.28, Florida Statutes.
4.21 VENUE
This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is
necessary by either party with respect to the enforcement of any terms and conditions herein,
exclusive venue for the enforcement of same shall lie in Miami-Dade County.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their appropriate officials, as of the date first entered above.
FOR CITY:
CITY OF MIAMI BEACH, FLORIDA
ATTEST:
By: ~cr fCUL!--BY:
City Clerk
FOR CONSULTANT:
ATTEST:
F:\ WORK\SALL\CHA TRANDlPARKSMP\CLUBAGRE. WPD
~A
Mayor
REG ARCHITECTS, INC,
By:
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Corporate Seal
APPROVED AS TO
FORM & lANGUAGE
& FOR EXECUTION
J 2;~~
EXHIBIT A
SCOPE OF SERVICES:
A, Using record drawings provided by the City of Miami Beach, the Consultant shall visit the
site and buildings to verify existing installations and the accuracy of the documents,
Discrepancies discovered will be incorporated into overlay drawings using the existing
documents,
B, The Consultant shall prepare programming overlay documents using the existing record
drawings to indicate possible design improvements,
C. The Consultant shall prepare an estimate of probable cost for budgeting purposes and for the
use of City staff.
D, The Consultant shall attend meetings with City staff to establish goals and objectives and to
present their conceptual design overlay documents.
EXHIBIT B
ARCHITECTURAL/ENGINEERING SERVICES PURSUANT TO RFQ NUMBER 58-97/98
FOR THE BAYSHOREIPAR 3 AND NORMANDY SHORES GOLF COURSES
CLUBHOUSES.
A copy ofthe Request for Qualifications No. 58-97/98, and the response proposal submitted by REG
Architects, Inc. is included herein and is part of this Agreement.
F:\WORK\$ALL \CHA TRAN D\PARKSMP\CLU BAGRE. WPD
EXHIBIT C
HOURLY RATES
Hourly rates for professional services shall be as follows:
1. Principal $110.00
2. Senior Professional $90.00 - $110.00
3. Professional Architect $70.00 - $90.00
4. Junior Professional $60.00 - $70.00
5. Technicians $45.00 - $60.00
6. Support Staff $25.00 - $35.00
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ARCHITECTURE
.
INTERIOR DESIGN
.
PLANNING
MEMORANDUM NO.4
DATE:
December 14, 1998
PROJECT:
BAYSHOREIPAR 3 GOLF CLUBHOUSE
REG PROJECT NO.: 98042
MIAMI BEACH PROJECT NO.:
SUBJECT:
Proposal Scope and Fees for Pre-Design & Costs Study
TO:
Kevin Smith, Director of Parks
Miami Beach, Florida
FROM:
Rick Gonzalez, AIA, President
REG Architects, Inc.
In order to prepare a proposal fee for future Phase IA & ill, a detailed scope has to be prepared
and approved by the City. A fee will be given based on this approved scope only. Other items
requested by the City that are not addressed in this detailed scope shall be considered an
additional service for which another proposal will be prepared. This pre-design scope and fee
is meant to assist the City in evaluating which direction to proceed with in the future
phases of lA, IB, and II of the project.
I. SCOPE:
REG Architects, Inc. will prepare by itself the following scope items:
A. With the record drawings provided by the City of Miami Beach visit the site and
buildings to document whether existing layout visually matches record drawings
or not. Incorporate "visual" discrepancies only in an overlay format to better
understand current floor plans and elevations of building.
B. Prepare programming overlays (on top of record drawings) to indicate
opportunities for future design improvements.
C. Prepare an "opinion of probable cost" ballpark estimate for in-house budgeting
purposes only and for use by the City's staff.
120 South Dbde Highway
Phone: (5611659-2383
.
Suite 201
West Palm Beach .
420 Lincoln Road
Phone: (3051672-1092
.
Suite 353 .
UcellSe 'AAOOO2447
MIami Beach
. Florida 3340 1
paz: (5811 859-5548
Florida 33139
paz: (3051 672-1080
Bayshore/Par 3 Golf Clubhouse
Proposal Scope and Fees For Pre-design and Costs Study
REG Project No. 98042 '
Miami Beach Project No.
December 14, 1998
Page 2 of 2 Pages
D. Two meetings to discuss project; one prior to beginning layouts to understand
goals and obiectives from the City of Miami Beach and one at completion of our
pre-design work to present our findings.
A.
B.
C.
D.
Review of City record drawings
Programming overlays
Opinion of cost "ball park'
Two meeting (1 prior & 1 submittal)
ARCHITECTURAL
$2,400.00
$4,200.00
$1,200.00
$ 800.00
SCOPEIT ASK
Total
$8,600.00
* Notes:
1. + Additional Reimbursable expenses (not to exceed): $800.00
2. Extensive surveying, environmental reports, traffic studies, etc. not included at this time.
3. City of Miami Beach to provide REG with any and all existing drawings, G.I.S. Maps,
plans, etc. that might be available.
4. Engineering and landscaoe design not included at this time (future Phases lA, ill III).
5. Upon receipt of direction from Miami Beach, REG Architects can proceed with future
Phase IA (existing conditions, code, programming and feasibility studies) and Phase IB
(master planning and conceptual design) as per REG memos 1 through 3.
cc: Jorge Chartrand, City of Miami Beach Public Works
Odalys Mon, City of Miami Beach Parks and Recreation
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ARCHITECTURE
.
INTERIOR DESIGN
.
PLANNING
MEMORANDUM NO.4
DATE:
December 14, 1998
PROJECT:
NORMANDY SHORES GOLF CLUBHOUSE
REG PROJECT NO.: 98041
MIAMI BEACH PROJECT NO.:
SUBJECT:
Proposal Scope and Fees for Pre-design & Costs Study
TO:
Kevin Smith, Director of Parks
Miami Beach, Florida
FROM:
Rick Go~alez, AIA, President
REG Architects, Inc.
In order to prepare a proposal fee for future Phase IA & ill, a detailed scope has to be prepared
and approved by the City. A fee will be given based on this approved scope only. Other items
requested by the City that are not addressed in this detailed scope shall be considered an
additional service for which another proposal will be prepared. This pre-design scope Hnd fee
is meant to assist the City in evaluating which direction to proceed with in the future
phases of lA, IB, and II of the project.
I. SCOPE:
REG Architects, Inc. will prepare by itself the following scope items:
A. With the record drawings provided by the City of Miami Beach visit the site and
buildings to document whether existing layout visually matches record drawings
or not. Incorporate "visual" discrepancies only in an overlay format to better
understand current floor plans and elevations of building.
B. Prepare programming overlays (on top of record drawings) to indicate
opportunities for future design improvements.
C. Prepare an "opinion of probable cost" ballpark estimate for in-house budgeting
purposes only and for use by the City's staff.
120 South Dbde Highway
Phone: (5611 659-2383
.
Suite 201
.
West Palm Beach
.
Florida 3340 1
paz: (561) 659-5548
420 Lincoln Road
Phoae: (3051672-1092
.
Suite 353
MIami Beach
Florida. 33139
paz: (3051 672-1080
UcellSe .AAOOO2447
Normandy Shores Golf Clubhouse
Proposal Scope and Fees Pre-Design and Costs Study
REG Project No. 98041 '
Miami Beach Project No.
December 14, 1998
Page 2 of 2 Pages
D. Two meetings to discuss project; one prior to beginning layouts to understand
goals and obiectives from the City of Miami Beach and one at completion of our
pre-design work to present our findings.
SCOPEITASK
ARCHITECTURAL
A.
B.
e.
D.
Review of City record drawings
Programming overlays
Opinion of cost "ball park'
Two meeting (1 prior & 1 submittal)
$1,600.00
$3,200.00
$ 800.00
$ 800.00
Total
$6,400.00.
* Notes:
1. + Additional Reimbursable expenses (not to exceed): $800.00
2. Extensive surveying, environmental reports, traffic studies, etc. not included at this time.
3. City ofMiarni Beach to provide REG with any and all existing drawings, G.I.S. Maps,
plans, etc. that might be available.
4. Engineering: and landscape design not included at this time (future Phases lA, ill III).
5. Upon receipt of direction from Miami Beach, REG Architects can proceed with future
Phase IA (existing conditions, code, programming and feasibility studies) and Phase IB
(master planning and conceptual design) as per REG memos 1 through 3.
cc: Jorge Chartrand, City of Miami Beach Public Works
Odalys Mon , City of Miami Beach Parks and Recreation