2004-25629 ResoRESOLUTION NO. 2004-25629
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
APPROPRIATION OF $1,380,000 FROM THE MIAMI BEACH SHARE
OF THE COUNTY'S FISCAL YEAR 2003-04 PEOPLES'
TRANSPORTATION PROGRAM (PTP) FUNDS, FOR THE
FOLLOWING LOCAL TRANSPORTATION PROJECTS:
1. $80,000 FOR PREPARATION OF BASIS OF DESIGN REPORT
(BODR) FOR AN EAST-WEST CONNECTOR BICYCLE/
PEDESTRIAN FACILITY PROJECT IN NORTH BEACH;
2. $120,000 FOR PREPARATION OF BODR FOR A DADE
BOULEVARD AND MIDDLE BLEACH BICYCLE / PEDESTRIAN
FACILITY PROJECT;
3. $350,000 FOR RIGHT-OF-WAY IMPROVEMENTS ON OCEAN
DRIVE;
4. $400,000 FOR RIGHT-OF-WAY IMPROVEMENTS ON ESPANOLA
WAY;
5. $400,000 FOR RIGHT-OF-WAY IMPROVEMENTS ON 17TM
STREET;
6. $30,000 FOR TECHNICAL ASSISTANCE WITH VARIOUS
TRAFFIC AND TRANSPORTATION ISSUES; AND
FURTHER AUTHORIZING THE ISSUANCE OF REQUESTS FOR
QUALIFICATIONS (RFQ) FOR NOS. 1 AND 2 ABOVE, AND THE
ISSUANCE OF WORK ORDERS FOR NOS. 3 TO 6 ABOVE; AND
ADVANCING UNDESIGNATED GENERAL FUNDS, IF NEEDED, TO
BE REIMBURSED BY THE AFORESTATED FISCAL YEAR 2003-04
PTP FUNDS, AS THEY ARE RECEIVED BY THE CITY, ON A
MONTHLY BASIS.
WHEREAS, on November 5, 2002, the Miami-Dade County voters approved the
levying of an additional 1/2 cent on the sales tax to benefit eligible transportation and
transit projects Countywide; and
WHEREAS, the proceeds from the collection of these funds is known as the Peoples'
Transportation Plan (PTP) Fund; and
WHEREAS, Miami-Dade County Ordinance No. 02-116 states that twenty percent
of the net PTP proceeds during any given fiscal year, shall be distributed to eligible
Miami-Dade County municipalities, on a pro-rata share, based on population; and
WHEREAS, the County estimates that Miami Beach will receive approximately $2.4
million in PTP funds for FY 2003-04; and
WHEREAS, early in the Fiscal Year, the City appropriated $845,433 for two eligible
transit and transportation projects; and
WHEREAS, authorization is needed to appropriate an additional $1,380,000 for the
following six transportation projects, in amounts as follows:
1. $80,000 for the preparation of a basis of design report (BODR) for an east-west
connector bicycle/pedestrian facility project in North Beach;
2. $120,000 for the preparation of BODR for a Dade Boulevard and Middle Beach
bicycle/pedestrian facility project;
3. $350,000 for right-of-way improvements on Ocean Drive;
4. $400,000 for right-of-way improvements on Espanola Way;
5. $400,000 for right-of-way improvements on 17th Street;
6. $30,000 for technical assistance with various traffic and transportation issues; and
WHEREAS, authorization is also needed to issue the respective Request for
Qualifications (RFQ) for Nos. 1 and 2, above, Work Orders for Nos. 3 to 6, above, as
well as to advance Undesignated General Funds, if needed, to be reimbursed by Fiscal
Year 2003-04 PTP funds as they are received by the City, on a monthly basis.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission hereby authorize the appropriation of $1,380,000 from the Miami
Beach share of the County's Fiscal Year 2003-04 Peoples' Transportation Program (PTP)
funds, for the following local transportation projects:
1. $80,000 for the preparation of a basis of design report (BODR) for an east-west
connector bicycle/pedestrian facility project in North Beach;
2. $120,000 for the preparation of BODR for a Dade Boulevard and Middle Beach
bicycle/pedestrian facility project;
3. $350,000 for right-of-way improvements on Ocean Drive;
4. $400,000 for right-of-way improvements on Espanola Way;
5. $400,000 for right-of-way improvements on 17th Street;
6. $30,000 for technical assistance with various traffic and transportation issues; and
further authorize the issuance of Requests for Qualifications for Nos. 1 and 2 above, and
the issuance of Work Orders for Nos. 3 to 6 above; and advance Undesignated General
Funds, if needed, to be reimbursed by the aforestated Fiscal Year 2003-04 PTP funds, as
they are received by the City, on a monthly basis.
PASSED AND ADOPTED this the 7th
CITY CLERK
T:~GENDA~004XJul0704\Consent~PTP Fund Appropriation reso.doc
Resolution No. 2004-25629
,2004.
APPROVEO A~ TO
FORM & LANGUAGE
& FOR EXECUTION
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the appropriation of $1,380,000, out of the Miami Beach share of the County's FY 2003-04
Peoples' Transportation Program (PTP) Fund, for six (6) eligible local transportation projects; authorizing the issuance
of RFQs or Work Orders, as appropriate, for the projects; and further authorizing the advancement of Undesignated
General Funds, if needed, to be reimbursed at monthly installments by the incoming FY 2003-04 PTP funds.
Issue:
Shall the City authorize the appropriation of PTP funds for the eight (8) transportation items listed below;
issue RFQs or Work Orders for the items; and advance City funds, if needed, to be reimbursed by PTP funds.
Item Summary/Recommendation:
The Countywide collection of transit surtax funds, known as PTP funds, began January 1,2003. Twenty percent
of the PTP funds are set aside as the Municipal Component, for distribution to 31 participating municipalities, on a
pro-rata share based on population. There is a four-month lag between the collection and the distribution of these
funds, which is done on a monthly basis. Each municipality must use a minimum of 20% of their annual share for
transit projects, and the remaining amount (80% or less) for eligible transportation projects.
FY 2002-03: For the initial period of January-September 2003, Miami Beach received and appropriated
$1,686,079 in PTP funds, respectively for FY 2002-03 Electrowave operations, Evaluation of Rapid Transit Options
Study (transit) and the Washington Avenue Improvements Project (transportation).
FY 2003-04: The County estimates that Miami Beach will receive approximately $2.4 million in PTP funds in FY
2003-04. As of June 1, 2004, we have received $1,044,818 of these estimated funds, and the following new
appropriations, totaling $1,380,000, are recommended for the following City projects:
1. $80,000 - BODR for a N.B. East-West Neighborhood Connector Bike/Pedestrian Facility (MMP Project #10);
2. $120,000 -BODR for a Dade Boulevard and Middle Beach Bicycle/Pedestrian Facility (MMP Project #15);
3. $350,000 - for right-of-way improvements on Ocean Drive, from 5th to 15th Streets;
4. $400,000 - for right-of-way improvements onon ~Espanola Way, from Pennsylvania to Meridian Avenues;
5. $400,000 for right-of-way improvements on 17t Street, from Collins Avenue to Alton Road; and
6. $30,000 - for technical assistance by rotational consultants regarding traffic and transportation issues.
Other recommendations are to issue RFQs for Items 1 and 2 above, and Work Orders for Items 3 through 6
above; and advance City funds, if needed, for subsequent reimbursement by FY 2003-04 PTP funds.
Advisory Board Recommendation:
t N/A
Financial Information:
Funds: ::: i $1,380,000 Advance Undesignated General
;2; funds, if needed, for reimbursmt.
3 by monthly receipts of PTP funds.
187.8000.312910- PTP Revenue
Finance Dept. To~! $1,380,000
City Clerk's Office Legislative Tracking:
IRobert Halfhill
SiDn-Offs:
T:~AGENDA~2004'~Iul0704\Consent\PTP Fund Appropriation summary.doc
AGENDA ITEM
DATE
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www. miamibeachfl.gov
COMMISSION MEMORANDUM
To:
From:
Subject:
Mayor David Dermer and Date: July 7, 2004
Members of the City Commission
Jorge U. Gonzalez 1
City Manager
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE APPROPRIATION OF
$1,380,000 FROM THE MIAMI BEACH SHARE OF THE COUNTY'S
FISCAL YEAR 2003-04 PEOPLES' TRANSPORTATION PROGRAM (PTP)
FUNDS, FOR THE FOLLOWING LOCAL TRANSPORTATION PROJECTS:
1. $80,000 FOR PREPARATION OF BASIS OF DESIGN REPORT (BODR)
FOR AN EAST-WEST CONNECTOR BICYCLE / PEDESTRIAN
FACILITY PROJECT IN NORTH BEACH;
2. $120,000 FOR PREPARATION OF BODR FOR A DADE BOULEVARD
AND MIDDLE BEACH BICYCLE/PEDESTRIAN FACILITY PROJECT;
3. $350,000 FOR RIGHT-OF-WAY IMPROVEMENTS ON OCEAN DRIVE;
4. $400,000 FOR RIGHT-OF-WAY IMPROVEMENTS ON ESPANOLA
WAY;
5. $400,000 FOR RIGHT-OF-WAY IMPROVEMENTS ON J7TM STREET;
AND
6. $30,000 FOR TECHNICAL ASSISTANCE WITH VARIOUS TRAFFIC
AND TRANSPORTATION ISSUES;
FURTHER AUTHORIZING THE ISSUANCE OF REQUESTS FOR
QUALIFICATIONS FOR ITEMS 1 AND 2 ABOVE, AND WORK ORDERS
FOR ITEMS 3 THROUGH 6 ABOVE; AND ADVANCING UNDESIGNATED
GENERAL FUNDS, IF NEEDED, TO BE REIMBURSED BY THE
AFORESTATED FISCAL YEAR 2003-04 PTP FUNDS, AS THEY ARE
RECEIVED BY THE CITY, ON A MONTHLY BASIS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On November 5, 2002, the Miami-Dade County voters approved the levying of an
additional 1/2 cent on the sales tax to benefit eligible transportation and transit projects
countywide. PTP fund collection began January 1,2003. County Ordinance No. 02-116
states that twenty percent of the net surtax proceeds during any given fiscal year, is
distributed to eligible Miami-Dade County municipalities, on a pm-rata sham based on
population. This twenty percent sham is known as the PTP Municipal Component.
July 7, 2004
Commission Memorandum
FY 2003-04 PTP Fund Appropriations
Page 2
County Resolution No. 02-116 also requires the following from each participating
municipality:
That each municipality will fully utilize at least 20% of its share of the PTP Municipal
Component for transit projects, on a use it or lose it annual basis. Miami Beach has
utilized its 20% or more share to help fund the annual Electrowave operating budget
and transit-planning studies.
That the 80% balance will be utilized for PTP-approved transportation projects. Miami
Beach utilizes these funds for the planning, design and implementation of Municipal
Mobility Plan (MMP) projects and on-going roadway and right-of-way maintenance
and/or construction projects citywide.
- That, on June 1st of each year, municipalities will file an annualized Five-Year Plan for
utilization of PTP funds.
That municipalities will provide proof that the same level of city funding support for
transportation projects in FY 2001-02 will be maintained in subsequent fiscal years.
The maintenance of effort (MOE) figure for Miami Beach is $2,045,225 in City funds.
This figure is mostly due to the City's annual contribution to the Electrowave budget.
The City utilizes its PTP transit and transportation shares to help fund the following PTP-
eligible City projects:
The local shuttle service;
The BODR/design/construction phases of the Miami Beach Municipal Mobility Plan
(MMP) projects;
The on-going roadway and right-of-way construction and maintenance activities under
Public Works responsibility; and
To help with administrative costs (less than 5% of the transportation funds received).
FY 2002-03 PTP. Miami Beach received $1,686,079 for the initial PTP collection period of
January-September 2003. These funds have been successfully appropriated, expended
and/or encumbered for the following transportation and transit projects: $360,000 for the
FY 2003-04 Electrowave Operating Budget (MMP Project # 1 ), $159,957 for a Evaluation
of Rapid Transit Options Study (MMP # 39), and $1,166,122 for the Washington Avenue
Corridor Improvements Project [Municipal Mobility Plan (MMP) Project # 37].
FY 2003-04 PTP. The County estimates that Miami Beach will receive approximately $2.4
million in FY 2003-04 PTP funds. These funds are disbursed on a monthly basis with a
four-month lag between sales tax collection and its pro-rata share distribution among the
participating municipalities. To date, Miami Beach has received $1,044,818 of its
estimated $2.4 million share, and has appropriated $400,000 for the Electrowave
July ~, 2004
Commission Memorandum
FY 2003-04 PTP Pgnd Appropdaf~on$
Page 3
Operating Budget (MMP # 1), and an additional $445,433 for the Washington Avenue
Project (MMP #37).
For a full accounting of the PTP funds received and appropriated to date, please refer to
the attached PTP Status Report.
The new appropriations of FY 2003-04 PTP funds, totaling $1,380,000, are for the
following items:
$80,000 in PTP funds for the preparation of BODR for an east-west bicycle/pedestrian
facility project (MMP #10) in North Beach. This will connect the North Beach
Recreational Corridor Project with the neighborhoods between the beach and the
Intercoastal Waterway. The BODR will also include a traffic study of the project area.
$120,000 for the preparation of BODR for a Dade Boulevard Bicycle/Pedestrian facility
project, connecting the BeachWalk with inland neighborhoods to Purdy Avenue (MMP
#15). The BODR will also include a traffic study of the project area.
3. $350,000 for milling, resurfacing, striping, and curb/gutter replacement on Ocean Drive,
from 5th Street to 15th Street, a Public Works maintenance project.
$400,000 for milling, resurfacing, striping, sidewalk and curb/gutter work on Espanola
Way, from Pennsylvania Avenue to Euclid Avenue, a Public Works maintenance
project.
$400,000 for milling, resurfacing, striping, and curb/gutter repairs on 17th Street, from
Collins Avenue to Alton Road, a Public Works maintenance project.
$30,000 for technical assistance by various rotational consultants regarding traffic and
transportation issues, among them: the preparation of preliminary scope of services for
Items 1 and 2, above, and for a proposed Barrier Island Traffic Impact Study; as well as
for advice as to the Watson Island DRI, the Potamkin Project, etc...
Additional actions being requested herein are authorization to do the following: issue RFQ
for Items 1 and 2 above, and Work Orders for Items 3 through 6 above; authorization to
advance City funds, if needed, for reimbursement by FY 2003-04 PTP funds being
received in monthly installments.
If the City receives $2.4 million in FY 2003-04 PTP funds, as estimated by the County, the
following will happen:
By the end of this fiscal year, the City may have to appropriate an additional $70,000
for the 2003-04 shuttle operations in order to achieve the PTP-required 20% annual
expenditure for transit; and
July 7, 2004
Commission Memorandum
FY 2003-04 PTP Fund Appropriations
Page 4
The unexpended balance of $104,567 ($845,433 previously appropriated plus this
$1,380,000 appropriation, minus $2.4 million PTP estimated receivables), will also have
to be appropriated for other transportation projects, prior to the end of FY 2003-04.
The Administration recommends approval of the Resolution.
JG/RM/FB/RH/AJ
Attachment: PTP Status Report
T:~,GENDA~2004~Jul0704\Consent\PTP Fund Appropriation memo.doc