LTC 191-2004 Cultural Arts Council Recommendations
CITY OF MIAMI BEACH
Office of the City Manager
Letter to Commission No. 191-2004
m
From:
Mayor David Dermer and
Members of the City commiSSi/,
Jorge M. Gonzalez D (/'vf-.
City Manager / ~ l)
Cultural Arts Co I cil Recommendations
Date: July 20, 2004
To:
Subject:
This Letter to Commission is intended to provide you with an update on the Cultural Arts Council's
(CAC) annual grant and budget cycle and a number of recommendations that they have made with
regard to cultural facility operations and other programs of work proposed by the CAC.
As you know, in February of each year the CAC begins their annual grant cycle and budgeting
process as part of the City's overall budget process. In order to accomplish a variety of goals, the
CAC created three task forces (Finance, Facilities, and Marketing and Communications) to work
simultaneously on a number of objectives.
Finance Task Force
The Finance Task Force along with the full CAC reviewed and recommended the following FY 04/05
budget (see attached for a detailed budget):
Budget Highlights
. $212,408 for administration and operating expenses
. $602,169 in cultural grants, which includes an additional $102,169. This represents a 20%
increase over FY 03/04 grant funds.
. $146,200 towards a marketing initiative developed by the Marketing and Communications
Task Force to better promote the arts in our community
. $50,000 towards the Cultural Endowment
The additional cultural grants funding of $1 02,169 in FY 04/05 went towards Artistic Disciplines, Arts
& Cultural Education and Cultural Presenters Grant Programs, which increased the Panels'
recommended awards by 40%, up to the Category cap or the cultural organization's requested
award amount (reference attached spreadsheet for FY04/05 grant awards). This is a significant
increase for the cultural organizations and will prove to be invaluable in enhancing the cultural fabric
of the community. With the exception of one applicant, the CAC has been praised for the manner in
which this year's grant process was handled and for the professionalism of the panels.
Facilities Task Force
The CAC and the Facilities Task Force made a number of recommendations regarding cultural
facility operation and requested that they be forwarded to the City Commission for your
consideration.
1. Creation of an Arts Incubator Program for use of the available office spaces located in the
Byron Carlyle Theater. The intent of the program is to provide subsidized office space to
new arts organizations. The program will have an application process and panel review
similar to the cultural grants program. At the present time there are approximately two office
spaces available.
2. The unfinished portion of the Byron Carlyle Theater should be analyzed to determine highest
and best use in relation to the theater. Such analysis should include a complex which
contains retail establishments, rehearsal space for the theater, and potential artist housing.
The Cultural Arts Council recommends that the City hire a consultant to look at the
aforementioned options to maximize the functionality of the building as a whole.
3. Bring both the Little Acorn Theater and the Carl Fisher Clubhouse under the new facility
management system between the City and SMG, which is managed by the Tourism and
Cultural Development Department.
4. Rename the Acorn Theater to the Carl Fisher Theater in order to present a more cohesive
picture of the venue space inclusive of the Carl Fisher Clubhouse. Further research will be
done for a recommended name and to determine proper method for renaming the facility.
The CAC did make a recommendation to rename the facility at that time.
5. The Tourism and Cultural Development Department was recently informed that discussions
are taking place to determine the feasibility of constructing a skate park on the site which
currently contains the 21 sl Street Bandshell. The Cultural Arts Council believes a Skate Park
is not an appropriate use for this cultural area and that the bands hell space should be
studied in order to determine the best cultural use.
6. Over the summer and fall of 2004, an incentive based grant program for use at the Miami
Beach performing venues will be drafted for inclusion in the fiscal year 2005/2006 grant
cycle.
7. Approved the amendment to the Management Agreement between SMG and the City to
include the Byron Carlyle, Colony and the Acorn Theaters, as well as the proposed rental
rates for the three facilities and recommended approval by the City Commission at their July
28, 2004 meeting.
Marketina and Communications Task Force
Finally, the CAC has developed a full marketing and public relations plan that includes coordinated
information exchange among stakeholders, increasing awareness of Miami Beach's cultural"capital"
- investment, programs, and facilities, as well as positioning the City of Miami Beach as a place with
significant cultural activity. This will be accomplished through an external marketing
communications consultanVagency that will develop and implement these public relations and basic
marketing efforts. Additionally, a redesign of the cultural affairs website will be undertaken to
improve functionality and visibility of cultural arts.
Some of the aforementioned recommendations are reflected in City and CAC budget for fiscal year
2004/2005. Additionally, other recommendations are under consideration and may be brought back
to the Commission for action at a future date.
Should YO~h, ve"anY questions, please feel free to contact me.
JMG/C~ lrL
F:\info\$ALL\ i ' ~D~ TC\CAC Recommendations 7_16_04 2.doc
C: Christiana M. Cuervo, Assistant City Manager
Max Sklar, Acting Tourism and Cultural Development Director
Bill Baites, Cultural Affairs Program Manager
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FY 04105 Recommended Grant Awards
FY 03/04
Award
FY 04105
Requested
Additional 40% up
Panel to Category Cap FY 04105
Recommendations or Requested Award Totals
1
2
3
4
5
6
7
'"'-'*r Ind Film
CII' for Advancement of Jewish Education. Film Festival S 5,500 S 20.000 $ 4,000 S 1.600 S 5.600
Entel1ainmenllndustly Incubator - F~m Contest S 5,500 S 10.000 S 7,000 S 2,800 S 9,800
F If1lasy Thater Factory $ 6,500 S 20.000 $ 12.000 $ 4,800 $ 16,800
FI. Lauderdale Children's Theater nla S 20,000 $ - $ - $ -
Gold COlISt Theater S 10,000 S 20.000 S 5,000 S 2.000 $ 7,000
Miami Beach Film Society S 4,000 S 10.000 $ 10,000 S - S 10.000
Soulh Beach Gay Men's Chorus - Musical Theater S 5,000 $ 10,000 $ 8,000 $ 2.000 $ 10,000
Total S
36,500 S 110,000 S
46,000 S
13,200 S 59,200
1
2
3
4
5
6
7
8
9
Dance
8l8ck Door Dance Company nla S 20.000 S 5,000 S 2,000 S 7.000
Dance Arts Foundation - Isadora Duncan Ensemble $ 6,000 S 10,000 S 7.'400 S 2.600 S 10,000
Dance Now! Ensemble $ 7,9n S 20,000 $ 9.000 S 3,600 S 12,600
Freddick BnIld1er Dance Company n/a S 10,000 $ 5,000 S 2,000 $ 7.000
Miami Contemporary Dance Company $ 5,9n $ 9.J.40 S 5,000 $ 2,000 S 7,000
M8llimJm Dln:e Company n/a S 20,000 S 9.000 S 3.600 S 12,600
Miami Dance Machine $ 4,000 S 10,000 S - $ - $ -
M~ Dance Exchange $ 6,000 $ 20,000 $ 5,000 $ 2,000 S 7,000
Momentum Dance Company $ 10,9n $ 20.000 $ 12,600 $ 5,040 S 17,&40
Total S .co,931 $ 139,J.40 S
51,000 $
22,&40 $ 10,&40
1
2
3
4
5
Music
Florida Grand Opera $ 6,500 S 20,000 S 7,000 $ 2,800 $ 9,800
Miami Symphony Orct1estra $ 4,000 $ 20,000 S 7,000 $ 2,800 S 9.800
Miami Choral Society $ 4,000 $ 15.000 S 7,000 $ 2,800 S 9.800
Patrons of Exceptional Artists - Inf!. Piano Festival nla $ 20,000 $ 7,000 $ 2.800 S 9,800
Soulh Beach Chamber Ensemble $ 5,000 $ 10.000 S 7,000 S 2,800 S 9,800
Total S 19,500.00 $ Il5,OOO S
35,000 $
14,000 S 41,000
CuIlullll Anchors
1
2
3
4
5
6
7
MCenterISou1l1 Florida S 25,000 S 25,000 S 25,000
Bass Museum of All $ 25,000 $ 25,000 S 25.000
JewisI1 Museum of Florida S 25,000 $ 25,000 S 25,000
MIami City Ballet S 25,000 S 25,000 $ 25,000
Miami Design PreslIValion Laague S 25,000 $ 25.000 $ 25,000
New WOIld Svrnohonv S 25.000 $ 25,000 S 25,000
Wolfsonian - FlU $ 25.000 $ 25,000 S 25,000
Total
$175,000
$175,000 S
175,000
"Culllnl Tourism (VCA & CAC each fund 50,000)
1
2
3
4
5
6
Art Deco Weellend, Inc. S 10,000 $ 20,000 S 15,000
IltaziIian Film Festival of Miami $ 15,000 S 20,000 S 15,000
IntemationaI Ballet Festival of Miami $ 10,000 $ 20,000 $ 15,000
Miami Gay & Lesbian Film Festival S 15,000 $ 20,000 $ 20,000
Miamllntemational Film Festival - MDC S 15,000 $ 20.000 S 20,000
Miami Hip Hop Exchange - Miami Light Project S 10.000 S 20.000 $ 15,000
S 75,000 S 120.000 $
100.000
"Total:
S 120,000 S
50,000
Arts & Cultural Education
1
2
3
4
5
6
7
8
9
10
11
12
13
Arts for Leamino/Miami $ 10,000 S 20,000 S 11.000 S 4,400 S 15,400
Behind the Curtain, Inc. $ 10,000 $ - S - S -
Center for Folk and Community Art S 5,977 S 10,000 S 7,790 S 2,210 S 10.000
CI8riIlI Filaueiras Flamenco Puro nla $ 10.000 $ - $ - S -
Graater Miami Youlh Symphony S 4,000 S 5.575 $ 5.000 $ 575 S 5.575
Hoklcaust MemortaI nla S 20.000 S 6.000 S 2,400 S 8,400
Louis Wolfson II Florida Moving Image Atchive S 6,000 S 20.000 S 6,000 $ 2.400 S 8,400
Miami Beach Community Development COfll. nla S 20,000 S - S - S -
Miami Beach Garden Conservancy S 12,977 S 20,000 S 11,000 S 4,400 S 15,400
Miami Beach Hispanic Community Center S 4,000 S 9.000 S 6,000 S 2,400 S 8,400
MlAMlntelligence nla S 10,000 S 6,000 S 2,400 S 8,400
Sloly Theater S 7,000 S 20.000 S 9.000 S 3.600 S 12,600
The Education Fund nla S 20.000 S 9,000 S 3.600 $ 12,600
Total S 49,954 S 194,575 S
76.790 S
28,315 S 106,175
CuIlullll Praenlers
1
2
3
4
5
6
7
8
Arts at 51. John's S 8,977 S 10,000 S 6.000 S 2,400 S 8,400
Center for Emerging Art S 9,977 $ 10,000 S - $ - S -
Concert Association of Flortda S 20,000 S 20,000 $ 11.000 S 4,400 S 15.400
Creative Arts Entarprises nla S 8,000 S 6,000 S 2.000 S 8.000
Florida Dance Association S 12.977 S 20.000 S 14,000 S 5,600 S 19,600
I RhYthm Foundation S 13.977 S 10.000 S 8,000 S 2,000 S 10,000
Soulh Florida Composers Alliance S 9,977 S 10.000 $ 4,000 S 1,600 S 5,600
TIg8l1aiI Productions $ 12.977 S 20.000 S 11,000 S 4,400 S 15,400
Total
sa,862 S 108,000 S
60,000 S
22,400 S 82,400
All Totals:
49 organizations recommended for awards
S
500,790 S
100,825 S 601,615