99-23071 RESO
RESOLUTION NO.
99-23071
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING FUNDS, IN
THE AMOUNT OF $ 100,000, FROM THE UNAPPROPRIATED FUND
BALANCE OF THE GENERAL FUND FOR IMPROVEMENTS TO THE
LA GORCE ISLAND ENTRANCE FOR PROFESSIONAL
ARCHITECTURAL/ENGINEERING SERVICES, LANDSCAPING,
LIGHTING (STREET LIGHTS AND LANDSCAPE AMBIENT
LIGHTING), IRRIGATION, SIGNAGE AND OTHER RELATED
ENHANCEMENTS, AS MUTUALLY AGREED UPON BY THE CITY
AND THE LA GORCE ISLAND ASSOCIATION; AUTHORIZING THE
ISSUANCE OF BID SPECIFICATIONS FOR THE PROJECT; AND
FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE
AND ENTER INTO AN AGREEMENT WITH THE LA GORCE ISLAND
ASSOCIATION FOR THE ANNUAL MAINTENANCE OF THE
ENHANCED LANDSCAPING AND OTHER RELATED
IMPROVEMENTS.
WHEREAS, the Florida Department of Transportation is concluding the construction of a new
bridge leading to La Gorce Island; and
WHEREAS, the La Gorce Island Association has worked diligently with both the Florida
Department of Transportation and the City to accomplish this project; and
WHEREAS, the La Gorce Island Association has requested that the City develop and install a
landscape beautification project at the island entrance of the bridge to complement the new bridge; and
WHEREAS, a discussion was held at the January 14, 1999, Finance & Citywide Projects
Committee, resulting in the item being forwarded to the Mayor and City Commission with a
recommendation for approval; and
WHEREAS, the Finance & Citywide Projects Committee further requested that a meeting be
held with the neighbors to seek their concurrence with the project; and
WHEREAS, at its meeting of January 20, 1999, the Mayor and City Commission recommended
the allocation of the funding necessary to design and install the proposed enhancements, estimated at
approximately $100,000.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission of the City
of Miami Beach, Florida, hereby appropriate funding, in the amount of $100,000, from the
unappropriated fund balance of the General Fund for improvements to the La Gorce Island Entrance,
to include professional Architectural/Engineering services, landscaping, lighting (street lights and
landscape ambient lighting), irrigation, signage, and other related enhancements as mutually agreed
upon by the City and the La Gorce Island Association; authorize the issuance of bid specifications for
the project; and further authorize the City Manager to negotiate and enter into an agreement with the
La Gorce Island Association for the annual maintenance of the enhanced landscaping and other related
improvements.
PASSED and ADOPTED this 17th day February, 1999.
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MA YOR
ATTEST:
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CITY CLERK
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T:\AGENDA \ 1999\FEB 1799\REGULARILAGORCE.RES
APPROVED AS TO
FORM & lANGUAGE
& FOR EXECUTION
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:ITY OF MIAMI BEACH
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;ITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
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COMMISSION MEMORANDUM NO. ~
TO:
Mayor Neisen O. Kasdin and DATE: January 6,1999
Members of the Cilty ~mission
Sergio Rodriguez g
City Manager Af-
REFERRAL TO THE FINA..l\TCE AND CITYWIDE PROJECTS
COMMITTEE OF' A PROPOSED LANDSCAPING, IRRIGATION AND
LIGHTING PLAN FOR THE AREAS ADJACENT TO THE LA GORCE
ISLAND BRIDGE
FROM:
SUBJECT:
ADMINISTRA TION RECOMMENDATION:
Refer the matter
BACKGRO{}Nl):
As a result of inspections conducted by the Florida Department of Transportation (FOOT) in 1995, the La
Gorce Island bridge was deemed structurally deficient and required replacement. At the request of the City,
the FDOT advanced the preparation of construction documents and subsequent replacement of the bridge.
As part of this process, plans were reviewed by Miami-Dade County's Transportation Aesthetic Review
Committee (TARe) for aesthetic quality. Additionally, City staff reviewed the plans for verification and
location of existing utilities which havt~ since been upgraded.
The scope of work outlined by the FDOT provided for the removal and replacement of the bridge and
guardhouse as well as the restoration of existing landscaping to its original conditions. During the final
phases of construction, the FOOT agreed to install eight royal palms along the swale areas adjacent to the
bridge and to provide conduits for future irrigation and lighting as part of other additional work requested
by the City.
ANAL YSIS:
The La Gorce Island Homeowners Association is requesting that a comprehensive landscape, irrigation and
lighting plan be developed and implemented for the areas adjacent to the approach of the newly constructed
La Gorce Island bridge. The Association is also seeking reimbursement for the relocation of existing security
equipment and replacement of an existing entrance sign not covered under the FOOT bridge replacement
project. The estimated cost of the requested improvements is $100,000. At this time. a funding source has
not been identified for the additional requests.
CONCLUSION:
Refer the matter to the Finance and Citywide Projects Committee for discussion and identification of
funding. " /')
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EXHIBIT A
CITY OF MIAMI BEACH
:;ITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139
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TO:
FROM:
SUBJECT:
COMMISSION MEMORANDUM No.1 3>2 -49
Mayor Neisen O. Kasdin and DATE: February 17,1999
Members of the City C~mmission
Sergio ROdrigud1z ".
City Manager ~
A RESOLU I OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING FUNDS IN THE
AMOUNT OF $ 100,000, FROM THE UNAPPROPRIATED FUND BALANCE
OF THE GENElU~L FUND FOR IMPROVEMENTS TO THE LA GORCE
ISLAND ENTRANCE FOR PROFESSIONAL
ARCHITECTURAL/ENGINEERING SERVICES, LANDSCAPING,
LIGHTING (STREET LIGHTS AND LANDSCAPE AMBIENT LIGHTING),
IRRIGATION, SIGNAGE AND OTHER RELATED ENHANCEMENTS AS
MUTUALL Y AGREED UPON BY THE CITY AND THE LA GORCE
ISLAND ASSOCIATION; AUTHORIZING THE ISSUANCE OF BID
SPECIFICATIONS FOR THE PROJECT; AND FURTHER AUTHORIZING
THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN
AGREEMENT WITH THE LA GORCE ISLAND ASSOCIATION FOR THE
ANNUAL MAINTENANCE OF THE ENHANCED LANDSCAPING AND
OTHER RELA TEl[) IMPROVEMENTS.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
BACKGROUND:
Approximately twenty four (24) months ago, the State of Florida's Department of Transportation
initiated the replacement of the La Gorce Canal Bridge at Pine Tree Lane. Construction is now
substantially complete with only punch list items remaining to be addressed. Throughout the
construction, the La Gorce Island residents, staff of the Florida Department of Transportation and
the City's Administration have worked together to ensure the project proceeded as planned.
Approximately nine (9) months ago, representatives of the La Gorce Island Association approached
the City expressing concern that FDOT's construction budget did not include landscaping, irrigation.
ambient landscape lighting (up lighting), street lighting, replacement of the island's entrance sign.
the relocation of the guard house security camera and other enhancements that the La Gorce Island
Association representatives felt were needed to complete the project.
ACENDAITEM ~~ 1-1
DATE 2- II 9<7
A series of meetings with the homeowners, staff from FOOT and the City Administration were held
to address these concerns. As a result of these meetings, on the January 6, 1999, the Administration
requested the City Commission refer the La Gorce Island Association'~ requests to the Finance and
Citywide Projects Committee for discussion and recommendation. As indicated in the attached
Commission Memorandum No. 6-99 (Exhibit A), the total estimated hard costs are approximately
$76,000. Additionally, the cost for architectural/engineering services and project management must
be included, bringing the total estimated cost of the project not to exceed $100,000.
ANAL YSIS:
At the January 14, 1999 Finance and Citywide Projects Committee, a discussion took place that
covered the funding request for landscaping, irrigation, and reimbursement for the cost ofrelocating
certain security equipment moved by the La Gorce Island Association, at their cost to accommodate
the bridge construction. The Administration also identified the maintenance needs and impacts to
the Parks Department. It was agreed that the level of service required and expected would best be
served by having the La Gorce Island Homeowner's Association be responsible tor the maintenance
of the proposed improvements. The: Committee recommended that the item be forwarded to the full
City Commission with a recommendation for approval for funding in the amount of $1 00,000.
Additionally, the Finance and Citywide Projects Committee requested that the Association meet
with their neighbors on the south side of the bridge and seek their concurrence with the project.
On February 5, 1999, a meeting was held with the La Gorce Island Association representatives, their
affected neighbors on the south side of the bridge and the Administration to present the project. The
residents on the south side of the bridge endorsed the La Gorce Island Association plan and
requested two considerations. First, that the street approaching the bridge from the south (Bay Road
and Pine Tree) be landscaped to match what is being installed on the north side of the bridge, on La
Gorce Island and second, that the City and Association support their request for a street closure at
Pine Tree Drive Circle.
The La Gorce Island Association representatives supported these requests in concept, but clearly
expressed that they did not wish to delay their request for funding.
It is the Administration's view that the street closure and landscaping for the south side of the La
Gorce Island bridge should be pursued by the residents as a separate process as required for street
closures. Upon resolution of the street closure, the matter of additional landscaping should also be
pursued. The meeting concluded with the agreement that the Administration would work with the
North Bay Road residents in developing a landscape program that complements the one being
installed on the north side of the bridge and develop a cost estimate for the plan, as well as annual
maintenance. Additionally, the homeowners requesting the street closure will proceed with the
actions necessary to initiate the closure.
It is the Administration's recommendation that the project proceed torward as approved by the City
Commission on January 20, 1999, and that the second phase (south side improvements and street
closure) be presented to the Mayor and City Commission at a later date.
CONCLUSION:
Approve the attached Resolution.
S~/KS
T:IAGENDAI t 9991FEB I 799IREGULARILAGORCE.MEM