2004-25689 Reso
RESOLUTION NO. 2004-25689
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ADOPTING FINAL OPERATING
BUDGETS FOR THE GENERAL FUND, G.O. DEBT SERVICE, RDA
FUNDS-AD VALOREM TAXES, ENTERPRISE, AND INTERNAL
SERVICE FUNDS FOR FISCAL YEAR 2004/05.
WHEREAS, on September 9, 2004, the Mayor and City Commission tentatively
adopted the operating and debt service budgets for FY 2004/05; and
WHEREAS, Section 200.065 of the Florida Statute specifies the manner in which
budgets are adopted. Following a second public hearing, the final millage rate for both
general operating and debt service is adopted, and immediately thereafter, final budgets
by fund are adopted.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City of Miami
Beach hereby adopts final budgets for the General Fund, G.O. Debt Service, RDA
Funds-Ad Valorem Taxes, Enterprise, and Internal Service Funds for Fiscal Year
2004/05 as summarized and listed below.
REVENUES
GENERAL RDA ENTERPRISE INTERNAL TOTALS
SERVICE
GENERAL OPERATING REVENUES
Ad Valorem Taxes $ 79,380,929 $ 79,380,929
Ad Valorem Taxes-Normandy Shores 92,301 92,301
Other Taxes 19,568,600 19,568,600
Licenses and Permits 11,446,631 11,446,631
Intergovernmental 11,117,000 11,117,000
Charges for Services 6,141,136 6,141,136
Fines and Forfeits 1,404,000 1,404,000
Interest 2,836.880 2,836,880
Rents and Leases 2,679,145 2,679,145
Miscellaneous 6,409,227 6,409,227
Other-Resort Tax contribution 18,928,608 18,928,608
Other-Non Operating revenues 8,165,421 8,165,421
Subtotal $ 168,169,878 $ 168,169,878
G.O. DEBT SERVICE
Ad Valorem Taxes $ 10,134,942 $ 10,134,942
Subtotal $ 10,134,942 $ 10,134,942
FUND TOTAL $ 178,304,820 $ 178,304,820
RDA FUNDS
Ad Valorem Taxes-RDA SO.Pointe $ 11,766,831 $ 11,766,831
Ad Valorem Taxes-RDA City Center 9,456,446 9,456,446
FUND TOTAL $ 21,223,277 $ 21,223,277
REVENUES continued
GENERAL RDA ENTERPRISE INTERNAL TOTALS
DEPARTMENT/FUNCTION SERVICE
ENTERPRISE FUNDS
Convention CenterrrOPA $ 14,572,374 $ 14,572,374
Parking 21,566,690 21,566,690
Sanitation 7,691,739 7,691,739
Sewer Operations 26,847,000 26,847,000
Stormwater Operations 8,050,000 8,050,000
Water Operations 20,098,000 20,098,000
FUND TOTAL $ 98,825,803 $ 98,825,803
INTERNAL SERVICE FUNDS
Central Services $ 753,316 $ 753,316
Fleet Management 5,672,138 5,672,138
Information Technology 11,091,771 11,091,771
Property Management 7,321,436 7,321,436
Risk Management 15,622,922 15,622,922
FUND TOTAL $ 40,461,583 $ 40,461,583
TOTAL - ALL FUNDS $ 178,304,820 $ 21,223,277 $ 98,825.803 $ 40,461,583 $ 338,815,483
APPROPRIATIONS
GENERAL RDA ENTERPRISE INTERNAL TOTALS
DEPARTMENT/FUNCTION SERVICE
MAYOR & COMMISSION $ 1,260,879 $ 1,260,879
ADMINISTRATIVE SUPPORT SERVICES
CITY MANAGER 1,888,209 1,888,209
Communications 272,588 272,588
BUDGET & PERFORMANCE IMPROVE 1,549,053 1,549,053
FINANCE 3,460,126 3,460,126
Procurement 706,999 706,999
Information Technology 11,091,771 11,091,771
HUMAN RESOURCES 1,393,979 1,393,979
Risk Management 15,622,922 15,622,922
LABOR RELATIONS 193,332 193,332
CITY CLERK 1,527,654 1,527,654
Central Services 753,316 753,316
CITY ATTORNEY 3,198,595 3,198,595
ECONOMIC DEV. & CULTURAL ARTS
Economic Development
ECONOMIC DEVELOPMENT 854,064 854,064
BUILDING 5,482,359 5,482,359
PLANNING 2,615,594 2,615,594
Cultural Arts
TOURISM & CULTURAL DEVELOP. 1,138,403 1 ,138,403
BASS MUSEUM 1,259,432 1,259,432
CONVENTION CENTERlTOPA 14,572,374 14,572,374
OPERATIONS
NEIGHBORHOOD SERVICES 3,730,078 3,730,078
PARKS & RECREATION 21,515,815 21,515,815
PUBLIC WORKS 6,073,888 6,073,888
Property Management 7,321,436 7,321,436
APPROPRIATIONS-continued
GENERAL RDA ENTERPRISE INTERNAL TOTALS
DEPARTMENT/FUNCTION SERVICE
Sanitation 7,691,739 7,691,739
Sewer Operations 26,847,000 26,847,000
Stormwater Operations 8,050,000 8,050,000
Water Operations 20,098,000 20,098,000
CAPITAL IMPROVEMENT PROGRAM 2,767,082 2,767,082
PARKING 21,566,690 21,566,690
FLEET MANAGEMENT 5,672,138 5,672,138
PUBLIC SAFETY
POLICE 61,372,608 61,372,608
FIRE 36,350,494 36,350,494
CITYWIDE ACCOUNTS
CITYWIDE ACCOUNTS-Normandy Sh. 136,663 136,663
CITYWIDE ACCOUNTS-Operating Cont. 1,000,000 1,000,000
CITYWIDE ACCOUNTS-Other 7,074,914 7,074,914
CAPITAL RENEWAL 1,347,070 1,347,070
& REPLACEMENT
Subtotal $ 168,169,878 $ 0 $ 98,825.803 $ 40,461,583 $ 307,457,284
G.O.DEBT SERVICE
Debt Service 10,134,942 10,134,942
Subtotal $ 10,134,942 $ 10,134,942
RDA FUNDS
RDA So. Pointe $ 11,766,831 $ 11,766,831
RDA City Center 9,456,446 9,456,446
$ 21 ,223,277 $ 21,223,277
TOTAL - ALL FUNDS $ 178,304,820 $ 21,223,277 $ 98,825,803 $ 40,461,583 $ 338,815,483
PASSED and ADOPTED this 28th day of
]1:~ PtU~
CITY CLERK
APPROVED /AS TO
FORM & lANGUAGE
& FOR EXECUTION
'j_J7-0Y
Date
CITY OF MIAMI BEACH
NOTICE OF PROPOSED TAX INCREASE
The City of Miami Beach has tentatively adopted
a measure to increase its property tax levy.
Last year's property tax levy:
A. Initially propos-ed tax levy..................................$88.360,010
B. Less tax reductions due to Value Adjustment.
Board and other assessment changes..........;....$1 ,820,958
C. Actual property tax levy.....................................$86,539,052
This year's proposed tax levy.........................................;....$104,348,717
All concerned citizens are invited to attend a public
hearing on the tax increase to be held on
Tuesday. September 28,2004,
5:01 P.M.
at
1700 Convention Center Drive
City Hall Commission Chambers, 3rd Floor
Miami Beach, Florida 33139
A FINAL DECISION on the proposed tax jncrease
and the budget will be made at this hearing.
.
BUDGET SUMMARY
CITY OF MIAMI BEACH - FISCAL YEAR 2004-05
THE PROPOSED OPERATING BUDGET EXPENDITURES OF
THE CITY OF MIAMI BEACH ARE 7.9%
MORE THAN lAST YEAR'S TOTAL OPERATING EXPENDITURES.
INTERNAL
GENERAL RDA ENTERPRISE SERVICE
flllil1 EUIlI1li EUIlI1li EUIlI1li IQI8l.
CASH BALANCE BROUGHT FORWARD $0 $0 $4.318.000 $4,983.300 $9,301 ,300
ESTIMATED REVENUES. ,...~
Taxes: Millage Per $1 ,000
Ad Val...m 7.425 (OporaUng) $79,380,929 $21,223,277 $0 $0 $100,llO4,208
Ad Valoram 1.123 (Norm. Sham) 92.301 92,301
Ad Valoram 0.748 (Volad Oabt) 10,134.942 10,134,942
Franchise 7.110,000 7,110.000
utility 12.458.800 12,45&,600
Convention Development 1.440.000 3,060.000 4,500.000
Licenses and Perml1s 11.446,631 11,446,631
Intergovernmental Revenues 9.677.000 9,677,000
Charges for Services 6.141.136 69.423.281 34.868.085 130,432,502
Rnes and Forleltures 1.404.000 1,404,000
Interest 2.836,680 488.050 305,196 3.&30,126
Rente and Leases 2.679.145 2,&79,145
Miscellaneous Revenues 6,409.227 1.536.472 305.000 B,25O,699
Other Financing SOurces 2UilllZa lliIII!Jl2I
TOTAL REVENUES ANO OTHER
FINANCING SOURCES $178304 820 $21 223277 $94 507 803 $35478283 $329.514.183
TOTAL ESTIMATED REVENUES
AND BALANCES 5176.304.820 121 223.277 S9B 825 803 S4Il 481.583 533&.BI5.483
EXPENDITURElEXPENSES
General Government $27.567,003 $0 SO 838.921.011 $&6,48&,m 4
Public Safety 105,893.007 105,893,007
Physical Environment 4.441.587 51,798.163 56,239.-750
Transportation 3.202.615 19,380.584 22,5&3,199
Economic Environment 854,064 21,223,277 22,077,341
Human Services 859.787 859,767
Culture & Recreation 23,515,152 14.572,374 38,0117,526
Normandy Shores District 136,663 136,&83
Debt Sarvices 10.834,942 12.318,611 1,540.572 24,694,125
Other Financing Uses 0 ___D
TOTAL EXPENDITURESlEXPENSES $177,304,820 121,223;07 $98,069,732 S4Il,481 ,583 $337,059,412
Reserves 1 000 000 -.J 756 071 -.J Lm.Qll
TOTAL APPROPRIATED EXPENDITURES
AND RESERVES 5178 304.820 121.223.277 S9B 825.803 S4Ilo161583 1.1.18.815.483
THE TENTATJVE, ADOPTED. ANDIOR FINAL BlJDGETS ARE ON FILE IN THE OFFICE OF-THE ABOVE MENnONE~ TAXING AUTHORITY AS A PUBLIC RECORD
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution adopting the final operating budgets for the General Fund, G.O. Debt Service, RDA
Funds-Ad Valorem Taxes, Enterprise, and Internal Service Funds for Fiscal Year 2004/05.
Issue:
Shall the Mayor and City Commission approve the final operating budgets for the General Fund,
G.O. Debt Service, RDA Funds-Ad Valorem Taxes, Enterprise, and Internal Service Funds for
Fiscal Year 2004/05?
Item Summary/Recommendation:
The Administration recommends adopting the final operating budgets for the General Fund, G.O.
Debt Service, RDA Funds-Ad Valorem Taxes, Enterprise, and Internal Service Funds for Fiscal
Year 2004/05.
jVlsO'Y Bo..d Recommendation,
Financial Information:
Source of Amount Account Approved
Funds: 1 $168,169,878 General Fund Operating
~ 2 10,134,942 G.O. Debt Service
3 21,223,277 RDA Funds-Ad Valorem Taxes
4 98,825,803 Enterprise Funds
5 40,461,583 Internal Service Funds
Finance Dept. Total $338,815,483
City Clerk's Office Legislative Tracking:
I
Si n-Offs:
Department Director
Assistant City Manager
City Manager
AGENDA ITEM
DATE
[<7 A J...
1-;).~-OY
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
htlp:\\ ci.miami-beach.fl.us
COMMISSION MEMORANDUM
FROM:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez \ ..... ~
City Manager 0 res
DATE: September 28, 2004
TO:
SUBJECT:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ADOPTING FINAL OPERATING
BUDGETS FOR THE GENERAL, G.O. DEBT SERVICE, RDA AD
VALOREM TAXES, ENTERPRISE, AND INTERNAL SERVICE FUNDS
FOR FISCAL YEAR 2004/05.
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission adopt the attached Resolution
which establishes final budgets for the General Fund, G.O. Debt Service, RDA Funds-Ad
Valorem Taxes, Enterprise, and Internal Service Funds for Fiscal Year (FY) 2004/05.
PROCEDURE
As outlined in the companion Agenda Item R7A1, Section 200.065, Florida Statutes
specifies the manner in which budgets are adopted. Following a second public hearing,
the final millage rate for both general operating and debt service is adopted, then
immediately thereafter, final budgets by fund are adopted. The attached Resolution is
therefore presented to you at this time for adoption.
ANALYSIS
The Mayor and City Commission adopted the tentative millage rate for general and debt
service, and the tentative operating budgets, by fund at the first public hearing on
September 9, 2004. However, during the public hearing, there was considerable discussion
regarding the Administration's proposal to fill two Fire Inspector positions with State-
Certified Fire Inspectors rather than Firefighter I's at a savings of $1 06,307. The Mayor and
City Commission directed that this proposed reduction be reinstated and the positions be
filled with Firefighter I's. In further discussion, the Mayor and City Commission directed the
Administration to reinstate a part-time Office Associate V position for proclamations in the
amount of $30,573.
FY 2004/05 Final Operating Budgets
September 28, 2004
Page two
Based on recent increases in interest rates since the original calculations were made, the
Administration recommends that the total adjustment for these two items amounting to
$136,880 be funded by an increase to projected interest eamings. Therefore, total General
Fund operating budget is increasing by $136,880 from the $168,032,998 presented at the
September 9th meeting to $168,169,878.
Additionally, a representative from the Miami Beach Chamber of Commerce Visitor Center
requested an additional $15,000 for increased costs associated with maintaining a state of
the art Visitor Center. The Commission directed the Administration to fund this request.
The City Manager anticipates that as part of negotiations with the Greater Miami
Convention and Visitors Bureau, additional funding of $15,000 can be directed for the
Visitor Center. If this issue cannot be negotiated, then the budget will be amended to
appropriate the $15,000 from the Resort Tax contingency.
BACKGROUND
On July 28, 2004, the Administration released a Proposed Budget balanced with 7.299
mills, 0.126 mills for Capital Replacement and Renewal, and 0.748 mills for debt service.
Due to a reduction of 0.126 mills in the debt service millage, the overall millage will be
maintained at the FY 2003/04 level of 8.173 mills.
Maintaining the basic service level into FY 2004/05 will translate into an operating General
Fund Budget of $163,867,534 which is $11,505,098 or7.6% greater than the FY 2003/04
adopted budget of $152,362,436. In addition, the budget adds $2,955,274 for enhanced
service levels and $1,347,070 dedicated for Capital Replacement and Renewal. Therefore,
the total General Fund operating budget is $168,169,878 which is $15,807,442 or 10.4%
greater than the FY 2003/04 adopted budget of $152,362,436. The Proposed Budget
recommends implementing over $2.1 million of newly identified savings adjustments within
the organization.
The Proposed Budget includes new or increased services in the net amount of $2.9 million.
In the Office of Communications, funding has been provided for a quarterly newsletter to
be mailed to all residents along with the Recreation Review and providing information on
City events, performances and other items of interest to the citizens.
In the Office of Budget & Performance Improvement (OBPI), funding is being provided for a
Systems Analyst for performance improvement who will start by working with the Building
Department to improve their productivity by maximizing the use of existing software
applications. These will include the permitting system, handheld computers, interactive
voice response system and the new queuing system for walk-through customers.
Additional funding has been allocated to provide clerical support to the OBPI Director.
FY 2004/05 Final Operating Budgets
September 28, 2004
Page three
In the City Clerk's Office, we have included funding to provide Spanish translation/subtitles
for the taped City Commission meetings. Additional funding will provide internet access to
all City documents currently scanned in Laser Fiche, opening public access to all City
resolutions, ordinances, and contracts. A part-time position has been reinstated at a cost of
$30,573, at the direction of the Mayor and City Commission.
The Economic Development Department will be adding a Field Monitor for beach and
market concessions, special events, and film permits. Costs will be fully offset by additional
revenues generated.
Funding has been allocated to the Planning Department for a consultant study and a
Senior Planner to develop a Major Use Special Permit review process to supplement or
replace the existing concurrency management system. There is the potential to generate
additional revenues in the future. One additional Senior Planner will provide better
neighborhood planning including implementation of the neighborhood conservation
ordinance.
In the area ofTourism & Cultural Development, operating subsidies will be provided to the
Colony and Byron Carlyle Theaters that will be partially offset by revenues. The Bass
Museum will receive City Center RDA revenues to pay the annual air conditioning
maintenance agreement.
The Neighborhood Services area will create three Code Enforcement Officer positions to
provide expanded coverage and enhanced service levels throughout the City. Funding for
one of these positions will come from Community Development Block Grants (CDBG).
Funding is also provided for a contract for nuisance animal removal. Additional funding is
being provided to better address the homeless situation throughout the City.
The Parks & Recreation Department will receive funding for professional services and
other support costs for additional landscaping related to completed CIP projects such as
Washington Avenue, Orchard Park Streetscapes, the Regional Library, and La Gorce/Pine
Tree and Marseille Drive. Funding from the City Center RDA will provide professional
services and other support costs for additional I andscaping related to t he completed
Beach Walk from 21 stthrough 14th Streets. This budget also provides funding for a 10-year
extended warranty for new exterior sport lighting at North Shore Park and Tennis Center.
Lastly, an Urban Forester position will be added to manage the City's urban forest,
including inventory and replacement reserve requirements for all City-owned trees, plan
review focusing on green space, and education of the general public concerning tree
issues.
In the Capital Improvement Projects Department, funding will provide professional services
to perform construction document reviews and one Financial Analyst I position for
processing invoices, charge backs, requisitions, and providing more timely payments and
allowing project managers to dedicate additional time to projects. A Paralegal has been
FY 2004/05 Final Operating Budgets
September 28, 2004
Page four
added to assist in responding to contractual and legal issues related to capital projects,
provide for more timely completion of projects and allow project managers to dedicate
additional time to projects. Additionally, two Field Inspectors will provide service to the
three CIP districts as well as Parking projects.
The Police Department will be funding a consultant study to examine required staffing
levels, scheduling, policies and guidelines. There will be a total of six additional police
officers on the streets. This will be accomplished through a series of reassignments; one
police officer for the Terrorism Task Force will be funded by the LETF, an additional
Lieutenant and two police officers will be funded by the RDA, and two police officers will be
transferred from the School Resource Unit 0 f t he Criminal Investigation Division and
replaced by two civilians. Additional contract security personnel funding has been provided
for the North Shore Park & Youth Center, Flamingo Park & Pool and for half a year at
Normandy Park and Pool. The department will manage all contracted security personnel
for the City.
The Fire Department has received funding to convert a Data Entry Clerk in the Fire Rescue
Division from part time to full time to provide support for the medical director as well as the
Assistant Fire Chiefs. The Ocean Rescue Division has received funding to convert two part
time lifeguard positions to full time to fully staff the 41st Street lifeguard stand. Pursuant to
direction received from the Mayor and Commission at the first public hearing, two fire
inspector positions will continue to be filled with Firefighters rather than State-Certified Fire
Inspectors.
In the Sanitation area, funding will provide enhanced litter crews to the Mid-Beach 41st
Street and North Beach 71 st Street commercial districts. Waterway clean-up efforts in North
Beach will be continued. The RDA will provide funding for litter crews for completed CIP
projects including the Beach Walk and the completed areas of Collins Park Cultural Center.
Additional funding is provided for a part time auditor in OBPI who will enhance monitoring
of franchise fees, roll-off fees, and right-of-way fees and generating an equal increase in
revenues.
The Proposed Budget has an additional 0.126 millage dedicated for Capital Renewal and
Replacement. This concept is in response to concerns expressed by our citizens
throughout the development and implementation of our Capital Improvement Program and
the Administration's desire to maintain the City in a "world-class" manner.
This additional millage will result in a restricted amount of approximately $1.347 million to
be used exclusively to provide for renewal and replacement of capital items related to our
facilities and infrastructure over and above the $27.4 million already included in the City's
Proposed FY 2004/05 Budget for recurring maintenance. This additional millage would be
reviewed and approved each year by the City Commission as part of the budget process,
and would be used exclusively to address major capital renewal and replacement needs for
General Fund departments for those capital expenditures that help to extend or replace the
FY 2004/05 Final Operating Budgets
September 28, 2004
Page five
useful life of our facilities and infrastructure. The specific list of projects, as included in the
Proposed Budget, has been submitted to the City Commission for final approval. Funding
for these needs has never been provided in the Budget.
CONCLUSION
The Administration recommends adoption of the attached Resolution which incorporates
the revisions discussed above and establishes final budgets for General Fund, G.O. Debt
Service, RDA Funds-Ad Valorem Taxes, Enterprise, and Internal Service Funds for FY
2004/05.
JMG:KGB:JC