2004-25685 Reso
RESOLUTION NO.
2004-25685
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ADOPTING TENTATIVE BUDGETS FOR
THE GENERAL, RDA AD VALOREM TAXES,
ENTERPRISE, AND INTERNAL SERVICE FUNDS
FOR FISCAL YEAR 2004/05 SUBJECT TO A SECOND
PUBLIC HEARING SCHEDULED ON TUESDAY.
SEPTEMBER 28,2004 AT 5:01 P.M.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City of
Miami Beach hereby adopts tentative budgets for the General, RDA Ad Valorem Taxes,
Enterprise, and Internal Service Funds for Fiscal Year 2004/05 as summarized and
listed below, subject to a second public hearing scheduled at 5:01 P.M., Tuesday,
September 28, 2004.
REVENUES
GENERAL RDA ENTERPRISE INTERNAL TOTALS
SERVICE
GENERAL OPERATING REVENUES
Ad Valorem Taxes $ 78,033,859 $ 78.033,859
Ad Valorem Taxes-Capital Replace 1,347,070 1,347,070
Ad Valorem Taxes-Normandy Shores 92,301 92,301
Other Taxes 19,568,600 19,568,600
Licenses and Permits 11,446,631 11,446,631
Intergovernmental 11,117,000 11,117,000
Charges for Services 6,141,136 6,141,136
Fines and Forfeits 1,404,000 1,404,000
Interest 2,700,000 2,700,000
Rents and Leases 2,679,145 2,679,145
Miscellaneous 6,409,227 6,409,227
Other-Resort Tax contribution 18,928,608 18,928,608
Other-Non Operating revenues 8,165,421 8,165,421
Subtotal $ 168,032,998 $ 168,032,998
G.O, DEBT SERVICE
Ad Valorem Taxes $ 10,134,942 $ 10,134,942
Subtotal $ 10,134,942 $ 10,134,942
FUND TOTAL $ 178,167,940 $ 178,167,940
RDA FUNDS
Ad Valorem Taxes-RDA SO.Pointe $ 11,766,831 $ 11,766.831
Ad Valorem Taxes-RDA City Center 9,456,446 9,456,446
FUND TOTAL $ 21,223,277 $ 21,223,277
ENTERPRISE FUNDS
Convention CenterlTOPA $ 14,572,374 $ 14,572,374
Parking 21,566.690 21,566,690
Sanitation 7,691.739 7,691,739
Sewer Operations 26,847,000 26,847,000
Stormwater Operations 8,050,000 8,050,000
Water Operations 20,098,000 20.098,000
FUND TOTAL $ 98,825,803 $ 98.825,803
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REVENUES continued
GENERAL RDA ENTERPRISE INTERNAL TOTALS
DEPARTMENT/FUNCTION SERVICE
INTERNAL SERVICE FUNDS
Central Services $ 753,316 $ 753,316
Fleet Management 5,672,138 5,672,138
Information Technology 11,091,771 11,091,771
Property Management 7,321,436 7,321,436
Risk Management 15,622,922 15,622,922
FUND TOTAL $ 40,461,583 $ 40,461,583
TOTAL - ALL FUNDS $ 178,167,940 $ 21,223,277 $ 98,825,803 $ 40,461,583 $ 338,678,603
APPROPRIATIONS
GENERAL RDA ENTERPRISE INTERNAL TOTALS
DEPARTMENT/FUNCTION SERVICE
MAYOR & COMMISSION $ 1,260,879 $ 1,260,879
ADMINISTRATIVE SUPPORT SERVICES
CITY MANAGER 1,888,209 1,888,209
Communications 272,588 272,588
BUDGET & PERFORMANCE IMPROVE 1,549,053 1,549,053
FINANCE 3,460,126 3,460,126
Procurement 706,999 706,999
Information Technology 11,091,771 11,091,771
HUMAN RESOURCES 1,393,979 1,393,979
Risk Management 15,622,922 15,622,922
LABOR RELATIONS 193,332 193,332
CITY CLERK 1,497,081 1,497,081
Central Services 753.316 753,316
CITY ATTORNEY 3,198,595 3,198,595
ECONOMIC DEV. & CULTURAL ARTS
Economic Development
ECONOMIC DEVELOPMENT 854,064 854,064
BUILDING 5,482,359 5,482,359
PLANNING 2,615,594 2,615,594
Cultural Arts
TOURISM & CULTURAL DEVELOP. 1,138,403 1,138,403
BASS MUSEUM 1,259,432 1,259,432
CONVENTION CENTERfTOPA 14,572,374 14,572,374
OPERATIONS
NEIGHBORHOOD SERVICES 3,730,078 3,730,078
PARKS & RECREATION 21,515,815 21,515,815
PUBLIC WORKS 6,073,888 6,073,888
Property Management 7,321,436 7,321,436
Sanitation 7,691,739 7,691,739
Sewer Operations 26,647,000 26,847,000
Stormwater Operations 8,050,000 8.050,000
Water Operations 20.098,000 20,098,000
CAPITAL IMPROVEMENT PROGRAM 2,767,082 2.767,082
PARKING 21.566,690 21.566,690
FLEET MANAGEMENT 5,672.138 5,672,138
PUBLIC SAFETY
POLICE 61,372,608 61,372,608
FIRE 36,244,187 36,244,187
APPROPRIATIONS-continued
GENERAL RDA ENTERPRISE INTERNAL TOTALS
DEPARTMENT/FUNCTION SERVICE
CITYWIDE ACCOUNTS
CITYWIDE ACCOUNTS-Normandy Sh. 136,663 136,663
CITYWIDE ACCOUNTS-Operating Cont. 1,000,000 1,000,000
CITYWIDE ACCOUNTS-Other 7,074,914 7,074,914
CAPITAL REPLACEMENT 1,347,070 1,347,070
& RENEWAL
Subtotal $ 168,032,998 $ 0 $ 98,825,803 $ 40,461,583 $ 307,320,384
G.O.DEBT SERVICE
Debt Service 10,134,942 10,134,942
Subtotal $ 10,134,942 $ 10.134,942
RDA FUNDS
RDA So. Pointe $ 11,766.831 $ 11,766,831
RDA City Center 9,456,446 9,456,446
$ 21,223,277 $ 21,223,277
TOTAL - ALL FUNDS $ 178,167,940 $ 21,223,277 $ 98,825,803 $ 40,461,583 $ 338,678,603
PASSED and ADOPTED this 9th day of Se
ATTEST:
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CITY CLERK
APPROVED /IS TO
FORM & LANGUAGE
& FOR EXECUTION
CITY' OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution adopting the tentative budgets for the General, RDA Ad Valorem Taxes, Enterprise,
and Internal Service Funds for Fiscal Year 2004/05 subject to a second public hearing scheduled
on Tuesday, September 28, 2004 at 5:01 P.M.
Issue:
Shall the Mayor and City Commission approve the tentative budgets for the General, RDA Ad
Valorem Taxes, Enterprise, and Internal Service Funds for Fiscal Year 2004/05 and set a second
public hearing for September 28, 2004?
Item Summary/Recommendation:
The Administration recommends adopting the tentative budgets for the General, RDA Ad
Valorem Taxes, Enterprise, and Internal Service Funds for Fiscal Year 2004/05 subject to a
second public hearing on September 28, 2004.
jVlso'Y Boa'" Recommendation,
Financial Information:
Source of Amount Account Approved
Funds: 1 $168,032,998 General Fund Operating
~ 2 10,134,942 G.O. Debt Service
3 21,223,277 RDA Funds-Ad Valorem Taxes
4 98,825,803 Enterprise Funds
5 40,461,583 Internal Service Funds
Finance Dept. Total $338,678,603
City Clerk's Office Legislative Tracking:
I
Si n-Offs:
Department Director
Assistant City Manager
City Manager
./
,/
AGENDA ITEM
DATE
R7AZ.
~-r-04
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
COMMISSION MEMORANDUM
FROM:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez ~ "-,/".
City Manager 0 r 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ADOPTING TENTATIVE
BUDGETS FOR THE GENERAL, RDA AD VALOREM TAXES,
ENTERPRISE, AND INTERNAL SERVICE FUNDS FOR FISCAL YEAR
2004/05 SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED
ON TUESDAY, SEPTEMBER 28, 2004 AT 5:01 P.M.
DATE: September 9, 2004
TO:'
SUBJECT:
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission adopt the attached Resolution
which establishes tentative budgets for the General, RDA Ad Valorem Taxes, Enterprise,
and Internal Service Funds for Fiscal Year (FY) 2004/05.
PROCEDURE
As outlined in the companion Agenda Item R7A1, Section 200.065, Florida Statutes
specifies the manner in which budgets are adopted. First, the tentative millage rate for
both the general operating and debt service is adopted, then immediately thereafter,
tentative budgets by fund are adopted. The attached Resolution adopting tentative
budgets for the General, RDA Ad Valorem Taxes, Enterprise, and Internal Service Funds
for Fiscal Year 2004/05 is therefore presented to you at this time for adoption.
BACKGROUND
The budget development process has included participation from within and from outside
City Hall. Budget briefings were held on March 10th, July 1ih, 16th, and 20th to inform the
Commission and the citizens of preliminary General Fund revenue projections and
department expenditure requests for FY 2004/05.
The Budget Advisory Committee (BAC) reviewed the proposed budgets of all major
departments and offered comments and suggestions throughout the process. In addition,
the Finance & Citywide Projects Committee held a special meeting on July 22, 2004, for
the purpose of informing both the Commission and the citizens about the status of the
Proposed General Fund budget. Details of new and enhanced services and proposed
budget cuts as well as Administration recommendations were provided to the Commission
in early July.
Adopting Tentative Budgets
September 9,2004
Page two
On July 28, 2004, the City Commission adopted Resolution No. 2004-25632 which set the
proposed operating millage at 7.299 mills, 0.126 mills for Capital Replacement and
Renewal, and 0.748 mills for debt service. Due to a reduction of 0.126 mills in the debt
service millage, the overall millage will be maintained at the FY 2003/04 level of 8.173
mills.
Maintaining the basic service level into FY 2004/05 will translate into an operating General
Fund Budget of $163,730,654 which is $11,368,218 or 7.5% greater than the FY 2003/04
adopted budget of $152,362,436. In addition, the budget adds $2,955,274 for enhanced
service levels and $1,347,070 dedicated for Capital Replacement and Renewal. Therefore,
the total General Fund operating budget is $168,032,998 which is $15,670,562 or 10.3%
greater than the FY 2003/04 adopted budget of $152,362,436. The Proposed Budget
recommends implementing over $2.2 million of newly identified adjustments within the
organization.
The Proposed Budget includes new or increased services in the net amount of $2.9 million.
In the Office of Communications, funding has been provided for a quarterly newsletter to
be mailed to all residents along with the Recreation Review and providing information on
City events, performances and other items of interest to the citizens.
In the Office of Budget & Performance Improvement (OBPI), funding is being provided for a
Systems Analyst for performance improvement who will start by working with the Building
Department to improve their productivity by maximizing the use of existing software
applications. These will include the permitting system, handheld computers, interactive
voice response system and the new queuing system for walk-through customers.
Additional funding has been allocated to provide clerical support to the OBPI Director.
In the City Clerk's Office, we have included funding to provide Spanish translation/subtitles
for the taped City Commission meetings. Additional funding will provide internet access to
all City documents currently scanned in Laser Fiche, opening public access to all City
resolutions, ordinances, and contracts.
The Economic Development Department will be adding a Field Monitor for beach and
market concessions, special events, and film permits. Costs will be fully offset by additional
revenues generated.
Funding has been allocated to the Planning Department for a consultant study and a
Senior Planner to develop a Major Use Special Permit review process to supplement or
replace the existing concurrency management system. There is the potential to generate
additional revenues in the future. One additional Senior Planner will provide better
neighborhood planning including implementation of the neighborhood conservation
ordinance.
Adopting Tentative Budgets
September 9, 2004
Page three
In the area of Tourism & Cultural Development, operating subsidies will be provided to the
Colony and Byron Carlyle Theaters that will be partially offset by revenues. The Bass
Museum will receive City Center RDA revenues to pay the annual air conditioning
maintenance agreement.
The Neighborhood Services area will create three Code Enforcement Officer positions to
provide expanded coverage and enhanced service levels throughout the City. Funding for
one of these positions will come from Community Development Block Grants (CDBG).
Funding is also provided for a contract for nuisance animal removal. Additional funding is
being provided to better address the homeless situation throughout the City.
The Parks & Recreation Department will receive funding for professional services and
other support costs for additional landscaping related to completed CIP projects such as
Washington Avenue, Orchard Park Streetscapes, the Regional Library, and La Gorce/Pine
Tree and Marseille Drive. Funding from the City Center RDA will provide professional
services and other support costs for additional I andscaping related tot he completed
Beach Walk from 21st through 14th Streets. This budget also provides funding for a 10-year
extended warranty for new exterior sport lighting at North Shore Park and Tennis Center.
Lastly, an Urban Forester position will be added to manage the City's urban forest,
including inventory and replacement reserve requirements for all City-owned trees, plan
review focusing on green space, and education of the general public concerning tree
issues.
In the Capital Improvement Projects Department, funding will provide professional services
to perform construction document reviews and one Financial Analyst I position for
processing invoices, charge backs, requisitions, and providing more timely payments and
allowing project managers to dedicate additional time to projects. A Paralegal has been
added to assist in responding to contractual and legal issues related to capital projects,
provide for more timely completion of projects and allow project managers to dedicate
additional time to projects. Additionally, two Field Inspectors will provide service to the
three CIP districts as well as Parking projects.
The Police Department will be funding a consultant study to examine required staffing
levels, scheduling, policies and guidelines. There will be a total of six additional police
officers on the streets. This will be accomplished through a series of reassignments; one
police officer for the Terrorism Task Force will be funded by the LETF, an additional
Lieutenant and two police officers will be funded by the RDA, and two police officers will be
transferred from the School Resource Unit 0 f t he C riminall nvestigation Division and
replaced by two civilians. Additional contract security personnel funding has been provided
for the North Shore Park & Youth Center, Flamingo Park & Pool and for half a year at
Normandy Park and Pool. The department will manage all contracted security personnel
for the City.
The Fire Department has received funding to convert a Data Entry Clerk in the Fire Rescue
Division from part time to full time to provide support for the medical director as well as the
Adopting Tentative Budgets
September 9,2004
Page four
Assistant Fire Chiefs. The Ocean Rescue Division has received funding to convert two part
time lifeguard positions to full time to fully staff the 41 st Street lifeguard stand. Two currently
vacant fire inspector positions will be filled with state-certified inspectors which will allow
two fire fighters to return to the front lines, with the anticipation that as additional positions
become available we will continue this practice.
In the Sanitation area, funding will provide enhanced litter crews to the Mid-Beach 41 st
Street and North Beach 71 sl Street commercial districts. Waterway clean-up efforts in North
Beach will be continued. The RDA will provide funding for litter crews for completed CIP
projects including the Beach Walk and the completed areas of Collins Park Cultural Center.
Additional funding is provided for a part time auditor in OBPI who will enhance monitoring
of franchise fees, roll-off fees, and right-of-way fees and generating an equal increase in
revenues.
The Proposed Budget has an additional 0.126 millage dedicated for Capital Replacement
and Renewal. As I proposed in the FY 2003/04 General Fund budget, once again the City
has an opportunity to establish a restricted account for the renewal and replacement of the
City's facilities and infrastructure. This concept is in response to concerns expressed by
our citizens throughout the development and implementation of our Capital Improvement
Program and the administration's desire to maintain the City in a "world-class" manner.
This additional millage will result in a restricted amount of approximately $1.35 million to be
used exclusively to provide for replacement and renewal of capital items related to our
facilities and infrastructure over and above the $27.4 million already included in the City's
Proposed FY 2004/05 Budget for recurring maintenance. This additional millage would be
reviewed and approved each year by the City Commission as part of the budget process,
and would be used exclusively to address major capital replacement and renewal needs for
General Fund departments for those capital expenditures that help to extend or replace the
useful life of our facilities and infrastructure. The specific list of projects, as included in the
Proposed Budget, will be submitted to the City Commission for final approval at the second
public hearing in September. Funding for these needs has never been provided in the
Budget.
CONCLUSION
The Administration recommends adoption of the attached Resolution which establishes
tentative budgets for General, RDA Ad Valorem Taxes, Enterprise, and Internal Service
Funds for Fiscal Year 2004/05, subject to a second public hearing scheduled on Tuesday,
September 28,2004 at 5:01 P.M.
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