99-23277A RESO
RESOLUTION NO. 99-23277 A
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING
TENTATIVE BUDGETS FOR THE GENERAL, ENTERPRISE,
AND INTERNAL SERVICE FUNDS FOR FISCAL YEAR
1999/00 SUBJECT TO A SECOND PUBLIC HEARING
SCHEDULED FOR SEPTEMBER 22, 1999.
BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the City of Miami Beach hereby adopts
tentative budgets for the General, Enterprise, and Internal Service Funds for Fiscal Year 1999/00 as
summarized and listed below, subject to a second public hearing scheduled for September 22, 1999.
GENERAL
ENTERPRISE
INTERNAL
SERVICE
CATEGORY
TOTALS
REVENUES
GENERAL OPERATING REVENUES
Ad Valorem Taxes $47,360,635 $47,360,635
Ad Valorem Taxes-RDA So Pointe 3,663,237 3,663,237
Ad Valorem Taxes-RDA City Center 4,406,674 4,406,674
Ad Valorem Taxes-Normandy Shores 51,568 51,568
Other Taxes 17,925,900 17,925,900
Licenses and Permits 7,825,700 7,825,700
Intergovernmental Revenues 8,806,000 8,806,000
Charges for Services 1,701,580 1,701,580
Fines and Forfeits 1,156,000 1,156,000
Interest 4,172,000 4,172,000
Rents and Leases 922,335 922,335
M isce llaneous 6,426,161 6,426,161
Other 14,348,110 14,348,110
Fund Balance 854,000 854,000
Subtotal $119,619,900 $119,619,900
DEBT SERVICE
Ad Valorem Taxes $8,862,678 $8,862,678
Reserves 1,300,000 1,300,000
Subtotal $10,162,678 $10,162,678
FUND TOTAL $129,782,578 $129,782,578
ENTERPRISE FUNDS
Convention Center/TOPA
Parking
Sanitation
Sewer Operations
Storm Water
Water Operations
FUND TOTAL
$11,038,558
14,289,150
4,695,742
26,813,135
3,345,000
17,221,000
$77,402,585
$11,038,558
14,289,150
4,695,742
26,813,135
3,345,000
17,221,000
$77,402,585
REVENUES (Continued) INTERNAL CATEGORY
GENERAL ENTERPRISE SERVICE TOTALS
INTERNAL SERVICE FUNDS
Central Services $637,068 $637,068
Fleet Management 7,194,295 7,194,295
Information Technology 6,805,513 6,805,513
Property Management 4,759,280 4,759,280
Risk Management 10,702,755 10,702,755
FUND TOTAL $30,098,911 $30,098,911
TOTAL - ALL FUNDS $129,782,578 $77,402,585 $30,098,911 $237,284,074
APPROPRIATIONS
INTERNAL DEPARTMENT
DEPARTMENT/FUNCTION GENERAL ENTERPRISE SERVICE TOTALS
ADMINISTRATION
MA YOR & COMMISSION $717,304 $717,304
CITY MANAGER 1,252,016 1,252,016
CITY ATTORNEY 2,779,912 2,779,912
CITY CLERK 1,496,539 1,496,539
CHILDREN'S AFFAIRS 111,789 111,789
ARTS, CULTURE & ENTERTAINMENT 378,921 378,921
FINANCE 2,308,961 2,308,961
MANAGEMENT & BUDGET 458,505 458,505
INTERNAL AUDIT 312,943 312,943
HUMAN RESOURCES 1,196,670 1,196,670
RISK MANAGEMENT $10,702,755 10,702,755
COMM SERVICES & DEVELOPMENT
BUILDING 2,811,569 2,811,569
CODE COMPLIANCE 1,583,724 1,583,724
PLANNING 1,627,613 1,627,613
COMM/ECON DEVELOPMENT 1,009,533
Community/Economic Development 868,987
Log Cabin 140,546
CONVENTION CENTER/TOPA $11,038,558 $11,038,558
PARKING 14,289,150
Administration 2,366,347
On-Street Parking 4,484,910
Off-Street Parking 5,251,787
Debt Service 2,186,106
BASS MUSEUM 900,636 900,636
PARKS AND RECREATION 16,424,793
Administration 288,199
Beach Patrol 4,255,738
Landscape Maintenance 3,534,338
Parks Maintenance 2,868,381
Recreation 5,478,137
APPROPRIATIONS (Continued)
INTERNAL DEPARTMENT
DEPARTMENT/FUNCTION GENERAL ENTERPRISE SERVICE TOTALS
PUBLIC PROPERTY MANAGEMENT
GENERAL SERVICES 19,923,267
Procurement 527,111
Central Services 637,068
Property Management 4,759,280
Information Technology 6,805,513
Fleet Management 7,194,295
PUBLIC WORKS 51,730,971
Adm in istration 314,641
Construction Management 1,056,359
Engineering 1,030,992
Environmental Resource Management 149,782
Streets/Streetlights 1,800,062
Sewer Operations 26,813,135
Storm Water 3,345,000
Water Operations 17,221,000
SANITATION 4,695,742 4,695,742
PUBLIC SAFETY
FIRE 21,003,420 21,003,420
POLICE 41,873,786 41,873,786
CITYWIDE ACCTS 7,672,408 7,672,408
CITYWIDE ACCTS-RDA So Pointe 3,663,237 3,663,237
CITYWIDE ACCTS-RDA City Center 4,406,674 4,406,674
OPERA TING CONTINGENCY 750,000 750,000
Subtotal $119,619,900 $77 ,402,585 $30,098,911 $227,121,396
DEBT SERVICE
Debt Service $8,862,678 $8,862,678
Arbitrage Rebate 1,300,000 1,300,000
Subtotal $10,162,678 $10,162,678
TOTAL - ALL FUNDS $129,782,578 $77,402,585 $30,098,911 $237,284,074
Passed and adopted this 13th day of September. 1999.
J:;T: 1$
. V J' ~Uu,/,v--
CITY CLERK APPROVED AS TO MAYOR
FORM & LANGUAGE
& FOR EXECUTION
AND BUDGET 1t~ 1#99
0.
:ITY OF MIAMI BEACH
;ITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
\ttp :\\ci.m iam i-beach. fl. us
COMMISSION MEMORANDUM NO. ~ 9
TO:
Mayor Neisen Kasdin and
Members of the City C mission
DATE: September 13, 1999
FROM:
Sergio Rodriguez
City Manager
~
SUBJECT:
A RESOL I N OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ADOPTING TENTATIVE BUDGETS
FOR THE GENERAL, ENTERPRISE, AND INTERNAL SERVICE FUNDS
FOR FISCAL YEAR 1999/00 SUBJECT TO A SECOND PUBLIC HEARING
SCHEDULED FOR SEPTEMBER 22, 1999.
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission adopt the attached Resolution which
establishes tentative budgets for the General, Enterprise, and Internal Service Funds for Fiscal Year
(FY) 1999/00.
PROCEDURE
As outlined in the companion Agenda Item R 7 AI, Florida Statutes 200.065 specifies the manner in
which budgets are adopted. First, the tentative millage rate for both general operating and debt
service is adopted, then immediately thereafter, tentative budgets by fund are adopted. The attached
Resolution is therefore presented to you at this time for adoption.
ANAL YSIS
On July 16, 1999, the Administration released a Proposed Budget totaling $119,537,900 for the
General Fund balanced with 7.499 mills, exclusive of debt service. Subsequent to the release of the
Proposed FY 1999/00 Budget, the Commission at its July 21, 1999 meeting set the proposed
tentative operating millage at 7.499 mills, which maintains current basic service levels, fund
operational costs for projects as they come on-line, and fund enhanced service levels as possible.
The budget included a return of$2,000,000 of resort taxes to the City from the Miami Beach Visitors
and Convention Authority to be used to assist the City in funding its tourism related costs. It also
included new or increased services in the amotlnt of $1,740,000. These enhancements were in the
areas of parks and streetscape maintenance, plan review and permitting process, neighborhood
planning, two additional lifeguard locations, and enhanced security on Lincoln Road.
In addition, the Administration has incorporated a few enhancements into the tentative budget for
further consideration during the first public hearing. For clarity, we will enumerate each General
Fund adjustment by revenue and expense category, and provide a brief explanation thereof. If a
AGENDA ITEM
R1A'Z;
,
q-/3-9g
DATE
Adopting Tentative Budgets - FY 1999/00
Page 2
September 13, 1999
revenue category or expenditure allocation is not enumerated in the proceeding pages, it is because
there are no proposed adjustments. To provide consistency, the categories identified correspond to
those major classifications and groupings identified in the proposed budget.
SUMMARY OF ADJUSTMENTS
The proposed budgets for General, Enterprise and Internal Service Funds, including debt service
were revised from the July 21, 1999 level of$235,902,074 to $237,284,074, for an overall increase
of $1 ,382,000, which equates to less than one percent. (See Attachment "A" for the revised General,
Enterprise, and Internal Service Funds tentative budgets.)
A. GENERAL FUND
Revenues
Interest - Revenues within this category were increased by $82,000 due to an increase in anticipated
interest earnings resulting from recent adjustments in market rates.
Expenditures
Building - Additional funds of $13,000 were provided for the reclassification of an existing vacant
position to manage the Departments records and archives.
City Attorney - This budget was increased by $34,000 to provide funding for one paralegal position
which was a vacant position that was removed from this budget during FY 1998/99.
Finance - This budget was increased by $35,000 to provide funding for an additional cashier
position to process payments for building permits, provide a separation of responsibilities and
enhance customer service.
GENERAL FUND SUMMARY OF ADJUSTMENTS (REVENUES AND EXPENDITURES):
REVENUES
Interest I
TOTAL INCREASE
Increases
$ 82.000
$ 82,000
EXPENDITURES
Building
City Attorney
Finance
TOT AL INCREASE
Increases
$ 13,000
34,000
35.000
$ 82,000
Adopting Tentative Budgets - FY 1999/00
Page 3
September 13, 1999
B. DEBT SERVICE FUND
Arbitrage Rebate - Funds are provided to rebate to the federal government excess interest earnings
of approximately $1.3 million on funds borrowed from the Sunshine State Governmental Financing
Commission in 1994. Federal law restricts interest earnings on tax exempt borrowings to a yield
based on the rate at which the funds are borrowed. Essentially, the interest earnings on the invested
proceeds can not exceed the interest expense on the debt. We are awaiting the final calculation of
arbitrage interest but do not expect it to exceed the amount noted above. Funds have been reserved
in the Debt Service Fund to meet this obligation.
C. ENTERPRISE FUNDS
PARKING
Funds of $39,000 are provided in the Parking Department for a position assigned to and supervised
by the City's Internal Auditor, who will perform daily auditing of revenues generated by the
Parking System. This budget does not require an increase because the position is funded from the
operating contingency provided in the proposed budget for the Parking Fund.
CONCLUSION
The Administration recommends adoption of the attached Resolution which incorporates the
revisions enumerated above and establishes tentative budgets for General, Enterprise, and Internal
Service Funds for Fiscal Year 1999/00, subject to a second public hearing scheduled for September
22, 1999.
/jH
SR:PDW:n
;
Adopting Tentative Budgets - FY 1999/00
Page 4
September 13, 1999
Attachment A:
REVENUES INTERNAL CATEGORY
GENERAL ENTERPRISE SERVICE TOTALS
GENERAL OPERATING REVENUES
Ad Valorem Taxes $47,360,635 $47,360,635
Ad Valorem Taxes-RDA So Pointe 3,663,237 3,663,237
Ad Valorem Taxes-RDA City Center 4,406,674 4,406,674
Ad Valorem Taxes-Normandy Shores 51,568 51,568
Other Taxes 17,925,900 17,925,900
Licenses and Permits 7,825,700 7,825,700
Intergovernmental Revenues 8,806,000 8,806,000
Charges for Services 1,701,580 1,701,580
Fines and Forfeits 1,156,000 1,156,000
Interest 4,172,000 4,172,000
Rents and Leases 922,335 922,335
Miscellaneous 6,426, 161 6,426,161
Other 14,348,110 14,348,110
Fund Balance 854,000 854,000
Subtotal $119,619,900 $119,619,900
DEBT SERVICE
Ad Valorem Taxes $8,862,678 $8,862,678
Reserves 1,300,000 1,300,000
Subtotal $10,162,678 $10,162,678
FUND TOTAL $129,782,578 $129,782,578
ENTERPRISE FUNDS
Convention Center/TOPA $11,038,558 $11,038,558
Parking 14,289,150 14,289,150
Sanitation 4,695,742 4,695,742
Sewer Operations 26,813,135 26,813,135
Storm Water 3,345,000 3,345,000
Water Operations 17,221,000 17,221,000
FUND TOTAL $77,402,585 $77,402,585
INTERNAL SERVICE FUNDS f
Central Services $637,068 $637,068
Fleet Management 7,194,295 7,194,295
Information Technology 6,805,513 6,805,513
Property Management 4,759,280 4,759,280
Risk Management 10,702,755 10,702,755
FUND TOTAL $30,098,911 $30,098,911
TOTAL - ALL FUNDS $129,782,578 $77,402,585 $30,098,911 $237,284,074
Adopting Tentative Budgets - FY 1999/00
Page 5
September 13, 1999
Attachment A (Continued):
APPROPRIATIONS
INTERNAL DEPARTMENT
DEPARTMENT/FUNCTION GENERAL ENTERPRISE SERVICE TOTALS
ADMINISTRA TION
MA YOR & COMMISSION $717,304 $717,304
CITY MANAGER 1,252,016 1,252,016
CITY ATTORNEY 2,779,912 2,779,912
CITY CLERK 1,496,539 1,496,539
CHILDREN'S AFFAIRS 111,789 111,789
ARTS, CULTURE & ENTERTAINMENT 378,921 378,921
FINANCE 2,308,961 2,308,961
MANAGEMENT & BUDGET 458,505 458,505
INTERNAL AUDIT 312,943 312,943
HUMAN RESOURCES 1,196,670 1,196,670
RISK MANAGEMENT $10,702,755 10,702,755
COMM SERVICES & DEVELOPMENT
BUILDING 2,8 I 1,569 2,811,569
CODE COMPLIANCE 1,583,724 1,583,724
PLANNING 1,627,613 1,627,613
COMM/ECON DEVELOPMENT 1,009,533
Community/Economic Development 868,987
Log Cabin 140,546
CONVENTION CENTER/TOPA $11,038,558 $11,038,558
PARKING 14,289, I 50
Adm in istration 2,366,347
On-Street Parking 4,484,910
Off-Street Parking 5,251,787
Debt Service 2,186,106
BASS MUSEUM 900,636 900,636
PARKS AND RECREATION 16,424,793
Administration 288,199
Beach Patrol 4,255,738
Landscape Maintenance 3,534,338
Parks Maintenance 2,86~,381
Recreation 5,478,137
PUBLIC PROPERTY MANAGEMENT
GENERAL SERVICES 19,923,267
Procurement 527,1 II
Central Services 637,068
Property Management 4,759,280
Information Technology 6,805,513
Fleet Management 7,194,295
Adopting Tentative Budgets - FY 1999/00
Page 6
September 13, 1999
Attachment A (Continued):
APPROPRIA TIONS (Continued)
INTERNAL DEPARTMENT
DEP AR TMENT/FUNCTION GENERAL ENTERPRISE SERVICE TOTALS
PUBLIC WORKS 51,730,971
Adm in istration 314,641
Construction Management 1,056,359
Engineering 1,030,992
Environmental Resource Management 149,782
Streets/Streetlights 1,800,062
Sewer Operations 26,813,135
Storm Water 3,345,000
Water Operations 17,221,000
SANITATION 4,695,742 4,695,742
PUBLIC SAFETY
FIRE 21,003,420 21,003,420
POLICE 41,873,786 41,873,786
CITYWIDE ACCTS 7,672,408 7,672,408
CITYWIDE ACCTS-RDA So Pointe 3,663,237 3,663,237
CITYWIDE ACCTS-RDA City Center 4,406,674 4,406,674
OPERA TING CONTINGENCY 750,000 750,000
Subtotal $119,619,900 $77,402,585 $30,098,91 I $227,12 I ,396
DEBT SERVICE
Debt Service $8,862,678 $8,862,678
Arbitrage Rebate 1,300,000 1,300,000
Subtotal $10, I 62,678 $10,162,678
TOT AL - ALL FUNDS $129,782,578 $77,402,585 $30,098,911 $237,284,074
I