2004-25700 Reso
RESOLUTION NO.
2004-25700
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING THE MIAMI BEACH CULTURAL
ARTS COUNCIL'S FISCAL YEAR 2004/2005 BUDGET, IN THE AMOUNT OF
$1,406,294.
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was established by the
Mayor and City Commission on March 5, 1997; and
WHEREAS, the mission of the CAC is to develop, coordinate, and promote the
visual and performing arts in the City of Miami Beach for the enjoyment, education, cultural
enrichment and benefit of the residents of, and visitors to, Miami Beach; and
WHEREAS, the Mayor and City Commission adopted the Cultural Arts Master Plan
on June 3, 1998, identifying the following program areas for the CAC: cultural arts grants;
marketing; facilities; advocacy and planning; and revenue development; and
WHEREAS, pursuant to its enabling legislation, the CAC's budget for each fiscal
year shall be approved by the Mayor and City Commission; and
WHEREAS, accordingly, the CAC recommends a $1 ,406,294, budget allocation for
the fiscal year 2004/2005 to continue implementation of its programs.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve the Miami Beach Cultural Arts Council's Fiscal Year 2004/2005
budget, in the amount of $1 ,406,294.
PASSED AND ADOPTED THIS 28th
September
,2004
ATTEST:
.~~ fCu~
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
OJ- '2-1 ~ tV 't
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Exhibit A
Miami Beach Cultural Arts Council Budget FY 2004-2005
Revenues
FY 2003-2004 Adopted
$250,000 CAC interest
360,000 GMCVB
152,000 CMB resort taxes
123,638 Carry forward - facilities
7,750 Carry forward - grants
0 Quality of Life Funds
$893,388 Total
Expenses
FY 2003-2004 Adopted
$500,750 Cultural arts grants
0 Additional grants
91,790 Marketing
0 Endowment
177,210 Administration
123,638 Carry forward
0 Contingency
$893,388 Total
FY 2004-2005 Proposed
% of total
$250,000 CAC interest
324,000 GMCVB
152,000 CMB resort taxes
102,912 Carry forward - facilities
o Carry forward - grants
577,382 Quality of Life Funds
18%
23%
11%
7%
41%
$1,406,294 Total
100%
FY 2004-2005 Proposed % of total
$500,750 Cultural arts grants 1 36%
98,265 Additional grants 7%
146,200 Marketing 10%
50,000 Endowment 4%
216,312 Administration2 15%
102,912 Carry forward - facilities3 7%
291,855 Contingency4 21%
$1,406,294 Total 100%
Note 1- 49 Cultural arts grant awards for FY 2004/2005 recommended for
Commission approval on September 28, 2004,
Note 2- Administration includes the salaries of the Cultural Affairs Program Manager and Operations Manager,
City operating accounts supporting the Council's programs, professional services,
and City intemal service charges
Salaries
Fringe benefits
Operating accounts
Internal service charges
$115,376 (two full time staff positions)
18,354 (pension, health insurance, etc,)
64,447 (supplies, mailings, printing, consultants)
18,135 (property management, computers, etc,)
Total $216,312
Note 3- Carry fOlWard for facilities represents unspent funds for Colony Theater rennovations.
Note 4- Represents increased Quality of Life funding
9/21/2004 3:40 PM
RevisedCAC Budget Memo and Resolution 0405 Exhibit A
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving the
Miami Beach Cultural Arts Council's Fiscal Year 2004/2005 budget, in the amount of $1,406,294,
Issue:
Shall the City approve the Miami Beach Cultural Arts Council's Fiscal Year 2004/2005 budget in
the amount of $1 ,406,294?
Item Summa IRecommendation:
The Cultural Arts Council (CAC) 2004-2005 Budget is allocated as follows:
Cultural Arts Grant Programs - The CAC's annual grant program represents 43% of their
annual budget, which equals $599,015. This includes a $50,000 matching grant to the VCA for
cultural tourism grants that support cultural events with documented tourism benefits.
Marketing -Utilized to promote the City of Miami Beach as the region's preeminent cultural
destination and help market the programs of the City's 49 constituent arts groups, This
represents 10% of their budget, which equals $146,200.
Endowment - The CAC's will be contributed towards the City's Cultural Endowment with a
contribution of $50,000 or 4% of their annual budget.
Administration - Administrative and operating expenses represent 15% of the CAC's annual
budget or $216,312.
Facilities Carry Forward - The CAC's annual budget also includes $102,912 or 7% carry
forward from last fiscal year. These funds were utilized as matching grant funds for the Colony
Theater renovations.
Contingency - This year the CAC also receives an infusion of additional revenue from Quality of
Life funding. This funding is 25% of the 50% allocation of the 1 % Resort Tax that is now being
equally divided between North, Middle and South Beach, as well as cultural arts programs for the
City. Of those funds, $291, 855 or 21 % will be placed into a contingency line item to be used
throughout the year as new cultural affairs programs are developed or enhanced,
It is recommended that the Ci Commission a rove the bud et as indicated.
Financial Information:
Source of
Funfts /
~,
City Clerk's Office Legislative Tracking:
I
L
AGENDA ITEM ~ 7 F
DATE 9-;<11-0'1
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\cLmiami-beach,fl,us
COMMISSION MEMORANDUM
To:
From:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez 4fc....~(.
City Manager
Date: September 28, 2004
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING THE MIAMI BEACH CULTURAL
ARTS COUNCIL'S FISCAL YEAR 2004/2005 BUDGET, IN THE AMOUNT OF
$1,406,294.
ADMINISTRATION RECOMMENDATION
Subject:
Adopt the Resolution.
FUNDING
Funding is available from the Cultural Arts Council's (CAC) budget for Fiscal Year 2004/2005.
ANALYSIS
The Cultural Arts Council's (CAC) mission is to develop, coordinate, and promote the visual and
performing arts in Miami Beach for the enjoyment, education, cultural enrichment, and benefit of
residents and visitors. In 1997, the nine-member volunteer board conducted town meetings with
arts groups to evaluate their needs. It then developed a cultural arts master plan identifying
programs to assist local arts groups: grants, marketing, facilities, revenue development, and
advocacy/planning. The Mayor and City Commission adopted the master plan on June 3, 1998.
Since that time the City has awarded approximately $4 million in cultural arts grants, supporting
thousands of performances, exhibits, and other cultural activities in Miami Beach. The CAC
continually evaluates its programs and effectiveness based on comments from its constituent
arts groups, advisers, grants panelists, community groups, elected officials, City administrators,
and others. The positive economic impact of the City's cultural efforts is evident throughout the
community as is its effect on our quality of life.
Quality of Life Revenue
The City Commission endorsed a proposal at their February 18, 2004 workshop that freezes the
Quality of Life funding allocated to the three areas at the current level (2002 level) and any
additional funds received in 2003 be allocated to the Tourism and Cultural Development
Department (TCD) for cultural affairs. In essence, this divides the funding into quarters. The
50% allocation of the 1 % Resort Tax shall be equally allocated to North Beach, Middle Beach,
South Beach, and TCD, each receiving 25% of the collections. This commitment of funding for
arts and cultural was done to provide a new permanent funding source that will sustain cultural
programs long-term.
Cultural Arts Grants
The City Administration is recommending grants to 49 not-for-profit organizations for cultural
events in Miami Beach between October 1, 2004 and September 30, 2005. The CAC's annual
budget for grants is $599,015 or 43%. This includes a $50,000 matching grant to the VCA for
cultural tourism grants that support cultural events with documented tourism benefits. The grant
awards range from $5,600 to $25,000. A total of $931,915 was requested by 55 grant
applicants this year. A companion item is included in today's agenda that provides additional
information on the grant process and the recommended awards.
This year's recommended grant awards of $599,015 represents a 20% increase over FY 03/04
grant funds, The additional cultural grants funding increased the Panels' recommended awards
by 40%, up to the Category cap or the cultural organization's requested award amounts. This is
a significant increase for the cultural organizations and will prove to be invaluable in enhancing
the cultural fabric of the community. With the exception of one applicant, the CAC has been
praised for the manner in which this year's grant process was managed and for the
professionalism of the panels.
Twenty-nine volunteers comprised of citizens and professionals in the various artistic disciplines
were selected last April to review grant applications and make funding recommendations at
public meetings in May and June. The panelists collectively volunteered hundreds of hours of
their time reviewing the applications and attachments, working with the City's Cultural Affairs
staff and, where possible, attending events. The panelists were informed, diverse, and
dedicated. All panels were co-chaired by members of the CAC.
Marketing
This year, the CAC has recommended $146,200, 10% of its annual budget, to be utilized to
promote the City of Miami Beach worldwide as the region's preeminent cultural destination. A
new marketing initiative, developed by the CAC's Marketing and Communications Task Force,
will better promote the arts in our community and market the programs of the City's 49
constituent arts groups.
Endowment
From 1998 through 2001 the City contributed $200,000 towards the CAC's endowment, 13% of
its annual budget. In fiscal years 2001/2002 and 2002/2003, due to a decrease in funding
sources, the City contributed $160,000, 15% of the CAC's annual budget. Due to significant
decreases in resort tax revenue and interest income, the City did not contribute to the CAC's
endowment for 2003/2004. This year the CAC will contribute $50,000 towards the endowment,
4% of its annual budget, which brings the endowment total up to $960,000.
Administration
The CAC's annual budget also includes $216,312 or 15% to be utilized for administrative and
operating expenses. This includes salaries and benefits for two full-time employees,
professional services, operating accounts supporting the CAC's programs, capital, and City
internal service charges.
Carry forward
The CAC's annual budget also includes $102,912 or 9% carry forward from last fiscal year.
These funds were utilized as matching grant funds for the Colony Theater renovations.
Contingency
This year the CAC also receives an infusion of additional revenue from Quality of Life funding, This
funding comes is 25% of the 50% allocation of the 1 % Resort Tax that is now being equally divided
between North, Middle and South Beach, as well as cultural arts programs for the City. Of those
funds, $291, 855 or 21 % will be placed into a contingency to be used throughout the year as new
cultural affairs programs are developed or enhanced.
JMG/CMC/MAS/RB
F:~nfoI$ALL\Roberta\Commission ItemsIFY0405\CAC Budget\CAC Budget Memo and Resolution 0405,doc