2004-25558 Reso
RESOLUTION NO.
2004-25558
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, RATIFYING A
CONTRACT, IN THE AMOUNT OF $42,875, TO MIAMI
STAGECRAFT, INC., FOR THE DEVELOPMENT OF
ELECTRICAL ENGINEERING CONSTRUCTION
DOCUMENTS, AND THE INSTALLATION OF THEATER
HOUSE AND STAGE LIGHTING EQUIPMENT AND
MATERIALS REQUIRED FOR THE BYRON CARLYLE
THEATER PROJECT.
WHEREAS, the operation of a performing arts theater requires theatrical stage
lighting, house lights, front of stage lighting, dimming controls, cables and other
accessories to provide for the multiple lighting effects needed for the productions and
performance artists that will use the facility; and
WHEREAS, the Mayor and City Commission, on November 28, 2001, adopted
Resolution No. 2001-24677 authorizing the Property Management Division Director to
serve as the Certified General Contractor for the renovations of the Byron Carlyle
Theater (the Project); and
WHEREAS, the Property Management Division Director prepared a scope of
work necessary to prepare electrical engineering construction documents and for the
installation of the required lighting and accessories for the Project; and
WHEREAS, Miami Stagecraft, Inc. was requested to provide a quote for the
installation of lighting equipment; and
WHEREAS, it was determined that the quote provided was within the Project
budget, and that the installation contractor had proper licenses, insurance, and previous
experience in specialized lighting in theater projects; and
WHEREAS, a contract was awarded to Miami Stagecraft, Inc., in the amount of
$42,875, for the installation of theater stage and house lighting equipment and materials
required for the Byron Carlyle Theater; and
WHEREAS, as required by Resolution No.2001-24677, the Administration herein
requests that the Mayor and City Commission ratify the contract with Miami Stagecraft,
Inc., in the amount of $42,875.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby ratify a contract, in the total amount of $42,875, to Miami
Stagecraft, Inc. to provide for the installation of theater stage and house lighting,
equipment, and materials required for the Byron Carlyle Theater Project.
PASSED and ADOPTED THIS
5th
day of
May
2004.
ATTEST:
CITY CLERK
MAYOR
~~~
Resolution No. 2004-25558
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
. ~~30-0f
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Byron Carlyle Theatre Renovation Project
Budget and Project Status Report As of April 29, 2004
Fundinll
Date Fundinll Source Appropriated Expended Balance
04/18/2001 General Fund Undesignated $ 500,000.00 $500,000.00
OS/29/2002 Reallocation of CDBG funds
FY 00/01 NBDC Com. Fac;:ade $ 150,000.00 $ 150,000.00
FY 01/02 NBDC Com. Fac;:ade $ 150,000.00 $ 150,000.00
MBCDC Pres. & Rehab Prog. $ 100,000.00 $ 92,456.14
03/20/2002 Quality of Life (via NBDC) $ 150,000.00 $ 150,000.00
05/16/2001 Quality of Life (via NBDC) $ 150,000.00 $ 148,278.84
06/06/2002 Miami-Dade CDBG (via NBDC) $ 50,000.00 $ 49,937.28
06/13/2002 Miami-Dade Cultural Affairs Grant $ 16,096.00 $ 15,748.00
09/18/2002 State Cultural Facilities
Program Grant FY 01/02 $ 460,000.00 $ 459,999.81
10/01/2003 Miami-Dade Cultural Affairs Capital
Development Grant $ 12,500.00
Total Funding: $ 1,738,596.00 $ 1,716,420.07 $ 22,175.93
Phase One: Lobbv area converted into Office Space
Total Proiect Expenditures for Phase One.
Property Management charge, (construction of offices)
Laumar Roofing (Roof and HVAC system replacement)
Property Management (Maintenance, beginning of project)
Sub-total Phase I
Phase Two: Theater Lobbv and Performance space.
Restrooms. and Interior Finishes
Budllet Expended Balance
$ 118,072.21
$ 401,501.00
$ 40,000.00
$ 1,738,596.00 $ 559,573.21 $ 1,179,022.79
$ 1,179,022.79
Demolition
Lango Equipment ( Demolition)
Lango Equipment ( Additional Demolition)
Total
Fire Protection
Fire Controls Inc.(Fire Alarm Installation)
Falcon Fire Protection (Fire Sprinkler Installation)
Total
$ 43,450.00 (ratified)
$ 5,800.00 (ratified)
$ 49,250.00
$ 785.00
$ 1,800.00
$ 3,500.00
$ 43.61
$ 3,200.00
$ 4,950.00
$ 14,278.61
$ 62,904.64 (ratified)
$ 106,418.00 (ratified)
$ 169,322.64
$ 34,836.00 (ratified)
$ 34,836.00
$ 21,370.00
$ 10,739.51
$ 8,245.00
$ 1,841.00
$ 5,700.00
Byron Carlyle Theater
Budget Expenditure
Public Works Dept.
Property Mgt. Division
April 2004
Reports. Desion. Plans review
ATe (Asbestos/ Environmental Reports)
M.L. Cain & Assoc. (Appraisal report)
Accurate Fire Sprinkler (Fire sprinkier system design)
Federal Express
Tri-City Electric Co. (Fire Alarm System Design)
Olga V. Cordero, PE. (plans review, signed and seal)
Total
Concrete Work
Luis E. Roca, Inc (Concrete form and pour services)
Total
Interior Finishes
Lotspeich Company, Inc (acoustical ceilings and installation)
Daltile ( materials for restrooms tile)
Farrey's Wholesale Hardware (Lobby Light fixtures)
Casinos's Carpet (Projector room tile)
Mardale (toilets partitions and accessories)
Ricky's Doors ( doors and specialty hardware)
Artistry in Glass (railings stairs, mezzanine, ramp, mirrors, etc)
Lobby Floors (Carpet and art design installation)
CPL Const. Inc (spray knockdown wall texture)
ArchiTile, Inc.( decorative bathrooms counters}
Total
$ 18,126.00
$ 41,455.60 (pending)
$ 9,000.00
$ 1,260.00
$ 5,552.49
$ 123,289.60
$ 49,937.09
$ 135,430.00 (ratified)
$ 58,300.00 (ratified)
$ 42,875.00 (pending)
$ 24,340.00
$ 143,145.20
$ 24,603.29
$ 478,630.58
$ 235.56
$ 3,150.00
$ 4,972.52
$ 24,924.00
$ 1,000.00
$ 9,024.23
$ 43,306.31
Theater Eauipment and Components
Theater Equipment ( stage lighting and microphones material supply
Sound Concepts (Stage installation)
Miami Stagecraft (Stage Lighting Equipment and Materials)
Miami Stagecraft (Stage Lighting, Sound System Installation)
Kelly Benson Electric ( Theater House Lights materials and installation)
NUTECH (seats, Curtains, Carpets, aisle lights..)
Sound Equipments (NUTECH)
Total
Miscellaneous
Waste Management (Portable Toilets)
IT (phones and computer hook-ups)
Plumbing Fixtures (Home Depot materials and fixtures)
Mamia Plumbing (Sanitary Sewer Lift Station Repairs)
DPC (duct insulation removal of asbestos)
Refri-Cool (HV AC materials)
Total
Internal Charaes
Property Management Charges (Internal labor and materials)
for HVAC, Electrical, Plumbing, Carpentry, Ceramic Tile Installation,
and Painting charged to the project budget
Total
$
$
243,933.22
243,933.22
Total Project
Expenditures
Sub-total Phase II
Phase Two
Budget
$ 1,179,022.79 $
1,156,846.86 $
22,175.93
Work remainina to complete:
Site Clean up and
Punch List Items (Estimated Cost)
$
21,575.00
Projected Project Balance:
$
600.93
The scope of work on the Phase II project is substantially complete and the status of final inspections required
to receive a TCO is as follows:
Final Inspections Approved:
Electrical ADA Wheelchair Lift Sound and Low Voltage
Plumbing Fire Sprinkler System
HV AC Electrical Stage and House Lighting
Pendina Final Inspections
Building Final
Fire Alarm
ADA
Fire Final
Although the scope of work on the Phase II project is substantially complete and pending final inspections,
existing building maintenance, waterproofing, fire issues, and building exterior repairs that are beyond the
scope of work of the Phase II project have and will require additional funding.
Project
Balance
Byron Carlyle Theater
Budget Expenditure
Public Works Oept.
Property Mgt. Division
April 2004
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MI4MI ST4t;t:Ct:?4.I"T I~C.
August 29,2003
Mr. Eric Fliss
Gty of Miami Beach
1245 Michigan Ave.
Miami Beach, Florida 33139
Eric,
It is my pleasure to writ.e this letter .on behalf of Kelly Benson Elet;lJ"ic. I have had the
opportUnity to work 'With KeDy Benson On more than twenty theacric.U lighting instalLations.
These installations are a specialty type of work that requires a specific knowledge of stage
terminology, methods and practices along with highly skilled elearicians. In my opinion
Kelly Benson Electric rates an A + in this area because of his signifiCoUlt experience in this
type work.
The Byron Carlisle theatre renovation project will require a skilled contractOr to negotiate
the special challenges presemed by this renovation. I believe Kelly Benson Electric would
serve this project and the City of Miami Beach superbly.
Please feel free to call on me if I can offer any more information.
~/ /J,1
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Vice Presi~m
Miami Stagecraft: Inc.
ESTA
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2B!i!oEAST unl AV.NUE
HIALEAH. FLORIDA .DOD
PHONE,JOS.'H.9lS. FAX,JOS.696.JJ22
FlUIA. ff .;..f"..,ll....;.....;...~....,..".h ...._
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
Ratification of a contract awarded to Miami Stagecraft, Inc., in the amount of $42,875, for the development
of electrical construction documents and the installation of house and stage lighting, equipment, and
materials required for the Byron Carlyle Theater.
Issue:
Shall the City Commission ratify a contract, in the amount of $42,875, to Miami Stagecraft Inc:
Item Summary/Recommendation:
In accordance with Resolution No. 2001-24677 adopted by the City Commission on November 28'",2001
the Administration, through its Property Management Division Director, is providing General Contracting
services including bidding, the award of contracts for work, and change orders on the Byron Carlyle
Theater project. Under the provisions of the Resolution, contracts and purchases exceeding $25,000 must
be brought back to the City Commission for Ratification. Due to the highly specialized nature of the work
with theater lighting and dimming controls equipment installations and specifications that are specific to the
needs of the Byron Carlyle Theater, Miami Stagecraft, Inc. was determined to be the only responsive
responsible bidder for the scope of work required.
The Administration recommends that the Mayor and City Commission ratify a contract awarded to Miami
Stagecraft, Inc. in the amount of $42,875, for the development of electrical construction documents and the
installation of house and stage lighting, equipment, and materials for the Byron Carlyle Theater.
Advisory Board Recommendation:
I N/A
Financial Information:
Amount to be expended:
Source of ... Amount Account ..... Approved
Funds: t ... $42,875 # 301.2316.000676
C 2 (General Fund)
3
4
Finance Dept. Totell
I $42,875
Cit Clerk's Office Le islative Trackin
R.T. Halfhill, Public Works, 6833
Si
City Manager
C.7(';--
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DATE
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE, MIAMI BEACH. FLORIDA 33139
http://ci.miami-beach. fl. us
COMMISSION MEMORANDUM NO.
DATE: May 5, 2004
TO:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez \ 4
City Manager 0
FROM:
SUBJECT:
A RESOLUTION OF THE MAYOR AND MEMBERS OF THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, RATIFYING A
CONTRACT IN THE AMOUNT OF $42,875, AWARDED TO MIAMI
STAGECRAFT, INC., FOR THE DEVELOPMENT OF ELECTRICAL
ENGINEERED CONSTRUCTION DOCUMENTS AND THE
INSTALLATION OF THEATER HOUSE AND STAGE LIGHTING
EQUIPMENT AND MATERIALS REQUIRED FOR THE BYRON
CARLYLE THEATER.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
ANALYSIS
The operation of any performing arts theater requires theatrical stage lighting, house
lighting, and front of stage lighting to provide proper illumination for the many different
types of performances venues that will perform in the theater. In addition to the lights,
dimming controls, cables, distribution system, clamps to attach lights to the stage
superstructure, and low voltage terminations are required to properly set and control
the multiple lighting effects. During the design of the stage for the Byron Carlyle
Theater, experts in theater operations and lighting were consulted to prepare a stage
and front of house lighting system to be consistent with the size, configuration, and
design of the stage in the theater.
The Mayor and City Commission on November 28, 2001, adopted Resolution No.
2001-24677, authorizing the Property Management Division Director to serve as the
Certified General Contractor for the renovations of the Byron Carlyle Theater. The
Property Management Division Director developed a scope of work necessaryforthe
project that included electrical engineered construction documents required for a
1
the installation of the lighting equipment and related materials necessary for the
house and stage lighting at the Byron Carlyle Theater.
Electrical contractors were contacted to provide quotes for the installation of the
specialized theater stage lighting equipment. Electrical contractors contacted were
unable to provide quotes because they lacked experience in performing arts theater
lighting equipment unique to theater lighting.
Based on the non-response from electrical contractors, Miami Stagecraft, Inc. was
contacted to provide a quote. Miami Stagecraft's electrical installation contractor, Kelly
Benson Electric, provided a quote for the installation of all stage-light equipment,
house lighting, conduit installations, stage motors, dimming racks, and to place a
lighting control remote station at the center house location and master controls and
panel in the lighting and sound control room. After receiving the quote and finding it
within the project's estimated budget and reviewing Miami Stagecraft's electrical
contractor's past performance in providing stage lighting and equipment installations
on other theater projects, the Property Management Division Director determined that
Miami Stagecraft, Inc. was a responsive responsible bidder.
A contract was awarded to Miami Stagecraft, Inc., in the amount of $42,875, for the
development of electrical construction documents required for permitting the project
and for the installation of the theater stage lighting equipment, house lighting, and all
related materials and equipment required for the theater house and stage lighting in
the Byron Carlyle Theater. The bid tabulation worksheet is included as an attachment.
The Administration recommends that the Mayor and Members of the City Commission
of The City of Miami Beach ratify the Property Management Division Director's contract
awarded to Miami Stagecraft, Inc., in the amount of $42,875, for the development of
electrical construction documents and the installation of theater stage lighting, house
lighting, equipment and materials required for the Byron Carlyle Theater.
A project budget report reflecting funding and expenditures is included as an
attachment.
ATTACHMENTS
JMG/RCM/FB/BAJ
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