2004-25732 Reso
RESOLUTION NO. 2004-25732
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, SETTING A PUBLIC
HEARING ON DECEMBER 8, 2004, PURSUANT TO THE
REQUIREMENTS OF SECTION 82-37 OF THE MIAMI BEACH CITY
CODE, TO HEAR PUBLIC COMMENT REGARDING A LEASE
AGREEMENT BETWEEN THE MIAMI POLICE FEDERAL CREDIT
UNION AND THE CITY OF MIAMI BEACH, FOR APPROXIMATELY
190 SQUARE FEET OF CITY-OWNED PROPERTY, LOCATED AT
1100 WASHINGTON AVENUE, MIAMI BEACH, FLORIDA, FOR AN
INITIAL THIRTY FIVE (35) MONTH TERM, COMMENCING ON
NOVEMBER 1, 2004, AND ENDING ON SEPTEMBER 30, 2007;
FURTHER APPROVING THE NEGOTIATED TERMS PRESENTED
HEREIN, SUBJECT TO INCORPORATION IN A FINAL LEASE
AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY; AND FURTHER WAIVING, BY 5/7THS VOTE, THE
COMPETITIVE BIDDING AND APPRAISAL REQUIREMENTS, AS
PERMITTED PURSUANT TO SECTION 82.39 OF THE CITY CODE,
FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE
CITY
WHEREAS, in May 2003, the Miami Police Federal Credit Union began serving
employees of the City of Miami Beach Police Department and, in August 2003, the Credit
Union augmented its services with an on-site ATM machine located in the 1st floor public
lobby area of the Miami Beach Police Department; 1100 Washington Avenue; and
WHEREAS, there is no charge for use of the A TM as a member, however non-
members are assessed a transaction fee, for which the City collects $1.5/per transaction;
and
WHEREAS, due to the expanding relationship with the Miami Beach Police
Department employees, servicing over 500 employees, the parties have discussed
establishment of an office on premises to further enhance the services provided; and
WHEREAS, to that end, the Miami Police Federal Credit Union has agreed to pay
market rent for an area not to exceed 190 sf adjacent to the A TM location; and
WHEREAS, the City and the Miami Police Federal Credit Union have negotiated the
terms of a Lease Agreement as follows:
Demised Premises: 151 Floor Public Lobby area of the City of Miami Beach Police Department at
1100 Washington Avenue, Miami Beach, Florida 33139, encompassing 190
+/- square feet;
Term: 35 months, commencing on November 1, 2004, and ending on September
30, 2007, for an additional three (3) year term;
Option to Renew:
Option to renew, at City's sole discretion, for an additional three (3) year
term;
Use:
To serve the employees and members of the Miami Beach Police
Department;
$2,850.00 yearly, $15.00 per square foot (PSF) gross;
Total Rent:
Parkinq:
Tenant shall also be responsible for all applicable sales and use tax;
Tenant may request, from the City's Parking Department, the use of parking
spaces, if available, at Municipal Parking Garage, rates for said spaces are
subject to change, and are currently $60.00 per month, plus applicable sales
and use tax per space; and
Sales/Use Tax:
WHEREAS, accommodating the Miami Police Federal Credit Union is deemed to be
in the City's best interest and will facilitate servicing the employees and members of the
Miami Beach Police Department, situated in the same building; and
WHEREAS, the proposed Lease is subject to the requirements of Section 82-36
through 82-39 of the City Code (the Shapiro Ordinance); however, since the City has
already established the A TM location on site, it is recommended that the Mayor and City
Commission consent to the terms as presented herein and the Lease Agreement, in
compliance with the Shapiro Ordinance requirements, will be presented on December 8,
2004 for final approval; and
WHEREAS, Section 82-36 through 82-39 ofthe Miami Beach City Code, governing
the sale/lease of public property, provides that the lease of any City-owned property for a
period of five years or less, including option periods, requires the following:
. a competitive public bidding process
. a Planning Department analysis
. an independent appraisal to determine the value of the leasehold interest
. a public hearing to obtain citizen input; and
WHEREAS, the competitive bidding and appraisal requirements may be waived by a
5/7ths vote of the City Commission if deemed in the best interest of the City; and
WHEREAS, based on the aforestated, the Administration recommends that the
Mayor and City Commission set a public hearing to consider the proposed Lease
Agreement, approve the terms and conditions of the proposed Lease Agreement, as set
forth in this Resolution, and further waive the bidding and appraisal requirements finding
such waiver to be in the best interest of the City.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission set a Public Hearing on December 8, 2004, pursuant to the requirements of
Section 82-37 of the Miami Beach City Code, to hear public comment regarding a Lease
Agreement between the Miami Police Federal Credit Union and the City of Miami Beach,
for approximately 190 square feet of City-owned property, located at 1100 Washington
Avenue, Miami Beach, Florida, for an initial thirty five (35) month term, commencing on
November 1, 2004, and ending on September 30,2007; further approving the negotiated
terms presented herein, subject to incorporation in a final Lease Agreement, in a form
acceptable to the City Attorney; and further waiving, by 5/7ths vote, the competitive bidding
and appraisal requirements, as permitted pursuant to Sec' n 82-39 of the City Code,
finding such waiver to be in the best interest of the City.
PASSED and ADOPTED this 10th day of No emb
ATTEST:
~}r~
CITY CLERK
T:\AGENDA\2004\Nov1004\Regular\Police Federal Credit Union lease.RES.DOC
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
~~ p... II k/o'(
CIty Attomej Date
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
-
Condensed Title:
A Resolution setting a Public Hearing on December 8, 2004, pursuant to the requirements of Section 82-37
of the Miami Beach City Code, to hear public comment regarding the Lease of approximately 190 square
feet of City-owned property, located at 1100 Washington Avenue, Miami Beach, Florida, for a thirty-five
(35) month term, commencing on November 1, 2004, and ending on September 30, 2007; further
consenting to the negotiated terms presented herein, subject to a Lease Agreement in a form acceptable to
the City Attorney and compliance with the Requirements of Section 82-36 through 82-39 of the Miami
Beach City Code; which orovides for waiver bv 517tns vote,
Issue:
Should the Mayor and City Commission set a Public Hearing on December 8, 2004, to hear public
comment regarding the Lease of approximately 190 square feet of City-owned property, located at 1100
Washington Avenue, Miami Beach, Florida, for a thirty-five (35) month term, commencing on November 1,
2004, and ending on September 30, 2007; further consenting to the negotiated terms presented herein,
subject to a Lease Agreement in a form acceptable to the City Attorney and compliance with the
Reauirements of Section 82-36 throuah 82-39 of the Miami Beach City Code?
Item Summa IRecommendation:
The Administration recommends that the Mayor and City Commission adopt the attached Resolution and
indicating its approval of the terms and conditions of the proposed Lease Agreement, and setting the
re uired ublic hearin on December 8, 2004.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount Account Approved
Funds: 1
D 2
3
4
Finance Dept. Total
islative Trackin
Assistant City Manager
City Manager
lar\Police Federal Credit Union Lease.SUM.DOC
AGENDA ITEM C 7 D
DATE..1J -{o-olf
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139
www.cLmiami-beach.fl.us
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez \ ~
City Manager O' U
Date: November 10,2004
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, SETTING A PUBLIC HEARING ON
DECEMBER 8, 2004, PURSUANT TO THE REQUIREMENTS OF SECTION
82-37 OF THE MIAMI BEACH CITY CODE, TO HEAR PUBLIC COMMENT
REGARDING THE LEASE BETWEEN THE MIAMI POLICE FEDERAL
CREDIT UNION AND THE CITY OF MIAMI BEACH, OF APPROXIMATELY
190 SQUARE FEET OF CITY-OWNED PROPERTY, LOCATED AT 1100
WASHINGTON AVENUE, MIAMI BEACH, FLORIDA, FOR AN INITIAL
THIRTY FIVE (35) MONTH TERM, COMMENCING ON NOVEMBER 1,2004,
AND ENDING ON SEPTEMBER 30, 2007; FURTHER CONSENTING TO
THE NEGOTIATED TERMS PRESENTED HEREIN, SUBJECT TO A LEASE
AGREEMENT IN A FORM ACCEPTABLE TO THE CITY ATTORNEY AND
COMPLIANCE WITH THE REQUIREMENTS OF SECTION 82-36 THROUGH
82-39 OF THE MIAMI BEACH CITY CODE; FURTHER WAIVING BY 5/7THS
VOTE THE COMPETITIVE BIDDING AND APPRAISAL REQUIREMENTS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
In May 2003, the Miami Police Federal Credit Union began serving employees of the City of
Miami Beach Police Department. In August 2003, the Credit Union augmented its services
with an on-site A TM machine located in the 1 st floor public lobby area of the Miami Beach
Police Department. There is no charge for use of the A TM as a member, however non-
members are assessed a transaction fee, for which the City collects $1.5/per transaction.
Due to the expanding relationship with the Miami Beach Police Department employees,
servicing over 500 employees, the parties have discussed establishment of an office on
premises to further enhance the services provided.
To that end, the Miami Police Federal Credit Union has agreed to pay market rent for an
area not to exceed 190 sf adjacent to the A TM location.
November 10, 2004
City Commission Memorandum
Miami Police Federal Credit Union Lease
Page 2 of 3
The lease terms and conditions would be subject to:
. City Commission approval,
. lease agreement in a form acceptable to the City Attorney, and
. compliance with the applicable requirements of the "Shapiro Ordinance" (to be
presented on December 8, 2004 on a retroactive approval basis)
The City and the Miami Police Federal Credit Union have negotiated the conditions of a
short-term Lease Agreement substantially in accordance with the following terms:
Demised Premises: 1 st Floor Public Lobby area of the City of Miami Beach Police
Department at 1100 Washington Avenue, Miami Beach, Florida
33139, encompassing 190 +/- square feet
Term: 35 months, commencing on November 1, 2004, and ending on
September 30,2007, for an additional three (3) year term
Option to Renew: Option to renew, at City's sole discretion, for an additional three (3)
year term
Use: To serve the employees and members of the Miami Beach Police
Department
Total Rent: $2,850.00 yearly, $15.00 per square foot (PSF) gross
Sales/Use Tax: Tenant shall also be responsible for all applicable sales and use tax
ParkinQ: Tenant may request, from the City's Parking Department, the use of
parking spaces, if available, at Municipal Parking Garage. Rates for
said spaces are subject to change, and are currently $60.00 per
month, plus applicable sales and use tax per space.
Accommodating the Miami Police Federal Credit Union is deemed to be in the City's best
interest and will facilitate servicing the employees and members of the Miami Beach Police
Department, situated in the same building.
The proposed lease is subject to the requirements of the Shapiro Ordinance. However,
since the City has already established the A TM location on site, it is recommended that the
Mayor and City Commission consent to the terms as presented herein and the Lease
Agreement, in compliance with the Shapiro Ordinance requirements, will be presented on
December 8, 2004 for final approval.
Section 82-36 through 82-39 (alkla Shapiro Ordinance) of the Miami Beach City Code,
governing the sale/lease of public property, provides that the lease of any City-owned
property for a period of five years or less, including option periods, requires the following:
November 10, 2004
City Commission Memorandum
Miami Police Federal Credit Union Lease
Page 3 of 3
. a competitive public bidding process
. a Planning Department analysis
. an independent appraisal to determine the value of the leasehold interest
. a public hearing to obtain citizen input
The competitive bidding and appraisal requirements may be waived by a 5/7'hs vote of the
City Commission if deemed in the best interest of the City.
The proposed Lease Agreement is for a term of thirty-five (35) months. Any option to renew
shall be at the City's sole discretion. A copy of the planning analysis will be provided on
December 8, 2004.
Based on the foregoing, the Administration recommends that the Mayor and City
Commission adopt the attached Resolution and indicating its approval of the terms and
conditions of the proposed Lease Agreement, and setting the required public hearing on
November 10, 2004.
e.o... 1./10 1Co"
JMG\CMC\rar \
T:\AGENOA\2004\Nov1004\Regular\Police Federal Credit Union Lease.MEM.OOC