2004-25739 Reso
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ALLOCATING $65,000
FROM PARKS BEAUTIFICATION FUNDS FOR MIDDLE BEACH
LANDSCAPE IMPROVEMENTS FOR THE PURCHASE,
SUPPLY, DELIVERY, AND INSTALLATION OF FLORIDA
ROYAL PALMS AND PHOENIX CANARIENSIS PALMS FOR
THE LA GORCE ISLAND LANDSCAPING PROJECT.
2004-25739
WHEREAS, on May 16, 2001, the Mayor and City Commission appropriated
funds from the General Obligation Bond for La Gorce Island enhancements; and
WHEREAS, at the same time, $65,000 from other Middle Beach funds were also
allocated internally to supplement these funds; and
WHEREAS, Invitation to Bid No. 03-01/02 was issued for the supply, delivery,
and installation of Florida Royal Palms and Phoenix Cnariensis Palms; and
WHEREAS, the City's Contractor purchased and installed the Palms; and
WHEREAS, a balance of $6,393 remains in the project funds; and
WHEREAS, to complete the landscape enhancement efforts of the La Gorce
Island, the La Gorce Homeowner's Association (HOA) has requested that the City now
make available the $65,000 in funding for additional improvements; and
WHEREAS, in both 1995 and 1996, the City appropriated $150,000 (for a total of
$300,000) for Middle Beach Landscape Improvements; and
WHEREAS, research has confirmed that there is sufficient funding from those
appropriations to complete the landscape improvements requested by the HOA; and
WHEREAS, subsequent conversations with the HOA resulted in the HOA
requesting additional 45 foot Florida Royal Palms and 10 foot Phoenix Canariensis
Palms to finish the Right-of-Way landscaping; and
WHEREAS, If the appropriation is approved by the City Commission, a meeting
will be set up between the City and HOA to discuss the quantities of Palms that can be
installed with these funds, including the earlier project balance of $6,393 which provides
a total of $71 ,393 to fund the project; and
WHEREAS, because the original appropriations were for general landscape
improvements to the Middle Beach area, not specifically for the LaGorce Neighborhood,
the Administration is recommending the formal allocation of $65,000 from Parks
Beautification Funds for the purchase, delivery, and installation of additional palms to
improve the existing landscaping and to continue with the enhancement efforts of the La
Gorce Island.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA allocate $65,000 from
Parks Beautification Funds for Middle Beach landscape improvements for the purchase,
supply, delivery, and installation of Florida Royal Palms and Phoenix Canariensis palms
for the La Gorce Island landscaping project.
PASSED and ADOPTED this 10th
ATTEST:
~p~
CITY CLERK
Date
APPROVED NJ TO
FORM & LANGUAGE
& FOR EXECUTION
lvi/if/!!
Date
T:\AGENDA\2004\Nov1 004\Consent\LaGorcels-RESOLUTION .doc
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida Re-A1locating $65,000
from Parks Beautification Funds for Middle Beach Landscape Improvements for the purchase, supply,
delivery, and installation of Florida Royal Palms and Phoenix Canariensis Palms for the La Gorce Island
landscaoing oroiect.
Issue:
Shall the City re-allocate $65,000 for the purchase, supply, delivery, and installation of Florida Royal Palms
and Phoenix Canariensis Palms for the La Gorce Island landsca in ro.ect?
Item Summary/Recommendation:
On May 16, 2001, the Mayor and City Commission appropriated funds from the General Obligation Bond
(GO) for La Gorce Island enhancements. Invitation to Bid No. 03-01/02 was issued for the supply, delivery,
and installation of Florida Royal Palms and Phoenix Canariensis Palms for this purpose. At that same time,
$65,000 from other Middle Beach funds were also allocated internally to supplement these funds. In order to
be consistent with existing trees and subsequent to the contract execution with the landscape contractor Tip
Top Enterprises, Inc., the La Gorce Island community requested a change of tree height from 30 foot Florida
Royal Palms to 45 foot Florida Royal Palms. To effectuate this request and maintaining the budget, the
quantity amount of Florida Royal Palms was decreased from twenty-two (30 foot) Florida Royal Palms to ten
(45 foot) Florida Royal Palms, and seven (10Ft.) Phoenix Canariensis Palms. After consensus was achieved
of final locations for the Palms, the City's Contractor purchased and installed the Palms resulting with a
project remaining balance of $6,393.
To complete the landscape enhancement efforts of the La Gorce Island, the La Gorce Homowner's
Association (HOA) has requested that the City now make available the $65,000 in funding for additional
improvements (see Attachment A). In both 1995 and 1996, the City appropriated $150,000 (for a total of
$300,000) for Middle Beach Landscape Improvements. Research has confirmed that there is sufficient
funding from those appropriations to complete the landscape improvements requested by the HOA.
Subsequent conversations with the HOA resulted in the HOA requesting additional 45 foot Florida Royal
Palms and 10 foot Phoenix Canariensis Palms to finish the Right-of-Way landscaping. Because the original
appropriations were for general landscape improvements to the Middle Beach area, not specifically for the
LaGorce Neighborhood, the Administration is recommending the formal allocation of $65,000 from Parks
Beautification Funds for the purchase, delivery, and installation of additional palms to improve the existing
landscaoina and to continue with the enhancement efforts of the La Gorce Island.
Advisory Board Recommendation:
I N/A
Financial Information:
Amount to be expended:
Source of
Funds:
Finance Dept.
Parks Beautification Funds for Middle
Beach Landsca e 1m rovements
Ci Clerk's Office Le islative Trackin
Luz Maria Ciccia, Capital Projects Coordinator, CIP Office
AGENDA ITEM L. 7 k
DATE J/-IO-OL(
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
COMMISSION MEMORANDUM
To:
Mayor David Dermer and
Members of the City Commission
Date: November 10, 2004
From:
Jorge M. GonZalez, .....r---
City Manager (),p- D
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ALLOCATING $65,000 FROM PARKS
BEAUTIFICATION FUNDS FOR MIDDLE BEACH LANDSCAPE
IMPROVEMENTS FOR THE PURCHASE, SUPPLY, DELIVERY, AND
INSTALLATION OF FLORIDA ROYAL PALMS AND PHOENIX
CANARIENSIS PALMS FOR THE LA GORCE ISLAND LANDSCAPING
PROJECT.
Subject:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funds in the amount of $65,000 are available from the Parks Beautification Fund for
Middle Beach Landscape Improvements.
ANALYSIS
On May 16, 2001, the Mayor and City Commission appropriated funds from the General
Obligation Bond for La Gorce Island enhancements. Invitation to Bid No. 03-01/02 was
issued for the supply, delivery, and installation of Florida Royal Palms and Phoenix
Canariensis Palms for this purpose. At that same time, $65,000 from other Middle Beach
funds were also allocated internally to supplement these funds.
In order to be consistent with existing trees and subsequent to the contract execution with
the landscape contractor Tip Top Enterprises, Inc., the La Gorce Island community
requested a change of tree height from 30 foot Florida Royal Palms to 45 foot Florida
Royal Palms. To effectuate this request and maintaining the budget, the quantity amount of
Florida Royal Palms was decreased from twenty-two (30 foot) Florida Royal Palms to ten
(45 foot) Florida Royal Palms, and seven (10 foot) Phoenix Canariensis Palms. After
consensus was achieved for the final locations for the Palms, the City's Contractor
purchased and installed the Palms. A balance of $6,393 remains in the project funds.
To complete the landscape enhancement efforts of the La Gorce Island, the La Gorce
Homowners Association (HOA) has requested that the City now make available the
$65,000 in funding for additional improvements (see Attachment A). In both 1995 and
1996, the City appropriated $150,000 (for a total of $300,000) for Middle Beach Landscape
City Commission Memorandum
November 10, 2004
La Gorce Island Enhancements
Page 2 of 2
Improvements. Research has confirmed that there is sufficient funding from those
appropriations to complete the landscape improvements requested by the HOA.
Subsequent conversations with the HOA resulted in the HOA requesting additional 45 foot
Florida Royal Palms and 10 foot Phoenix Canariensis Palms to finish the Right-of-Way
landscaping.
Because the original appropriations were for general landscape improvements to the
Middle Beach area, not specifically for the LaGorce Neighborhood, the Administration is
recommending the formal allocation of $65,000 from Parks Beautification Funds for the
purchase, delivery, and installation of additional palms to improve the existing landscaping
and to continue with the enhancement efforts of the La Gorce Island. If the appropriation is
approved by the City Commission, a meeting will be set up between the City and HOA to
discuss the quantities of Palms that can be installed with the funds, including the earlier
project balance of $6,393 which provides a total of $71 ,393 to fund the project. The City
would proceed with pricing and contracting for this additional work through a Job Order
Contractor (JOC).
Attachments
T:\AGENDA\2004\Nov1 004\Consent\LaGorcels-Commission Memo.doc
La GOT'Ce Island Association, Inc.
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4 June 2004
via Facsimile (305.673.7282) & Regular US Mail
Mr. Tim Hemstreet
Special Assistant to the City Manager
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Re: La Gorce Island. Resort Tax ("Quality of Life") . funding available from the Middle Beach Allocation
Dear Mr. Hemstreet,
I wish to make reference to your letter of 11 July 2001, of which copy attached hereto, relative to the
captioned matter, among other subjects concerning our Homeowners' Association.
You may recall, and as noted therein, following expenditures in of USD 35,000 (fhirty-five thousand US
Dollars) on our Island's entranceway improvements, there is a balance remaining to be funded under our
Resort Tax Allocation in the amount of USD 65,000 (Sixty-five thousand US Dollars).
Accordingly, I hereby propose this balance be utilized for purchase of the following:
. Eight (8) Canary Date Palms @ approximate total cost of USD 38,000
. Nine (9) Street Lamps @ approximate total cost of USD 27,000
I welcome the opportunity to meet with you to further discuss the foregoing request or, any other matter
of interest affecting our Island - and, if at all possible, I would like to suggest that Victor Diaz, Esq. be in
attendance as well.
On behau of the Board and the residents of La Gorc~ Island, I wish to t':xpress our gratitude fOi' all your
kind assistance and efforts in addressing the needs of our Association, and remain,
Yours faithfully,
La Gorce Island Association, Inc.
<)w-
by:
Esther Egozi Choukroun, President
Enclosure (as noted)
cc: Messrs. Victor Diaz, Esq., via facsimile (305.358.2382) - w / 0 Enclosure
Jorge Gonzalez, City Manager
Bob Middaugh, Assistant City Manager
iI
· ATTA.t.l-\tJ\EtJi f1.
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BEACH
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Office of the City Manager
Telephone 301iI673-7010
Facsimile 301il673-7282
July 11, 2001
Mr. Bill Williams, President
La Gorce Island Homeowners Association
6595 Pinetree Lane
Miami Beach, FI 33141
Dear Mr. Williams:
This letter shall serve as the response to the inquiries recently made regarding a variety of issues of
importance to the La Gorce Island Homeowners Association.
ITEM I - Clarification of Available Funding
$200,000 was approved by the City Resolution 2001-24372 on May 16,2001. (This funding was
made available with the passage of the General Obligation Bond Issue November 1999). These
funds are eannarked for the purchase and installation of light poles, bases and light fixtures as well
as the replacementlinfill of missing Royal and Canary Island Date Palms on the Island. Purchase
Orders have been issued for these improvements. We anticipate the start of installation by August
6,2001.
With regard to your suggestion that there is $100,000 of Resort Tax (Quality of Life) funding
available from the Middle Beach allocation, the Finance Department has confirmed that $35,000 has
already been spent for the entraricewayimprovements recently completed, leaving a balance of
$65,000 available for programming by the Association. .
An additional $2,000 balance from the original $100,000 approved from the City's Undesignated
Fund Balance, creates a grand total of $267,000 which is available for La Gorce Island Capital
Improvements
ITEM II -Comparison of Capital Improvement funds made available to Allison, Palm,
Hibiscus, and Star Islands for the past five years (not including bridgework).
The City's Finance Department has researched this information, and their findings are attached for
your reVIew.
ITEM ill _ Florida Department Of Transportation - plaster falling/repair of bridge.
Florida Department Of Transportation has been notified of the repairs needed. Photos have been sent
to them and the city anticipates correction by the end of the summer.
I trust this answers your concerns, if you need further information, please contact Ronnie Singer
of my staff. She may be reached at (305)673-7010.
c. Victor Diaz
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