2004-25716 Reso Inc.
RESOLUTION NO. 2004-25716
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, RETROACTIVELY
APPROVING THE FINAL TWO (2) YEAR RENEWAL OPTION TO
THE AGREEMENT WITH STANDARD/APCOA PARKING FOR
PARKING METER COLLECTION SERVICES FOR THE CITY'S
PARKING SYSTEM; SAID FINAL TWO (2) YEAR OPTION
COMMENCING ON AUGUST 28, 2004, AND EXPIRING ON
AUGUST 27, 2006; AND AMENDING THE AGREEMENT TO
INCLUDE ADDITIONAL PROVISIONS.
WHEREAS, the City issued a Request for Proposals No. 9-00/01 on November 29,
2000, to solicit proposals for a three-year contract with one two-year option for parking
companies/operators to provide parking meter collection services for the herein City of
Miami Beach Parking System (the RFP); and
WHEREAS, on June 27, 2001, the Mayor and City Commission approved the award
of a Contract pursuant to the RFP to Standard/APCOA Parking, as the successful
proposer; said Contract having a three (3) year term, with one (1) additional two-year
renewal terms, commencing on August 28,2001, and expiring on August 27,2004; and
WHEREAS, Standard/APCOA Parking has satisfactorily provided said services by
providing qualified, trained, and courteous staff; and
WHEREAS, Standard/APCOA Parking has been consistent and responsive in
providing parking meter collections; and
WHEREAS, the Administration is satisfied with Standard/APCOA Parking and its
overall level of service, including responsiveness and customer service; and
WHEREAS, the City and Standard/APCOA have also agreed to amend the Contract
to include the following additional provisions that will enhance audit controls:
. Periodic and consistent rotation of collection assignments for
all Standard personnel at the City's discretion and direction;
. Assignment of zones and/or collection routes to Standard
personnel at the City's discretion;
. Standard will conduct periodic audits to ensure the integrity of
the collection system and procedure;
. Standard personnel lunch and/or rest periods must be
scheduled and approved by the City;
. No Standard personnel may conduct parking meter collection
functions for more than twelve (12) consecutive months;
. The City reserves the right, at its sole discretion, to have any
and all personnel removed from the contract; and
WHEREAS on October 4, 2004, the Transportation and Parking Committee
reviewed and endorsed the Administration's recommendation to exercise the final two (2)
year option under the Agreement, subject to the aforestated amendments; said option
commencing on August 28,2004 and ending on August 27,2006.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City
Commission, upon recommendation of the Administration, herein retroactively approve the
final two (2) year renewal option to the Agreement with Standard/APCOA Parking to
provide parking meter collection services for the City's Parking System; said final two-year
option commencing on August 28, 2004, and expiring on August 27, 2006; and amend the
Agreement to include the additional provisions stated herein.
PASSED AND ADOPTED this 13th day of
ATTEST:
~~~~
CITY CLERK
JMG/CMC/SF
T:IAGENDAI2003\JUN1103\REGULARIAPCOAatld.RES03.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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c m1t1 h-. Date
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
Retroactively approve the final two (2) year option for renewal with APCOAlStandard Parking, commencing
on August 28, 2004 and expiring on August 27, 2006, for parking meter collection services and amend the
AQreement to include additional provisions.
Issue:
Should the final two (2) year option for renewal with APCOAlStandard Parking for parking meter collection
services be retroactively approved commencing on August 28,2004 and expiring on August 27,2006; and
should the Agreement be amended to include additional orovisions?
Item Summary/Recommendation:
APCOAlStandard Parking has satisfactorily provided parking meter collection services according to the
terms and conditions of the professional services agreement. Moreover, Standard has agreed to institute
various audit controls recommended by the City to further safeguard City funds as well as their own
operations.
The Administration recommends the adootion of the Resolution.
Committee on October 4, 2004.
City Clerk's Office Legislative Tracking:
I Saul Frances
Financial Information:
Amount to be expended:
Finance Dept.
Funds are available from Parking
Enterprise Fund Account No.
480.0463.000312
Source of
Funds:
D
$260,000
SF
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JMG
T:\AGENOA\200410ct1304IConsent\APCOAMETERCOLLECTION.SUM04.0OC
AGENDA ITEM
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DATE
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.cLmiami-beach.fl.u5
~
COMMISSION MEMORANDUM
To:
Mayor David Dermer and
Members of the City Commission
Date: October 13, 2004
From:
Jorge M. Gonzalez
City Manager
()~
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, RETROACTIVELY APPROVING THE FINAL TWO-
YEAR OPTION OF THE PROFESSIONAL SERVICES AGREEMENT WITH
APCOAlSTANDARD PARKING FOR PARKING METER COLLECTION
SERVICES, COMMENCING ON AUGUST 28, 2004 AND EXPIRING ON
AUGUST 27, 2006; AND AMENDING THE AGREEMENT TO INCLUDE
ADDITIONAL PROVISIONS.
Subject:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funds are available in Parking Enterprise Fund # 480-0463-000312 - $260,000
ANALYSIS
APCOAlStandard - VIP's Parking Systems "Standard" has provided parking meter
collection services for the City's Parking System since August 28, 2001. The initial three
year term expired on August 27, 2004. A final two-year term is available at the City's sole
discretion. The City may avail itself of this option or approve a month-to-month extension
in order to competitively bid these services.
The Administration recommends a retroactive approval, effective August 28, 2004,
exercising the final two-year option available in the professional services agreement with
Standard. The City has incorporated and Standard has agreed to various additional audit
controls for parking meter collection services that are highlighted later in this document.
Standard has satisfactorily performed the duties outlined within the Agreement. The
following are excerpts of the general provisions of the Agreement:
General Provisions:
. Standard Parking Personnel shall be unarmed at all times while engaged in the
collection of and transportation of parking meter revenue.
. Standard Parking shall collect coins from parking meters on routes and schedules
provided by the Parking Director of the City of Miami Beach, or designee.
October 13, 2004
Commission Memorandum
Parking Meter Collection Agreement Renewal Option (APCOAlstandard)
Page 2 of 4
. Route schedules and collection frequencies may change periodically, as required by
normal meter installations and removal and/or rate changes, or when the Parking
Director requests a segregated revenue rate test or special collection.
. Standard Parking shall provide secure and safeguarded vehicles. A minimum of three
collection vehicles will be supplied and additional vehicles will be provided as needed to
perform collection and collection supervision services.
. Each vehicle will be equipped in accordance with the following specifications and with
maximum security systems, "maximum security systems" will include, but will not be
limited to:
(1) electronic vehicle tracking system (Lo-Jack, Tele-Trac, or equivalent);
(2) alarm system with sirens covering all entry points including an ignition kill and fuel
shut-off;
(3) interior steel cages to enclose, keep upright, and distinguish full and empty coin
canisters, including an individual slot for each coin collection canister that can be
locked in an angle iron compartment independently of each of the other coin
collection canisters, and;
(4) enclosed vehicles to keep contents from public view.
a. The solid bulkhead separating the driver from the back compartment of
the vehicle van must have an opening that would permit the driver to
have a clear view of the back compartment.
b. A drop safe for equipment must be installed on the passenger side of the
bulkhead.
c. Each vehicle must be equipped with a hinged, spring activated padded
bench that would be held down when a collector is seated. A series of
safety belts must be provided for the safety of the Standard Parking
personnel.
d. Each vehicle must be equipped with a method of air conditioning in the
rear compartment.
e. All vehicles must be unmarked.
f. All doors are to lock automatically when closed and be equipped with an
alarm system as specified above.
g. Standard Parking shall employ all of the personnel safety procedures
and/or devices necessary to transport coin safely from parking meters to
any place within the City of Miami Beach for the purpose of counting,
storing, depositing, or any combination thereof.
h. Each vehicle operator will be equipped with a cellular telephone or radio
to provide communication from one operator to another operator and to a
City of Miami Beach designee.
Standard Parking shall provide the number of vehicles necessary to complete each
days scheduled collections and transportation of the collected and/or counted coins.
October 13, 2004
Commission Memorandum
Parking Meter Collection Agreement Renewal Option (APCOAlStandard)
Page 3 of 4
Each Standard Parking vehicle shall have a minimum of two (2) Standard Parking
personnel, in uniform with a photograph identification. Standard Parking's personnel
will wear identification tags, provided by the City of Miami Beach, at all times while
collecting coins and delivering the collected or counted coins. One Supervisor will
remain in radio contact with the Parking Department designee during collection periods.
Zone Assignments:
Zone assignments shall be issued daily at the Parking Department at the time the
collection equipment is issued. Wheeled carts for collection are to be provided by the
City of Miami Beach Parking Department and are to be returned at the close of each
day's regular collection.
Transporting of Funds:
All funds collected will be transported to the coin processing facility for consolidation.
Coins to be consolidated shall be counted by City personnel and then, at the option of
the City, delivered by the Standard Parking to a designated Miami Beach depository no
later than the first business day followina the collection bv Standard Parkina.
Coin Responsibilities:
Standard Parking shall be totally responsible for the security of all collected and
counted coins while in their custody and care.
City of Miami Beach Employees:
The Standard Parking agrees not to hire any City employee as a part-time or full-time
employee that would participate and/or be associated with the services outlined herein
in providing parking meter collections services to the City of Miami Beach.
Supervision:
The City of Miami Beach Parking Department shall have the right to have its personnel,
as deemed appropriate, at the sole discretion of the Parking Director, to closely monitor
Standard Parking for any and all security reasons.
Standard Parking shall provide an On-Site Supervisor, at all times, when Collection
Services are being provided. The On-Site Supervisor shall coordinate all duties,
functions, and respond to all inquiries, as required, with City of Miami Beach Parking
Director, or its designee.
Additional Provisions (Enhancements):
Standard has agreed to enhance audit controls in a continued effort to safeguard city funds
as well as their operations. The following are examples of the enhanced audit controls to
be implemented:
. Periodic and consistent rotation of collection assignments for all Standard personnel
at the City's discretion and direction.
. Assignment of zones and/or collection routes to Standard personnel at the City's
discretion.
. Standard will conduct periodic audits, approved by the City, to ensure the integrity of
October 13, 2004
Commission Memorandum
Parking Meter Collection Agreement Renewal Option (APCOAlStandard)
Page 4 of 4
the collection system and procedure.
. Standard personnel lunch and/or rest periods must be scheduled and approved
daily by the City.
. No Standard personnel may conduct parking meter collection functions for more
than twelve (12) consecutive months.
. The City reserves the right, at its sole discretion, to have any and all personnel
removed from the contract.
CONCLUSION
The Administration recommends that the Mayor and Commission retroactively approve the
final two-year option of the professional services agreement with APCOAlStandard for
parking meter collections services, said agreement commencing August 28, 2004 and
expiring August 27, 2006; and amend the Agreement to include aforementioned additional
provisions.
JMG/CMC/SF
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