99-23304 RESO
RESOLUTION NO. 99-23304
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING THE
APPROPRIATION OF $987,900 FROM BOND FUND 481; AND
EST ABLISHING A WORK ORDER FOR THE PURCHASE AND
INSTALLATION OF 5,000 EXPANDED PARKING METER HOUSINGS,
EXP ANDED CAPACITY COIN BOXES, AND THE ACQUISITION OF
RELATED MATERIALS AND LABOR NECESSARY TO COMPLETE THE
UPGRADE OF THE CITY'S PARKING METER SYSTEM.
WHEREAS, in 1997, the City issued Parking Revenue Bonds, in the amount of
$21,000,000, and included in the stated purpose of this Bond issuance was the upgrade ofthe City's
parking meters; and
WHEREAS, as of July 31, 1999, there was an unappropriated balance of$17,067,218 in this
Bond fund, and funding for capital projects planned to be developed from this Bond fund will not
be affected by this allocation; and
WHEREAS, on April 7, 1998, the City issued Request for Proposals No. 43-97/02 to
provide for the lease-purchase of9,250 fully electronic parking meter mechanisms and an Evaluation
Committee met on June 16, 1998, to review and discuss the proposals and unanimously selected
WorldWide Parking, Inc. (the low bidder), as the top ranked proposer; and
WHEREAS, the immediate request for the purchase and installation of expanded parking
meter housings is an additional step which needs to be taken to further enhance the ability of the
Parking Department to safeguard and collect parking meter revenue and provide improved service
to persons who use the City's parking meters; and
WHEREAS, on the weekends, the City's parking meter coin boxes, in areas of high use,
become full and a person who chooses to park can only deposit the parking fee into the meter by
using the City's new parking meter cards; and
WHEREAS, persons who do not have a parking meter card and park at these full meters,
do not deposit money into the parking meter, and do not receive a citation, which results in lost
revenue to the City of Miami Beach; and
WHEREAS, the Parking Department has already increased collections in areas of intensive
use (Ocean Drive and environs and Lincoln Road and environs) where coin boxes fill over the
weekends; and
WHEREAS, increasing the coin box capacity would handle the weekend coins and eliminate
the need to extend the Parking Department's coin collection and counting to six (6) days per week
(currently five days per week).
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission, approve the appropriation of$987,900 from Bond Fund 481 and the establishment of
a work order for the purchase and installation of 5,000 expanded parking meter housings, expanded
capacity coin boxes, and the acquisition of related materials and labor necessary to complete the
upgrade of the City's parking meter system.
PASSED and ADOPTED this 17th day of September, 1999.
#l/J!1AYOR
ATTEST:
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CITY CLERK
APPROVED ItS TO
FORM & LANGUAGE
& FOR EXECUTION
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COMMISSION MEMORANDUM NO. te. '-l~-q 'i_
TO:
Mayor Neisen O. Kasdin and
Members of the City C mmission
DATE: September 14, 1999
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING THE
APPROPRIATION OF $987,900 FROM BOND FUND 481; AND
EST ABLISHING A WORK ORDER FOR THE PURCHASE AND
INST ALLA TION OF 5,000 EXPANDED PARKING METER HOUSINGS,
EXP ANDED CAPACITY COIN BOXES, AND THE ACQUISITION OF
RELATED MATERIALS AND LABOR NECESSARY TO COMPLETE THE
UPGRADE OF THE CITY'S PARKING METER SYSTEM.
FROM: Sergio Rodriguez
City Manager
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
In 1997, the City of Miami Beach issued parking revenue bonds in the amount of $21,000,000.
Included in the stated purpose of this bond issuance was the upgrade ofthe City's parking meters.
As ofJuly 31,1999, there was an unappropriated balance of $17,067,218 in this bond fund. Capital
projects planned to be funded from Parking Revenue Bond Fund 481 will not be affected by this
allocation.
BACKGROUND:
On April 7, 1998, the City solicited proposals from qualified firms to provide for thc lease-purchase
of 9,250 fully electronic parking meter mechanisms and an electronic locking system for all meter
vault doors. An Evaluation Committee met on June 16, 1998, to review the proposals, and
unanimously recommended POM/WorldWide Parking, Inc., (the low bidder), as the top ranked
proposer.
On July 1, 1998, the Mayor and City Commission authorized the Administration to accept the
recommendation of the Committee and the Administration, and authorized the Administration to
enter into negotiations for a contract with the number one ranked firm, PaM/WorldWide Parking,
Inc. for thc lease-purchase of 9,250 electronic parking meter mechanisms and electronic locking
system for all meter vault doors.
AGENDA ITEM~
DATE '1 ~ e:l- CJq
The system-wide installation of electronic parking meter mechanisms has been very successful. The
multiple coin capacity of the electronic mechanisms (ability to process quarters, nickels and dimes),
and the ability to accept parking meter debit cards has been lauded by the public as a "user-friendly"
meter system. Additionally, parking meter revenue had increased since the conversion from old
mechanical mechanisms, to state-of-the-art electronic meters.
While we are celebrating this success, the following operational and maintenance issues have arisen
and require immediate attention. As an industry standard, typically, a conversion from mechanical
to electronic parking meter mechanisms increases revenue 10% to 25%. A revenue increase was
anticipated by the Administration, and these increased operational duties were addressed by adjusting
parking meter collection"frequency and meter maintenance.
Simultaneous to the installation of the electronic parking meter mechanisms, the Parking
Department has experienced a rash of parking meter vandalism and meter revenue thefts. These
thefts have no correlation to the installation of the electronic parking meter mechanisms. In fact, the
partial installation of Smart-Locks has been an effective deterrent to parking meter revenue theft,
and not one, of over 1,750 installed electronic locking systems, has been breached. In order to
quickly resolve parking meter revenue theft and to accommodate the increased revenues deposited
into the meters, the Administration has determined that the purchase of expanded vaults and
electronic locking systems for the metered areas south of23rd Street (whcre more than 78% of all
parking meter revenue is collected citywide) is the most timely and efficient approach to address thc
aforementioned issues.
ANALYSIS:
During peak utilization periods, (particularly weekends) the City of Miami Beach's parking meter
coin boxes become full. When meters are full, or coin slots jammed because they are full, thc
parking meter can no longer accept coins and reads "card only." A patron choosing to park can only
deposit the parking fee into the meter by using the City's new parking meter cards. Patrons who do
not have a parking metcr card and park at these full meters, do not deposit money into the parking
meter. This results in lost revenue to the City of Miami Beach, as well as frustration for the parking
public who have not yet purchased a card. The Parking Department has already increased the
frequency of meter revenue collections citywide; however, in areas of intensive use (Ocean Drive
and environs and Lincoln Road and environs), coin boxe's fill over the weekend. Increasing the coin
box capacity will handle the weekend coins and eliminate the need to extend the Department's coin
collection and money room operations to six (6) days per week (currently five days per week). The
one-time purchase of the 5,000 expanded meter housings is both cost effective and efficient.
Thus far, City staff has installed all 9,000 new electronic meter mechanisms and 1,745 electronic
locking mechanisms. A staff of scven (7) Meter Technicians is inadequate to handle both the
electronic lock installation and day-to-day maintenance of the City's parking meter inventory.
Therefore, it is necessary to contract out the labor for the installation of the expanded parking meter
housings which include: electronic locks, expanded vaults, new upper housing, and locks. This
measure will free-up the City's Meter Technicians to maintain meters citywide, keeping meters
operational, and serving the parking public.
This request for the purchase and installation of 5,000 expanded parking meter housings will address
the following issues that have arisen as a result of coin box overcapacity and security issues:
OperationallMaintenance/Security Issues:
. Expanded meter housings will provide additional coin capacity. This will substantially
reduce existing coin jams caused by overcapacity. Additionally, expanded meter housings
will require less frequent collection cycles which in turn should yield a cost savings. in
parking meter collection services.
. Currently, a parking meter rate analysis is underway. Preliminary results indicate that either
a rate increase or expanded hours of operation or both will be recommended. Either a rate
increase or expanded parking meter hours of operations will result in the deposit of
additional coins; therefore, expanded meter housings are recommended for the
aforementioned reasons.
. Expanded meter housings will be purchased with Smart-Lock (electronic) vault locks and
new upper housing (maintenance) locks installed. This represents a cost saving for labor (in-
house or contractor) costs for installation of Smart-Locks and upper housing (maintenance)
locks. The Smart-Lock has proven to be a deterrent to theft. To date, all Smart-Locks
installed have withstood attempted manipulations. The Smart-Lock might be vandalized and
rendered inoperable, as there is no technology that is tamper resistant; however, the integrity
of the parking meter vault has not been compromised. Additionally, the aforementioned
upper housing (maintenance) lock should be replaced with new lock/key combinations as a
matter of routine security practice.
. The electronic locking system is a component of the Electronic Parking Meter Mechanism
RFP, and therefore the cost of the complete expanded meter housing will be reduced by
$66.05 per housing, and there will be no duplication of purchase or payment for this
component of the meter housing system.
. As a component of the Electronic Parking Meter Mechanism RFP, a quote was requested
for the refurbishment of all parking meter housings. Quotes were received and the per unit
cost was $95.00. This refurbishment component of the bid is strictly an aesthetic issue and
does not affect the operation andlor security of the parking meter housing; therefore, this
component of the project was not to be initiated until all electronic mechanisms and
Smartlocks were installed. The recommendation before you today will resolve the
refurbishment issue, and will eliminate the need to disassemble, refurbish and reassemble
meter housings.
Expanded Parking Meter Housings. Expanded Coin Boxes. Spare Parts and Installation Labor
Contract Costs:
Item:
Quantity:
Price:
Total:
POM 95 Expanded Iron
Meter Housing Systems:
5,000
$227.25
$1,138,750
Expanded Coin Boxes:
500
$ 18.80
$
9,400
I,'
Spare Parts:
(Additional meter keys, audit cards,
meter housing maintenance parts)
$ 20,000
Installation (Bid to be awarded 9/14/99):
$ 150,000
Subtotal:
$1,318,150
Credit for 5,576 refurbished vault doors with electronic locking system installed, included in
existing lease-purchase agreement with POM/Worldwide:
Credit for 5,000 refurbished, electronic locking vault
doors @ $66.05 each:
($ 330,250)
Total to be appropriated:
$ 987,900
CONCLUSION:
The recommendation to replace the existing meter housings with expanded capacity housings fitted
with the Smart-Lock electronic locking system is the most efficient and cost effective solution that
will enable the Administration to safeguard the City's parking meter revenue, to provide an efficient
collection of parking meter revenue, to provide improved service to the parking public, to reduce
labor costs, to reduce collection costs, and to improve the aesthetics of the existing 30 year old meter
housings in the South Beach area.
The Mayor and City Commission should adopt the Resolution approving the appropriation of
$987,900 from Bond Fund 481 and establish a work order for the purchase and installation of 5,000
expanded parking meter housings, expanded capacity coin boxes, and the acquisition of related
materials and labor necessary to complete the upgrade ofthe City's parking meter system.
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