2004-25758 Reso
RESOLUTION NO. 2004-25758
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
APPROPRIATION OF $45,000 FROM RESORT TAX FUNDS IN
SUPPORT OF THE 2004-2005 NEW YEAR'S CELEBRATION.
WHEREAS, similar to the prior four (4) years, the Ocean Drive Association has
approached the City to request participation and sponsorship of a free fireworks show on
the beach east of Lummus Park at midnight on New Year's Eve; and Ocean Drive will be
closed to vehicular traffic beginning the morning of Friday, December 31 and will reopen on
Monday, January 3 at 7:00 a.m.; and
WHEREAS, while several special events permits have been issued primarily at
private venues, no significant crowd attracting event is planned; and many Miami Beach
nightclubs and hotels, which will be hosting special New Years events, will be extending
their hours of operation from 5:00 a.m. to 7:00 a.m.; and
WHEREAS, the City and Ocean Drive Association have also been working with
ESPN's Game Day and ABC Productions to coordinate live and tape broadcasts from
Lummus Park at 10 Street and these two productions will be on Ocean Drive from
December 31,2004 - January 4,2005; and
WHEREAS, all aspects of these productions will be coordinated with the Police
Department and the proposed Ocean Drive Street closure; and
WHEREAS, the City has been working diligently with the area hotels and nightclubs
to ensure that resources and security are appropriately allocated for this weekend; and
WHEREAS, due to the advent that this year New Year's Eve is on a Friday evening
and the Orange Bowl is the Championship game, the anticipated occupancy levels in
Miami Beach are expected to be at full capacity, and as a result, the Ocean Drive
Association anticipates many visitors, and similar to prior years, is requesting consideration
for a street closure throughout the weekend; and
WHEREAS, this street closure will be for an extended period of time, compared with
prior years, but is supported due to the unique nature of the New Year's Eve weekend
coupled with the College Football Championship Game; and
WHEREAS, in the past, the City has assisted in defraying costs, primarily
associated with the fireworks show for the public and other ancillary City services; last year
in 2003, the City allocated $22,752 of the total cost of $50,252 to sponsor the fireworks
show and other associated staffing costs; and similarly, in 2002, the City allocated under
$25,000 to support the New Years weekend fireworks and street closure; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida, authorize the appropriation of $45,000
from Resort Tax Funds in support of the 2004-2005 New Year's lebration.
PASSED and ADOPTED this -.IDb.... day of December,
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CITY CLERK
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APPROVED AS TO
FORM & LANGUAGI!
& FOR EXECUTION
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
lC)
Condensed Title:
A Resolution authorizing the appropriation and expenditure of $45,000 from Resort Tax Funds in support of
the 2004-2005 New Year's Celebration.
Issue:
Shall the City Commission authorize the appropriation and expenditure of $45,000 from Resort Tax?
Item Summary/Recommendation:
The purpose of this memorandum is to provide the Mayor and Commission with an update regarding the
New Year's holiday from, Friday, December 31,2004 through Tuesday, January 4,2005 (Orange Bowl
Championship Game).
Similar to the prior 4 years, the Ocean Drive Association has approached the City to request participation
and sponsorship of a free Fireworks show on the beach east of Lummus Park at midnight on New Year's
Eve. Furthermore, Ocean Drive is requesting a street closure to vehicular traffic beginning the morning of
Friday, December 31 and will reopen on Monday, January 3 at 7:00 a.m. This street closure will be for an
extended period of time, compared with prior years, but is supported due to the unique nature of the New
Year's Eve weekend coupled with the College Football Championship Game. In the past, the City has
assisted in defraying costs, primarily associated with the fireworks show for the public and other ancillary
City services.
It is estimated that this year's costs will be well in excess of the prior years' costs due to the prolonged
street closure request. Consistent with last year's proportionate share of costs, albeit at a much greater
level due to the combined New Year's Eve and Championship game weekend, it is recommended that an
allocation of costs in the amount of $45,000 be approved at this greater level due to the unique
circumstances as detailed in the attached memo.
It is important to stress that due to the length of time that Ocean Drive is to be closed, the City
Police Department may not be able to fill the required staffing positions to effectuate the street
closure during this extended period. The Police Department will be implementing a modified
Alpha/Bravo staffing schedule beginning Friday, December 31 st through Sunday January 2nd. This
staffing will limit the number of officers available to work off-duty and to ensurs public safety
throughout the holiday weekend. If off duty is unavailable, the scope or duration of the proposed
street closure mav have to be further limited or restricted.
Advisory Board Recommendation:
IN/A
Financial Information:
Source of
Funds:
D
Finance Dept.
Assistant City Manager
City Manager
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AGENDA ITEM
DATE
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
WWN.miamibeachfl.gov
COMMISSION MEMORANDUM
From:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez o..yc. ~
City Manager
Date: December 8, 2004
To:
Subject: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE APPROPRIATION AND
EXPENDITURE OF $45,000 FROM RESORT TAX FUNDS IN SUPPORT OF
THE 2004-2005 NEW YEAR'S CELEBRATION.
RECOMMENDATION
Adopt the Resolution
ANALYSIS
The purpose of this memorandum is to provide the Mayor and Commission with an update
regarding the New Year's holiday from, Friday, December 31, 2004 through Tuesday,
January 4,2005 (Orange Bowl Championship Game).
Similar to the prior 4 years, the Ocean Drive Association (ODA) has approached the City to
request participation and sponsorship of a free Fireworks show on the beach east of
Lummus Park at midnight on New Year's Eve. Furthermore, ODA has requested to close
Ocean Drive to vehicular traffic beginning the morning of Friday, December 31 and will
reopen on Monday, January 3 at 7:00 a.m.
While several special events permits have been issued primarily at private venues, no
significant crowd attracting event is planned. Additionally, many Miami Beach nightclubs
and hotels will be hosting special New Years events.
The City and Ocean Drive Association have also been working with ESPN's Game Day and
ABC Productions to coordinate live and tape broadcasts from Lummus Park at 10 Street.
These two productions will be on Ocean Drive from December 31, 2004 - January 4, 2005.
All aspects of these productions will be coordinated with the Police Department and the
proposed Ocean Drive Street closure.
The City has been working diligently with the area hotels and nightclubs to ensure that
resources and security are appropriately allocated for this weekend.
Proposed Ocean Drive Street Closure
Because New Year's Eve is on a Friday evening and the Orange Bowl is the Championship
game, the anticipated occupancy levels in Miami Beach are expected to be at full capacity.
As a result, the Ocean Drive Association anticipates many visitors, and similar to prior
years, is requesting consideration for a street closure throughout the weekend. This street
closure will be for an extended period of time, compared with prior years, but is supported
December 8, 2004
City Commission Memorandum
New Year's Eve 2004-2005
Page 2 of 3
due to the unique nature ofthe New Year's Eve weekend coupled with the College Football
Championship Game.
In the past, the City has assisted in defraying costs, primarily associated with the fireworks
show for the public and other ancillary City services. In2003, the City allocated $22,752 of
the total cost of $50,252 to sponsor the fireworks show and other associated staffing costs.
Similarly, in 2002, the City allocated under $25,000 to support the New Years weekend
fireworks and street closure.
It is estimated that this year's costs will include the following enhanced City services, well in
excess of the prior years' costs due to the prolonged street closure request. Consistent
with last year's proportionate share of costs, albeit at a much greater level due to the
combined New Year's Eve and Championship game weekend, it is recommended that the
allocation of costs be approved at this greater level due to the unique circumstances, as
follows:
Ocean Drive Association Contribution
City Contribution
$39,616.00
$25,319.00
$25,000.00
$7,685.40
$6,624.00
$104,244.40
$59,244.40
$45,000.00
Police Off-Duty
Fire
Fireworks (includes clean-up)
Public Works (sanitation)
Code
Total
It is important to stress that due to the length of time that Ocean Drive is to be
closed, the City Police Department may not be able to fill the required staffing
positions to effectuate the street closure during this extended period. The Police
Department will be implementing a modified Alpha/Bravo staffing schedule
beginning Friday, December 31st through Sunday January 2nd. This staffing will
limit the number of officers available to work off-duty and to ensure public safety
throughout the holiday weekend. If off duty is unavailable, the scope or duration of
the proposed street closure may have to be further limited or restricted.
Transportation and Parkina
Ocean Drive (5th - 15th streets) will be closed to vehicular traffic beginning the morning of
Friday, December 31 on New Year's Eve until 7:00 a.m., Monday, January 3rd.
Shuttle service will be available beginning at 6:00 p.m. on December 31 through 5:00 a.m.
January 1. Bus shuttles will operate along Washington Avenue. The special service would
be free during this special service time. Regular shuttle operations would resume on New
Year's Day at 10:00 a.m.
The following is the Parking/Park-n-Ride plan (4,200 spaces flat parking rate) for
December 31:
December 8, 2004
City Commission Memorandum
New Year's Eve 2004-2005
Page 3 of 3
The following is the Parking/Park-n-Ride plan (4,200 spaces flat parking rate) for
December 31:
Miami Beach _7'h Street Garage ($10), 12th Street Garage ($8) and 16th Street Garage
($10). The following locations' rates include parking and free shuttle: 17th Street Garage
($5); 17th Street lot ($5) and the Preferred lot ($2). Electrowave shuttles will provide
services from 4:00 p.m. to 5:00 a.m. For more information on the Electrowave, call 305-
535-9160.
Contingency plans will be developed to address any need to alter transportation plans as a
result of increases in population and crowd estimates.
Business/Residents Notices
A community notice will be disseminated to area residents and the entertainment district
businesses advising them of the City's traffic plans and information Hotline.
Police/Fire/ParkinQ/Sanitation/Code Staffina
Enhanced staffing levels will be provided during the New Year's weekend. Police and Fire
staff will be available on the beach during the fireworks show on New Year's Eve to be able
to respond to on-site incidents.
Information Hotline
A 24-hour information hotline (305-673-7400) will be in operation. For further information,
go to the City's website at www.miamibeachfl.qov.
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