99-23313 RESO
RESOLUTION NO. 99-23313
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING THE THIRD AMENDMENT TO THE
PROFESSIONAL SERVICE AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH AND BURROUGHS AND ROCKHILL, INC., FOR ASSESSMENT CENTER
DEVELOPMENT, VALIDATION, AND ADMINISTRATION FOR SERGEANT AND
LIEUTENANT OF POLICE; SAID AMENDMENT EXTENDING THE
AGREEMENT TO INCLUDE 1.) ADMINISTERING, SCORING, AND REPORTING
THE RESULTS OF THE PREVIOUSLY DEVELOPED POLICE OFFICER
BEHAVIORAL ASSESSMENT PHASE TEST FOR AN ADDITIONAL 125 POLICE
OFFICER APPLICANTS, IN AN AMOUNT NOT TO EXCEED $32,265; 2.)
AUTHORIZING THE CITY MANAGER TO EXERCISE THE OPTION OF
EXTENDING SAID AGREEMENT, IN AN AMOUNT NOT TO EXCEED $49,875,
TO TEST UP TO 175 ADDITIONAL APPLICANTS; AND 3.) REVISING,
VALIDATING, ADMINISTERING, SCORING, AND REPORTING THE RESULTS
OF THE PREVIOUSLY DEVELOPED BEHAVIORAL ASSESSMENT PHASE TEST
FOR AN ADDITIONAL GROUP OF SERGEANT AND LIEUTENANT
APPLICANTS, IN AN AMOUNT NOT TO EXCEED $62,736.
WHEREAS, the City entered into a Professional Service Agreement with Burroughs and
Rockhill, Inc. (Consultant) as the top ranked proposer in response to RFP No. 140-94/95 for
development, validation, and administration of a Behavioral Assessment Phase (BAP) test for the
Sergeant and Lieutenant of Police Classifications; and
WHEREAS, it was necessary for the City to develop, validate, and administer new customized
tests for entry-level Police Officer applicants; and
WHEREAS, there was only one response to RFP No. 103-95/96 issued to solicit proposals for
BAP test development, validation, and administration for entry-level Police Officers; and the one
proposal submitted was rejected by the Mayor and City Commission because the proposer did not
submit the required documents and did not provide the required price breakdown and discounts; and
WHEREAS, the Consultant is considered to be an expert and has extensive experience in
developing, administering, and validating BAP tests for uniformed positions, including police; and
WHEREAS, through separate competitive bidding processes, the Consultant was the top-
ranked proposer and entered into Agreements with the City, on October 25, 1995, for BAP
development, validation, and administration for Sergeant and Lieutenant of Police (RFP No. 140-
94/95), and on June 19, 1996, for Fire Lieutenant and Captain (RFP No. 81-95/96); and
WHEREAS, the Consultant successfully developed, validated, administered, and reported the
results of BAP tests to two groups of Sergeant and Lieutenant applicants and to one group of Fire
Lieutenant and Fire Captain applicants; and
WHEREAS, the Mayor and City Commission approved the First Amendment to the Sergeant
and Lieutenant Agreement to include developing and validating a BAP for City of Miami Beach entry-
level Police Officer; and
WHEREAS, after the Consultant developed the Police Officer BAP, the Mayor and City
Commission approved the Second Amendment to the Sergeant and Lieutenant contract for the
Consultant to develop procedures and administer, score, and report the results ofthis entry-level Police
Officer BAP to the first group of applicants; and
WHEREAS, the Police Officer test development, validation, and administration were in
accordance with the Consent Decree, developed in conjunction with the Department of Justice, and
approved by the court, and this helped to insure the administration of lawful, fair, job-related selection
procedures and to protect the City against further litigation; and
WHEREAS, the Consultant has already administered the Police Officer BAP test to nearly 400
Police Officer applicants; and
WHEREAS, the City needs to expedite the testing and hiring of more certified Police Officers
to fill existing vacancies and wishes to administer this BAP to an additional 125 applicants; and
WHEREAS, under the terms of the Fraternal Order of Police (FOP) Bargaining Agreement,
a promotional examination will be given every two (2) years for each the Sergeant and the Lieutenant
Classifications; and such examination shall be a two-part examination, with the second part to be a
behavioral assessment component, and the City needs to expedite this process; and
WHEREAS, the Consultant is able to expedite all BAP testing by administering the BAP for
Police Officers by September 26, 1999, and administering the BAP for both Sergeant and Lieutenant
within one month after the written tests are given on November 19, 1999; and
WHEREAS, the City has been pleased with the results of the BAP tests, and with the
applicants hired and promoted as a result; and
WHEREAS, the Consultant has continued to work with the City to develop the most cost
effective quality tests possible: the cost ofthe Sergeant and Lieutenant services was $124,900 for the
1995 process, reduced by 32% (down to $85,000) for the 1997 process, and reduced by 50% (down to
$63,736) for the 1999 process; and
WHEREAS, the Consultant is considered a sole source for the Structured Response Tactical
and Administrative (SRT) part of the Sergeant and Lieutenant tests, the use of which contributes to the
reduced cost.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein authorize the Mayor and the City Clerk to execute a Third Amendment to the
Professional Service Agreement between the City of Miami Beach and Burroughs and Rockhill, Inc.,
providing for Behavioral Assessment Phase Test Development, Validation, and Administration for
Sergeant of Police and Lieutenant of Police; said Amendment extending the Agreement to include 1.)
administering, scoring, and reporting the results of the previously developed Behavioral Assessment
Phase to an additional 125 Police Officer applicants, in an amount not to exceed $32,265; 2.)
authorizing the City Manager to exercise the option of extending said Agreement, in an amount not to
exceed $49,875, to test up to 175 additional applicants; and 3.) revising, validating, administering, and
reporting the results of the previously developed Behavioral Assessment Phase tests for an additional
group of Sergeant and Lieutenant applicants, in an amount not to exceed $62,736.
PASSED AND ADOPTED this 22ndJay of September ,1999.
ATTEST:
1~
J ~ ALl f'" r tit clUA
CITY CLERK
MAYOR
GPL
F:\HUMA \$ALL \COMM.RES\BRI99PR. WPD
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
0) ;i J~9a
/'00 7
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http \\ci.miami-beach fl us
~--------------------------------_.._-------------------.-----------..-------....-------..-.-------...-......-.-----...--........------....
TO:
FROM:
SUBJECT:
COMMISSION MEMORANDUM NO. t.- I ?- <19
Mayor Neisen o. Kasdin and
Members of the City Commission
DATE: September 22,1999
Sergio Rodriguez
City Manager
A RESOLUTION APPROVING THE THIRD AMENDMENT TO THE
PROFESSIONAL SERVICE AGREEMENT BETWEEN THE CITY OF MIAMI BEACH
AND BURROUGHS AND ROCKHILL, INC., FOR ASSESSMENT CENTER
DEVELOPMENT, VALIDATION AND ADMINISTRATION FOR SERGEANT AND
LIEUTENANT OF POLICE; SAID AMENDMENT EXTENDING THE AGREEMENT
TO INCLUDE 1.) ADMINISTERING, SCORING, AND REPORTING THE RESULTS
OF THE PREVIOUSLY DEVELOPED POLICE OFFICER BEHAVIORAL
ASSESSMENT PHASE TEST FOR AN ADDITIONAL 125 POLICE OFFICER
APPLICANTS IN AN AMOUNT NOT TO EXCEED $32,265, AND AUTHORIZING THE
CITY MANAGER TO EXERCISE THE OPTION OF EXTENDING SAID
AGREEMENT IN AN AMOUNT NOT TO EXCEED $49,875, TO TEST UP TO 175
ADDITIONAL APPLICANTS, AND 2.) REVISING, VALIDATING, ADMINISTERING,
SCORING, AND REPORTING THE RESULTS OF THE PREVIOUSLY DEVELOPED
BEHAVIORAL ASSESSMENT PHASE TEST FOR AN ADDITIONAL GROUP OF
SERGEANT AND LIEUTENANT APPLICANTS, IN AN AMOUNT NOT TO EXCEED
$62,736
A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE PROFESSIONAL
SERVICE AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND
BURROUGHS AND ROCKHILL, INC., FOR BEHAVIORAL ASSESSMENT TEST
DEVELOPMENT, VALIDATION, AND ADMINISTRATION FOR FIRE LIEUTENANT
AND FIRE CAPTAIN; SAID AMENDMENT EXTENDING THE AGREEMENT TO
INCLUDE REVISING, VALIDATING, ADMINISTERING, SCORING, AND
REPORTING THE RESULTS OF THE PREVIOUSLY DEVELOPED BEHAVIORAL
ASSESSMENT PHASE TEST FOR AN ADDITIONAL GROUP OF FIRE LIEUTENANT
AND FIRE CAPTAIN APPLICANTS, IN AN AMOUNT NOT TO EXCEED $68,500
ADMINISTRATION RECOMMENDATION:
Adopt the Resolutions.
AGENDA ITEM ~
DATE q ..;l~ ..If:L
64
CONTRACT AMOUNT AND FUNDING:
For the Police entry-level and promotional contract, extension is not to exceed $32,265, with an option
for the City Manager to extend the Agreement up to $49,875 for the Police Officer classification and
not to exceed $62,736 for the Sergeant and Lieutenant classifications. Funds are available from the
Police Department's Professional Services.
For the extension of the Fire promotional contract, extension is not to exceed $68,500. Funds are
available in the Fire Department's Professional Services budget.
I,.
ANAL YSIS:
SERGEANT AND LIEUTENANT OF POLICE AND POLICE OFFICER
The City needed to develop, validatc, and administer new customized selection procedures for entry-
level Police Officer applicants. In May 1996, the City issued Request for Proposals ("RFP") No. 103-
95/96 to 16 professional test development firms to develop, administer, and validate a Behavioral
Assessment Phase (BAP) Test for City of Miami Beach Police Officers. The Commission rejected the
only proposal since the Proposer did not submit the required documents and did not provide the
required cost breakdown and discounts.
FIRST AMENDMENT: The Mayor and City Commission approved the First Amendment to the
Sergeant and Lieutenant Agreement to include developing and validating a BAP for City of Miami
Beach Police Officer. Through the separate competitive bidding procedures, the City had previously
entered into Professional Service Agreements with Burroughs and Rockhill, Inc. as top-ranked
proposer. In October 1995, the City contracted with Burroughs and Rockhill for Assessment Center
Development, Validation, and Administration for Sergeant and Lieutenant of Police (RFP NO. 140-
94/95), and, in June 1996, for Fire Lieutenant and Captain (RFP NO. 81-95/96).
SECOND AMENDMENT: After the Consultant developed and validated the Police Officer BAP, the
Commission approved the Second Amendment for the Consultant to develop procedures and
administer, score, and report the results of the BAP to the first group of applicants.
The City needs to expedite the testing and hiring of more certified Police Officers to fill existing
vacancies and wishes to administer this BAP to an additional 125 applicants. Under the terms of the
Fraternal Order of Police (FOP) bargaining Agreement, "A promotional examination will be given
every two (2) years" for each the Sergeant and the Lieutenant classifications; and such examination
shall be "a two-part examination", the second part will be a "behavioral assessment component".
FIRE LIEUTENANT AND CAPTAIN
The City needs to expedite the testing of applicants for the fire Lieutenant and Captain classifications.
Under the terms of the International Association of Firefighters (lAFF) bargaining Agreement, Section
6.13, "Promotional examinations for the position of Fire Captain, Fire Lieutenant and Fire Fighter II
(sic) will be given at least every two (2) years... Assessment Centers will be used for promotions to
Lieutenant and Captain, but not for Fire fighter II. After consultation with the Union President, the City
will select an independent, qualified service provider to furnish and administer a validated assessment
65
center or a behavioral assessment component ... The City will offer assessment component training to
all qualified applicants."
COSTS
The Consultant has continued to work with the City to develop the most cost effective quality test
possible.
. The cost of the Sergeant and Lieutenant of Police services was $124,900 for the 1995 process,
reduced by 32% (down to $85,000) for the 1997 process. The Consultant has now reduced the
original price by 50%, down to $63,736.
. The cost of the Fire Lieutenant and Captain services was $68,500 for the 1996 processes. The
Consultant has maintained this price even though their cost of administration has risen since
then (eg., travel, payment to role players, video equipment rental, etc.).
. The reduction and stability in cost is partially due to the use of the Structured Response Tactical
and Administrative part of all of the Police and Fire promotional tests, for which the Consultant
is "sole source".
HIGHLIGHTS TO SUPPORT USE OF CURRENT CONSULTANT, include that this Consultant:
. was top ranked bidder on previous RFPs
. is sole source for the cost effective Structured Response Tactical and Administrative part of the
test
. already developed, validated, administered, and reported the results ofBAP Tests to two groups
of Sergeant and Lieutenant applicants and to one group of Fire Lieutenant and Fire Captain
applicants
. has already developed and validated the customized BAP specifically for Miami Beach Police
Officer
. has already administered this BAP to almost 400 Police Officer applicants
. for Police Officer, will be more cost effective than starting over with a new consultant to
develop a new test and develop new administration procedures (Consultant has reduced cost by
50%)
. for Sergeant and Lieutenant of Police and Fire Lieutenant and Captain, will be more cost
effective due to Consultant's extensive knowledge of the City of Miami Beach and its
classifications
. (for the same reasons) will be more time efficient to have a Police Officer hiring list by
November 1, 1999, and to test for Sergeant and Lieutenant within one month after the written
tests are given on November 19,1999
. will be able to comply with IAFF and FOP contract requirements
. worked under the Consent Decree, in conjunction with the Department of Justice, and with the
approval of the court (this includes all methodologies of test development and procedures of
administration)
. will help to protect the City against future litigation - there have been NO grievances or
litigation with the City involving any work performed by the Consultant
· is a recognized expert in this field with extensive experience
. has pleased the City with the results of the Police Officer and the Police and Fire promotional
BAP Tests and with the Police Officer applicants hired and with the promotional applicants
promoted as a result
66
CONCLUSION:
Administration recommends that the Resolutions be adopted.
~r/j'GP~ F IIJUMAI$ALLICOMM-MEMlRRI99PFM WPD
l.i
67
THIRD AMENDMENT TO THE PROFESSIONAL SERVICE AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH AND
BURROUGHS AND ROCKHILL, INC.,
FOR ASSESSMENT CENTER DEVELOPMENT, VALIDATION, AND ADMINISTRATION
FOR SERGEANT AND LIEUTENANT OF POLICE
THIS THIRD AMENDMENT made this JOp~ay of Jepl611/IJ.6/L-, 1999, by and between
the CITY OF MIAMI BEACH, a Florida municipal corporation, hereinafter called the "City", which
term shall include its officials, successors, legal representatives, and assigns, and BURROUGHS
AND ROCKHILL, INCORPORATED, hereinafter called the "Consultant".
1. The City wishes to extend said Professional Services Agreement to include:
a. Administering, scoring, and reporting the results of the Behavioral Assessment Phase (BAP)
to an additional 125 Police Officer applicants, in an amount not to exceed $32,265.
b. Revising, validating, administering, scoring, and reporting the results of the previously
developed Behavioral Assessment Phase Test for an additional group of Sergeant and
Lieutenant applicants, in an amount not to exceed $62,736.
c. Authorizing the City Manager to exercise the option of extending said Agreement, in an
amount not to exceed $49,875, to test up 175 additional Police Officer applicants.
2. All other terms and conditions of the Agreement shall remain unchanged and in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have caused this Extension to be executed by
their appropriate officials, as of the date first entered above.
FOR CITY:
CITY OF MIAMI BEACH
ATTEST:
By: Jd1u-{,f ra~dv--
CITY CLERK
By: #~
MAYO
FOR CONSULTANT:
BURROUGHS AND ROCKHILL, INC.
WITNESS:
C~0 ?o-v L
......
4~ L. /~4
By:
G ~,\ ~oe-'-'.~ \\~ ~"'^~'\)-\~~'v~
Print Name and Title
7lIrJ1f/A~ L 0 iJJCk:.HILt
Print Name and Title
t/. I:?
GPL
F :\H lJMA \$ALL\CONTRACT\BRI99PC. WPD
APPROVED AS TO
FORM & lANGUAGE
& FOR EXECUTION
1fjillk~, <;'/,_1/4"
Crfy Marney . Do+(,