99-23390 RESO
RESOLUTION NO.
99-23390
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING $ 123,915 FROM
CAPITAL PROJECTS FUND NO. 351, TO FUND WORK ORDER 351-2110
ENTITLED, "CITY HALL RENOVATIONS" FOR THE RENOVATION
AND RELOCATION OF THE ARTS, CULTURE, AND ENTERTAINMENT
DEPARTMENT TO 555 17TH STREET.
WHEREAS, the Arts, Culture, and Entertainment Department (ACE) has outgrown its current
location on the fourth floor of City Hall in an area consisting of 1,008 sq. ft.; and
WHEREAS, to resolve ACE's space needs, multiple relocation alternates were researched and it was
determined that the north end of the 555 17th Street Building that currently houses the VCA, has adequate
space available (1930 sq. ft.) for the relocation of the ACE, also providing for a large conference room for
meetings of the Cultural Arts Council and the various Committees the ACE oversees; and
WHEREAS, the proposed construction project includes the renovation of the existing space at 555
17th Street to include acoustical ceilings, partitions, modular furniture, carpeting, lighting, plumbing,
electrical, mechanical, fire detection and fire sprinkler equipment, ADA code requirements provisions, the
telephone and computer equipment required for compatibility with the existing City systems, and minor
renovations to the existing restrooms to conform to ADA requirements; and
WHEREAS, the existing 1,008 sq. ft. of space on the fourth floor, currently occupied by the ACE,
will also be renovated for offices for the Tourism and Convention Director/Chief of Protocol (Michael Aller),
the Office of Public Information and Civicall functions; and
WHEREAS, this renovation project will include partitions, acoustical ceilings, carpeting, electrical,
lighting, mechanical, and the telephone and computer equipment needed for the relocated functions and will
also address all path of travel modifications to be in conformance with the ADA requirements for the areas
and will expand the ground floor office space, as requested by Miami-Dade County Commissioner Barreiro;
and
WHEREAS, space planning for the proposed renovation project has been completed and it is
estimated that the renovation projects will commence in December of 1999 and be completed before April I,
2000.
NOW, THEREFORE, BE IT DULY RESOL YED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission
herein appropriate $123,915 from Capital Projects Fund No. 351, to fund Work Order 351-2110 entitled,
"City Hall Renovations" for the renovation and relocation of the Arts, Culture, and Entertainment Department
to 555 17th Street.
PASSED and ADOPTED this 1 7th day of November, 1999'111
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
MAYOR
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
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COMMISSION MEMORANDUM NO. 8~8 -9j
TO:
Mayor Neisen O. Kasdin and
Members of the City C mmission
,
DATE: November 17, 1999
FROM:
SUBJECT:
A RESOL ION OF THE MAYOR AND COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROPRIATING $123,915 FROM CAPITAL
PROJECTS FUND NO. 351 TO FUND WORK ORDER 351-2110 ENTITLED,
"CITY HALL RENOVATIONS" FOR THE RENOVATION AND
RELOCATION OF THE ARTS, CULTURE, AND ENTERTAINMENT
DEPARTMENT TO 55517TH STREET.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The Arts, Culture, and Entertainment Department (ACE) is currently located on the fourth floor of
City Hall in an area consisting of 1 ,008 sq. ft. Their current space is too small to meet the needs of
the Arts, Culture, and Entertainment staff and the Cultural Arts Council staff As a result, the fourth
floor offices will be utilized by the Tourism and Convention Director, Civicall and the office of
Public Information, currently co-located on the ground floor of City Hall with the Miami-Dade
County Commissioner Barreiro.
To resolve ACE's space needs, multiple locations were researched to determine location, size
requirements, and proximity to other City Department. The north end of the 555 17th Street Building
that currently houses the VCA, has adequate space available (1930 sq. ft.) for the relocation of the
ACE. This space will also provide for a large conference room for meetings of the Cultural Arts
Council and the various Committees the ACE oversees.
The proposed construction project includes the renovation of the existing space at 555 17th Street to
include acoustical ceilings, partitions, modular furniture, carpeting, lighting, plumbing, electrical,
mechanical, fire detection and fire sprinkler equipment, ADA code requirements provisions, and the
telephone and computer equipment required for compatibility with the existing City systems. The
funding will also provide for minor renovations to the existing restrooms to conform to ADA
requirements.
t and Budget
AGENDA ITEM
C I t-)
\\- \,-99
DATE
November 17, 1999
Commission Memorandum
Page 2
Additionally, the existing 1,008 sq. ft. of space on the fourth floor, currently occupied by the ACE,
will also be renovated for offices for the Tourism and Convention Director/Chief of Protocol
(Michael Aller), the Office of Public Information and Civicall functions. The renovations will
include partitions, acoustical ceilings, carpeting, electrical, lighting, mechanical, and the telephone
and computer equipment needed for the relocated functions. This renovation project will also
address all path of travel modifications to be in conformance with the ADA requirements for the
areas and will expand the ground floor office space, as requested by Miami-Dade County
Commissioner Barreiro.
The breakdown of costs are as follows:
Construction costs
Telephone (Remote switch to connect with City Hall)
Associated wiring and installation costs
Total Cost
$ 91,000.00
$ 26,104.00
$ 6.811.00
$ 123,915.00
Space planning for the proposed renovation project has been completed and it is estimated that the
renovation projects will commence in December of 1999 and be completed before April 1, 2000.
It is recommended that the Mayor and City Commission adopt this resolution approving the funding
for these projects.
S~~j
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