99-23280 RESO
RESOLUTION NO. 99-23280
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
CITY MANAGER, OR HIS DESIGNEE, TO EXECUTE THE
EXISTING FACILITIES PLAN-GRANT AGREEMENT WITH
MIAMI-DADE COUNTY, ACCEPTING A GRANT IN THE AMOUNT
OF $775,000 FOR THE RENOVATION OF THE COLONY THEATER
INTO A FULLY FUNCTIONAL PERFORMING ARTS FACILITY
WHICH IS COMPLIANT WITH THE AMERICANS WITH
DISABILITIES ACT; AND TO APPROPRIATE SAID FUNDS.
WHEREAS, Miami Dade County, represented by the Board of County Commissioners and
the Miami-Dade Cultural Affairs Council, seeks to enhance the cultural lives of all its citizens through
the support of the performing arts; and
WHEREAS, Miami Dade County seeks to implement its support of the performing arts and
its support for the planned Performing Arts Center by awarding grants for the renovation of
strategically identified existing performing arts facilities; and
WHEREAS, the Colony Theater, a City of Miami Beach owned building on the National
Register of Historic Places, was constructed in 1934 as a cinema yet currently functions as a mixed
use media and performing arts space; and
WHEREAS, the Colony Theater has been identified by Miami-Dade County as an existing
facility that merits renovation into a full performance facility; and
WHEREAS, the Colony Theater has been identified by the City of Miami Beach as a facility
that will be renovated in compliance with the American with Disabilities Act as amended; and
WHEREAS, the City of Miami Beach understands and accepts the conditions of the Existing
Facilities Grant Agreement with Miami-Dade County;
NOW, THEREFORE, BE IT DUL Y RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA THAT THE MAYOR AND
CITY COMMISSION OF MIAMI BEACH, FLORIDA authorize the City Manager, or his
designee to execute the Existing Facilities Plan Grant Agreement with Miami-Dade County,
accepting a grant in the amount of $775,000 for the renovation of the Colony Theater into a fully
functional performing arts facility which is compliant with the Americans.. OtlDisabilities Act; and
to appropriate these funds. M I ,
PASSED and ADOPTED this 17th day of September, 1999. flU '
MAYOR
ATTEST:
tl il L-' f7 J
,tv }-lA (1 . (t/{.l)'/J..------..
CITY CLERK
APPROVED PS TO
FORM & LANGUAGE
& FOR EXECUTION
14-r,!!f~ ~
~ITY OF MIAMI BEACH
;ITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
ttp:\\cLmiam i-beach. fl. us
COMMISSION MEMORANDUM NO. ~Cj
TO:
Mayor Neisen O. Kasdin and
Members of the City mmission
DATE: September 14, 1999
FROM:
Sergio Rodriguez
City Manager
SUBJECT:
A RESOL ION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY
MANAGER, OR HIS DESIGNEE, TO EXECUTE THE EXISTING
FACILITIES PLAN GRANT AGREEMENT WITH MIAMI-DADE COUNTY,
ACCEPTING A GRANT IN THE AMOUNT OF $775,000 FOR THE
RENOVATION OF THE COLONY THEATER INTO A FULLY
FUNCTIONAL PERFORMING ARTS FACILITY WHICH IS COMPLIANT
WITH THE AMERICANS WITH DISABILITIES ACT; AND TO
APPROPRIATE THESE FUNDS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
In March 1992, Jules Fischer Associates, Inc., the nation's leading theater consultant, and AM
Planning & Research Corporation were engaged by Miami-Dade County to undertake planning for
a new performing arts center in Miami. On August 11, 1992, Phase I of this project, the 1992
Updated Needs Assessment Report, which explored the state of the performing arts in Miami-Dade
County, was completed. Two Miami Beach venues were assessed in this report, the Jackie Gleason
Theater of the Performing Arts and the Colony Theater. Three other Miami Beach venues, the
Lincoln Theater, the Cameo Theater and the Area Stage were visited but not assessed.
The 1992 Updated Needs Assessment Report evaluated the Colony Theater in four categories:
Strengths, Weakness, Opportunities, and Constraints. The results are excerpted below.
STRENGTHS
I) Design of interior theater audience space work&<
well for dance and small theatrical performances.
2) Management contract with Concert
Association works well.
3) Size of house very good for small and mid-sized
performing arts organizations and artists.
WEAKNESS
I) Severe limitations of wing space and backstage
support space.
2) Substantial lack of offices and dressing rooms.
3) Platform built to support audience seating is
showing its age.
AGENDA ITEM
DATE
C.'lI
g - I 4- '1 '1
MEMORANDUM Page 2
SEPTEMBER 14,1999
OPPORTUNITIES
1) Lincoln Road development as great potential
market.
2) Change in Miami Beach demographics works
in favor of the Colony theater market niche.
3) Only theater of its size in Miami-Dade
County.
CONSTRAINTS
l) Corner location on street property line limits
expansion opportunities for correcting backstage
problem.
The Performing Arts Center Trust's Existing Facilities Committee evaluated the 1992 Updated
Needs Assessment Report for 18 months. The culmination of their work was the Existing Facilities
Plan that recommends a total of $8 million of essential improvements to neighborhood facilities
through out Miami-Dade County. The Existing Facilities Plan was submitted and approved by the
Board of County Commissioners On July 13,1993 with the adoption of Resolution No. 860-93.
The Existing Facilities Plan states that the "Colony Theater is the most heavily used medium sized
theater in the county" and that making "additions and upgrades to the Colony would eliminate the
need to build a similarly sized theater at the new Performing Arts Center." The Existing Facilities
Plan further recommends a grant award in the amount of $775,000 for renovations at the Colony
Theater which will correct its assessed weaknesses.
On August 16, 1999, Karen Caruso, General Manager ofthe Colony, received the Existing Facilities
Plan Grant Agreement and forwarded it to the City. After review by the City's Legal Department,
minor changes were suggested. Miami-Dade County substantially accommodated these changes.
If approved, the Existing Facilities Plan Grant Agreement between Miami-Dade County and the City
of Miami Beach will be presented to the Board of County Commissioners on September 21, 1999
for final approval.
ANALYSIS
The grant awarded by the Existing Facilities Plan Grant Agreement can only be used for the purpose
of renovating the C()lony Theater into a full performance facility. Because this will ultimately
involve new construction, the renovation will assist the City in meeting the clear mandate of the
Americans with Disabilities Act of 1990, as amended, and the Rehabilitation Act of 1973, as
amended. Thus, the City's ADA issues at the Colony will be remedied.
Another condition of accepting the grant is that for the next ten years, the renovated facility must be
used for not-for-profit cultural activities for at feast 25% or more of its performance dates each year,
of which no less than 39 dates must be on the weekend, which is defined as Friday, Saturday, and
Sunday. Currently, the Concert Association of Florida manages and operates the Colony. Last year
more than 75% of performance dates were used for not-for-profit cultural activities.
Besides the circumstances mentioned, the general conditions ofthe Agreement are routine for a large
capital improvement grant. The City will be responsible for monitoring the grant and issuing reports
to the Executive Director of the Miami-Dade County Cultural Affairs Committee.
PAST FUNDING
SOURCE
Miami-D~de County
Cultural Affairs Council
VCA Marketing
Hurricane Recovery (FEMA)
Florida Department of State
Cultural Facilities Grant
City of Miami Beach
Resolution 98-22890
(ADA Monies from Fund 351)
City of Miami Beach
Resolution 99-23228
(CAC Monies/Loan to Colony)
City of Miami Beach
Property Management Expenses
MEMORANDUM Page 3
SEPTEMBER 14, 1999
YEARS TOTAL ANNUAL AVERAGE
1991-1998 $168,228 $21,028.50
1990-1998 $210,000 $26,250.00
1994 $27,795 Non-recurring Grant
1991 $104,592 Non-recurring Grant
1998 $60,000 Non-recurring Grant Match
1999
$220,000
Non-recurring Grant Match
1994-1998
$89,001
$17,800.19
The City receives proceeds from the restaurantlcafe space adjacent to the Colony. These funds have
been inconsistent and the space is currently vacant, pending a final sublease agreement, as reported
on July 7, 1999. The Concert Association is negotiating a proposed sublease with Mark Soyka to
improve and to operate the restaurantlcafe for a monthly rent of $4,000 and for a term in excess of
one (1) year. Said sublease would further be subject to the City's approval of a non-disturbance and
attornment agreement in light ofthe Concert Association's lease expiration on August 31, 2000.
The City also has submitted applications to obtain grant funds to renovate the Colony Theater,
currently pending award at the Florida Department of State.
CONCLUSION
The Administration- recommends approval of the attached Resolution of the Mayor and City
Commission ofthe City of Miami Beach, Florida authorizing the City Manager, or his designee, to
execute the Existing Facilities Plan Grant Agreement with Miami-Dade County, accepting a grant
in the amount of $775,000 for the renovation of the Colony Theater into a fully functional
performing arts facility which is compliant with the Americans with Disabilities Act; and to
appropriate these funds. ~
SR/C~/RM/JR/sk ())Er
attachment
T:\AGENDA \ 1999\SEP 1499\CONSENTlMDCACMEM
MIAMI-DADE COUNTY
EXISTING FACILITIES PLAN - GRANT AGREEMENT
The Miami-Dade Cultural Affairs Council and the Miami-Dade County Board of County Commissioners are pleased
to announce that Miami-Dade County will award the Grant described herein in consideration for the recipient's
agreement to abide by the following terms and conditions set forth in Articles I, II and III:
1. GRANTEE:
2. TOTAL AMOUNT OF GRANT:
3. PROJECT DESCRIPTION:
4. LINE ITEM PROJECT BUDGET:
5. PROJECT TIMETABLE:
6. EXPENDITURE DEADLINE:
7. FINAL REPORT DUE:
ARTICLE I
City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
$775,000
Facility: The Colony Theater
See Exhibit No.1, form attached hereto pursuant to Article 11.2
See Exhibit No.2 - Part 1 and Exhibit No.2 - Part 2: Form EES,
forms attached hereto pursuant to Article 11.2
See Exhibit No.2 - Part 2: Form EES, form attached hereto
pursuant to Article 11.2
September 30, 2002
IN WITNESS WHEREOF, the parties hereto have executed this Agreement:
45 days after project completion
ATTEST:
i i-IlatJoe-C.'Wty Commission
/(;0 M fi1/~
I' .-"''''. ~n~.
--,.~' v
! /,/'~ .'\ Q)"".....\
:""'" _.,?_._ \. 0 t
'" '--. I'. "~"
'i,-"\ ~ r;uurH~ I g:
.\0. '.<.: ~-~ ."';;..'.....'"
....) .:: ~~
.
\lI;".!tj. *~*
,'I4lo-.e.lf..flPJll.
(Grantee's Corporate Seal)
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
tw riS~9
MIAMI-DADE COUNTY, FLORIDA by its BOARD OF
COUNTY COMMISSI<;}NERS on the
dN)dayof j(/~ ,1912
By ~(~
County Manager
GRANTEE:
,19_
:: tho - d~!1
Mbor, City of Miami Beach
Neisen Kasdin
BY~O ~; o. [ J;::oatu"
City Clerk, City of Miami Beach
Robert Par her
Type or Print Below Signature
By
Phone Number
anager, City of Miami Beach
Sergio Rodriguez
Type or Print Below Signature
ARTICLE II
GENERAL CONDITIONS
1. Parties: The parties to this Agreement are the Grantee listed in Article I, and
Miami-Dade County, a political subdivision of the State of Florida. Miami-Dade County has
delegated the responsibility of administering this Grant to the Executive Director of the
Miami-Dade County Cultural Affairs Council, or his designee, who shall be referred to herein as
the "Director of the CounciL"
2. Project Description: The Grantee may only use the Grant for the purposes described
in the Project Description, in the form attached hereto as Exhibit No.1; the Line Item Project
Budget and the Project Timetable, in the form attached hereto as Exhibit No.2 - Part 1 and
Exhibit No.2 - Part 2: Form EES. The Grantee must attach completed Exhibits No.1, No.2 -
Part 1, and No.2 - Part 2, which, upon written approval of the Director of the Council, will be
incorporated into this Agreement. All expenditures will be subject to the terms of this
Agreement, as specified in Exhibits No.1, No.2 - Part 1, and No.2 - Part 2, subject to the
written approval of the Director of the Council. Any changes in line item expenditures must be
requested in writing from the Director of the Council, and so long as expenditures do not exceed
the total amount of grants funds. Revenues, including any matching public and private sector
funds, also will be specified in the Line Item Project Budget attached hereto, as Exhibit No.2 -
Part 1. Changes to the scope of work in the Project Description and/or to the Line Item Project
Budget must be requested in writing from the Director of the Council.
3. Facility Use: For at least ten (10) years from the completion of the Grant Project, the
Grantee shall use the facility and equipment, improved and/or acquired under this Grant Project,
for not-for-profit cultural activities involving cultural programs presented by the Grantee and by
other artists and not-for-profit cultural organizations. These not-for-profit cultural activities shall
benefit artists, community-based cultural organizations and audiences. The Grantee shall make
the facility and equipment available for these not-for-profit cultural activities for a minimum of
twenty-five percent (25%) of the performance dates each year, of which no less than 39 dates
shall be weekend dates which are defined for this purpose as Friday, Saturday and Sunday.
Performance times on each of these performance dates shall be evenings on Fridays, Saturdays
and Sundays, with an evening performance beginning at a time scheduled between 6:00 P.M. and
8:30 P.M., and matinees on Saturdays and Sundays with matinee performances beginning at a
time scheduled between 1 :00 P.M. and 3:00 P.M.. All of these dates and times shall be made
available for these not-for-profit cultural activities at affordable rates, not to exceed the Grantee's
direct costs (i.e., actual cost of electricity, insurance and theater staff directly utilized for the
performance date). The Grantee shall make pro-active efforts to achieve these annual facility
usage levels for not-for-profit cultural activities. These efforts shall include, but not be limited
to: establishing a theater booking policy and rental agreement incorporating the not-for-profit
cultural activities usage levels and rate requirements of this agreement; disseminating the theater
booking policy and theater specifications and rate information directly to Miami-Dade County's
not-for-profit cultural organizations and artists; and promoting and holding an annual "open
house" in the theater for Miami-Dade County's not-for-profit cultural organizations and artists.
By January 1 st of each year during this ten (10) year period, the Grantee must submit an annual
report to the Director of the Council specifically accounting for all of its efforts and results over
the preceding fiscal year to achieve these required usage levels for providing an affordable and
accessible facility for these not-for-profit cultural activities. This annual report shall be in a form
acceptable to the Director of the Council. For the purposes of this annual report and this
Page 2
Agreement, the fiscal year shall be defined as the period between October 1 st and September
30th.
4. Reports: This Grant has been awarded with the expectation that the described project
will enhance and develop Miami-Dade County's cultural community. To demonstrate that the
Grant is fulfilling, or has fulfilled, its purpose, and to monitor progress, performance, and
compliance with this Agreement and with applicable municipal, Miami-Dade County, state and
federal requirements, the Grantee must supply the Director of the Council with written reports
documenting that the Grantee has fulfilled all applicable requirements. These reports are to be
received by the Director of the Council according to the schedule listed under Article 1.5 and II.3
above, and Article II.5 below, or more frequently, as prescribed by the Director of the Council.
5. Amount of Grant and Payment Schedule: The total amount of the Grant is specified
in Article 1.2. By making this Grant, Miami-Dade County assumes no obligation to provide
financial support of any type whatsoever in excess of the total Grant amount. Cost overruns are
the sole responsibility of the Grantee. The Grant funds will be supplied to the Grantee
subsequent to receipt and approval by the Director of the Council of all reports, invoices and
documents due from the Grantee as required through this Agreement.
Upon submission of acceptable documentation, payment(s) of Grant funds will be made
to the Grantee upon submission by the Grantee and upon approval by the Director of the Council
of: Exhibit No. I, Exhibit No. 2 - Part I, and Exhibit No. 2 - Part 2 of this Agreement;
documentation of notice to proceed for each phase of the scheduled work as outlined in
Agreement Exhibit No. 2 - Part 2, indicating authorized expenditures for the phase; and
documentation reflecting the amount of design and/or construction work completed and/or
evidence of services or equipment having been received and paid for.
The Payment Schedule for this Grant shall be based upon Exhibit No. 2 - Part 2, a
detailed project schedule reflecting the timetable for completion of each phase of the work and
the amount of grant and other funds budgeted for the corresponding expenses. All payments are
contingent upon the Grantee's submission to the Director of the Council of acceptable
documentation required in this Agreement confirming progress of the Grant Project.
6. Program Monitoring and Evaluation: The Director of the Council may monitor
and conduct an evaluation of operations and the project under this Grant, which may include
visits by County representatives to observe the project or Grantee's programs, procedures, and
operations, or to discuss the Grantee's programs with the Grantee's personnel.
For construction work involved in the Grant Project, the Grantee shall: notify the Director
of the Council of any applicable federal labor compliance requirements regarding procurement
and pre-award procedures prior to awarding a contract for construction; submit to the Director of
the Council all plans and specifications and receive the approval of the Director of the Council
prior to issuance and implementation; and comply with all applicable provisions of applicable
municipal, state, federal and Miami-Dade County laws, regulations and rules.
7. Bank Accounts and Bonding: Monies received pursuant to this Agreement shall be
kept in accounts in established Miami-Dade County banks or savings and loan associations
whose identities shall be disclosed in writing to the Director of the Council with the identity and
title of individuals authorized to withdraw or write checks on Grant funds.
Page 3
8. Accounting and Financial Review: The Grantee must keep accurate and complete
books and records of all receipts and expenditures of Grant funds in conformance with
reasonable accounting standards. These books and records, as well as all documents pertaining
to payments received and made in conjunction with this Grant, such as vouchers, bills, invoices,
receipts and canceled checks, shall be retained in Miami-Dade County in a secure place and in an
orderly fashion by the Grantee for at least three (3) years after the submission ofthe Final Report
specified in Article I. 7. These books, records, and documents may be examined by the Director
of the Councilor his designee at the Grantee's offices during regular business hours and upon
reasonable notice. Furthermore, the Director of the Council may, at the County's expense, audit
or have audited, upon reasonable notice, all the financial records of the Grantee, whether or not
purported to be related to this Grant.
9. Publicity and Credits: The Grantee must include the following credit line in all
promotional and marketing materials related to this Grant, including public announcements,
press releases, programs, and print and broadcast media: THIS PROJECT IS SUPPORTED BY
A GRANT FROM THE MIAMI-DADE COUNTY CULTURAL AFFAIRS COUNCIL, AND
THE MAYOR AND BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE
COUNTY.
10. Liability and Indemnification: It is expressly understood and intended that the
Grantee is merely a recipient of Grant funds and is not an agent of Miami-Dade County, its
Mayor and Board of County Commissioners, or the Miami-Dade County Cultural Affairs
Council.
Government entity shall indemnify and hold harmless the County and its officers,
employees, agents and instrumentalities from any and all liability, losses or damages, including
attorney's fees and costs of defense, which the County or its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings
of any kind or nature arising out of, relating to or resulting from the performance of this
Agreement by the government entity or its employees, agents, servants, partners, principals or
subcontractors. Government entity shall pay all claims and losses in connection therewith and
shall investigate and defend all claims, suits or actions of any kind or nature in the name of the
County,. where applicable, including appellate proceedings, and shall pay all costs, judgments,
and attorney's fees which may issue thereon. Provided, however, this indemnification shall only
be to the extent and within the limitations of Section 768.28 Fla Stat., subject to the provisions of
that Statute whereby the government entity shall not be held liable to pay a personal injury or
property damage claim or judgment by anyone person which exceeds the sum of $100,000, or
any claim or judgment or portions thereof, which, when totaled with all other claims or judgment
paid by the government entity arising out of the same incident or occurrence, exceed the sum of
$200,000 from any and all personal injury or property damage claims, liabilities, losses or causes
of action which may arise as a result of the negligence of the government entity.
11. Assignment: The Grantee is not permitted to assign or sublet this grant in whole or
in part, and any purported assignment will be void.
Page 4
12. Compliance with Laws: The Grantee agrees to abide by and be governed by all
applicable federal, state, local, and Miami-Dade County laws and terms of Grants of
Miami-Dade County of which this is a sub grant, including but not limited to Miami-Dade
County's Ordinance No. 72-82 (Miami-Dade County's Conflict of Interest and Code of Ethics
Ordinance) as amended, which is incorporated herein by reference as if fully set forth herein.
13. Remedies and Expenditure Deadline: In the event the Grantee shall fail to conform
with any of the provisions of this Agreement, the Director of the Council may withhold or cancel
all, or any, unpaid installments of the Grant upon giving fifteen (15) calendar days' written notice
to the Grantee, and the County shall have no further obligation to the Grantee under this
Agreement. Further, in the event of a material breach of any term or condition of this
Agreement, upon fifteen (15) calendar days' written demand by the Director of the Council, the
Grantee shall repay to Miami-Dade County all portions of the Grant which have been received by
the Grantee, but which have not actually been disbursed by the Grantee as of the date that the
written demand is received. In the event that this Grant is canceled or the Grantee is requested to
repay Grant funds because of a breach of this Agreement, the Grantee will not be eligible to
apply to the Miami-Dade County Cultural Affairs Council for another Grant for a one year
period commencing on the date the Grantee is notified in writing of the breach of this
Agreement.
The Grantee will be liable to reimburse Miami-Dade County for all unauthorized
expenditures discovered after the expiration of the Grant period. The Grantee will also be liable
to reimburse the County for all lost or stolen Grant funds.
Any uncommitted Grant funds which remain in the possession or under the control of the
Grantee as of the date of the Expenditure Deadline specified in Article 1.6 must be returned to
Miami-Dade County within 15 days after the Expenditure Deadline; if such funds have been
committed but not expended, the Grantee must request in writing from the Director of the
Council an extension of the Expenditure Deadline for a period not to exceed one (1) year. An
additional one (1) year extension may be authorized by the Director of the Council if the Grantee
can document in a written request sufficient grant project progress and cause for such an
extension to be warranted.
Grant funds which are to be repaid to Miami-Dade County pursuant to this Section are to
be repaid by delivering to the Director of the Council a certified check for the total amount due,
payable to Miami-Dade County, Florida.
These provisions do not waive or preclude the County from pursuing any other remedy
which may be available to it under the law.
14. Indulgence Will Not be Waiver of Breach: The indulgence of either party with
regard to any breach or failure to perform any provision of this Agreement shall not be deemed
to constitute a waiver of the provision or any portion of this Agreement either at the time the
breach or failure occurs or at any time throughout the term of this Agreement.
15. Written Notices: Any written notices required under this Agreement will be
effective when delivered in person or upon the receipt of certified letters addressed to the Grantee
at the address specified in Article I.l of this Agreement, and to the Director of the Council when
addressed as follows: Executive Director, Miami-Dade County Cultural Affairs Council, 111
N.W. 1st Street, Suite 625, Miami, Florida 33128.
Page 5
16. Captions Used in this Agreement: Captions, as used in this Agreement, are for.
convenience of reference only and should not be deemed or construed as in any way limiting or
extending the language or provisions to which such captions may refer.
17. Contract Represents Total Agreement: This contract, including its special
conditions and exhibits, represents the whole and total Agreement of the parties. No
representations, except those contained within this Agreement and its attachments, are to be
considered in construing its terms. Other than those modifications and corresponding procedures
which are specifically referenced in this Agreement, no modifications or amendments may be
made to this Agreement unless made in writing, signed by both parties, and approved by
appropriate action of the Mayor and Board of County Commissioners.
Page 6
ARTICLES III
COMPLIANCES
The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of
1964 (42 U.S.c. 2000d et seq.) prohibiting discrimination on the basis of race, color, national
origin, disability, or sex in any program or activity receiving County support.
Miami-Dade County endorses the clear mandate of the Americans with Disabilities Act
of 1990 (ADA) and requires the Grantee to remove barriers which prevent qualified individuals
with disabilities from enjoying the same employment opportunities that are available to persons
without disabilities. Miami-Dade County also endorses the mandate of the Rehabilitation Act of
1983 and Section 504, which prohibits discrimination on the basis of disability and requires that
the Grantee provided equal access and equal opportunity and services without discrimination on
the basis of any disability.
The Grantee hereby acknowledges that a professional design team, including architects
and engineers and as necessary, theater and acoustical and sound and communications
consultants are essential for implementing the Grant Project. In Exhibit 1 to this Agreement, the
Grantee shall furnish satisfactory documentation confirming that such consultants, with
experience in theater design and/or renovations, are committed for this project.
Page 7
MIAMI-DADE COUNTY DISCLOSURE AFFIDAVIT
I, CHRISTINA CUERVO
, being first duly sworn, state:
1. The full legal name and business address* of the person or entity contracting or transacting
business with Miami-Dade County are:
THE CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE
MIAMI BEACH FLORIDA 33139
2. If the contract or business transaction is with a corporation, the full legal name and business
address* shall be provided for each officer and director and each stockholder who holds directly
or indirectly five percent (5%) or more of the corporation's stock. If the contract or business
transaction is with a partnership, the full legal name and business address* shall be provided for
each partner. If the contract or business transaction is with a trust, the full legal name and
address* shall be provided for each trustee and each beneficiary. All such names and addresses
are:
NA
3. The full legal names and business address* of any other individual (other than subcontractors,
materialmen, suppliers, laborers, or lenders) who have, or will have any interest (legal, equitable,
beneficial or otherwise) in the contract or business transaction with Miami-Dade County are:
NA
DATE: SEPTEMBER 21
19 99
'-
CHRISTINA CUERVO
NAME OF AFFIANT
Sign~L^~
SWORN to and subscribed before me
this ~ day otsEPTEMBER , 19~.
IPtI. S . . ~~;4?0
~ ~ taoy E. KIlroy
~ (""\ CommIssion # CC 769428 ..'
\",~ ~~ ~.tOOZ .dJ </ y- ;;:4'
ATl.AHnc BONDING co.. 'Ne. ~ /
STACY KILROY
NOTARY PUBLIC, State of Florida
at Large
My Commission Expires: SEE STAMP
* Post office box addresses not acceptable
Use separate attached pages if necessary.
Page 8
MIAMI-DADE COUNTY AFFIDAVITS
The contracting individual or entity (governmental or otherwise) shall indicate by an "X" all affidavits
that pertain to this contract and shall indicate by an "N/ A" all affidavits that do not pertain to this contract. All
blank spaces must be filled.
The MIAMI-DADE COUNTY OWNERSHIP DISCLOSURE AFFIDAVIT, MIAMI-DADE COUNTY
EMPLOYMENT DISCLOSURE AFFIDAVIT, MIAMI-DADE COUNTY CRIMINAL RECORD
AFFIDAVIT, and MIAMI-DADE COUNTY DISABILITY NONDISCRIMINATION AFFIDAVIT shall not
pertain to contracts with the United States or any departments or agencies thereof, the State of Florida or any
political subdivision or agency thereof, or any municipality of this State. The MIAMI-DADE COUNTY
F AMIL Y LEA VE AFFIDAVIT shall not pertain to contracts with the United States or any of its departments or
agencies, the State of Florida or any political subdivision or agency thereof, it shall, however, pertain to
municipalities of the State of Florida. All other contracting entities or individuals shall read carefully each
affidavit to determine whether or not it pertains to this contract.
I,
CHRISTINA CUERVO
(Affiant)
being first duly sworn state:
The full legal name and business address of the person(s) or entity contracting or transacting business with
Miami-Dade County are (Post Office addresses are not acceptable):
59-6000372
Federal Employer Identification Number (If none, Social Security)
THE CITY OF MIAMI BEACH, A FLORIDA MUNICIPAL CORPORATION
Name of Entity, Individual(s), Partners, or Corporation
-----NA---
Doing Business As (if same as above, leave blank)
1700 CONVENTION CENTER DRIVE
Street Address
MIAMI BEACH, FL 33139
City State
Zip Code
NA_ I. MIAIJI-DADE COUNTY OWNERSHIP DISCLOSURE AFFIDAVIT (Sec. 2-8.1 of the County
Code)
1. If the contract or business transaction is with a corporation, the full legal name and business
address shall be provided for each officer and director and each stockholder who holds directly or
indirectly five percent (5%) or more of the corporation's stock. If the contract or business
transaction is with a partnership, the foregoing information shall be provided for each partner. If
the contract or business transaction is with a trust, the full legal name and address shall be
provided for each trustee and each beneficiary. The foregoing requirements shall not pertain to
contracts with publicly-traded corporations or to contracts with the United States or any
department or agency thereof, the State of Florida or any political subdivision or agency thereof
or any municipality of this State. All such names and addresses are (Post Office addresses are not
acceptable):
Page 9
Full Legal Name
Address
Ownership
%
%
%
2. The full legal name and business address of any other individual (other than subcontractors,
materialmen, suppliers, laborers, or lenders) who have, or will have, any interest (legal,
equitable, beneficial or otherwise) in the contract or business transaction with Miami-Dade
County are (Post Office addresses are not acceptable):
NA
3. Any person who willfully fails to disclose the information required herein, or who knowingly
discloses false information in this regard, shall be punished by a fine of up to five hundred
dollars ($500) or imprisonment in the County jail for up to sixty (60) days or both.
BA- II. MIAMI-DADE COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT (County Ordinance No.
90-133. Amending sec. 2.8-1: Subsection (d)(2) of the County Code).
Except where precluded by federal or State laws or regulations, each contract or business transaction
or renewal thereof which involves the expenditure of ten thousand dollars ($10,000) or more shall
require the entity contracting or transacting business to disclose the following information. The
foregoing disclosure requirements do not apply to contracts with the United States or any department
or agency thereof, the State or any political subdivision or agency thereof or any municipality of this
State.
1. Does your firm have a collective bargaining agreement with your employees?
Yes No
2. Does your firm provide paid health care benefits for its employees?
Yes No
3. Provide current breakdown (number of persons) of your firm's work force and ownership as to
race, national origin and gender.
White: Males Females Asian: Males Females
Black: Males Females American Indian: Males Females
Hispanic: Males Females Aleut (Eskimo): Males Females
Males Females Males Females
Page 10
~ III. MIAMI-DADE COUNTY CRIMINAL RECORD AFFIDAVIT (Section 2-8.6 of the County Code).
The individual or entity entering into a contract or receiving funding from the County _ has_
has not as of the date of this affidavit been convicted ofa felony during the past ten (10) years.
An officer, director, or executive of the entity entering into a contract or receiving funding from the
County _ has _ has not as of the date of this affidavit been convicted of a felony during the
past (10) years.
-2L IV. MIAMI-DADE COUNTY CUBA AFFIDAVIT (County Resolutions R-202-96 and R-206-96)
That neither the firm (individual, organization, corporation, etc.) submitting this bid or proposal or
receiving this contract award or any of its owners, subsidiaries, or affiliated or related firms has:
1. engaged in the purchase, transport, importation or participation in any transaction involving
merchandise that:
a. is of Cuban origin; or
b. is or has been located in or transported from or through Cuba; or
c. is made or derived in whole or in part of any article which is the growth, produce or
manufacture of Cuba;
2. engaged in any transaction with a Cuban national or the government of Cuba, or which involves
property in which a Cuban national or the government of Cuba has any interest;
3. been a party to, or had an interest in any franchise, license or management agreement with a
Cuban national or the government of Cuba, or which involves property in which a Cuban
national or the government of Cuba has any interest;
4. had or held any investment, deposit, loan borrowing or credit arrangement or had any other
financial dealings with a Cuban national or the government of Cuba, or which involves property
in which a Cuban national has any interest;
5. subcontracted with, purchased supplies from, or performed billing or collection services for any
person or entity that does business with Cuba as provided in "1" through "4" above;
6. traveled to Cuba in violation of U.S. travel restrictions during the ten (10) year period preceding
the due date for submittal.
x V. MIAMI-DADE COUNTY EMPLOYMENT DRUG-FREE WORKPLACE AFFIDAVIT (County
Ordinance No. 92-15 codified as Section 2-8.1.2 of the County Code).
That in compliance with Ordinance No. 92-15 of the Code of Miami-Dade County, Florida, the
above named person or entity is providing a drug-free workplace. A written statement to each
employee shall inform the employee about:
1. danger of drug abuse in the workplace;
2. the firm's policy of maintaining a drug-free environment at all workplaces;
Page 11
3. availability of drug counseling, rehabilitation and employee assistance programs;
4. penalties that may be imposed upon employees for drug abuse violations.
The person or entity shall also require an employee to sign a statement, as a condition of
employment that the employee will abide by the tenns and notify the employer of any criminal drug
conviction occurring no later than five (5) days after receiving notice of such conviction and impose
appropriate personnel action against the employee up to and including termination.
Compliance with Ordinance No. 92-15 may be waived if the special characteristics of the product or
service offered by the person or entity make it necessary for the operation of the County or for the
health, safety, welfare economic benefits and well-being of the public. Contracts involving funding
which is provided in whole or in part by the United States or the State of Florida shall be exempted
from the provisions of this ordinance in those instances where those provisions are in conflict with
the requirements of those governmental entities.
~_ VI. MIAMI-DADE COUNTY EMPLOYMENT FAMILY LEAVE AFFIDAVIT (County Ordinance
No. 142-91 codified as Section 11A-29 et. ~ of the County Code).
That in compliance with Ordinance No. 142-91 of the Code of Miami-Dade County, Florida, an
employer with fifty (50) or more employees working in Miami-Dade County for each working day
during each twenty (20) or more calendar work weeks, shall provide the following information in
compliance with all items in the aforementioned ordinance:
An employee who has worked for the above firm at least one (I) year shall be entitled to ninety (90)
days of family leave during any twenty-four (24) month period, for medical reasons, for the birth or
adoption of a child, or for the care of a child, spouse or other close relative who has a serious health
condition without risk of termination of employment or employer retaliation.
The foregoing requirements shall not pertain to contracts with the United States or any department or
agency thereof, or the State of Florida or any political subdivision or agency thereof. It shall,
however pertain to municipalities of this State.
~ VII. MIAMI-DADE COUNTY DISABILITY NONDISCRIMINA nON AFFIDAVIT (County
Resolution R-385-95).
That the above named firm, corporation or organization is in compliance with and agrees to continue
to comply with, and assure that any subcontractor, or third party contractor under this project
complies with all applicable requirements of the laws listed below including, but not limited to,
those provisions pertaining to employment, provision of programs and services, transportation,
communications, access to facilities, renovations, and new construction in the following laws: The
Americans with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Stat. 327, 42 U. S. e.
1210 1-12213 and 47 U. S. e. Sections 225 and 611 including Title I, Employment; Title II, Public
Services; Title III, Public Accommodation and Services Operated by Private Entities; Title IV,
Telecommunications; and Title V, Miscellaneous Provisions: The Rehabilitation Act of 1973, 29
U.S.C. Section 794: The Federal Transit Act, as amended 49 U.S. e. Section 1612: The Fair
Housing Act as amended, 42 U.s.e. Section 3601-3631. The foregoing requirements shall not
pertain to contracts with the United States or any department or agency thereof, or the State or any
political subdivision or agency thereof or any municipality of this State.
Page 12
----2L VIII. MIAMI-DADE COUNTY AFFIDAVIT REGARDING DELINQUENT AND CURRENTLY
DUE FEES OR TAXES (Sec. 2-8.1(c) of the County Code).
Except for small purchase orders and sole source contracts, the above named firm, corporation,
organization or individual desiring to transact business or enter into a contract with the County
verifies that all delinquent and currently due fees or taxes -- including but not limited to real and
property taxes, utility taxes and occupational licenses -- which are collected in the normal course by
the Miami-Dade County Tax Collector as well as Miami-Dade County issued parking tickets for
vehicles registered in the name of the firm, corporation, organization or individual have been paid.
x IX. MIAMI-DADE COUNTY WELFARE REFORM WORK PARTICIPATION AFFIDA VIT
(Resolution R-702-98, as amended by Resolution R-358-99).
Please check one of the following options:
--X- This entity is a governmental entity and is therefore exempt from the prOVISIOns of
Resolution No. R-702-98, as amended by Resolution R-358-99.
This entity is a not-for-profit organization and is therefore exempt from the provisions of
Resolution No. R-702-98, as amended by Resolution R-358-99.
This entity is a recipient of a grant award and is therefore exempt from the provisions of
Resolution No. R-702-98, as amended by Resolution R-358-99.
This entity has a contract with the County that results in actual payment of less than $500,000
and is therefore exempt from the provisions of Resolution No. R-702-98.
This entity can demonstrate that five percent (5%) of its work force consists of individuals
who reside in Miami-Dade County and who have lost or who will lose cash assistance
benefits (formerly Aid to Families with Dependent Children or "AFDC") as a result of the
Personal Responsibility and Work Opportunity Reconciliation Act of 1996, and therefore,
requests a waiver of the requirements of Resolution No. R-702-98, as amended by Resolution
R-358-99.
This entity has a contract with the County that results in actual payment of $500,000 or more,
and therefore, will contribute to Project Fresh Start, the County's welfare-to-work initiative,
based on the following scale:
If the entity has a contract with the County that results in actual payment of an amount
between:
$500,000 to $1,00,000
$1,000,001 to $5,000,000
$5,000,001 to $10,000,000
$10,000,001 and over
then that entity shall contribute
then that entity shall contribute
then that entity shall contribute
then that entity shall contribute
$5,000
$10,000
$20,000
$25,000
Page 13
I have carefully read this entire Six (6) page document entitled, "Miami-Dade County Affidavits" and have
indicated by an "X" all affidavits that pertain to this contract and have indicated by an "N/ A' all affidavits that
do not pertain to this contract.
By:
Ci~(~
(Signatu e of Affiant)
q /2-'b 9 '1
I (ate)
SUBSCRIBED AND SWORN TO (or affirmed) before me this 21
SEPTEMBER 199~ by STACY KTT.ROV
day of
. He/She
is personally known to me or has presented DRIVER'S LICENSE
(Type of Identification)
as identification.
(Signature ofNota~
CC 769428
(Serial Number)
,....-
SEE BELOW
(Print or Stamp of Notary)
AUGUST 23, 2002
(Expiration Date)
Notary Public - State of FLORIDA
(State)
Notary Seal
. ~ p. Stacy E. Kilroy
~'t-w..A(/6'~ com, mission # CC 769428
~ : ~Ires AUG. 23. 2002
IJl , ~ BONDED THRU INe
~~ &: t;\~ I(.u"",nc BONDING CO..
Page 14
MIAMI-DADE COUNTY
EXISTING FACILITIES PLAN - GRANT AGREEMENT
EXHIBIT NO.1
PROJECT DESCRIPTION
GRANTEE
City of Miami Beach
NAME/ADDRESS OF FACILITY Colony Theater
1040 Lincoln Road
Miami Beach. Florida 33139
September 1999 through September 2001
DA TE(S) OF PROJECT
(estimated project span)
Upon submission by the Grantee and written approval of the Director of the Cultural Affairs
Council, this completed Exhibit will be incorporated into this Agreement.
The PROJECT DESCRIPTION outlines how your project will be accomplished. This
narrative must reflect: the work strategies to be used to plan and implement the Grant Project;
the staff and consultants responsible for this work and a description of their roles in the Grant
Project; and an outline of the objectives of the capital improvements to be accomplished under
this Grant Project, in regard to the facility's enhanced ability to serve educational, cultural and
community-based programming needs.
DESCRIPTION OF THE GRANT PROJECT (Please address specific details of the project
including planning, design, equipment purchases and construction work. Include a statement
regarding facility/equipment use and accessibility to the general public and to other cultural
organizations):
The 465-seat Colony Theater is a renovated Art Deco movie house located on Lincoln Road and
is listed on the National Register of Historic Places. The primary improvements will encompass
expansion of the backstage and construction of two additional floors wrapping around the south
and west wall of the existing building to accommodate new dressing rooms, technical shops,
offices and storage space, with the topmost floor for relocation of HV AC and other mechanical
equipment. Components of the improvements include: backstage expansion, backstage elevator,
new loading area, relocation ofHV AC equipment, new dressing room construction, ADA
compliant backstage toilets/lavatories/showers on first and second floors, installation of
soundproof barrier between seating area and lobby, additional motorized winches, linesets and
dimmers, addition of an accessible route from backstage to the front of house without needing to
leave the building, additional/upgraded sound equipment, box office improvements, mixed use
"green room/crew room" adjacent to stage, production office, storage/shops, and laundry room.
Page 15
MIAMI-DADE COUNTY
EXISTING FACILITIES PLAN - GRANT AGREEMENT
EXHIBIT NO.2 - PART 1
LINE ITEM PROJECT BUDGET REVENUES
GRANTEE
City of Miami Beach
NAME/ADDRESS OF FACILITY Colony Theater
1040 Lincoln Road
Miami Beach. Florida 33139
DA TE(S) OF PROJECT
September 1999-Septembp.r /001
(estimation of project span)
Upon submission by the Grantee and written approval of the Director of the Cultural Affairs
Council, this completed Exhibit will be incorporated into this Agreement.
The LINE ITEM PROJECT BUDGET outlines the Revenues and Expenditures necessary to
accomplish your project. This budget must: fully and clearly list total cash expenses and total
cash revenues; be balanced, with total cash expenses equal to total cash revenues; list all
sources and amounts of revenue for the Grant Project, including this grant award; and list all
specific project expenses and indicate the source of funds to be used, including this grant award.
NOTE:
Total Cash Expenses and Total Cash Revenues MUST BE EQUAL.
CASH REVENUES
Organization's Funds
(Indicate Sources and Amounts)
$1,555,000
The City of Miami Rp.r!C"h ( Bonn Fllnd 1t\1)_
The City of Miami Beach ..~rr!n~
Flori nr! npp~ of ~tcte ('111 ~Ilrc] 'Jrant
$60,000
$22 0 , 0 0 0
$soo,ooo (pending)
$
$
$
$
$
Grant A ward
$ 775.000
--------
------
TOTAL CASH REVENUE
$1,555,000
Page 16
Miami-Dade County Existing Facilities Plan Grant
Line Item Project Budget I
Estimated Expenditure Schedule
Exhibit No.2 - Part 2
FORM EES - TB
Page --1.- of -L-
Grantee:
The City of Miami Beach
$775,000
$
Amount of Grant Award:
Name of Facility:
The Colony Theater
A E search schematics
Construction docs.
Project Phase:
(A) I (B) (A+B)
I TOTAL Total Budgeted Total Budgeted Total Budgeted
Expenditures Expenditures Expenditures
I BUDGETED Grant Match Project
Expense Item
i plc>.,,~~ C::AA ""........ -'- -"
I
!
!
I
I
!
i
I
I
I
I
I
I
I
!
I
I
I
I Total Budgeted Expenditures . "J_:'::J..~. 1rX) (A) rHO n(,r'T (B) 1555/t'(D(A+B)
, .
Page 17
CITY OF
MIAMI
BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
Miami-Dade County Existing Facilities Grant 1999
The City of Miami Beach I Colony Theater Budget
ITEM Grant CMB MATCH TOTAL
Management Fee $55,000 '" ."."."'<,>$0 "," $55,000
Architectural Fee $166,500 I,:.> $18;500 $185,000
Redesign of Schematics $3,600 $400 $4.000
Design and Development $65,160 $7,240 $72,400
Construction Documents $97,740 $10,860 $108,600
subtotal $166,500 $18,500 $185,000
General Requirements $100,000 $25,000 I"""..' $125,000
Contractor $75,000 $18,750 $93,750
Engineering $18,750 $4,688 $23,438
Drawings, photographs 4188 $1,046 $5,234
Allowances 2062 $516 $2.578
subtotal $100,000 $25,000 $125,000
Site Construction '.' $48,600 '$5,400 . $54,000
Pest control $9,000 $1,000 $10,000
Drainage Roof $8,100 $900 $9.000
Landscape $4,050 $450 $4,500
Utility/Ducts $6.750 $750 $7,500
Clear interior stage walls $10.350 $1,150 $11,500
Clear loading walls $10,350 $1,150 $11.500
subtotal $48,600 $5,400 $54,000
Concrete $22,400 ,. $63,600 ,." $86,000
First Floor $7,180 $21.200 $28,380
Second Floor $7,180 $21 ,200 $28,380
Third Floor $8,040 $21,200 $29,240
subtotal $22,400 $63,600 $86,000
Masonry $109;600 $16,400 $126,000
First Floor $34,000 $8,000 $42,000
Second Floor $37,800 $4,200 $42,000
Third Floor $37,800 $4.200 $42.000
subtotal $109.600 $16,400 $126,000
Metals $72,000 $8,000 $80,000
Ground Floor $27,000 $3,000 $30,000
Second Floor $22,500 $2.500 $25,000
Third Floor $22.500 $2,500 $25,000
subtotal $72,000 $8.000 $80,000
Wood & Plastic $32,500 $2,500 $35,000
Ground Floor $10.725 $825 $11,550
Second Floor $10,725 $825 $11.550
Third Floor $11,050 $850 $11,900
subtotal $32,500 $2.500 $35.000
Thennal & Moisture
Protection $68,400 $7,600 $76,000
Ground Floor $32,400 $3,600 $36.000
Second Floor $18,000 $2.000 $20.000
Third Floor $18,000 $2,000 $20,000
subtotal $68,400 $7,600 $76,000
Continued
Page 2
Total Budget
The Colony Theater
CITY OF MIAMI BEACH
CiT'I HALL 1700 CONVEfmOfJ CENTER DRIVE MIAMI BEACH FLORIDA 33 ;39
Miami-Dade County Existing Facilities Grant Page 2
The City of Miami Beach I Colony Theater
ITEM Grant CMS MATCH TOTAL
Mechanical . $22,600 $203,400 $226,000
Climate control $15,142 $136,278 $151,420
Water control $7,458 $67.122 $74.580
subtotal $22,600 $203,400 $226.000
Conveying Systems $8,600 $77,400 $86,000
Backstage Elevator $8.000 $72,000 $80,000
Elevator Machine Room $600 $5,400 $6,000
subtotal $8,600 $77 ,400 $86,000
Electrical " ",. $10,000 $90,000 .', $100,000
.,' "
Specfal"Construction .'\$7;300 $37,700 .'x...i. ...
Door&Windows $20.000 $30,000 Iii......"..
Ground Floor $6,600 $9,900 $16,500
Second Floor $6,600 $9,900 $16,500
Third Floor $6,800 $10,200 $17,000
subtotal $20,000 $30,000 $50,000
Finishes $3,500 $31,500 '" $35,000
Backstage wood $850 $7.650 $8,500
Dressing/Green room floors $850 $7.650 $8,500
Plaster $800 $7,200 $8.000
Decorative accents $650 $5,850 $6,500
Paint--all rooms $350 $3,150 $3,500
subtotal $3,500 $31,500 $35,000
Specialties . $10,800 y '$8,200 .. $19,000
Equipment " $14,500 $130,500 $145,000
Lighting $6.500 $58,500 $65.000
Stage Items $3,000 $27,000 $30,000
Fly Space Hardware $5,000 $45.000 $50,000
subtotal $14.500 $130,500 $145,000
Furnishing $2,700 $24,300 $27,000
Stage Lights Casework $2.000 $18,000 $20.000
Grid fixtures $700 $6,300 $7,000
subtotal $2,700 $24,300 $27.000
TOTAL $775,000 $780,000 $1,555,000
Exhibit No.2 - Part 2
FORM EES - FY 2000
Miami-Dade County Existing Facilities Plan Grant
Line Item Project Budget I
Estimated Expenditure Schedule
Page --1- of ~
Grantee:
The City of Miami Beach
Amount of Grant Award:
$775,000
The Colony Theater
Name of Facility:
Start Date
Project Phase:
Contract with
A E advertise select te m contra
AlE desi n develo ment services
Construction documents
Construction Mana er selection
Construction Phase
(A) (B) (A +B) I
Estimated Estimated Total Estimated
FY 1999-2000 Ii
Expenditures Expenditures Expenditures II
ESTIMATED Grant Match Project
Oct 1, 1999 - SeD 30, 2000
Expense Item
Please see attached
1
I
Total Estimated Expenditures - FY 1999-2000 ("a q. ~OO (A) I~ "-<f-T 1 (B) ({k'4t loc.'/{) (A+B)
,
Page 18
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
CITY OF MIAMI BEACH
FY 99-00
Existing Facilities Grant
City of Miami Beach I Colony Theater
ITEM Miami-Dade Grant CMS MATCH TOTAL
Management Fee ' < .. '$55,000 " ;" $0 .,'. $55,000
,
Architectural Fee .... $166,500 '.':.' ';>$0 ;$166,500
Redesign of Schematics $3,600 $0 $3,600
Design and Development $65,160 $0 $65,160
Construction Documents $97,740 $0 $97,740
subtotal $166,500 $0 $166,500
General RequirementS , $100,000 ,. ;.,$0 .,;.,;,:,;;;$100,000
in .;.........
Contractor $75,000 $0 $75,000
Engineering $18,750 $0 $18,750
Drawings, photographs $4,187 $0 $4,187
Allowances $2,063 $0 $2,063
subtotal $100,000 $0 $100,000
Site Construction $20,700 $2,300 $23,000
Pest control $0 $0 $0
Drainage Roof $0 $0 $0
Landscape $0 $0 $0
Utility/Ducts $0 $0 $0
Clear interior stage walls $10,350 $1,150 $11,500
Clear loading walls $10,350 $1 ,150 $11,500
subtotal $20,700 $2,300 $23,000
Concrete $22,400 .', ,', $0 , $22.400
.
First Floor $7,180 $0 $7,180
Second Floor $7,180 $0 $7,180
Third Floor $8,040 $0 $8,040
subtotal $22,400 $0 $22,400
Masonry $109,600 $0 .. ...,'$109.600
First Floor $34,000 $0 $34,000
Second Floor $37,800 $0 $37,800
Third Floor $37,800 $0 $37,800
subtotal $109,600 $0 $109,600
Metals $72,000 $0 ,',' $72.000
Ground Floor $27,000 $0 $27,000
Second Floor $22,500 $0 $22,500
Third Floor $22,500 $0 $22,500
subtotal $72,000 $0 $72,000
Wood & Plastic $32,500 $2,500 $35,000
Ground Floor $10,725 $825 $11,550
Second Floor $10,725 $825 $11,550
Third Floor $11,050 $850 $11,900
subtotal $53,950 $4,150 $58,100
Continued
Page 2
FY 99-00
The Colony Theater
CITY OF MIAMI BEACH
FY 99-00 Page 2
Existing Facilities Grant
City of Miami Beach I Colony Theater
Thermal,& Moisture "
Protection " ,.,' $0 " $0 $0
Ground Floor $0 $0 $0
Second Floor $0 $0 $0
Third Floor $0 $0 $0
subtotal $0 $0 $0
Mechanical $22~600 $0 $22,600
Climate control $15,142 $0 $15,142
Water control $7,458 $0 $7,458
subtotal $22,600 $0 $22,600
Conveying Systems .,...<<".., ".,...i,........ <<$0 1<>' '\;,';<$0
.< ,.i>";<,' 'i' >
Backstage Elevator $0 $0 $0
Elevator Machine Room $0 $0 $0
subtotal $0 $0 $0
Electrical ',' $10,000 < $0 :'$10,000
,>
Special Construction "",.",'.'.:".",.,$7 "tnn < ',,'. <,$0 $1,300
..,..... '<
Door..&'WindoVis ',>f.'i 'j'""., '., ..'..,., '}"'< .$0 +nT!\!~"'::>, .'.... .....
" '<of
Ground Floor $100 $0 $100
Second Floor $100 $0 $100
Third Floor $200 $0 $200
subtotal $400 $0 $400
Finishes $0 $0 , $0
Backstage wood $0 $0 $0
Dressing/Green room floors $0 $0 $0
Plaster $0 $0 $0
Decorative accents $0 $0 $0
Paint--all rooms $0 $0 $0
subtotal $0 $0 $0
Specialties $10,800 $0 $10,800
Equipment $0 $0 $0
Lighting $0 $0 $0
Stage Items $0 $0 $0
Fly Space Hardware $0 $0 $0
subtotal $0 $0 $0
Furnishing $0 $0 $0
Stage lights Casework $0 $0 $0
Grid fixtures $0 $0 $0
subtotal $0 $0 $0
TOTAL 99-00 $629,800 $4,800 $634,600
Miami-Dade County Existing Facilities Plan Grant
Line Item Project Budget I
Estimated Expenditure Schedule
Exhibit No.2 - Part 2
FORM EES - FY 2001
Page L- of 2---
Grantee:
The City of Miami Beach
Amount of Grant Award:
$775,000
The Colony Theater
Name of Facility:
I Project Phase: Start Date I End Date
r'"n"'+-rll("'t-inn Dn:::>"'''' r< '("'PC:: 9/00 1 /01
;! (A) (8) (A +8)
FY 2000-2001 Estimated Estimated Total Estimated
Expenditures Expenditures Expenditures
ESTIMATED Grant
Match Project
Oct 1,2000 - SeD 30, 2001
Expense Item
.. - ,
. . " " .,' ~.
I
i
I
I
I
I Total Estimated Expenditures - FY 2000-2001 I Y C.::Ji)r ) (A) 1~,1OO (B) 0---
,&;'\'L.i ~(t (A+B)
! '
Page 19
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
CITY OF MIAMI BEACH
ITEM Miami-Dade Grant CMS MATCH TOTAL
Management Fee ,..", >/i-$O . ",'. __$0 i', $0
,'..
Architectural Fee ' , '" $0 $18,500 $18,500
, ,',
Redesign of Schematics $0 $400 $400
Design and Development $0 $7,240 $7,240
Construction Documents $0 $10,860 $10,860
subtotal $0 $18,500 $18,500
General Requirements ><>:,$0 $25,000 $25,000
Contractor $0 $18,750 $18,750
Engineering $0 $4,688 $4,688
Drawings, photographs $0 $1 ,046 $1,046
Allowances $0 $516 $516
subtotal $0 $25,000 $25,000
Site Construction $27,900 $3,100 $31,000
Pest control $9,000 $1 ,000 $10,000
Drainage Roof $8,100 $900 $9,000
Landscape $4,050 $450 $4,500
Utility/Ducts $6,750 $750 $7,500
Clear interior stage walls $0 $0 $0
Clear loading walls $0 $0 $0
subtotal $27,900 $3,1 00 $31,000
Concrete $0 $63,600 $63,600
First Floor $0 $21,200 $21,200
Second Floor $0 $21,200 $21,200
Third Floor $0 $21,200 $21,200
subtotal $0 $63,600 $63,600
Masonry $0 $16,400 $16,400
First Floor $0 $8,000 $8,000
Second Floor $0 $4,200 $4,200
Third Floor $0 $4,200 $4,200
subtotal $0 $16,400 $16,400
Metals $0 $8,000 $8,000
Ground Floor $0 $3,000 $3,000
Second Floor $0 $2,500 $2,500
Third Floor $0 $2,500 $2,500
subtotal $0 $8,000 $8,000
Wood & Plastic $0 $0 $0
Ground Floor $0 $0 $0
Second Floor $0 $0 $0
Third Floor $0 $0 $0
subtotal $0 $0 $0
FY 00-01
Miami-Dade County Existing Facilities Grant
The City of Miami Beach I Colony Theater
Continued
cry HA~~ 1700 CONVENTION CEN,ER DRiVE MIAMI BEACH FLORIDA 33139
Page 2
FY 00-01
The Colony Theater
CITY OF MIAMI BEACH
FY 00-01 Page 2
Miami-Dade County Existing Facilities Grant
The City of Miami Beach I Colony Theater
Thermal & Moisture
Protection $68,400 · 4:7~nn $76,000
.... ,,,,--
Ground Floor $32,400 $3,600 $36,000
Second Floor $18,000 $2,000 $20,000
Third Floor $18,000 $2,000 $20,000
subtotal $68,400 $7,600 $76,000
Mechanical , ..' $0 $203,400 ' $203;400
Climate control $0 $136,278 $136,278
Water control $0 $67,122 $67,122
subtotal $0 $203,400 $203,400
Conveying Systems $8,600 '''$77~400 $86,000
Backstage Elevator $8,000 $72,000 $80,000
Elevator Machine Room $600 $5,400 $6,000
subtotal $0 $0 $86,000
Electrical .' $0 $90,000 $90,000
Special.Construction ".... .'.""$0 ,.' $37,700 ::m(.l;iji,$31~700
." ..;;, . "'.;
Door & Windows ", .. $19,600 '. $30~000 '."c"',',',,,,,' $49 600
~"""._.,-~,,-/,~-,~-+ '. ..':: ..,' .
.' 5h ::"':Y><l\:V' ,'.......,
Ground Floor $6,500 $9,900 $16,400
Second Floor $6,500 $9,900 $16,400
Third Floor $6,600 $10,200 $16,800
subtotal $19,600 $30,000 $49,600
Finishes $3,500 $31 ,500 " $35,000
Backstage wood $850 $7,650 $8,500
Dressing/Green room floors $850 $7,650 $8,500
Plaster $800 $7,200 $8,000
Decorative accents $650 $5,850 $6,500
Paint--all rooms $350 $3,150 $3,500
subtotal $3,500 $31,500 $35,000
Specialties $0 $8,200 $8,200
Equipment $14,500 $130,500 .$145,000
Lighting $6,500 $58,500 $65,000
Stage Items $3,000 $27,000 $30,000
Fly Space Hardware $5,000 $45,000 $50,000
subtotal $14,500 $130,500 $145,000
Furnishing $2,700 $24,300 $27,000
Stage Lights Casework $2,000 $18,000 $20,000
Grid fixtures $700 $6,300 $7,000
subtotal $2,700 $24,300 $27,000
TOTAL 00-01 $145,200 $775,200 $920,400
Approved
Veto
Override
,Mayor
Not On
Agenda Item
10-5-99
tmClAl. F1lE cm-"1'
CLERK OF THE BOARD
If ~~C'WiTY COMM-iSSION~
No. a'(A)'{rY-YEl rl ('[.11,
111(}9J
RESOLUTION NO.
RESOLUTION AUTHORIZING THE FUNDING OF NINE (9)
GRANTS FOR IMPROVEMENTS TO EXISTING CULTURAL
FACILITIES THROUGHOUT MIAMI-DADE COUNTY FOR A
TOTAL OF $7,370,000 IN SUPPORT FUNDS FROM THE
SERIES 1997 BONDS ISSUED IN PART FOR THIS PURPOSE,
AND AS PROVIDED FOR IN THE EXISTING FACILITIES
PLAN, TO: FRIENDS OF GUSMAN - GUSMAN CENTER FOR
THE PERFORMING ARTS, MIAMI-DADE COUNTY PARK
AND RECREATION DEPARTMENT MIAMI-DADE
COUNTY AUDITORIUM, CITY OF MIAMI DEPARTMENT
OF PUBLIC FACILITIES, ACTORS' PLAYHOUSE
PRODUCTION, INe., CITY OF MIAMI BEACH MIAMI-
DADE COUNTY PARK AND RECREATION DEPARTMENT-
JOSEPH CALEB AUDITORIUM, MIAMI-DADE COUNTY
PARK AND RECREATION DEPARTMF JT - AFRICAN
HERITAGE CULTURAL ARTS CENTER, SHORES
PERFORMING ARTS THEATER, AND CITY OF HIALEAH
RECREATION AND COMMUNITY SERVICES
DEPARTMENT; AND DIRECTING THE MIAMI-DADE
COUNTY CULTURAL AFFAIRS COUNCIL TO NEGOTIATE,
IMPLEMENT AND OVERSEE AGREEMENTS FOR THESE
PROJECTS; AND AUTHORIZING THE COUNTY MANAGER
TO EXECUTE SAME FOR AND ON BEHALF OF MIAMI-
DADE COUNTY AND TO EXERCISE THE CANCELLATION
PROVISIONS CONTAINED THEREIN
WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying
memorandum, a copy of which is incorporated herein by reference,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MIAMI-DADE COUNTY, FLO~DA, that this Board approves the
funding of nine (9) grants for improvements to existing cultural facilities throughout Miami-
Dade County for a total of $7,370,000 in support funds from the Series 1997 Bonds issued in part
1
Not 1
Age. ..l Item No. 8(A) (1) (B)
Page No. 2
for this purpose, and as provided for in the Existing Facilities Plan; and directs the Miami-Dade
County Cultural Affairs Council to negotiate, implement and oversee agreements for these proj-
ects, as follows:
.! Facility: Gusman Center for the Performing Arts
Grantee: Friends of Gusman - $3,893,000
.! Facility: Miami-Dade County Auditorium
Grantee: Miami-Dade Countv Park and Recreation Department - $945,000
.! Facility: Manuel Artime Performing Arts Center
Grantee: Otv of Miami Devartment of Public Facilities - $145,000
.! Facility: Actors' Playhouse - The Miracle Theatre
Grantee: Actors' Playhouse Productions. Inc. - $240,000
.! Facility: Colony Theater
Grantee: Citv of Miami Beach - $ 775,000
.! Facility: Joseph Caleb Auditorium
Grantee: Miami-Dade Countv Park and Recreation Devartment - $485,000
.! Facility: African Heritage Cultural Arts Center
Grantee: Miami-Dade Countv Park and Recreation Devartment - $365,000
.! Facility: Shores Performing Arts Theater
Grantee: Shores Performing Arts Theater - $222,000
.! Facility: Milander Auditorium
Grantee: Otv of Hialeah Recreation and Communitv Services Devartment - $300,000
and authorizes the County Manager to execute the same for and on behalf of Miami-Dade
County and to execute the cancellation provisions contained herein.
The foregoing resolution was offered by Commissioner Tnrrin D. ia1le lib> ita ~tT)S:. The
motion was seconded by Commissioner GNen ~1i~ , and upon being put to a vote, the )
vote was as follows: '.-
.~
Not
Ageli\...d Item No. 8(A)(l)(BJ
Page No. 3
Dr. Miriam Alonso
Dr. Barbara M. Carey-Shuler
Betty T. Ferguson
Natacha Seijas Millan
Dennis C. Moss
Dorrin D. Rolle
aye
dHnt
aye
aye
8}"e
8}"e
Javier D. Souto
Bruno A. Barreiro
Miguel Diaz de la Portilla
Gwen Margolis
Jimmy L. Morales
Pedro Reboredo
Katy Sorenson
aye
aye
aye
aye
aye
8}"e
aye
The Chairperson thereupon declared the resolution duly passed and adopted this 5th day of
October, 1999. This resolution shall become effective ten (10) days after the date of its adoption
unless vetoed by the Mayor, and if vetoed, shall become effective only upon an override by this
Board.
MIAMI-DADE COUNTY, FLORIDA
BY ITS BOARD OF COUNTY
COMMISSIONERS
HARVEY RUVIN, CLERK
By:
KAY SULLIVAN
Deputy Clerk
Approved by County Attorney as
to form and legal sufficiency. ~
,
f
0,--
'."
..
.to" ....
....-,;.4..
':!4 M E M 0 RAN D U ~I Not On
~~~ Agenda Item No. 8(A)(1)(
107.07-17A Wt:TAO-OAOEIGSA-..."t WGT
TO:
Honorable Chairperson and Members
Board of County Commissioners
DATE:
October 5, 1999
SUBJECT: Resolution Authorizing
Approval of Nine Existing
Facilities Plan Grants
RECOMMENDATION
The Performing Arts Center Trust, Inc. (PACT) recommends that the Board of County
Commissioners approve the funding of nine (9) grants for improvements to existing cultural
facilities throughout Miami-Dade County for a total of $7,370,000. These funds were made
available from the Series 1997 Bonds issued in part for this purpose, and as provided for in the
Existing Facilities Plan.
BACKGROUND
On July 13, 1993, the Board approved Resolution No. 860-93, endorsing the Existing Facilities
Plan as put forth by the PACT, and which recommended 58,000,000 in grant funding for
improvements to existing cultural facilities throughout Miami-Dade County. On November 18,
1997, the Board ratified a comprehensive plan submitted by the PACT to provide supplemental
funds for the new downtown Performing Arts Center, a South Miami-Dade County Cultural
Center, significant improvements to three existing cultural facilities in North Miami-Dade and
Hialeah, and to fund the Existing Facilities Plan. In addition, on November 18, 1997, the Board
approved Ordinance No. 97-210 and Resolution 1399-97, authorizing the issuance of the Series
1997 Bonds secured by Convention Development Tax receipts to accomplish all of these
projects, as reco~ended by the PACT.
The Existing Facilities Plan set forth a comprehensive set of recommendations for essential
improvements to neighborhood cultural facilities throughout Miami-Dade County. The guiding
concern for the work of the PACT's Existing Facilities Committee was to develop a plan of
strategic capital investments to improve the operational viability of cultural facilities that would
be directly impacted by the development of the new Performing Arts Center. These facilities
included: Gusman Center for the Performing Arts, Miami-Dade County Auditorium, Manuel
Artime Performing Arts Center, Actors' Playhouse - The Miracle Theatre, the Colony Theater,
Joseph Caleb Auditorium, African Heritage Cultural Arts Center, Shores Performing Arts
Theatre, Milander Auditorium and the Lyric Theater.
I
Hon. Chairperson and Mprobers
BOard of County Comm .mers
Page 2
On July 21, 1998, the Board approved Resolution No. 938-98, approving an advance of up to
$275,000 of these Existing Facilities Plan Funds as a grant to the Black Archives, History and
Research Foundation of South Florida, Inc., for the completion of the renovation and equipping
of the Lyric Theater; and ditecting the Miami-Dade County Cultural Affairs Council to negotiate
and implement an agreement for this project. On July 27, 1999, the Board approved Resolution
No. 912-99, approving the funding of a complementary grant to the Black Archives, History and
Research Foundation of South Florida, Inc., for the renovation, expansion and equipping of the
Lyric Theater for a total of $355,000 in Existing Facilities Plan support funds; and directing the
Miami-Dade County Cultural Affairs Council to negotiate and implement an agreement for this
project. These two grants totaling $630,000 represent the entire allocation recommended in the
Existing Facilities Plan for the Lyric Theater project.
On November 5, 1998, the Board approved Resolution No. R-1266-98, authorizing the funding
of two (2) grants for improvements to North Miami-Dade and Hialeah Existing Cultural Facili-
ties for a total of $4,693,200 in support funds from the Series 1997 Bonds; and further, authoriz-
ing the amendment of Resolution R-1399-97, as incorporated in each of the grant agreements, so
that the Grantees for those cultural facilities improvements would be responsible directly forse-
lecting firms and contracting for architectural, acoustical and theater consulting services for their
projects.
On January 21, 1999, the Board approved Resolution No. R-84-99, authorizing the funding of
one (1) grant for improvements to Hialeah High School Auditorium for a total of $3,468,000 in
support funds from the Series 1997 Bonds; and further, authorizing the amendment of Resqlu-
tion R-1399-97, as incorporated in the grant agreement, so that the Grantee for that cultural fa-
cilities improvement project would be responsible directly for selecting firms and contracting for
architectural, acoustical and theater consulting services for their project.
On August 3, 1999, the City of Miami Commission approved a resolution authorizing the City
Manager and the Executive Director of the Miami Parking System to negotiate an agreement
with the Miami-Dade County Cultural Affairs Council to operate and improve the Gusman Cen-
ter for the Performing Arts on behalf of the City of Miami. In approving this resolution, the City
of Miami cited that the staff of the Miami-Dade County Cultural Affairs Council are well quali-
fied and positioned to implement long term capital improvement projects, to broaden and expand
programming, education, outreach, and marketing opportunities, and to thus ensure the continued
vitality of this nationally recognized, historic and architecturally significant facility.
In making its recommendations regarding the Existing Facilities Plan, the PACT recognized the
importance of establishing first-rate cultural facilities in under-served areas of the County. The
plan for establishing these facilities was developed through an assessment process led by the Mi-
ami-Dade County Cultural Affairs Council in coordination with the PACT and the team of de-
sign consultants working on the downtown Performing Arts Center. The grant agreements in-
clude provisions which provide for significant access and affordable cultural use of the com-
pleted facilities by community-based arts groups for a period of at least ten years.
o
cP--
Hon, Chairperson arid Mem~ .S
Board of County Commissil.,....rs
Page 3
The improvements and programming components of each of these projects will be monitored
closely by the Cultural Affairs Council's Board and administrative staff. These grants ~ill ad-
dress the needs of under-served audiences and also contribute to Miami-Dade County's position
as a vibrant cultural and international tourist destination uniquely rich in multi-cultural assets.
The recommended grants projects are as follows:
· Facility: Gusman Center for the Performing Arts
Grantee: Friends of Gusman - $3,893,000
This 1700-seat historic theater located on Flagler Street in downtown Miami, was built in
1926 as a picture palace in the grand Mediterranean Revival style. Gusman is home tc the
Miami Film Festival and the Florida Philharmonic Orchestra for their Miami-Dade County
performances. The primary goal of the long-range plan to restore Gusman is to assure its
future as an historically important Downtown theater that promotes a broad spectrum of
events directed to South Florida's unmatched cultural mix, while remaining accessible to lo-
cal artists and organizations. Improvements will include: replacing the theater roof, replac-
ing the stage deck, front of house rewiring and restoration of lighting implements, decorative
plaster and paint restoration, public service area improvements, HV AC work, smoke evacua-
tion improvements, installation of new marquee/patron climate cover and message board, re-
placing the auditorium ceiling, reseating the auditorium, installation of ADA stage access,
stage lig,..ting improvements, auditorium carpet replacement, vestibule and lobby floor tile
restoration, new interior signage, architectural lighting improvements in the auditorium, re-
placement of historic furnishings, replacement of stage rigging and draperies, replacement of
stage lift system, design and installation of HV AC for stage, improvement of sound and
video systems, termite treatments, and acoustical shell improvements.
· Facility: Miami-Dade County Auditorium
Grantee: Miami-Dade Countv Park and Recreation Devartment - $945,000
Located within the City of Miami, this 2500-seat theater in Miami's distinctive Fifties style,
is currently home to the Florida Grand Opera for their Miami-Dade County productions and
the site of many presentations of the Concert Association of Florida, among others. The ob-
jective of Miami-Dade County Auditorium is to become a cultural campus, acting as a mag-
net for the growing Hispanic cultural population and continuing to provide leadership to the
Hispanic community when its primary tenants move to the new Performing Arts Center. Im-
provements will include the addition of a "stand alone" Hispanic Heritage Cultural Arts
Center with a rehearsal/performance space, lighting system upgrades, and new lighting and
sound equipment.
3
l:IQn. Chairperson and Mt"fTlbers
Hoard of County Comm JOers
Page 4
. Facility: Manuel Artime Performing Arts Center
Grantee: City of Miami Department of Public Facilities - $145,000
Previously a magnificent.Baptist Church, the Manuel Artime Performing Arts Center was ac-
quired by the City of Miami in 1976 and converted into an 800-seat theater. The facility pro-
vides Little Havana residents with an affordable performing venue available to local arts and
civic organizations. Improvements include: repairing rain gutters, repairing water-damaged
wood and walls, interior and exterior painting, repair and relocation of air-conditioning unit,
upgrade of sound system, addition of hearing impaired listening system, and installation of an
iron security fence.
· Facility: Actors' Playhouse - The Miracle Theatre
Grantee: Actors' Plavhouse Productions. Inc. - $240,000
Located on Miracle Mile in Coral Gables, the historic Miracle Theatre was purchased by the
City of Coral Gables in 1995 and leased to Actors' Playhouse. Actors' Playhouse became the
resident producing theatre company and managing agent of the Miracle Theatre rent free in
exchange for financing a $6,000,000, five year capital project to restore and renovate the
historic movie house into a performing arts facility. The renovated theatre now houses a 600-
seat Mainstage and a 300-seat Balcony Theatre. Phase Three improvements include: con-
struction of a black box/rehearsal/classroom multi-use lOO-seat theatre, third floor dressing
rooms and full bathrooms, installation of gallery/exhibition space in the Theatre's main 10bby
and second floor lobby, furnishing of a costume shop, Mainstage dressing rooms and full
bathrooms (backstage), creation of a second and third floor loft backstage to include costume
and prop storage space plus stage-level dressing rooms, a storage room off the Balcony
Theatre, wheelchair lifts to make the entire facility accessible, the creation of gallery space in
the first floor lobby and in the Black Box space, the upgrading of lighting, sound and stage
systems for all three stages, and the final building finishes and furnishings including doors
and windows.
· Facility: Colony Theater
Grantee: City of Miami Beach - $775,000
The 465-seat Colony Theater is a renovated Art Deco movie house located on Lincoln Road
and is listed on the National Register of Historic Places. The primary improvements will en-
compass expansion of the backstage and construction of two additional floors wrapping
around the south and west wall of the existing building to accommodate new dressing rooms,
technical shops, offices and storage space, with the topmost floor for relocation of HV AC
and other mechanical equipment. Components of the improvements include: backstage ex-
pansion, backstage elevator, new loading area, relocation of HV AC equipment, new dressing
room construction, ADA compliant backstage toilets/lavatories/showers on first and second
floors, installation of soundproof barrier between seating area and lobby, additional motor-
ized winches, line sets and dimmers, addition of an accessible route from backstage to the
g..,.
.
it .'
'I
H<:m. Chairperson and Meml- -c;
Board of County Commissi<.,_ J{S
Page 5
front of house without needing to leave the building, additional/upgraded sound equipment,
box office improvements, mixed use "green room/crew room" adjacent to stage, production
office, storage/shops, and a laundry room.
· Facility: Joseph Caleb Auditorium
Grantee: Miami-Dade Countv Park and Recreation Department - $485,000
The 1000-seat Joseph Caleb Auditorium is located in the heart of Liberty City and hosts nu-
merous cultural and community presentations, including Magic City Monday and the Heart
of the City Cultural Arts Series. Improvements include: addition of a new lighting bridge,
addition and expansion of a loading dock area, purchase of stage lighting equipment and ac-
cessories, upgrade of the sound system, and purchase of equipment for fly system and lift
system.
· Facility: African Heritage Cultural Arts Center
Grantee: Miami-Dade Countv Park and Recreation Department - $365,000
The African Heritage Cultural Arts Center is a vibrant community center located near Caleb
Auditorium in Liberty City. The Center includes a 125 to 200 flexible-seat black box theater,
offering computerized lighting board, P.A. system, and professional make-up room. Im-
provements include: construction of a new music building and the purchase of musical
equipment, including musical instruments, music chairs, music stands, and sound and re-
cording equipment.
· Facility: Shores Performing Arts Theater
Grantee: Shores Performinf! Arts Theater - $222,000
The Shores Performing Arts Theater is 473-seat converted post World War II movie house
located in downtown Miami Shores. Improvements include: replacement of the roof, con-
struction of backstage restrooms, sound and lighting system upgrades, marquee renovation,
house interior renovations, lobby restorations, addition of listening impaired sound system,
cyclorama extension and cyclorama strip lighting.
· Facility: Milander Auditorium
Grantee: Citv of Hialeah Recreation and Communitv Services Department - $300,000
Originally a supermarket, the Milander Auditorium is a converted, 700-seat multi-use mu-
nicipal facility located in the City of Hialeah and utilized by numerous community organiza-
tions. Improvements include: relocation of structural columns which are barriers to viewing
the stage area, a new roof, replacement of the air conditioning system, new stage construc-
tion, improved stage and house lighting, new stage lighting fixtures and accessories, addition
of telescopic seating units, addition of sound and communication system, ADA improve-
ments, repair. and replacement of bathrooms, construction of new dressing rooms, upgrading
s
,Hon. Chairperson and M""'r1bers
Board of County Comrr~ oners
Page 6
of electrical and telephone panels, construction of a new storage facility, signage and en-
trance way improvements, and general painting and floor refurbishing of the facility.
to
o