016-2000 LTC
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
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L.T.C. NO.16-2000
LETTER TO COMMISSION
February 1, 2000
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TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
Lawrence A. Levy, City Manager ~
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SUBJECT: RFP AND RFQ FOR THE ELECTRIC SHUTTLE FACILITY/INTERMODAL
The following information describes the major differences between the RFP to perform a Feasibility
Study for the Electric Shuttle Facility/Intermodal Transit Center, and the RFQ for architectural and
engineering services in relation to the 451 Dade Boulevard project, which may also include a shuttle
maintenance/charging facility. Although there seems to be a duplication of effort, the following is
a simple explanation of facts:
RFP NO. 27-99/00, approved by Resolution No. 99-23426, on December 15, 1999, for the
performance of a feasibility study/site selection study for an Electric Shuttle Permanent
FacilitylIntermodal Transit Center Project. The Scope of Services for this study is herein attached,
but we call your attention to two of its main components, which follow:
() Examine and evaluate potential sites, within (or near) the Redevelopment Areas of South
Beach, for the implementation 1) of a multi-purpose facility for the Electrowave fleet, and
2) of a bus transfer station (intermodal center) and parking garage, pending the location of
the selected site. This examination will include City-owned and privately-owned sites;
however, due to the cost of acquiring privately-owned land, all City-owned sites will be
analyzed.
The provision of a permanent facility for the shuttle vehicles is the truly essential element
ofthis project; however, it may be difficult identifying a location where zoning regulations
will allow for the placement of such a facility. In addition, the intermodal (bus transfer
station) element ofthe project can be easily designated to sites other than the shuttle facility
site.
() Develop preliminary cost estimates, and produce a marketing/briefing brochure to encourage
public/private ventures at the selected site (if applicable), as well as to aid the City's requests
for funding via the annual Federal transportation appropriations process.
LTC, February 1,2000
Page Two
RFQ NO. 41-99/00, approved on January 12, 2000 by Resolution No. 2000-23447, states that
Project No.1-City facilities at 451 Dade Boulevard may include conceptual design and
implementation of a maintenance/charging/propane facility for the shuttle fleet. This would
happen only if sufficient space is available at the site to accommodate all the intended uses, being
Public Works operations, Property Management, and shuttle facility; and if so recommended by the
feasibility study, above mentioned. .
If 451 Dade Boulevard is ultimately the recommended site, it is advantageous to the City and the
Electrowave program to have already on board a design consultant to perform architectural and
engineering services for the project and prepare the plans needed for construction. In this case, the
intermodal (bus transfer station) function would be accomplished at other site(s), and the parking
garage element would be dropped from the project.
CONCLUSION: It is acknowledged that the existing temporary facility on Terminal Island cannot
accommodate the soon-to-be fleet of 11 shuttle buses, and that the Electrowave program cannot
expand any further without having a larger and suitable facility to serve its needs. Therefore, the
Administration recommended the issuance of both the RFP (for the feasibility/site-selection study),
and the RFQ (to consider the inclusion of a shuttle facility when analyzing and preparing conceptual
plans for the 451 Dade Boulevard site) in an attempt at expediting the shuttle facility project, and
not as a duplication of efforts.
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Attachments
cc: Matthew Schwartz, Assistant City Manager
Janet Gavarrete, Assistant City Manager
Mayra Diaz Buttacavoli, Assistant City Manager
Christina Cuervo, Assistant City Manager
Julio Grave de Peralta, Public Works Director
Michael Rath, Procurement Director
Robert Parcher, City Clerk
Drew Terpak, Fleet Management Director
Brad Judd, Property Management Director
Joseph Johnson, Transportation/Concurrency Manager
Amelia Johnson, Transportation Coordinator
(Itcewfac)aj
SCOPE OF SERVICES
A FEASIBILITY STUDY FOR
ELECTRIC SHUTTLE FACILITYIINTERMODAL TRANSIT CENTER
OBJECTIVES:
To examine and evaluate potential sites in or near South Beach for the implementation of full
scale facility to serve the storage/maintenance/charging! fueling/dispatching needs of an
expanding Electrowave fleet; to serve as a center for transportation mode transfers, as well
as a transit station for local and regional bus lines; and possibly include a medium size park-
and-ride garage.
To produce a feasibility study which is creative and innovative in nature. The City is looking
for a project which will fit in, add to, and complement the South Beach 'sense of place.'
while being neighborhood and environmentally friendly, and enhancing the area's quality of
life. Nothing typical or common place is expected or desired from this study.
The City is seeking a proposal which demonstrates the highest level of understanding of the
study objectives and produces the best detailed plan to meet these objectives.
SCOPE OF SERVICES:
Besides identifying, examining, and evaluating potential sites, the feasibility study should
be encompassing enough in nature and, at a minimum, address the following issues:
1. Site feasibility, site marketing analysis
2. Potential impacts to surrounding areas, plus mitigation measures (as needed)
3. Circulation plan which benefits headways and alleviates congestion
4. Full-scale electric shuttle needs being served at a single site (or at multiple sites?)
5. Evaluation of advantages/disadvantages of multiple sites vs. one site
6. Potential for future rail transit connection
7. Other transit mode needs
8. Ridership projections and profiles
9. Potential connections to greenways (bicycle/pedestrian facilities)
10. Joint mixed-use development potential and consequences
11. Potential on-site economic development opportunities
12. Potential to generate revenues to fund shuttle operations
13. Conceptual design and program
14. Preliminary cost estimates, including right-of-way acquisition (if needed)
15. Project phasing requirements, the main phases being:
* Acquisition of site (if needed)
* Construction of Electrowave facility(ies), and transit center (if so decided)
* Construction of mid size park-and-ride garage (if so decided)
16. Identification of potential funding scenarios
17. Production of an attractive and effective marketinglbriefing brochure, this being a
very important element of the feasibility study.
* The feasibility study should consider and determine the optimum combination of
transportation modes to be served by the intermodal facility. These modes may include, but
not be limited to the Electrowave and County buses, automobiles, motorcycles, bicycles,
scooters, taxicabs, water taxi, and an eventual regional rail service.
* The study will be sufficiently thorough to determine the approximate size necessary to
accommodate the intended requirements.
* The study will also include a significant public involvement component, City staff
and committee meetings, and presentations to City and County officials.
END PRODUCTS:
1. A report which documents the data gathered and the ensuing analysis, and makes a
recommendation.
2. A marketinglbriefing brochure.
NOTES:
All sites under consideration for the Electric Shuttle Facility/Intermodal Center are within
or near South Beach. This facility(ies) will also be responsive to the mobility and livability
needs of area residents, commuters and visitors, will allow for ease of travel between modes,
enhance passenger safety, and alleviate congestion. The facility(ies) will be planned and
constructed for maximum economic and performance efficiency, and will encourage
coordination among the various agencies involved to ensure efficient management and
delivery of services.
The Shuttle Facility(ies)/Intermodal Center Project is one of the priority projects in the
Municipal Mobility Plan, which is the City's 'blueprint' for addressing transportation needs
into the 21st Century, as well as the implementation tool of the traffic circulation element of
the Miami Beach Comprehensive Plan.
PARTICIPATING AGENCIES:
City of Miami Beach
Metropolitan Planning Organization (MPO)
Miami Beach Transportation Management Association (MBTMA)
Miami-Dade Transit Agency (MDTA)
Florida Department of Transportation (FDOT)
STUDY DURATION:
Approximately six (6) months.
STUDY FUNDING:
$47,800 - Metropolitan Planning Organization (MPO)
$20,000 - Miami Beach Parking Enterprise Fund