2000-23456 RESO
RESOLUTION NO.
2000-23456
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE A SUPPLEMENTAL
JOINT PARTICIPATION AGREEMENT (JPA) NO.4, BETWEEN THE
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT)
AND THE CITY FOR THE ELECTROW A VE PROJECT; SUCH
SUPPLEMENTAL JP A IS BEING REQUIRED BY FDOT IN ORDER TO
INCREASE THE STATE'S SHARE OF THE OVERALL PROJECT
FUNDING BY $700,000; SUCH ADDITIONAL STATE CONTRIBUTION
BEING ALREADY INCLUDED IN THE FISCAL YEAR 1999-2000
ELECTROW A VE OPERATING BUDGET, AS APPROVED BY
RESOLUTION NO. 99-23329, ON SEPTEMBER 22, 1999.
WHEREAS, the Florida Department of Transportation (FDOT) requires that a Joint
Participation Agreement (JP A) be formally executed for each transportation project in which FDOT
participates as a funding partner; and
WHEREAS, on June 20, 1996, Resolution No. 96-22017 approved a Joint Participation
Agreement (JP A) between the FDOT and the City, establishing the initial two-year funding packet,
in the amount of$3.51 million, for the 1996-97 and 1997-98 capital and operating needs of the
Electrowave Shuttle Project; and
WHEREAS, the above-mentioned JP A included City Resort Tax, State, and other grant
funds; and
WHEREAS, Supplemental lPA Nos. 1,2, and 3 have been approved and executed since
the original JP A date, to incorporate additional City, State, and other grant funds for subsequent
Electrowave Project budget years, for an accumulative total of$4,382,754; and
WHEREAS, Supplemental JPA No.4 now needs to be approved and executed, so that the
State's $700,000 contribution toward the City-adopted FY 1999-2000 Electrowave Operating Budget
will be forthcoming, via the reimbursement method; and
WHEREAS, the accumulative total of Supplemental JPA No.4 is $5,147,754.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute a Supplemental
Joint Participation Agreement (JP A) No.4, between the State of Florida Department of
Transportation (FDOT) and the City for the Electrowave Project; such Supplemental JP A is being
required by FDOT in order to increase the State's share ofthe overall Project funding by $700,000;
such additional State contribution being already included in the Fiscal Year 1999-2000 Electrowave
Operating Budget, as approved by Resolution No. 99-23329, on September 22, 1999.
PASSED AND APPROVED this the 12th day of
January
, 2000.
1~
MAYOR
ATTEST:
&Lt~.~~
CITY CLERK
aJ
APPROVED Ac; TO
FORM & LANGUAGE
& FOR EXECUTION
~~-h() ,Of)
Morro@)' Date
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.f1.us
TO:
FROM:
SUBJECT:
COMMISSION MEMORANDUM NO.
35-00
Mayor Neisen O. Kasdin and
Members of the City Commission
Lawrence A. Levy ~
City Manager
DATE: January 12, 2000
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE A SUPPLEMENTAL
JOINT PARTICIPATION AGREEMENT (JPA) NO.4, BETWEEN THE
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT)
AND THE CITY OF MIAMI BEACH, FOR THE ELECTROW A VE
PROJECT; SUCH SUPPLEMENTAL JP A BEING REQUIRED BY FDOT
IN ORDER TO INCREASE THE STATE'S SHARE OF THE OVERALL
PROJECT FUNDING BY $700,000; SUCH ADDITIONAL STATE
CONTRIBUTION BEING ALREADY INCLUDED IN THE FISCAL YEAR
1999-2000 ELECTROWAVE OPERATING BUDGET, APPROVED BY
RESOLUTION NO. 99-23329, OF SEPTEMBER 22,1999.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
This Supplemental Joint Participation Agreement (JP A) No.4, between the Florida Department of
Transportation (FDOT) and the City of Miami Beach, is being submitted, retroactively, to satisfy
FDOT record-keeping requirements. This also guarantees that the City will receive an additional
$700,000 contribution from FDOT, toward the FY 1999-2000 operating expenses of the
Electrowave Shuttle Service. FDOT has been the City's major funding partner for this project since
June 6, 1996, when the Original JPA was executed.
A JP A is an accumulative document with a grand total that accounts for ALL funds appropriated for
a specific project, since its inception. A JP A is supplemented whenever the total State participation
in the overall project is increased and/or the reimbursement formula is adjusted. By approving and
signing this FDOT -produced JP A #4, the City is not committing itself to any further City funds for
the project, beyond those already appropriated in September 1999 by Resolution No. 99-23329,
which approved and adopted the FY 1999-2000 Electrowave Operating Budget. A history of the
JP A for the Electrowave project follows:
AGENDA ITEM C.- 7 X
DATE /../2..00
06/19/96
09/11/96
11104/98
12/01/99
o 1 /26/00
The Original JP A, at $3.51 million, was approved by City Resolution No. 96-
22017. It included all City, State, grant, and private-sector funds budgeted by the
City for the capital and operating expenses to be incurred by the shuttle project in
1996-97 and 1997-98. This $3.51 million packet included $1.3 million in State
funds.
A Supplemental JP A #1 included $200,000 in additional City Resort Tax funds to
purchase one additional shuttle vehicle (the 7th). This change brought the total
project budget to $3,712,254.
A Supplemental JP A #2 incorporated the City-approved second-year operating
budget for the Electrowave project, for an accumulative project total of $4,382,754.
This figure included a $300,000 new State contribution to the FY 1998-99
Electrowave Operating Budget, approved by Resolution No. 98-22885.
A Supplemental JP A #3 (Special Event) allocated $30,000 in new State funds for
the City's Millennium traffic operations effort, and was approved by Resolution No.
99-23405, dated December 1, 1999. This will pay for the Coach USA bus service the
City engaged to operate the Millennium park-and-ride program.
The Supplemental JP A #4, herein submitted for your consideration, incorporates
the third-year (FY 1999-2000) budget for the Electrowave project, approved on
September 22, 1999 by City Commission Resolution No. 99-23329, which includes
$700,000 in additional State funds. The accumulative project total is now
$5,147,754.
An executed Supplemental JPA #4 is the City's assurance that the State's $700,000 contribution
toward the City-adopted FY 1999-2000 ELECTROWAVE Operating Budget will be forthcoming,
via the reimbursement method. No further action is required of the City Commission beyond
approving this record-keeping item, which is an essential component ofthe Electrowave funding
packet. The Administration recommends approval of the Resolution.
LL& O\P
Attachments
(ewjpa#4)aj
STATE OF FLORIDA DEP A R TMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION Wz
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT #11
FORM 725-030-07
PUBLIC TRANSP ADMIN
OGC - 07/94
Page 1 0 f5
Job No: 87098-3841/3844
FM NO. 25351518403
SAMAS Approp: 088774-00
SAMAS Obj.: 790004
Org. Code: 55062020629
Vendor No.: F596000372005
Fund: 010
Function: 631
Federal No: nla
Contract No: AD 666
I WPI No: 6810341
I /.f-/.
THIS AGREEMENT, made and entered into this h.:::.. day of
E~
by and between the ST ATE OF FLORIDA DEPARTMENT OF TRANSPORT AnON, an agency of the State of Florida, hereinafter
-t')~
referred to as the Department, and the CITY OF MIAMI BEACH
1700 Convention Center Drive. Miami Beach. FL 33139
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 20
entered into a Joint Participation Agreement; and
of JUNE
1996
WHEREAS,the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment "A" for a total
Department Share of $2.030.000
NOW, THEREFORE TIllS INDENTURE WI1NESSETH: that for and in consideration of the mutual benefits to flow from
each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended flnd supplemented
as fo.1Jpws:
1.00 Project Description: The project description is not amended. This supplemental agreement provides funding to continue
Electrowave operations limited to the original service area running generally from Fifth Street to Seventeeth Street along Washington
Avenue.
FORM 725-030-07
PUBLIC TRANSP ADMIN
OGC - 07/94
Page 2 05
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased/decreased by $1.050.000
bringing the revised total cost of the project to $5.147.754
Paragraph 4.00 of said Agreement is increased/decreased by $400.000
bringing the Department's revised share in the project to $2.030.000
3.00 Amended Exhibits:
Exhibit(s) A.B.C
of said Agreement-is-(are) amended by Attachment" A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement is amended. Project completion time is extended to January 20. 2001.
All proiect related costs must be incurred by the ending date and billed to the Department within 120 days.
FORM 725-030-07
PUBLIC TRANSP ADMIN
OGC - 07/94
Page 3 05
WPI NO. 6810341
JOB NO. 87098-3841/3844
Contract No. AD 666
Agreement Date 2. -1'1;, ;McO
Except as hereby modified, amended or changed, all other terms of said Agreement dated
June 20. 1996 and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first above
written.
AGENCY ~
BY: Neisen KaSdi~~MaYor
ATTEST ,-U~~PauL"-.---
Robert Parcher, City Clerk
DATE FUNDING APPROVED BY COMPTROLLER
(SEE ATTACHED ENCUMBRANCE FORM)
APPROVED A..S TO
FORIv\ & I.}l..NGUAGE
& fOR EXECUTiON
4f/Il/i:-= bifif9
ity .0rOO)' D
Director. Plannin2 & Public Transportation. District Six
TITLE
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01
ENCUMBRANCE INPUT FORM COMPTROLLER-FIN ADMIN 09/99
==================================================================
RUSH
Reason for RUSH :
___ Advertise
___ Award ___ LOA
___ New ___ Addition
supplemental # 4
Contract # _AD666___ Contract Type -AH_ Method of Procurement _G__
vendor Name City of Miami Beach___ vendor ID F596000372005
Has written/verbal Approval from a participating Federal Agency
been received n/a Yes ___ No ___
Fed Agmt Amt State Funds$400,OOO__ Local Funds$400,OOO__
Beginning date of this Agmt: 02/01/00(Must be after fund approval)
Ending date of this Agmt: 01/20/01(Estimate if necessary)
Execution date of this Agmt: __/__/__(only on original agreements)
Has work been authorized to begin? ___ Yes -X- NO
Have standard financial provislons been altered by contract terms?
___Yes -X- No If so, show Revision date:
Does this agreement and/or change order include provisions for
reimbursement to D.O.T. from other entities? ___ Yes -X_ No
(Needed by
__/__/____ (date))
(Letting Date) ___ Termination/cert of Comp
-X_ supplemental ___ Renewal ___ correction
___ Court Order ___ Overrun
******************************************************************
Brief Description of work/comments: supplement No.4. operating
Expenses for Electrowave operations for Base Route only.
WPI 6810341
******************************************************************
ORG-CODE *EO * OBJECT * AMOUNT
(FISCAL YEAR)
*FIN PROJ or JOB # *FCT
(FUND) alpha
------------------------------------------------------------------
------------------------------------------------------------------
55 062020629 *11 * 790004 * $400,000
(99/00)
* 25351518401
(OS)
*631
------------------------------------------------------------------
55 xxxxxxxxx *xx * xxxxxx * $
(xx/xx)
* xxxxxxxxxxx
(xxxx)
*xxx
------------------------------------------------------------------
55 xxxxxxxxx *xx * xxx xxx * $
(xx/xx)
* xxxxxxxxxxx
(xxxx)
.~xxx
------------------------------------------------------------------
TOTAL AMOUNT * $400,000 *
------------------------------------------------------------------
originator:_Ed Carson DATE SENT:_23Nov99__ PH/SC:_452-5911__
E-mail USERID(S) PT629EC
******************************************************************
TO BE COMPLETED BY OFFICE OF COMPTROLLER
******************************************************************
BUDGET ENTITY ____5590 CATEGORY ___088774
WORK PROGRAM VERIFICATION _OK
ALLOTMENT YEAR 00__ DATE CHECKED
CI _505/04 6S LINE 0004__
FUNDS APPROVED BY JOHN FAIN
FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: _11-23-1999___
******************************************************************
FORM 725-030-07
PUBLIC TRANSP ADMIN
OGC - 07/94
Page 4 05
WPI NO. 6810341
JOB NO. 87098-3841/3844
Contract No. AD 666
Agreement Date
ATTACHMENT" A"
SUPPLEMENTAL AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between the State
of Florida, Department of Transportation and the CITY OF MIAMI BEACH
1700 Convention Center Drive, Miami Beach. FL 33139
dated June 20. 1996
DESCRIPTION OF SUPPLEMENT (Include justification for cost change): This Agreement increases Department fundin2
by $400.000 to a total of $2.030.000 providing funding for the Electrowave transit service base route only.
$$4,382,754
As amended Net Change
$1,408,143 $0
$3,605,434 $ 1,050,000
$ 60,000 0
$ 102,492 0
$ 336,685 0
$5,512,754 $1,050,000
$(115,000) $(35,000)
$(250,000) $(250,000)
$5,147,754 $ 765,000
I.
Project Cost:
As approved
Capital Acquisition
(7 Electric Vehicles)
Operating Expenses
Marketing
Administration
Contingency
$1,408,143
$2,555,434
$ 60,000
$ 102,492
$ 336,685
Less: Advertising Revenue:
Fare Revenue
Total Project Cost
$ 4,462,754
(80,000)
II. Fund Participation:
Local
Cash-CMB (Res. #96-21894(Annual Appropriation)
Cash-CMB (One- Time Capital Contribution)
Cash-CMB (Res. # 98-22885)
Cash-CMB (Res. #99-23329)
Less: Advertising Revenue
Fare Revenue
Subtotal (53 %)
$1,300,000
$ 712,254
$ 438,000
$ 650,000
$ (115,000)
$ (250,000)
$2,735,254
Other
Florida Power & Light Donation (Charging Unit)
Florida Power & Light Donation (Technical Asst.)
Clean Cities Coalition Grant
ICLEI
Subtotal (8 %)
$ 150,000
$ 50,000
$ 200,000
$ 12,500
$412,500
Maximum Department Participation
Transit Corridor Development (DS)
Service Development (DDR)
Service Development (DS)
Subtotal (39%)
$ 650,000
$ 650,000
$ 700,000
$2,000,000
Total Net Project Cost [!,II]
(100%)
$5,147,754
III. Special Event (MilIenium Traffic Operations Effort)
Transit Corridor Development (DS) [III Only] (100 %)
$ 30,000
FORM 725-030-07
PUBLIC TRANSP ADMIN
OGC - 07/9~
Page 5 of5
WPI NO. 6810341
JOB NO. 87098-3841/3844
CONTRACT NO. AD666
Agreement Date
EXHIBIT "e"
(GENERAL - with Safety Requirements)
This exhibit forms an integral part of that certain Joint Participation Agreement between the State of
Florida Department of Transportation and the CITY OF MIAMI BEACH
1700 Convention Center Drive. Miami Beach. FL 33139
dated June 20.1996
Reference statutes as applicable.
Mark the required Safety submittal or provisions for this agreement if applicable.
Safety Requirements
X Bus Transit System - In accordance with Florida Statute 341.061, and Rule Chapter 14-90, Florida
Administrative Code, the Agency shall submit, and the Department shall have on file, an annual safety
certification that the Agency has adopted and is complying with its adopted System Safety Program Plan
pursuant to Rule Chapter 14-90 and has performed annual safety inspections of all buses operated.
Fixed Guideway System - (established) In accordance with Florida Statute 341. 061, the Agency shall
submit, and the Department shall have on file, annual certification by the Agency of compliance with its
System Safety Program Plan, pursuant to Rule Chapter 14-55.
Fixed Guideway System - (new) In accordance with Florida Statute 341.061, the Agency shall submit a
certification attesting to the adoption of a System Safety Program Plan pursuant to Rule Chapter 14-55.
Prior to beginning passenger service operations, the Agency shall submit a certification to the Department
that the system is safe for passenger service.
Exhibit "C"
Revision to Project Budget/Department Reimbursement
Prior to implementation of a fare collection system, the Agency shall submit a revised Project Budget for approval to the Department.
RECYCLED PAPE_