LTC 076-2006 63rd St Bridge Rehabilitation/Indian Creek Reconstruction/Flyover DemolitionMIAMI BEACH
OFFICE OF THE CITY MANAGER
NO. LTC # 076-2006 ~'
-- ~.~
~ ' {7)
LE ER TO COMMISSION
TO: Mayor David Dermer and Members of the City Commission ..... _
FROM: Oorge M. gonzalez, City Manager~ ~~
DATE: M~rch 22, 2006
SUBJECT: 63~ Street Bridge Rehabilitation/Indian Creek Reconstruction/Flyover
Demolition.
This Letter to the Commission is to provide you with an update on the 63"d Street Bridge
Rehabilitation/Indian Creek Reconstruction/Flyover Demolition.
Project Overview
On May 17, 2006, the Florida Department of Transportation (FDOT) District Six
Construction Department will begin construction of two separate but related projects in
and around the intersection of State Road A1A/Indian Creek Drive and 63rd Street in the
City of Miami Beach. These projects will be under construction concurrently to minimize
construction time and related impacts. The combined cost for these projects is
approximately $15 million. The two (2) projects descriptions are as follows:
The 63rd Street Bdd,qe Rehabilitation Proiect will include: replacement of mechanical,
electrical, structural components and aesthetic improvements such as new bridge
decking, concrete traffic barriers and new decorative hand railing along the sidewalks,
new street lights and navigational lights, and a fresh coat of paint and new windows for
the control house.
The Indian Creek Drive Reconstruction Proiect will include: permanent removal of
northbound flyover and reconfiguration of the intersection of 63rd Street and total
reconstruction and improvements to Indian Creek Drive from 63~d Street to 67t~ Street.
The improvements include new drainage, sidewalks, roadway, medians, traffic signals,
street lights and landscaping.
Construction Schedule
Work is currently scheduled to begin on May 17, 2006 and expected to last 380 calendar
days. The Contractor (Gilbert Southern Corp.) will receive an incentive bonus to finish
the project early. The incentive bonus breakdown is as follows:
1. Completion of all major roadwork on Indian Creek by December 1 §, 2006 -
$400,000.
2. Completion of bridge rehabilitation by May 31, 2007 - $400,000
Time extensions by FDOT will be granted on a day by day basis if: 1) the Contractor is
unable to work at least 50% of the normal work day on pre-determined controlled items
of work due to adverse weather conditions; or 2) the Contractor must make major repairs
to work damaged by weather providing the damage was not attributable to a failure to
perform or neglect by the Contractor.
Please note that bad weather or other unforeseen circumstances could impact this
schedule.
Maintenance of Traffic Plan
The FDOT Contractor (Gilbert Southern Corp.) has developed the Movement of Traffic
(MOT) plan will include the associated construction staging and the reduction of travel
lanes to one lane.
Access to area businesses and residences will be maintained. Portions of sidewalk will
be closed in work zones and pedestrians will be directed to the other side of the street.
The main stages of the MOT are shown below:
1. Bridge Demolition and Reconstruction: One lane in each direction will be
maintained over the bridge, beginning on May 17t', 2006 and finishing in May,
2007.
2. Indian Creek Reconstruction:
a. Phase I and Ih Two lanes southbound, one lane will cross the bridge and
the other will go south. The northbound movement is diverted through
Collins Avenue. This MOT will begin on May 17th, 2006 and it is scheduled
to be finished in September 2006.
b. Phase II1: Two lanes southbound, one lane will cross the bridge and the
other will continue south. In this phase the MOT proposes one lane on
Indian Creek northbound, although most of the traffic will be diverted to
Collins Avenue. This phase is scheduled to be finished in December 15t',
2006.
c. Phase IV and V: All lanes will be opened on Indian Creek. The roadway
work will require moving lane closures during these phases on a
temporarily base. This work is schedule to be finished in May 2007.
Community Advisory Committee
The Citizen's Advisory Committee (CAC) for the 63rd Street Reconstruction Project was
created by the Miami Beach City Commission on December 8t', 2004 pursuant to
Resolution No. 2004-25769.
The first formal presentation by FDOT of this project to the CAC was on January 19,
2006.
Since that first meeting, the CAC has met on a monthly basis with FDOT, the Contractor,
The Engineer of Record and City of Miami Beach staff to address, seek consensus and
provide input on construction related issues in an attempt to mitigate the impact of this
project to the Community.
Among the many concerns and issues brought up by the CAC is the consideration of
expanded construction hours in an effort to minimize construction times and reduce
subsequent impacts. The CAC has unanimously endorsed the implementation of added
hours and has respectfully requested that the City Commission investigate this
alternative. (Please refer to attached letter by Mr. Jonathan D. Beloff Chairman of the
63rd Street Flyover CAC - Attachment A.)
As a second issue, the CAC has requested that the City Commission draw its attention to
the proposed raising and lowering of the Bridge during "rush hour" traffic. The concern
from the Committee is that openings of the bridge "especially during the morning and
evening rush hour, could conceivably bring traffic to a screeching halt for miles in both
directions'
Analysis of Acceleration Proposal:
Responding to a request made by the City of Miami Beach, Gilbert Southern Corp. (the
Contractor) proposed several alternatives (Attachment B) for reduction in time for the
project.
The Contractor conditioned his different alternative proposals on the following
assumptions:
1. No excuse Bonus Days stay per original Contract for both Roadway
and Final Project Completion
2. Liquidated Damages per FDOT Standard Specifications
3. No Incentive/Disincentives
4. City of Miami Beach allows additional work hours without any
restrictions
5. Bridge Component fabrication is complete for Construction of Bridge
6. United States Coast Guard allows Double Shifting of Bridge Work
The alternatives proposed by the Contractor can be condensed in two options:
Alternative (a) - Indian Creek Reconstruction. The Contractor proposes to accelerate
the Indian Creek timeline by 48 calendar days. The bascule bridge MOT however is to
remain the same from May 2006 to 2007. From a traffic abatement standpoint, this
alternative would only provide an accelerated solution to the Indian Creek northbound
and southbound traffic and no solutions to the more critical 63~d Street eastbound and
westbound traffic which is where the major bottleneck is anticipated to occur throughout
the project duration. This project acceleration would cost the City of Miami Beach
$993,774.
Since the City would have to enter into a separate contract with the Contractor for the
time acceleration of the project, the City would have no direct control over the FDOT
contract with Gilbert Southern Corp. Therefore, the Contractor and FDOT would
negotiate independently any change orders, or time extensions to the contract which in
turn would have a direct impact on the time acceleration contract between the City and
the Contractor.
Therefore from a cost/benefit analysis this alternative is not recommended.
Alternative (b) - Brid.qe Rehabilitation. The Contractor proposes to accelerate the project
timeline by 60 calendar days.
This alternative could provide a reduction of 60 calendar days to the anticipated
completion of the project; however, it is important to underline that the timeline for
completion of this proposal is contingent to the bridge component fabrication being
complete in time. Therefore, the Contractor shifts all its risks to the sub-contractor and
relieves himself from meeting the proposed acceleration timeiines based on any delays
suffered by the bridge fabricator.
Similar to alternative A, since the City would have to enter into a separate contract with
the Contractor for the time acceleration of the project, the City would have no direct
control over the FDOT contract with Gilbert Southern Corp. Therefore, the Contractor
and FDOT would negotiate independently any change orders, or time extensions to the
contract which in turn would impact the time acceleration contract between the City and
the Contractor.
Therefore from a cost/benefit analysis this alternative is certainly not recommended.
There are further uncertainties to the project timelines which are worth mentioning and
which introduce increased risk to the City. These are contingencies related to time
extensions and/or requests for additional time pursuant to weather, errors and omissions
in the plans, field disputes, contractual and or design related provisions, inspection
delays and or any other unforeseen conditions which may generate additional delays in
the contract timeline, and for which the City will have no control over.
With regards to the raising and lowering of the bridge dudng peak traffic hours, FDOT
has met with the US Coast Guard and the Cost Guard is receptive to the lock-down of
the 63rd Street Bascule Bridge during peak traffic hours upon request from the City of
Miami Beach. ^ request will be forwarded to the Coast Guard this week.
Please feel free to contact me if you have any other concerns or questions.
F:\WORK~$ALL\(1) EMPLOYEE FOLDERS\MARIATE ECHEVERRY~63rd. street\LTC march021 .doc
Attachment "A"
Citizen's Advisory Committee
Movement of Traffic (MOT) Plans
c/o Jonathan D. Beloff, Chairman
1111 Lincoln Road, Suite 400
Miami Beach, Florida 33139
March 20, 2006
Mayor David Dermer
Commissioner Matti Herrera Bower
Commissioner Simon Cruz
Commissioner' Luis R. Garcia, Jr.
Commissioner Saul Gross
Commissioner Jerry Libbin
Vice Mayor/Commissioner Richard Steinberg
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Re: 63~'d Street at Indian Creek Drive Projects
Dear' Mayor' and Commissioners:
The Citizen's Advisory Committee (CAC) was created by you on December 8, 2004 pursuant to
Resolution No. 2004-25769, a copy of which is attached for' your reference (the "Resolution"). The
CAC has now met several times with FDOT, its Contractors and Engineers and various City
Departments. In addition to serving as a public information forum, our' goal is to address, seek
consensus and resolve construction and related issues in an attempt to mitigate the impact of the 63'd
Street Flyover' Project (the "Project"). From time to time, to the extent that we are unable to reach a
satisfactory consensus with FDOT and its Contractors, we may need your' assistance.
Two such issues for which we are seeking your consideration were raised at the last CAC meeting on
March 16, 2006. The first issue concerns expanded construction hours which you also addressed in
your Resolution as a means of minimizing construction time as well as mitigating constt~ction impact.
While FDOT and its Contractors said that they would be investigating this issue, it was clearly the
Commission's intent in adopting the enclosed Resolution that expanded construction hours would
increase efficiency and reduce the impact to our community. The CAC unanimously endorses the
implementation of expanded construction hours and would respectfully request that the Commission
investigate and enforce its commitment as expressed in the Resolution. We believe that expanded
construction hours of 8:00 a.m.. to 8:00 p.m. (or longer), seven days per week, would not only
substantially reduce the overall construction time for the Project, but would also serve to drastically
mitigate the construction impact on our' community.
Letter to the Office of the Mayor and Commissioner'
March 20, 2006
Page 2
The second issue which may require your' attention concerns the raising and lowering of the bridge
during "n~sh hour" traffic. As you know, the 63rd Street Bridge opens "on demand". Continued "on
demand" openings, especially during the morning and evening rush hour, could conceivably bring
local traffic to a screeching halt for miles in both directions. We cannot afford to let that happen.. It is
our understanding that in order' to deviate from the current "on demand" system, the Commission may
need to intercede in making a formal request to the Coast Guard.. The CAC would request that you
exercise that authority in seeking to limit the "on demand" status of this bridge.
On behalf of the CAC, I thank you for your consideration of these issues and for your continued
support and guidance in helping to insure that this Project would be commenced and concluded timely
and with the least impact to our community.
Very truly yours,
Citizen's Advisory Committee
cc: Mark Weithorn, Vice Chairman - markw~dpi-miami.coffar~
Mr'. Fred Beckmann, Public Works Director, City of Miami Beach, fbeckmann~miamibeachfl, gov
Lynn W.. Bernstein, City of'Miami Beach, lynnbernstein~miamibeachfl.gov
CAC Committee Members
Y:XOffice Documenls\JDB~Citizcn's Advisory Committee\Letter to Mayot and Commissioners doc
RESOLUTION NO.. 2oc)~2~?¢)g _
A RESOLUTION OF THE MAYO~ AND COMMISSION OF 'THE CITY
OF MM]II BEACH ENCOURAGING THE FLORIDA DEPARTMENT OF
TIGI~K)RTATION (FDOT} MrI'i~ATION OF CONSTRUGTION
IMPAGT'$ ~CtATED WITH THE 63~ STREET FLYOVER
PROJECT.
WH~ FDOT is pmceedieg with 1he con~ Df a p.~ject at ~he
intere~'tionc~3o~ SUeet and Indian Cree~< Dflv~ lhat mil dem~ ~ ~dsting (:3~
~ Flyover and mpMc, e it w~J') an at grade recon~cted intemection in
~ with a project to ~enovate tl~ ba~cute bridge that crosses the Indian
Creek ~ and
WI',IEREA~, given the strategic location of the proiect i~erse<:tion within ~e
C4ty of IV~mi Beach a l:~Otmcted per~ocl of constn, t~tion would have se~s acve~'se
imt3ec~ on the mmmun~; and
WHEREA~. FDOT has recognizecl tl~at p,,otmcted ~ctlon at this
i~ ex. Id result in serious impacts rot the community and has moorporated a
~ of efforl~ in order to minim~ c~ruc'~ion time as well as to mitigate
· Expencteci oonNructioa hou~ to allow 8:00 a.m. to 8:00 pJ~,. con~
seven days a week in the project area.
· A larger Ii'mn normal incen~ bonus t~ help a~ tl~t consb'ucflon
mleMonse are reached at the SlX:iff.el lht~.
· A Maina~anc. e of Traffic Plan (MOT) th~ maintains the maxirt~m arrx3uM of
capec~ to ~te vehicular traffic to travel through the constru~ zone w~
tt~ ~ emeunt of del~y.
NOW, THIENEFORE, BE IT DULY P,E~OI.VED ~1' THE MAYOR AND CFr'Y
C, OMlilI~ON OF THE CiTY OF MIAMI lEACH, FLOIMDA, that the identt~ed
FDOT o~net~ time and ~ impact mittgalion efforts are heveby
~. Further, th~ FDOT i hereby encouraged to identi~ ar~' and all other
measutae that will shorten the ¢,onstn,~tton time ~ and/or reduce the impa~.t~ to
. EXl~ oonstmu-'tton hours to 7.t30 a,m. in the morning in order to allow a
period of tin'ie to I:~epare for end organize work for the day, thereby increasing
efflc~n~.
· C, ma~ a Ctttz~ Advisery Committee tt~.-t will be formed bek)re the
c~on~truGtion M ~e p~ and to rur~ during the consma:tk~ ol the project to
ellow for im;reMed i:v~ic infO'maf~ opportunities arid ~ venue to raise end
~ldree~ ~ a~sociated ~ the project on a ii~y is. The Committee
should I~ direct appointments f~'n the Uayor and Cfty Commission
~ntattvea of the reSkientlel ~nd bus;ness stake hoMem in the
Increa~ the amount of incen~ available to the cOn. tra~ffor far eady pro~ect
Duri~ n~s with Ihe FDOT oontmctor expire if ott*.~r hours of
conga would shorten tl3e ¢On~n time and report any constru~on
time attemativee to the City for ¢0mr~nt.
r--u~lher, ~:hat FDOT ~=hedule the consa'u~;k)n of ~ ~3'~ S*,met Flyover Project to
eotncide wilh the co~~n of t~ FCO1* Hardin. g ^venue Safely P~ect from 87
Temme to 75~ ~t.
I~A~D end ADOPTED thru ~,,~_.. dayof, e~ ~e~, ......... ,2004.
ATTEST:
Attachment "B"
Gilbert Southern Corp
A KIEWIT COMPANY
13630 NW 8m Street Sunrise, FL. 33325
Phone (954) 835-2228, Fax (954) 835-2335
February 7, 2006 GS, C/FDOT-017
Delta Consulting Engineers
4870 SW 72~d Avenue
Miam/, Florida 33155
Attn: Sixto Labiste, P.E.
RE: 6Y'~ Street Bascule Bridge and Indian Creek Drive (SR A 1 A)
Financial Project Nos. 407935- 1-524) 1 and 249940- 1-524) ! & 249940-1-52-02
Subject: Response to City of Miami Beach Request for Schedule Acceleration Costs
Mr. Labiste,
This lener is in response to The City of Miami Beach's request for additional scenarios for reduction in time for the
construction of the 63~'~ Street and Indian creek drive project.
The following costs are based on the following assumptions:
o No excuse Bonus Days stay per original Contract for both Roadway and Final Project Completion
o Liquidated Damages per FDOT Standard Specifications
o No Incentive / Disincentives
o City of Miami Beach allows additional work hours without any restrictions
o Bridge Component fabrication is comple(e for Construction of Bridge
o United States Coast Guard allows Double Shifting of Bridge Work
Below is Gilbert Southern Corp.'s cost for reduction in time as rcxiuested in Email on 12-19-05.
I) Contractor to prepare ~,vo (2) different scenarios as follows:
a) One (1) added shift of 9 hours and work on Saturdays (selected crews):
I. Time reduction in completion date and breakdown for added costs and incentives
resulting from completing Indian Creek Construction
Time Reduction .............................48 (cd)
Additional cost .............................. $993,774.00
Original Contract Time to Complete: 230 (cd)
New Contract Time to Complete: ~82 (cd)
2. Time reduction in completion date and breakdown for added costs and incentives
resulting from completing project (Bridge Construction)
Time Reduction ............................... 60 (cd)
Additional Costs .............................. $863,264.00
Original Contract Time to Complete: 380 (cd)
New Contract Time to Comple(e: 320 (cd)
"dh Equal OpportunHy Employer"
Page 2 of 3
b) Working 24 Hours per Day
1. Time r~uction for Indian creek Construction
We are unable to price tiffs scenario due Io the following reasons
I. Our shifts are set up to nm 9 hfs per day. This allows fueling and maintenance of
equipment between shifts.
II. Would be difficult to man the job with the required qualified pipe layers, mill
wrights and steel workers.
ltl Productivity decreases and supervision increases sharply.
2. Time Reduction for Project completion (Bridge Construction)
Same reasons as listed above in Item 1.
2) Contractor prepare Ihr~e (3) different Cost Scenarios as follows:
a) Reduction of Project Timeline. by 30 Days
1. Time reduction in completion date and breakdown for added costs and incentives
resulting fi.om completing Indian Creek Construction
Time reduction ............................ 30 (cd)
Additional Cost ........................... $858,774.00
2. Time reduction in completion date and breakdown for added costs and incentives
resulting from completing project (Bridge Consmiction)
Time reduction ............................ 30 (cd)
Additional Cost ............................ $394,612.00
b) Reduction in Project Timeline by 60 days
1. Time rednction in completion date and breakdown for added costs and incentives
resulting from completing Indian Creek Construction
Time reduction (Maximum) .............. 48 (cd)
Additional Cost ............................. $993,774.00
2. Time reduction in completion date and breakdown tbr added costs and incemives
resulting from completing project (Bridge Construction)
Time Reduction ............................60 (cd)
Addilional Cost ............................ $863,264.00
c) Reduction in Project Timeline by 90 days
This project was originally bid with an aggressive schedule of 380 (cd). Our competitors were at
450 (cd) and 500 (cd). We are imable to confidently eonstrucl this project by reducing the
schedule by 90 days.
Page 3 of 3
Please let me if you have any questions regarding this matler. I can be contacted through E-mail or by phone (954-
835-2228).
Sincerely,
GILB~R.~T SOUTHERN CORP.
Job Superintendent
Attachments: Email Dated 12/19/05 3:44 PM From ivan Ha}, to Bob McMonagle
Cc: Contract File
Bob McMonagle (GSC)
Darr¢a Spence (FDOT)
Ivan Hay (FDOT)
Page I of 2
Robert. Mcmonagl®
From: ivan. hay~dot, state.fl, us
Sent: Monday, December 19, 2005 3:44 PM
To: To: 'Bob McMonagle'; mark. mabee~gsc, kiewit.com;
"cc:_Mark_Croft/D61FDOT. F~T~0[ll~ate.fl. us; gus.graupera@dot.state, fl.us;
slabiste~dceinc, net; darren.~lltate.fl, us
Subject: Fw: RE: 63rd Street Flyover-~n Scenario evaluation Request
Bob/Mark, please see attached revised request.
Ivan.
..... Forwarded by Ivan Hay/D6/FDOT on ;t2/19/2005 03:42PM .....
To: < Ivan.hay@dot. state.fi.us>
From: "Beckmann, Fred" <FredBeckmann@mlamibeachfl.gov>
Date: 12/I6/2005 07:46PM
cc: "Echeverry, Maria" <PlarlaEcheverry@miamlbeachfl.gov>, "Vazquez, Fernando"
< FernandoVazquez@miamibeachfl.gov >
Subject: RE: 63rd Street Flyover- Construction Scenario evaluation Request
Ivan,
A few modifications for clarity shown in red. Oplion 2) c) may not be even possible to accomplish.
Of course Ihe agreed bonus wfll only be paid if the contractor completes the agreed contract work items on or
before the agreed bonus completions date. The bonus completion date will not be adjusted for any reason,
cause or circumstance whatsoever, regardless of fault, save and except in the instance of a catastrophic
event (i.e., hurricane or a declared state of emergency). The clause 8-13.1 "Bonus" Payment and Waiver of
Contractor Claims in the FDOT contract would be applicable to nay bonus paid by the City.
I'll call you on Monday to have some further discussion before you engage the contractor. Thanks.
MIAMI BEACH
Fred H. Bel~kmann, D/rector of Public Works
PUBLIC VVORKS AND OPERATIONS DEPARTMENT
1700 Convention Center Drive, Miami Beach, FL 33131t
Tel: (305)673-7080 ext 6012/Fax: (305) 673-70801 'f~l~l~l~_
We are committed to providing excellent public Setv~c~ a~td ~Oty to ~It tv/lo fide, work nad play in out vib~nt, tropical, histon¢ commun~ly.
From: Vazquez, Fernando
Sent: Friday, December
To: tva n.hay@dot.sta~e.fl.us
Cc: Beckmann, Fred; Echeverry, Maria
Subject: 63rd Street Flyover- Construction Scenarion evaluation Request
Ivan
As discussed, the city is requesting additional scenarios for reduction in time of this contract.
As a follow up to my original request, I would like to add the following
l) That the contractor prepare two (2) different time scenarios as follows:
a) One (1) added shift of 9 hours not to exceed Midnight from Monday to Saturday- This
added shift should include
(1) Time reduction in completion date and breakdown for added costs and incentives
,\
1/6/2006 ' ,
Page 2 of 2
resulling from compleling Indian Creek Reconstruction.
(2) Time reduction in completion date and breakdown fbr added costs and incentives for the
remainder of the work.
b) Working 24 hours per day from Monday to Saturday- This added shift should include:
(1) Time reduction in completion date and breakdown for added costs and incentives
resulting from completing Indian Creek Reconstruction.
(2) Time reduction in completion date and breakdown for added costs and incentives for the
remainder of the work.
2) That the contractor prepare three (3) different Cost scenarios as follows:
a) Redt~ction of the Project Timeline by 30 days
(1) Time reduction (30 days) in completion date and breakdown for added cosks and incentives
resulting from completing Indian Creek Reconstruction.
(2) Time reduction (30 days) in completion date and breakdown for added costs and
incentives for the remainder of the work.
b) Reduction of the Project Timeline by 60 days
(1) Time reduction (60 days) in completion date and breakdown for added costs and
incentives resulting from completing Indian Creek Reconstruction,
(2) Time reduction (60 days) in completion date and breakdown for added costs and
incentives for thc remainder of the work.
c) Reduction of the Project Timeline by 90 days
(1) Time reduction (90 days) in completion date and breakdown fbr added costs and
incentives resulting from completing Indian Creek Reconstruction.
(2) Time reduction (90 days) in completion date and breakdown for added costs and
incentives for the remainder of the work.
Thanks
~llAMI BEACH
Ferna~lelo A. V-,-siuez, P.E., C4.'y Engineer
PUB[,IP.e ~i~K~ OPERATIONS DEPARTMENT
1700 ~ E~llter Ddve, Miami Beach, FL 33139
Tel: 3~ff-6~J-?{~/Fa=:, 30~673-70281 ~lll~J3t;i~i~;~
We are (;ommiRe~l to ptOvt¢~ exce#~ot public ~ ~ a~ely to a/I, ~,.~o I~ve. wo~ and play in our wbrant, troflical, hi.tone comrnunify
1/6/2006