Correspondence Page 1 of 2
Leonard, Clifton
From: Ken neth. Robe rtson @dot. state.fl, u s
Sent: Thursday, March 02, 2006 11:23 AM
To: Leonard, Clifton
Cc: Sutter, James; jeannie.cann@dot, state.fl.us
Subject: ACTION REQUIRED: FDOT Reimbursement JPA Contract: FHWA Funding for Hurricanes
Katrina and Wilma
Importance: High
Attachments: Miami. Beach.2005. Hurricanes. ER.JPA.doc; KA87-026.jpg; WI87-046.jpg
Good morning, Cliff:
Attached, please find an Emergency Relief Program Joint Participation Agreement (JPA) for execution by the City
of Miami Beach (local government). Once fully executed, this agreement will enable the Florida Department of
Transportation (Department) to act as the administrator on behalf of the Federal Highway Administration (FHWA)
in the reimbursement of Emergency Relief Program funding for damages incurred as a result of Hurricanes
Katrina and Wilma. The administration of FHWA Emergency Relief Program funds is subject to the terms and
conditions of 23 USC §125 and the FHWA Program Administration Manual. For any work performed under this
agreement to be considered reimbursable by FHWA, said work must have been done as emergency work only
and not permanent restoration. If any Permanent restoration needs to be done then approval must be received
from FHWA prior to the beginning of any work. Any permanent work performed without prior approval will neither
be reimbursable from FHWA nor the Department.
*** This JPA must be executed by both parties prior to June 30, 2006 ***
JPA Execution Instructions:
1. Prior to printing the attachment, please enter the 'Work Began' and 'Work Completed' dates for each DDIR on
the first page of the JPA. If the work is not completed yet, please enter 'pending'. Work performed prior to the
landfall of each respective hurricane is ineligible for reimbursement through FHWA. This is reimbursed
through FEMA.
2. Print four (4) originals to be executed.
3. Attach copies of each DDIR as part of Exhibit 'A' to each original JPA.
4. Please procure a resolution from your governing board to authorize execution of the four (4) original JPAs.
5. Once authorized, please return all four (4) partially executed JPAs, along with a certified copy of the resolution,
to my attention at:
Florida Department of Transportation
Attn: Kenneth Robertson, JPA Coordinator
1000 NWl11 Ave, Rm. 6137
Miami, Florida 33172
6. Once you receive the agreements back from the Department fully executed, your local government will then be
able to invoice the Department for reimbursement under the FHWA Emergency Relief Program. Invoices received
prior to Department execution of these agreements will be returned unpaid.
On behalf of the Department, thank you for your assistance in expediting the execution of these agreements. If
03/03/2006
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you have any questions or concerns, please feel free to contact me at (305) 470-5452.
Kenneth Robertson,
JPA Coordinator,
FDOT, District Six, Office of General Counsel
Phone: (305) 470-5452; SC 429-5452
Fax: (305) 470-5552; SC 429-5552
Work Hours: M - R: 7 AM - 4:30 PM; F: 7 AM - 3:30 PM/Off
<mailto: kenneth, robertson @dot.state.fl. us>
03/03/2006
March 22, 2006
Don,
We are in the process of seeking reimbursement for Hurricanes Wilma and
Katrina expenses. Most funding comes through FEMA (Fed and State).
However, we receive additional funding through the FDOT.
As in the past with Hurricane Francis, we entered into a reimbursement contract
with the FDOT for debris on state roads.
Attached is their contract for Katrina and Wilma. I need to have Legal
department's approval for this FDOT Reimbursement JPA contract.
Four originals are to be executed per the State.
Please return to me for further signatures. If you have any questions please feel
free to contact me at 6174
Thanks, Jim Su~