2000-24099 RESO
RESOLUTION NO. 2000-24099
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING
FINAL BUDGETS FOR THE GENERAL, ENTERPRISE, AND
INTERNAL SERVICE FUNDS FOR FISCAL YEAR 2000/01.
WHEREAS, on September 14, 2000, the Mayor and City Cornmission tentatively adopted
the operating and debt service budgets for FY 2000/01; and
WHEREAS, Florida Statute 200.065 specifies the manner in which budgets are adopted.
Following a second public hearing, the final millage rate for both general operating and debt service
is adopted, and immediately thereafter, final budgets by fund are adopted.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City of Miami Beach
hereby adopts final budgets for the General, Enterprise, and Internal Service Funds for Fiscal Year
2000/01 as summarized and listed below.
REVENUES INTERNAL CATEGORY
GENERAL ENTERPRISE SERVICE TOTALS
GENERAL OPERATING REVENUES
Ad Valorem Taxes $49,748,655 $49,748,655
Ad Valorem Taxes-RDA So Pointe 4,742,612 4,742,612
Ad Valorem Taxes-RDA City Center 5,252,610 5,252,610
Ad Valorem Taxes-Nonnandy Shores 52,766 52,766
Other Taxes 18,197,550 18,197,550
Licenses and Pennits 8,1I7,700 8,1I7,700
Intergovernmental 9,465,000 9,465,000
Charges for Services 2.085,200 2,085,200
Fines and Forfeits 1,303,700 1,303,700
Interest 4,740,000 4,740,000
Rents and Leases 1,226,495 1,226,495
Miscellaneous 4,602,774 4,602,774
Other 18,464,554 18,464,554
Subtotal $127,999,616 $127,999,616
DEBT SERVICE
Ad Valorem Taxes $9,334,224 $9,334,224
Subtotal $9,334,224 $9,334,224
FUND TOTAL $137,333,840 $137,333,840
ENTERPRISE FUNDS
Convention CenterlTOP A $12,296,916 $12,296,916
Parking 16,522,873 16,522,873
Sanitation 6,427,692 6,427,692
Sewer Operations 27,075,200 27,075,200
Stonn Water 3,435,000 3,435,000
Water Operations 18,336,000 18,336,000
FUND TOTAL $84,093,68 I $84,093,681
REVENUES (Continued)
GENERAL
INTERNAL
SERVICE
ENTERPRISE
INTERNAL SERVICE FUNDS
Central Services
Fleet Management
Information Technology
Property Management
Risk Management
FUND TOTAL
$667,779
8,488,438
12,472,685
5,473,142
12,255,164
$39,357,208
TOTAL - ALL FUNDS
$137,333,840
$39,357,208
$84,093,681
CATEGORY
TOTALS
$667,779
8,488,438
12,472,685
5,473,142
12,255,164
$39,357,208
$260,784,729
APPROPRIATIONS
INTERNAL DEPARTMENT
DEPARTMENTIFUNCTlON GENERAL ENTERPRISE SERVICE TOTALS
ADMINISTRATION
MAYOR & COMMISSION $1,020,918 $1,020,918
CITY MANAGER 1,572,161 1,572,161
CITY ATTORNEY 2,889,856 2,889,856
CITY CLERK 1,262,643 1,262,643
MEDIA RELATIONS 286,715 286,715
CHILDREN'S AFFAIRS 175,631 175,631
ARTS, CULTURE & ENT 378,581 378,581
FINANCE 2,688,304 2,688,304
MANAGEMENT & BUDGET 476,675 476,675
INTERNAL AUDIT 331,585 331,585
HUMAN RESOURCES 1,356,270 1,356,270
RISK MANAGEMENT $12,255,164 12,255,164
COMM SERVICES & DEVELOPMENT
BUILDING 3,262,460 3,262,460
CODE COMPLIANCE 1,634,624 1,634,624
PLANNING 2,005,227 2,005,227
COMM/ECON DEVELOPMENT 1,125,437 1,125,437
CONVENTION CENTER/TOPA $12,296,916 12,296,916
PARKING 16,522,873 16,522,873
BASS MUSEUM 926,808 926,808
APPROPRIATIONS (Continued)
INTERNAL DEPARTMENT
DEPARTMENTIFUNCTION GENERAL ENTERPRISE SERVICE TOTALS
PARKS AND RECREATION 16,815,761
Administration 291,239
Beach Patrol 4,277,966
Landscape Maintenance 3,653,594
Parks Maintenance 2,953,442
Recreation 5,639,520
PUBLIC PROPERTY MANAGEMENT
GENERAL SERVICES 27,612,652
Procurement 510,608
Central Services 667,779
Fleet Management 8,488,438
Information Technology 12,472,685
Property Management 5,473,142
PUBLIC WORKS 54,371,656
Administration 344,767
Construction Management 1,177,416
Engineering 1,071,897
Transportation/Concurrency 348,993
Environmental Resource Management 296,839
Streets/Streetlights 1,749,866
Comm Resource Management 535,678
Sewer Operations 27,075,200
Storm Water 3,435,000
Water Operations 18,336,000
SANITATION 6,427,692 6,427,692
PUBLIC SAFETY
FIRE 20,973,158 20,973,158
POLICE 45,105,401 45,105,40 I
CITYWIDE ACCTS 6,830,115 6,830,115
CITYWIDE ACCTS-RDA So Pointe 4,742,612 4,742,612
CITYWIDE ACCTS-RDA City Center 5,252,610 5,252,610
OPERATING CONTINGENCY 850,000 850,000
Subtotal $127,999,616 $84,093,681 $39,357,208 $251,450,505
APPROPRIATIONS (Continued)
INTERNAL DEPARTMENT
DEPARTMENT/FUNCTION GENERAL ENTERPRISE SERVICE TOTALS
DEBT SERVICE
Debt Service $9,334,224 $9,334,224
Subtotal $9,334,224 $9,334,224
TOTAL - ALL FUNDS $137,333,840 $84,093,681 $39,357,208 $260,784,729
PASSED and ADOPTED this ~ day of September. 2000.
ATTEST:
Jib{ ~6ML-
CITY CLERK
~~ MAYOR
FUNDING APPROVAL:
MANAGE
AND BUDGET
APPROVED AS r:
FO"H& LANGU' i..',
NVt .*"'.....,_
& FOR EXECUTIOiJ
~JffJ!/d - ~i3.~
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.fl.us
COMMISSION MEMORANDUM NO. 13 8' -00
TO:
Mayor Neisen Kasdin and
Members of the City Commission
DATE: September 27, 2000
SUBJECT:
Jorge M. Gonzalez~ _ ~
City Manager ; 0
A RESOLUTIO F THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ADOPTING FINAL BUDGETS FOR
THE GENERAL, ENTERPRISE, AND INTERNAL SERVICE FUNDS FOR
FISCAL YEAR 2000/01.
FROM:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
On July 21, 2000, the Administration released a Proposed Budget totaling $128,807,074 for the
General Fund balanced with 7.499 mills, exclusive of debt service. This millage maintained current
basic service levels, funded operational costs for projects expected to be completed during FY 200 I,
and funded $3.3 million of enhanced service levels. These enhancements included: funding for
quality of life areas through parks maintenance and playground equipment replacement, two
additional lifeguard locations, additional fire and police department personnel, as well as creation
of Community Resource Management and Neighborhoods First Clean Teams to focus resources on
specific areas of the community. Based on the recommendation of the Business Resolution Task
Force, additional funding was provided for enhancement of customer service in the areas of
permitting and plans review. Low cost financing was included for the replacement of greatly needed
communications systems and computer hardware.
Subsequent to the release of the Proposed FY 2000/01 Budget, the Commission at its July 26, 2000
meeting reduced the proposed tentative operating millage from 7.499 to 7.399 mills ($672,369, net
of the RDA component) and requested that the Administration return with decreases in the proposed
budget to achieve the reduction in millage. Additionally, the Commission encouraged the
Administration to look for innovative ways to further the reduce the operating millage.
During the month of August, the Administration met and reviewed each of the proposed new or
increased service levels. New or increased services which were considered to be the most essential
remained in the budget. Items which could be delayed, deferred or funded from other sources were
eliminated. Additionally, each Department was asked to carefully prepare a list of proposed 1%
and 2% reductions to their current budget. During a subsequent meeting with the Manager each
AGENDA ITEM f2-18 '2
DATE9-2{~
Final Operating and Debt Service Budgets
September 27, 2000
Page 2
proposed reduction was thoroughly discussed and analyzed from a perspective of its potential impact
on services or safety. Those reductions which had the least impact on service delivery were
recommended for elimination from the budget. The chart below summarizes the recommended
decreases to achieve the millage reduction to 7.399. (A description of each adjustment is included
on Exhibit A.)
The Administration identified additional potential reductions of $329,462 which were presented to
the Commission at the first public hearing on September 14,2000. It was recommended, and adopted
on first reading, that these funds be reallocated to a Citywide account to be used for the
implementation of potential changes or improvements in programs and services during the upcoming
year, subject to Commission approval. Additionally, during a Committee of the Whole meeting on
September 13, 2000, the Office of Mayor and Commission reduced their budget by $40,919 through
the elimination of one vacant secretarial position.
Reduction Adjustments Total
Department Current Budget to ISL to 7.399
Police ($119,809) ($19,578) ($139,387)
Fire (83,534) (113,000) (196,534)
Parks (165,576) (165,576)
Finance (141,172) (141,172)
Citywide (50,000) (50,000)
City Clerk 50,000 50,000
Bass (12,500) (17,200) (29,700)
Public Works
Planning
Potential
Reductions
Beyond
0.10 Mills
($166,465)
(53,867)
(56,667)
(2,500)
(30,000)
(19,963)
Total
to 7.350
($305,852)
(250,401)
(222,243)
(141,172)
(50,000)
50,000
(32,200)
(30,000)
(19,963)
Please refer to Exhibit A for a description of the adjustments by Department.
Final Operating and Debt Service Budgets
September 27, 2000
Page 3
General Fund Summary of Adjustments(Revenues and Expenditures)
Revenues
Chanee
Ad Valorem Taxes - City
Ad Valorem Taxes - RDA
Total Decrease
($672,369)
(135.089)
($807,458)
Expenditures
Chan~e
Citywide - RDA
Bass Museum
City Clerk
Citywide
Finance
Fire
Parks
Planning
Police
Public Works
Total Decrease
($135,089)
(32,200)
50,000
279,462
(141,172)
(250,401)
(222,243)
(19,963)
(305,852)
(30.000)
($807,458)
PROCEDURE
On September 14,2000, the tentative millage rate for general operating and debt service, and the
tentative operating budgets, by fund, were adopted. During the first public hearing, a number of
requests for funding or reallocation of funds were presented by both Commissioners and members
of the public. Certain of the requests may be funded during the year by the Manager from the
$329,462 of reallocated funds set aside in a Citywide account. Other requests will be resolved as
follows. The Manager will provide $60,000, in the Resort Tax Budget or from other non-General
Fund sources, to continue the Homeless Program initiative An existing vacant position in the
Public Works Department will be reclassified to include ADA coordination responsibilities.
American flag displays will be incorporated into the design of public facilities to be renovated
through General Obligation Bond Programs. Capital equipment requested by the Fire Department
that was deferred in the September 14 Budget Reduction, will be funded through General Obligation
Bond Programs, as appropriate.
We have attached Exhibit B that compares the Current Year Amended Budget to the Adjusted
Proposed Budget by fund and department. It should be noted that even following a reduction of
$807,458, the proposed General Fund Operating Budget of $127,999,616 still reflects an increase
of $5,756,066 or 4.7% over the current years amended budget.
Final Operating and Debt Service Budgets
September 27, 2000
Page 4
As outlined in the companion Agenda Item R7Bl, Florida Statute 200.065 specifies the manner in
which budgets are adopted. Following a second public hearing, the final millage rate for both
general operating and debt service is adopted, then immediately thereafter, final budgets by fund are
adopted. The attached Resolution is therefore presented to you at this time for adoption.
CONCLUSION
The Administration recommends adoption of the attached Resolution which establishes the final
budgets for General, Enterprise and Internal Service Funds for Fiscal Year 2000/01.
1ij"Cft
Final Operating and Debt Service Budgets
September 27,2000
Page 5
Exhibit A
Summary of Adjustments by Department
Bass Museum
($17,200)
Reduction of proposed security services due to delay in
opening.
Reduction of utility costs due to delay in opening.
Additional reduction of utility costs due to delay in opening.
Department total
($12,500)
($2.500)
($32,200)
City Clerk
$50,000
Increase to initiate a project to create a Citywide document
imaging system.
Citywide ($50,000) Reduction of 50% of proposed increase for holiday decorations.
Finance ($141,172) Transfer of $50,000 to City Clerk for proposed document
imaging system; reduction of $54,172 for one proposed
professional position and $37,000 for upgrades to 14 clerical
positions.
Fire ($83,534) Reduction of $42,534 in overtime; $15,000 in uniforms and
$26,000 in capital.
($113,000) Reduction in proposed capital equipment, $93,000 will be
funded from bonds as part of new facility and $20,000 will
be deferred.
($53.867) Reduction of $18,900 of capital which will be funded from
other sources; $27,666 of overtime and deferring other costs
of $7,301.
($250,401 ) Department total
Parks ($165,576) Reduction of 2 proposed lifeguard stands and 4 related
positions.
($56.667) Reduction of operating costs due to pool construction and
anticipated vacancies.
($222,243) Department total
Planning ($19,963) Reduction in professional services expenses.
Final Operating and Debt Service Budgets
September 27, 2000
Page 6
Exhibit A (Continued)
Police
($119,809) Reduction of $100,000 in overtime and $19,809 from
operating supplies.
($19,578) Reduction in contract maintenance and an a reclass of 1 sworn
position.
($166.465) Reduction of $50,000 for professional services, $50,000 to
replace anticipated DROP vacancies, and $66,465 for other
operating cost reductions.
($305,852) Department total
Public Works
($30.000) Reduction of operating costs due to anticipated vacancies.
($1,001,831) Total Adjustments
Final Operating and Debt Service Budgets
September 27, 2000
Page 7
Exhibit B
CITY OF MIAMI BEACH
Fiscal Year 2000/01
Budget Summary by Fund and Department
FUND/DEPARTMENT
Amended
FY 1999/00
Proposed Adjustments AdJ Proposed Ine/IDee) vs,
FY 2000/01 to FY 2000/01 FY 2000/01 Amended FY 99/00
GENERAL FUND
MAYOR AND COMMISSION $856,540 $1,020,918 $1,020,918 $164,378 19.19%
CITY MANAGER 1,252,016 1,572,161 1,572,161 320,145 25.57%
CITY ATTORNEY 3,059,912 2,889,856 2,889,856 (170,056) -5.56%
CHILDRENS AFFAIRS 111,789 175,631 175,631 63,642 57.11%
CITY CLERK 1,548,339 1,212,643 50,000 1,262,643 (285,696) -18.45%
MEDIA RELATIONS 0 286,715 286,715 286,715
ARTS, CULTURE AND ENTERTAINMENT 378,921 378,581 378,581 (340) -0.09%
FINANCE 2,308,961 2,829,476 (141,172) 2,688,304 379,343 16.43%
BUDGET 458,505 476,675 476,675 18,170 3.96%
INTERNAL AUDIT 312,943 331,585 331,585 18,642 5.96%
HUMAN RESOURCES 1,196,670 1,356,270 1,356,270 159,600 13.34%
BUILDING 3,071,569 3,262,460 3,262,460 190,891 6.21%
COMM/ECON DEVELOPMENT 1,086,147 1,125,437 1,125,437 39,290 3.62%
PLANNING 1,627,613 2,025,190 (19,963) 2,005,227 377,614 23.20%
PARKS AND RECREATION 16,424,793 17,038,004 (222,243 16,815,761 390,968 2.38%
BASS MUSEUM OF ART 969,911 959,008 (32,200) 926,808 (43,103 -4.44%
PROCUREMENT 527,111 510,608 510,608 (16,503) -3.13%
PUBLIC WORKS 4,351,836 5,555,456 130,000 5,525,456 1,173,620 26.97%
CODE COMPLIANCE 1,583,724 1,634,624 1,634,624 50,900 3.21%
FIRE 21,503,420 21,223,559 (250,401 ) 20,973,158 (530,262 -2.47%
POLICE 41,889,050 45,411,253 (305,852) 45,105,401 3,216,351 7.68%
CITYWIDE ACCOUNTS 9,185,874 6,550,653 279,462 6,830,115 (2,355,759) -25.65%
CITYWIDE ACCOUNTS - RDA So Pointe 3,663,237 4,806,710 (64,098) 4,742,612 1,079,375 29.47%
CITYWIDE ACCOUNTS - RDA City Center 4,406,674 5,323,601 (70,991) 5,252,610 845,936 19.20%
OPERATING CONTINGENCY 467,995 850,000 850,000 382,005 81.63%
SUBTOTAL $122,243,550 $128,807,074 ($807,458) $127,999,616 $5,756,066 4.71%
DEBT SERVICE $10,162,678 $9,334,224 $9,334,224 ($828,454 -8.15%
TOTAL GENERAL FUND $132,408,228 $138,141,298 ($807,458) $137,333,840 $4,927,612 3.72%
ENTERPRISE FUNDS
CONVENTION CENTERfTOPA $11,038,558 $12,296,916 $12,296,916 $1,258,358 11.40%
PARKING 14,289,150 16,522,873 16,522,873 2,233,723 15.63%
SEWER OPERATIONS 26,813,135 27,075,200 27,075,200 262,065 0.98%
STORM WATER 3,345,000 3,435,000 3,435,000 90,000 2.69%
WATER OPERATIONS 17,221,000 18,336,000 18,336,000 1,115,000 6.47%
SANITATION 4,695,742 6,427,692 6,427,692 1,731,950 36.88%
TOTAL ENTERPRISE FUNDS $77,402,585 $84,093,681 $0 $84,093,681 $6,691,096 8.64%
INTERNAL SERVICE FUNDS
RISK MANAGEMENT $10,702,755 $12,255,164 $12,255,164 $1,552,409 14.50%
PROPERTY MANAGEMENT 4,759,280 5,473,142 5,473,142 713,862 15.00%
CENTRAL SERVICES 637,068 667,779 667,779 30,711 4.82%
INFORMATION TECHNOLOGY 8,335,637 12,472,685 12,472,685 4,137,048 49.63%
FLEET MANAGEMENT 7,194,295 8,488,438 8,488,438 1,294,143 17.99%
TOTAL INTERNAL SERVICE FUNDS $31,629,035 $39,357,208 $0 $39,357,208 $7,728,173 24.43%
I TOTAL ALL FUNDS
I $241,437,848 I $261,592,187 I
($807,458) I $260,784,729 I
$19,346,881 I
8.01%1