Loading...
2000-23449 RESO RESOLUTION NO. 2000-23449 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO THE CURRENT AGREEMENT WITH CARR, SMITH, CORRADINO, TO PROVIDE ARCHITECTURAL /ENGINEERING SERVICES FOR THREE (3) PARK PROJECTS, AS PROPOSED IN THE CITY'S PARKS MASTER PLAN AND APPROVED BY THE MAYOR AND CITY COMMISSION; SAID AMENDMENT ESTABLISHING A REDUCED OVERALL FEE OF 9% (FROM THE PREVIOUSLY APPROVED RATE OF 10%) OF CONSTRUCTION COST; APPROPRIATING THE AMOUNT OF $153,937 (COMPRISED OF $131,937 FOR THE ADDITIONAL ARCHITECTURAL/ENGINEERING SERVICES NECESSARY TO COMPLETE THE PARKS, AS SPECIFIED IN THE 1999 GENERAL OBLIGATION BOND PROGRAM), AND AN AMOUNT NOT TO EXCEED $22,000 FOR SURVEYING, TESTING AND OTHER REIMBURSABLE EXPENSES, WITH FUNDING AVAILABLE FROM THE CITY'S GENERAL FUND UNDESIGNATED FUND BALANCE, TO BE REIMBURSED FROM THE FUTURE GENERAL OBLIGATION (G.O.) BOND ISSUE. WHEREAS, on July 16, 1997, the Mayor and City Commission approved a Professional Services Agreement with the firm of Carr, Smith, Corradino, (the Agreement) for the architectural design and development of construction documents for various parks included in the City's $15 Million General Obligation Parks Improvements Bond Program; and WHEREAS, on May 20, 1998, the Mayor and City Commission approved the schematic plans for these park facilities pursuant to the Master Plan; and WHEREAS, Carr, Smith, Corradino prepared preliminary cost estimates; developed a draft construction schedule, and the Administration was authorized to proceed with construction documents; and WHEREAS, on November 2, 1999, the voters of Miami Beach approved the issuance of an approximate $92 Million General Obligation (GO) Bonds (the Bonds); and WHEREAS, included in the $92 Million was $24,830,000 for parks and beaches; and WHEREAS, the three (3) projects currently under contract with Carr, Smith, Corradino are included in the Parks and Beaches program; and WHEREAS, these projects include the Scott Rakow Youth Center; Flamingo Park and Normandy Isle Park; and WHEREAS, the improvements proposed for these parks under the Bonds include, but are not limited to, an expanded four (4) lanes in the pool at Flamingo Park, new decorative perimeter fencing, security and sports lighting, sport courts renovations and multi-purpose recreation rooms; and WHEREAS, these improvements were determined as a combined result of work originally identified in the Parks Master Plan as necessary, but not funded in the initial $15 million Parks Improvement Bond Program; and WHEREAS, Carr, Srnith, Corradino, currently has approved projects, totaling $7,267,724 in construction, and approved architectural/engineering fees of $780,503, (representing a 10% of construction cost fee); and WHEREAS, the new construction dollars recommended to be added to the Agreement is $2,870,500, for a new total of $10,138,224; and WHEREAS, in response to the request for a lower fee percentage Carr, Smith, Corradino, has agreed to an overall fee of9%; and WHEREAS, the new fee total is $912,440, rather than the original fee of $1,013,822 which, equates to an overall reduction and savings to the City of$101,382; and WHEREAS, Carr, Smith, Corradino, has requested an amount not to exceed $15,000 for reimbursables, that will be paid only on the cost of actual invoices, and $7,000, for additional surveys and testing, if needed, and paid only with supporting invoices; and WHEREAS, accordingly the Administration recommends a Third Amendment to the Carr, Smith, Corradino contract be approved by the Mayor and City Commission and executed by the Mayor and City Clerk. NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission herein approve and authorize the Mayor and City Clerk to execute an Amendment to the current Agreement with Carr, Smith, Corradino, to provide Architectural/Engineering Services for three (3) Parks projects, as proposed in the Parks Master Plan and approved by the Mayor and Commission; establising a reduced overall fee of9.0% (from the previously approved rate of 10%) of construction cost; appropriating the amount of$153,937 (comprised of$131,937 for additional architectural/engineering services necessary to complete the parks, as specified in the 1999 General Obligation Bond Program), and an amount not to exceed $22,000 for surveying, testing and other reimbursable expenses with funding available from the City's General Fund Undesignated Fund Balance, to be reimbursed from the future General Obligation (G.O.) Bond Issue. PASSED and ADOPTED this 12th day of January, 2000. 'Ad1 MAYOR ATTEST: _{2kr P&k~ CITY CLERK APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION T:\AGENDA \2000IJAN 1200ICONSENTlCSCAG99 .RES 111lit:::!v . \L II/oU Dc+.f ATTACHMENT A January 5, 1999 1 :45 p.m. BERMELLO, AJAMIL& PARTNERS, INC. (7.0% Fee) Park Previously Approved Previously Approved Total Const. Dollars Difference A&E Fee Const. Dollars Basic A&E fees Including GO Bond 1999 Lummus $ 840,242 $ 1,797,242 $ 957,000 North Shore $3,972,181 $ 6,297,181 $2,325,000 N.Shore Open Space $1,743,000 $ 2,008,500 $ 265,500 Pinetree $ 215,569 $ 294,069 $ 78,500 Parks Maint. Yard $ 324,106 $ 839,700 $ 515,594 S. Pointe Park $ 913,034 $ 2,680,034 $1,767,000 TOTAL $8,008,132 $531,235 $13,916,726 $ 5,908,594 $442,936 - TIF Funding Flamingo Normandy Isle Scott Rakow Youth Ctr CARR SMITH CORRADINO (9% Fee) $2,288,075 $2,126,875 $2,852,774 $ 4,781,075- $ 2,376,875 $ 2,980,274 $2,493,000- $ 250,000 $ 127,500 TOTAL -$87,000 from SNPB $7,267,724 $780,503 $10,138,224 $ 2,870,500 $131,937 REG ARCIDTECTS (7.5% Fee) Crespi $ 210,048 $ 345,Q48 $ 135,000 Fairway $ 891,188 $1,108,688 $ 217,500 Stillwater $ 300,266 $ 444,266 $ 144,000 Tatum $ 245,683 $ 380,683 $ 135,000 LaGorce $ 91,808 $ 134,308 $ 42,500 Fisher $ 92,347 $ 227,347 $ 135,000 Muss $ 176,387 $ 241,387 $ 65,000 Island View $ 199,747 $ 334,747 $ 135,000 S. Shore Comm. Ctr. $ 0.00 $1,185,000 $1,185,000 Palm Island $ 244,092 $ 309,092 $ 65,000 Washington $ 0.00 $ 304,299- $ 304,299- TOTAL $2,451,566 $209,863 $5,014,865 $ 2,563,299 $166,252 -Comprised of TIF and SNPB Funding PROJECTS RECOMMENDED TO BE INCLUDED IN THE AGREEMENT AMENDMENT WITH CARR SMITH CORRADINO PARKS and BEACHES Normandy Isle Park Project Description: Addition of enhanced security lighting and perimeter aluminum picket fencing. Status: Construction documents for the $15 Million Parks Bond 95% complete Total project cost $2,126,875. Current improvements include a new pool complex, renovate field, new recreation center, basketball courts, playground enhancements, site furnishings, landscaping and irrigation. 1999 GO Bond improvements to include decorative perimeter aluminum picket fencing, additional security and sports lighting if feasible. 1999 GO Bond Funding: $300,000 Recommendation: Authorize the Administration to amend the contract with Carr Smith Corradino Architects to prepare plans and specifications to complete the park as described above. Timetable: December 1999 amend Carr Smith Corradino contract, February 2000 completion of construction documents and specifications and permitting process, April 2000 bidding and award of contract, construction May 2000-January 2001. Estimated costs include: construction budget $250,000, NE fees $25,000 (10% of construction budget) and estimated cost of permitting, testing and administration $25,000. Scott Rakow Project Description: New ice rink, building renovation, parking lot, and landscaping. 1999 GO Bond components provide funding necessary to complete Parks Bond Fund renovations listed above. Status: Construction documents 85% complete for improvements under the $15 Million Parks Bond. Total project cost $ 3,480,561. Current improvements include a new ice rink building renovations, parking lot enhancements and landscaping. 1999 GO Bond improvements include additional classroom space and second floor interior modifications. 1999 GO Bond Funding: $150,000 Recommendation: Authorize the Administration to amend the contract with Carr Smith Corradino Architects to prepare plans and specifications to complete the park as described above. Timetable: December 1999 amend Carr Smith Corradino contract, 1/00 completion of construction documents and specifications and permitting process, April 2000 bidding and award of contract, 5/00 _ 5/01 construction of project. Estimated costs include: construction budget $127,500, NE fees $12,750 (10% of construction budget) and estimated cost of permitting, testing and administration $9,750. Flamingo Park Project Description: New pool, playground equipment, landscaping, tennis courts renovations and signage. 1999 GO Bond components include: perimeter aluminum picket fencing, security lighting, football field renovations, new bleachers, track resurfacing, completion of tennis court improvements, court lighting, and a new irrigation system. Renovation and buffering for compatibility of the Property Maintenance Facility in Flamingo Park is funded separately. Flamingo Park Pool - Expansion Project Description: Additional funding for construction of new pool to have 4 additional lanes. Lap pool enlargement will be approximately 28 ft. by 75ft. to be added to / coordinated with construction of new pool listed under Flamingo Park improvements, CiP # 542. Status: Construction documents 80% complete for improvements under the $15 Million Parks Bond. Total project cost $2,201 ,075. Current improvements consist of a new pool complex, renovation of the tennis courts, landscaping and signage. Additional improvements to include decorative perimeter aluminum picket fencing, security lighting, footbail field/stadium renovations, track resurfacing, completion of tennis court improvements, court lighti~g, upgrading of sports fields lighting, expansion of the pool complex, restoration of the Friendship Corner and a new irrigation system. 1999 GO Bond Funding: $2,900,000 Recommendation: Authorize the Administration to amend the contract with Carr Smith Corradino Architects to prepare plans and specifications to complete the park as described above. Timetable: December 1999 amend Carr Smith Corradino contract, 2/00 obtain Design Review Board/Historic Preservation Board approval, April 2000- 7/00 completion of construction documents and specifications and permitting process, 9/00 bidding and award of contract, 10/00 - 10/01 construction. Estimated costs include: construction budget $2,500,000, NE fees 5250,000 (10% of construction budget) and estimated cost of permitting, testing and administration 5150,000. ,....~~. CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 http:\\ci.miami~beach.f1.us COMMISSION MEMORANDUM NO. 28.00 TO: Mayor Neisen O. Kasdin and Members ofthe City Commission Lawrence A. Levy ~ City Manager DATE: January 12,2000 FROM: SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO THE CURRENT AGREEMENT WITH CARR SMITH CORRADINO TO PROVIDE ARCHITECTURAL /ENGINEERING SERVICES FOR THREE (3) PARK PROJECTS AS PROPOSED IN THE CITY'S PARKS MASTER PLAN AND APPROVED BY THE MAYOR AND CITY COMMISSION ESTABLISHING A REVISED OVERALL FEE OF 9% FROM THE PREVIOUSLY APPROVED RATE OF 10% OF CONSTRUCTION COST; APPROPRIATING THE AMOUNT OF $153,937 COMPRISED OF $131,937 FOR THE ADDITIONAL ARCEUTECTURAL/ENGINEERlNG SERVICES NECESSARY TO COMPLETE THE PARKS AS SPECIFIED IN THE 1999 GENERAL OBLIGATION BOND PROGRAM, AND AN AMOUNT NOT TO EXCEED $22,000 FOR SURVEYING, TESTING AND OTHER REIMBURSABLE EXPENSES WITH FUNDING AVAILABLE FROM THE CITY'S GENERAL FUND UNDESIGNATED FUND BALANCE TO BE REIMBURSED FROM THE FUTURE GENERAL OBLIGATION (G.O.) BOND ISSUE. ADMINISTRATION RECOMMENDATION: Adopt the Resolution. ANALYSIS: On July 16, 1997, the City Commission approved a professional services agreement with the firm of Carr Smith Corradino for the design services, construction and bidding documents, construction observation, project administration, scheduling and cost estimating necessary for the reconstruction/renovations of the Scott Rakow Youth Center, Flamingo Park and Normandy Isle Park. The rate of 10% of the construction cost of each project was negotiated as a fee for the above referenced professional services. Additionally, a "not to exceed" reimbursable amount of$15,000 was agreed upon to be paid based on actual invoices. The professional services agreement with Carr Smith Corradino also anticipated the possibility of additional funding included a section that permitted the addition of work to this firm. AGENDAITEM~ DATE 1-12- DO On November 2,1999, the voters of Miami Beach approved the issuance of an approximate $92 Million General Obligation (GO) Bonds. Included in the $92 Million was $24,830,000 for Parks and Beaches. The three (3) projects currently under contract with Carr Smith Corradino are included in the Parks and Beaches program. These include the Scott Rakow Youth Center, Flamingo Park and Normandy Isle Park. The improvements proposed for these parks under the $92 Million General Obligation (GO) Bonds include but are not limited to an expanded four (4) lanes in the pool at Flamingo Park, new decorative perimeter fencing, security and sports lighting, sport courts renovations and multi-purpose recreation rooms. These improvements were determined as a combined result of work originally identified in the Parks Master Plan as necessary but not funded in the initial $15 million Parks Improvement Bond program and community input obtained during the recent neighborhoods meetings process held prior to the November 1999 voter approval. On November 17, 1999, the City Commission referred the $92 Million General Obligation Bond Issue to a joint meeting of the Finance and Citywide Projects Committee, the Neighborhood Committee and the GO Bond Project Oversight Committee. This referral included a recommendation that agreements currently in effect with the three firms responsible for the professional architectural! engineering services for the parks be amended to enable the process to proceed efficiently both in terms of time and resources. Please see the attached copy of the parks improvements recommended to be included in Carr Smith Corradino's amended agreement as they were referred to the joint meeting held on November 17,1999. On December 8, 1999, a joint meeting of the Neighborhoods Committee, Finance and Citywide Projects Committee and the GO Bond Project Committee was held. A presentation was made by the Administration setting forth the concept of amending the existing professional services agreements with each of the firms cumently working on park projects included in master plan. An extensive discussion transpired concerning the benefits of such an action, the past performance of each firm, the amount of fees paid to each of the firms to date and the possibility of the ability of the firms to handle the additional workload. The final recommendation of the Committees was to amend the contacts subject to renegotiation to lower fees. On December 15, 1999, the City Commission unanimously accepted this report. City staff met with representatives of Carr Smith Corradino to discuss a lower fee schedule and are pleased to report they have agreed to adjust their fee percentage for their entire professional services agreement including both the work already completed, that in progress and the new work to be done. Carr Smith Corradino currently has approved projects totaling $7,267,724 in construction and approved architectural/engineering fees of $780,503, a 10% fee. The new construction dollars recommended to be added to the Carr Smith Corradino agreement is $2,870,500 for a new grand total of $10,138,224. In response to the request for a lower fee percentage Carr Smith Corradino has agreed to an overall fee of9%fortheir total agreement of$10,138,224. The new fee total at 9% is $912,440 rather than the 10% fee of $1,013,822 which equates to an overall reduction and savings to the City of $10 1,382. Additionally, for the new work Carr Smith Corradino has requested an amount not to exceed $15,000 for reimbursables that will be paid only on the cost of actual invoices and $7,000 for additional surveys and testing if needed and paid only with supporting invoices. As a point of information the result of this negotiation process was reported to the GO Bond Oversight Committee at its January 10, 2000 meeting. Approval of this Resolution will enable the parks projects currently underway to be proceed expeditiously in a fiscally prudent manner, wL~ T:\AGENDA\2000IJAN 1200ICONSENTICSCAG99.MEM ,- AMENDMENT No.2 TO AGREEMENT BETWEEN CITY OF MIAMI BEACH, FLORIDA AND CARR, SMITH, CORRADINO FOR ARCHITECTURAL/ENGINEERING SERVICES FOR THE ADDITIONAL SERVICES NECESSARY TO COMPLETE THE PARKS MASTER PLAN BOND PROGRAM SITES This AMENDMENT NO. 2, dated as of January 12,2000, to that certain Agreement, dated July 16,1997, by and between the CITY OF MIAMI BEACH, FLORIDA (City) and CARR, SMITH, CORRADINO (Consultant) for the Parks Master Plan Bond Program Sites. WHEREAS, the Agreement provides for the provision of architectural/engineering services for three (3) Parks Projects included in the Parks Master Plan Bond Program; and WHEREAS, the Administration recommends that the foregoing Amendment No.2 be executed for the additional architectural/engineering services necessary to complete the Projects, as specified in the 1999 General Obligation Bond Program. I. ABOVE RECITALS The above recitals are true and correct and incorporated as a part of this Amendment No.2. 2. MODIFICATION The Agreement is amended to add those additional services, as specified in Exhibit A and Attachment All, respectively, both attached hereto and incorporated herein. 3. OTHER PROVISIONS All other provisions of the Agreement, as amended, are unchanged. 4. RATIFICATION The City and Consultant ratify the terms of the Agreement, as modified by this Amendment No.2. Page I .f2 . IN WITNESS WHEREOF, The parties hereto have caused this Amendment No.2 to be executed in their names by their duly authorized officials as of the date first set forth above. CITY OF MIAMI BEACH By ~!J1 MAYOR YJr,; /_27,2/)1)/) ct6 ATTEST: APPROVED AS TO FORM & lANGUAGE & FOR EXECUTION ~J- f~ CITY CLERK omey .~() CONSULTANT CARR, SMITH, CORRADINO By ~ (': ~ t,.,f PRESIBEN'f ( CF'c.) Frederick C. P' Pool Print Name Stephen B. Sullivan Print Name '. EXHIBIT A Additional Scope of Work: Consultant shall provide Additional Services with regard to design; construction and bidding documents; construction observation; project administration; scheduling and cost estimating, necessary for the additional construction dollars approved under the 1999 General Obligation Bond Program for reconstruction/renovation of Scott Rakow Youth Center; Flamingo Park; and Normandy Isle Park (See also Attachment A). Fee: The City and Consultant herein agree to lower Consultant's Fee Schedule, as set forth in the Agreement, and to include the Additional services competed herein, to 9% of the total Construction Cost, estimated at $10,138,224. Reimbursable Expenses: The City herein authorizes Consultant an additional $15,000 for Reimbursable Expenses that will be paid only on the cost of actual invoices, and $7,000 for additional surveys and testing, if needed, and paid only with supporting invoices.