2000-24154 RESO
RESOLUTION NO. 2000-24154
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, APPROVING CHANGE
ORDERS "5W" THROUGH "7C" WITH DANVILLE - FINDORFF,
INC., IN THE AMOUNT OF $86,748, AND APPROPRIATING
ADDITIONAL FUNDING, IN THE AMOUNT OF $86,748, FROM
UNEXPENDED BALANCE IN GULF BREEZE LOAN POOL, TO
PAY FOR THE ABOVE STATED CHANGE ORDERS FOR THE
EXPANSION AND RENOVATION OF THE BASS MUSEUM OF
ART.
WHEREAS, the Mayor and City Commission approved an Agreement with the firms of Spillis
Candela & Partners (SC & P) and Arata Isozaki & Associates (Isozaki) for architectural and engineering
services for the Expansion and Renovation of the Bass Museum of Art (the Project), on March 26, 1995; and
WHEREAS, the Mayor and City Commission approved the Construction Contract with Danville-
Findorff, Inc. (DFI) on December 3, 1997; and
WHEREAS, the Project is proceeding and is estimated to be completed by November, 2000; and
WHEREAS, the approval ofthe attached Change Orders, "5W" through "7C," in the amount of
$86,748, will allow the City to complete construction of the Project; and
WHEREAS, additional funding, in the amount of $86,748, is thus required beyond the original
$8,000,000 project budget in order to cover the above described change orders and such additional funding
is available from the unexpended balance in the Gulf Breeze Loan Pool.
NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission herein approve Change
Orders "5W" through "7C" with Danville - Findorff, Inc., in the amount of $86,748, and appropriate
additional funding, in the amount of $86,748, from the unexpended balance in the Gulf Breeze Loan Pool,
to pay for the above stated change orders for the Expansion and Renovation of the Bass Museum of Art.
PASSED AND ADOPTED mIS 8th
day of November
,2000
----~~-----------------
MAYOR
AITEST:~( r~
CITY CLERK
APPROVED f'.S TO
FORM & lANGUAGE
& fOR EXECUTION
F:\WORK\$ALL\CHATRAND\BASS\COl2RESQ,WPD
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City AlIol1l8'( Dale
ATTACHMENT 1
EXPANSION AND HENOV A nON OF THE BASS MUSEUM
PROPOSED CHANGE ORDERS
Item Description Reason Comments Amount
5W Upgrade Concrete to Miami Beach Red Architectural Change Concrete color on East side of Bldg. to match City's req'mts $1,983
5X Keystone Modifications at East facade of Exist. Bldg Unforeseen Condition Exist. structural supports not adequate for new keystone $22,821
5Y Existing peeling paint in No. Gallery Unforeseen Condition Exist. paint in a condition where new plaster could not be applied $721
5Z Peeling wallpaper at exist. bldg. Unforeseen Condition Paper deteriorated after constr. began where new plaster could not be applied $331
6A Air Compressor electrical supply Architectural Change Compressor electrical outlet not shown on documents $297
6B Addt'l keystone removed at exist. ooenings Architectural Change Existine windows and doors removed and filled in wi keystone $3,694
6C Electrical supply to Door 110 Owner request Elec. supply to new life safety feature for door $805
6D Concrete floor at Room 512 Unforeseen Condition Exist. floor not level to receive carpet $1,528
6E Cro\'m Molding at Rms. 603, 606, 608, 613 Unforeseen Condition Moldings damaged during asbestos removal $1,170
6F Change existing door ooening Regulatory Agency Door onening had to be changed to meet ADA requirements $421
6G Coordination of Kitchen eauinment Architectural Change Equipment not clearly specified in documents $668
6H New hatch and slab at electrical room Regulatory Agency Hatch requested by Fire Marshall at opening to crawl space $1,819
61 Keystone infill at 2nd FIr. Unforeseen Condition Opening at existing bldg. required new keystone to match bldg. renovations $1,575
6J Test on leaking pipe Unforeseen Condition Exist pipe leaking at So. Gallery was tested to locate condition $296
6K Casting sample for stone sculptures Specifications Documents required casting as a unit price for sculpture repairs $580
6L Sneeze guard light Architectural Change Light added to sneeze guard at cafe serving line $473
6M Existing hoistway repairs Regulatory Agency Required repairs to exist. elevator shaft to comply with codes $2,471
6N Additional roof scuppers at exist. South Gallery Regulatory Agency Added scuppers to comply with new code regulations $3,618
60 Bay Changing Tables Regulatory Agency Added changing tables to comply with new regulations $511
6P Revisions to existing doors Regulatory Agency New doors and openings required to comply with ADA $3,000
6Q Additional emergency light in Courtyard Regulatory Agency Required by Fire Marshall at outside courtyard $2,562
6R Additional roof scuppers at exist. North Gallery Reeulatory Agency Added scupners to comply with new code regulations $3,790
6S Addt'l Sidewalk sprinklers Regulatory Agency Added sprinklers under existing stair and under new open stair $1,011
6T Damaged oipe in existing crawl space Unforeseen Condition Leakinl1: nipe within North Gallery crawl space $574
6U Automatic door onerator for Door 503 Regulatory Al1:ency Door onerator required by ADA official $3,286
6V Modification to door 509 Regulatory Agency Increased door width to comply wi ADA official $2,141
6W Automatic door operator for Door 503 Regulatory Agency Electrical to door ooerator required by ADA official $3,140
6X Addt'l strobes and sprinklers Regulatory Aeency Addt'llife safety items required by Fire Marshall in exist. bldg. and storage r $5,791
6Y Fire sealing in Mech. Room 601 Regulatory Agency Repair of existing wall openine in HV AC Room. $174
6Z Change door 516 Regulatorv Agency Fire Marshall reauested door swing to be changed into the bldg. instead of ou $1,115
7A Encasing of Doors in Existing Mech. Rooms Regulatory Agency Encasing wood doors wi sheet metal as requested by Mechanical insoector $448
7B Addt'l sneakers and strobes Regulatory Agency Added life safety items in loading dock area, Sto. Rm., Mech. Rms, and Toile $6,811
7C Addt'l cane rails and changes to Stair railines Regulatory Agency Added cane rails below existing stairs and changed railings at ramp and stair $7.123
NET TOTAL $86,748
....
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139
lO
COMMISSION MEMORANDUM NO.
g3b-OO
TO:
Mayor Neisen O. Kasdin and
Members oftbe City Commission
DATE: November 8, 2000
FROM:
Jorge M. Gonzalez \.. ~
City Manager O"~ (J
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING ADDITIONAL
FUNDING IN THE AMOUNT OF $86,748 FROM UNEXPENDED BALANCE
IN GULF BREEZE LOAN POOL, AND APPROVING CHANGE ORDERS
"5W" THROUGH "7C" WITH DANVILLE - FINDORFF, INC., IN THE
AMOUNT OF $86,748, FOR THE EXPANSION AND RENOVATION OF
THE BASS MUSEUM OF ART.
SUBJECT:
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Unexpended balance of the Gulf Breeze Loan.
ANALYSIS:
On March 26, 1995, the City entered into an agreement with the firms of Spillis Candela & Partners (SC
&P) and Arata Isozaki and Associates (Isozaki) for architectural and engineering services for the Expansion
and Renovation of the Bass Museum of Art (the Project). On December 3,1997, the Mayor and City
Commission approved award of a construction contract to Danville-Findorff, Inc. (DFI). Notice to
Proceed with construction of the project was given on February 5,1998 with construction expected to last
twenty months.
Due to unforeseen circumstances, the construction period has been extended beyond the original twenty
(20) months. The renovation of the existing building also experienced numerous unforeseen conditions
which necessitated correction and which have added costs to the project. Currently, HV AC conditions at
the building are being evaluated by DFI and SC&P because the system as installed is not maintaining the
required temperature and relative humidity levels. An independent consulting and test and balance
engineering firm was hired to help in the evaluation of all installations as well as the design. Costs for the
corrections and evaluations will be borne by SC&P and DFI under their contract responsibilities.
AGENDA ITEM Cl K
DATE 1\- g-co
Commission Memorandum
November 8, 2000
Bass Museum of Art Additional Funding
Page 2
Corrections and adjustments have been made to the HV AC system and the controls in order to correct the
current conditions. A concern with the power supply to the project as well as frequent power outages is
being discussed with Florida Power and Light (FPL). The power outages especially are causing the HV AC
system to not operate properly and frequently to stop functioning altogether and not start automatically
under emergency generating power. This condition is being researched by the consultant and the contractor
and will be addressed with FPL.
The initial project contingency allowance has now been exhausted. This amount of$618,637 was used
initially for awarding the project to DFI, primarily for the six add alternates approved by the City
Commission; for change orders during construction approved by the City Commission; for additional
services approved for SC&P due to the extended construction period; and for the purchase of track lighting
for the museum. The reimbursable allowance of$241 ,840 has also been exhausted. This amount was used
for the consultants reimbursables expenses, expenses related to design services, the threshold inspector
required by the Building official, and a site survey.
The Administration is now requesting that the Mayor and City Commission approve the appropriation of
additional funds required for the prompt completion of the construction project. These funds will be used
for Change Orders "5W" through "7C", in the amount of $86,748. A listing of each change order, its
purpose and amount is attached. All changes and additional work have been verified by the City and by
the Architect/Engineer of record, SC&P/lsozaki (Attachment No.1). The Bass Museum Building
Committee has reviewed these changes and additional work, and has recommended that they be
implemented.
The Administration will negotiate additional costs estimated at $5,000 at the end of the project. At that
time, the additional time extension requests by DFI will be reviewed and negotiated and the liquidated
damages for delays will be assessed. A further request for additional changes and appropriation will also
be presented to the City Commission if required.
The total approved change order amount for the project is currently at $473,068 including those presented
in this commission memorandum and those still pending resolution. This amount represents 7.3% of the
original construction value of $6,450,000 and is within the industry standards of 6% to 10% for a
renovation project and is $145,069 less than the contingency amount of$618,137 originally assigned to
the project. The completion date of the project was extended from September 30,1999 to December 7,
1999 via the previously approved change orders. The contract between the City of Miami Beach and
Danville-Findorff, Inc. allows for liquidated damages of $300 per day. The City will pursue collection
of liquidated damages from the approved completion date of December 7, 1999 to actual completion date.
Attachment.*' .~ 1&
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