2000-24155 RESO
RESOLUTION NO. 2000-24155
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
ADMINISTRATION TO ISSUE A REQUEST FOR QUALIFICATIONS
(RFQ) FOR THE DEVELOPMENT OF A COMPREHENSIVE LONG-
RANGE PLAN FOR THE ELECTROW A VE SHUTTLE SERVICE, IN AN
AMOUNT NOT TO EXCEED $50,000; AND APPROPRIATING $40,000 IN
YEAR 2001 MUNICIPAL GRANT PROGRAM FUNDS A WARDED BY THE
METROPOLITAN PLANNING ORGANIZATION, AND $10,000 IN
CONCURRENCY MITIGATION FUNDS.
WHEREAS, on October 18, 2000, the Mayor and City Commission requested that the
Administration prepare a long-range plan for the Electrowave Shuttle Service, in order to facilitate
future policy and funding decisions regarding the local transit service; and
WHEREAS, on September 21, 2000, the City was awarded $40,000 in Year 2001
Municipal Grant Program funds by the Metropolitan Planning Organization (MPO) toward the
preparation of a Comprehensive Long-Range Plan for the Electrowave Shuttle Service (the Plan);
and
WHEREAS, Concurrency Mitigation Funds will provide the required $10,000 local match;
and
WHEREAS, the above-mentioned $50,000 in MPO and local funds need to be appropriated
for the purposes of the Plan; and
WHEREAS, the Administration wishes to issue a Request for Qualifications (RFQ) from
consultants with demonstrated experience in the transit planning field to perform the study and
prepare the Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the Administration to issue a Request for Qualifications (RFQ) for
the development ofa Comprehensive Long-Range Plan for Ihe Electrowave Shuttle Service, in an
amount not to exceed $50,000; and further appropriate for the purpose, $40,000 in Year 2001
Municipal Grant Program funds awarded by the Metropolitan Planning Organization, and $10,000
in Concurrency Mitigation Funds.
PASSED AND APPROVED this the 8th day of
November
,2000.
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
MAYOR
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
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COMMISSION MEMORANDUM NO.
R3l-00
TO:
Mayor Neisen O. Kasdin and
Members ofthe City Commission
DATE: November 8, 2000
SUBJECT:
~<
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
ADMINISTRATION TO ISSUE A REQUEST FOR QUALIFICATIONS
(RFQ) FOR THE DEVELOPMENT OF A COMPREHENSIVE LONG-
RANGE PLAN FOR THE ELECTROW A VE SHUTTLE SERVICE, IN AN
AMOUNT NOT TO EXCEED $50,000; AND APPROPRIATING $40,000 IN
YEAR 2001 MUNICIPAL GRANT PROGRAM FUNDS AWARDED BY THE
METROPOLITAN PLANNING ORGANIZATION, AND $10,000 IN
CONCURRENCY MITIGATION FUNDS.
Jorge M. Gonzalez
City Manager
FROM:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The success of the Electrowave Shuttles in South Beach, the calls for service expansion to the
Middle Beach and North Beach areas, and the increasing funding demands being imposed on the
City, have created the need for the development of a comprehensive long-range plan for the shuttle
program.
Consequently, the City submitted a funding application to the Metropolitan Planning Organization
(MPO), and was recently awarded $40,000 in Year 2001 Municipal Grant Program funds to prepare
a Long-Range Plan for the Electrowave Shuttle Service. The grant requires a $10,000 local cash
match, which will be provided by Concurrency Mitigation Funds. These funds need to be
appropriated for the purposes of the study.
In addition, the Administration requests permission to issue Request for Qualifications (RFQ), from
consultants with demonstrated experience in the transit planning field, for the performance of the
study and preparation of a Long-Range Plan (7-years), which main objectives are as follows:
\) Determine and demonstrate the interrelationship between land-use/transportation planning
and continued economic development within the City of Miami Beach. Emphasis and focus
shall be placed on similar local transit services being operated at different high-profile tourist
destination areas, nationwide.
FUNDING APPROVED
AGENDA ITEM ~~ L-
DATE) 1- 8' -OU
~~~~
Management and Budget
November 8, 2000
Commission Memorandum
Long-Range Plan RFQ/Electrowave
Page 2
o Make the connection between the Electrowave Service and the City-adopted Transportation
Concurrency Management Areas (TCMAs), or urban transit villages; analyze and list its
potential for creating recurring sources of shuttle funding.
o Evaluate and schedule the capital, operating and ancillary needs, as well as the costs, and
funding requirements associated with the implementation of phased, balanced, and efficient
transit service expansions within the various areas of the City, with emphasis on park-and-
ride programs.
o Due to the fact that the City receives Federal Transit Agency (FTA) Section 3 funds, study
the upcoming Union issue, evaluate its requirements, plus its short-term and long-term
impacts to the Electrowave capital and operating needs.
(; Evaluate the feasibility and consequences of entering into cooperative agreements with the
Miami-Dade Transit Agency (MDTA), such as the ceasing of certain MDTA routes (for
instance, Route W which serves South Beach), and transfer of its annual operating funds to
the Electrowave.
(; Evaluate the feasibility and consequences of bringing the shuttle service in-house, with
vehicles maintained and operated by City employees.
(; IdentifY additional funding sources, and suggest ways to develop recurring sources oflocal
funding to support the ever-increasing operating needs. Survey similar local transit services,
on a nationwide basis, for ideas regarding the creation of recurring sources of operating
funds.
(; Prepare a Final Report which contains a comprehensive seven-year implementation plan for
shultle service expansion, as well as a seven-year operating budget, capital improvements
program, and recurring sources of capital and operating funds.
(; The Final report shall be inclusive, concise, realistic, and shall paint a picture that is clear
enough to facilitate City policies, strategies, and decisions regarding the future Electrowave
Shuttle Service in Miami Beach.
(; The study shall not exceed five (5) months, or 150 days.
Due to the importance of the Electrowave Shuttle Service to the future of Miami Beach, the
Administration recommends approval of the Resolution.
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SCOPE OF SERVICES
FOR
A COMPREHENSIVE LONG-RANGE PLAN FOR
THE ELECTROWA VE SHUTTLE SERVICE
Objectives:
Develop a Comprehensive Long-Range Plan (7-year plan) for a prospective Citywide
expansion of the Electrowave Shuttle Service, supporting a Citywide park-and-ride program,
and connecting to and complementing the existing Miami-Dade Transit Agency (MDTA) bus
service. Develop a time line for the phased acquisition of additional shuttle vehicles and
equipment, and the provision of needed central and satellite facilities. Develop a 7-year
capital program, operating budgel, and sources of funding for the Citywide service, to
facilitate Cily policies, strategies, decisions, and identificalion of recurring local funding
sources.
Previous Work:
The South Beach Electric Shuttle Study, completed in August 1997
The Municipal Mobility Plan's Implementation Plan, completed in November 1999
The Miami Beach Transportation Concurrency Management Areas Study, March 2000
Feasibility Study-Permanent Shuttle Facility/Intermodal Transit Center (under development).
Methodology:
+ Determine and demonstrate the interrelationship between land-use/transportation planning
and continued economic development within the City of Miami Beach. Emphasis and focus
shall be placed on other similar localized transit services provided in high profile tourist
designation areas, nationwide.
\; Assess the long-term needs for securing capital funds to implement a citywide Electrowave
Shuttle Service; plus the needs for inventory, depreciation, shuttle replacement, and support
facilities and equipment (tow vehicle, tools, forklifts, additional propane tank capacity, other
fuel for hybrid vehicles, etc.).
\; Assess the long-term needs and determine the benefits related to the creation of recurring,
local sources for operating funds, to administer, manage, operate, dispatch, and maintain the
shuttle services; along with the costs of insurance, marketing/promotion, and additional
expenses associated with the introduclion of Unions.
Methodology: (continued)
\; Assess the feasibility and develop a related "action plan" for further expanding the service
within South Beach in order to reduce the headways, attract the desired ridership, and help
implement and test the "TCMNurban transil village" concept, introduced by the Municipal
Mobility Plan and made part of the City's Comprehensive Plan. Determine the number of
shuttle vehicles needed to accomplish the purposes.
o Assess the feasibility, with associated cost/benefit analysis, of extending the service to
Middle Beach and North Beach. Recommend basic routes, number of shuttle vehicles
needed, acceptable headways, and operating hours for each new route.
o Assess the overall cost of each new route service and its needs as to facilities, capital and
operating funds. Include the feasibility of rotating vehicles among routes, based on peak
hour needs and/or peak period demands (weekdays, late night, weekends, special events,
seasonal services).
o Assess the need for satellite charging/storage stations throughout the City and their
interrelation with the main facility(s), in/from which the expanding shuttle fleet would be
maintained, dispatched, and operated.
o Develop a set of a long-term strategies and policies for securing capital and operating funds
from State, Federal, County, and other grant sources, and to create alternative/recurring local
funding sources.
o Recommend a set of strategies and policies for negotiations with the Miami-Dade Transit
Agency (MDTA). Assess the consequences of taking over, for instance, MDTA's Route W
(South Beach circulator). How long will the City receive the funds dedicated to Route W?
What are the Union implications?
o Assess the Union issue and provide recommendations to the following questions; at what
point will the Electrowave Service be required to come under the Union purview; and how
much it will the Union requirements impact the shuttle's operating budget?
o Evaluate the consequences and impacts of bringing the entire project in house, a City-
operated and maintained shuttle fleet and route service, versus the status quo (contractor-
operated route service, city maintained shuttle fleet).
o Assess the percentages and the dollar amount ($$$) of operating and capital costs which,
most likely, will have to be funded by the City, as new routes are added to service.
o Prepare a Final Report which contains a Comprehensive seven-year implementation plan for
shuttle services, which contains a seven-year capital improvement program, a seven-year
operating budget with sources offunding, plus deliverables, graphics, timeliness, etc.
o Work with appropriate City staff, a Study Steering Committee, and the City's Transportation
and Parking Committee; conduct public involvement meetings, workshops, and
presentations, as needed.
End Products:
A Final Report which contains a Comprehensive Long-Range Plan for shuttle service
expansion; a seven-year implementation plan; seven-year operating and capital budgets;
seven-year funding sources. A Plan which is inclusive, concise, realistic, and sufficient
enough to facilitate City policies, strategies, and decisions regarding the extent and intensity
of a future Electrowave Shuttle Service in Miami Beach.
Project Duration:
Five (5) months, not to exceed 150 days
Project Cost:
$50,000
Participating Agencies:
City of Miami Beach
Metropolitan Planning Organization
Miami Beach Transportation Management Association (MBTMA)
Florida Department of Transportation
Miami-Dade Transit Agency
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EVALUATION COMMITTEE
As required by City policy, an Evaluation Committee will be appointed to evaluate the proposals that
will be received from qualified consultants. The Committee will base its recommendations on the
following factors:
Firm's Experience
Project Manager's Experience
Previous Similar Projects
Qualifications of Project Team
Demonstrated Understanding of the City's Goals for Transportation
UnderstandinglResponsiveness to the Scope of Services
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