2001-24234 RES0
RESOLUTION NO. 2001-24234
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING AND APPROVING THE
APPROPRIATION OF $4,866,000 FOR THE CAPITAL PROJECTS PLAN FOR THE
MIAMI BEACH CONVENTION CENTER AND JACKIE GLEASON THEATER OF
THE PERFORMING ARTS, FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2001,
FROM THE CONVENTION CENTER ENTERPRISE FUND NUMBER 441 ($35
MILLION COUNTY INTERLOCAL AGREEMENT).
WHEREAS, the City owns the Miami Beach Convention Center and Jackie Gleason Theater of
the Performing Arts and is desirous of maintaining those facilities in a first class condition; and
WHEREAS, the City and SMG have developed a long-term Capital Projects Plan for the
facilities; and
WHEREAS, the Administration and SMG have recommended that it is in the best interest of the
facilities that the City move forward with the implementation of said Capital Projects Plan,
which is attached hereto as Exhibit A.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein authorize and approve the appropriation of $4,866,000 for the Capital
Projects Plan for the Miami Beach Convention Center and Jackie Gleason Theater of the
Performing Arts, for the Fiscal Year ending September 30, 2001, from the Convention Center
Enterprise Fund Number 441 ($35 million County InterlocaI Agreement).
PASSED and ADOPTED this 10th of
200 1.
AT. TEST: &
li1d ~
C TY CLERK
F:\CONVCNTRIEVERYONE\Comm Reso Capital Proj 200l.OOc
APPROVED AS TO
FORM & lANGUAGE
& FOREXECunON
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Date
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MIAMI BEACH CONVENTION CENTER
JACKIE GLEASON THEATER '
CAPITAL PROJECTS 2000-2001
MIAMI BEACH CONVENTION CENTER
1. Cleaning Equipment $50,000
Additional and replacement equipment is needed for the day-to-day operations at the
Convention Center and Theater, This includes garbage cans/gondolas, vacuums, carpet
extractors, restroom carts, etc,
2, Carpet Replacement $1,320,000
The carpet on the East Side concourses and all meeting rooms is ten years old, The West
Side concourses and ba11rooms were replaced five years ago, The West sides (C and D)
act as main entrances to the facility and receive nearly double the usage as the East Side,
The carpet, overall, is showing signs of wear and tear and requires replacement in order to
maintain a first class facility,
3, Storm Water Drain Exploration and
Repair $80,000
Last fall, a main underground roof drain on the West Side of the facility was repaired,
Since then, we have discovered water and sand intrusion through the floor in A Hall, An
approved County plumbing contractor has verified a break in this drain as well; therefore
requiring replacement, In addition, we recommend investigating the drains in C and B
Halls to verify any existing problems are blockage,
4, Scooter Replacement $20,000
The Convention Center and Theater maintain a small fleet of electric scooters to enable
staff to move through out the facilities in a timely and expedient manner, The majority of
the existing scooters are over twenty years old and are in need of replacement.
5, Security System Maintenance $20,000
The Convention Center and Theater maintain a state-of-the-art security camera system for
both the protection of City property and that of our clients, The request is necessary to
maintain the current system in working order,
6, Ceiling Tile Replacement West Wrap $500,000
The "drop" in ceiling tiles on the West Side of the facility have begun to warp and are a
potential safety hazard. The replacement is recommended for the West meeting rooms,
ballrooms and first and second level concourses,
7, SignMacbine
$12,000
The existing sign machine is approximately 8 years old and can no longer meet the needs
of producing temporary signs for the facilities. In addition, parts are no longer available to
maintain the machine,
8, Air Handler Replacement $1,760,000
The air handlers in D Hall are over thirty years old, and require replacement due to age,
deterioration, and inefficiency,
9, Security System Multiplexers $15,000
This request is made in conjunction with the current capital project of installing additional
security cameras and multiplexers, The additional funding will allow for a rearrangement
of the security office to better accommodate the equipment, and, in turn, provide an
adequate sight line to the Honeywell fire alarm,
10, Linen Replacement $10,000
This request includes the replacement of soiled linen and table skirting, which is no longer
appropriate to utilize,
11. Miscellaneous $150,000
This budget request is for emergencies and minor capital projects,
12, Ballroom AC Diffusers (D) $25,000
The exiting diffusers in the D Ballroom are original to the facility and do not properly
disperse the air-conditioning, In addition, they dispense soot onto the ceiling tiles, which
is costly to clean.
13, East Window Tinting $100,000
The East Side of the Convention Center is a nearly wall-to-wall window; therefore the
heating from natural sunlight is considerable. The installation of window tinting would
also provide some hurricane protection,
14, Dimmer Replacement Meeting Rooms $100,000
The dimming systems installed in the meeting rooms to control the incandescent and
fluorescent lighting are over 10 years old and beginning to malfunction, Replacement
parts for the East Side ditmners are no longer available, It is also time consuming to
replace a dimmer, and is disruptive to clients.
15, Security Camera Replacement $15,000
The existing cameras are 5 years old, and reaching a point where repair costs are more
expensive than replacement, Replacement of cameras is not included in the maintenance
contract,
16, Landscaping West Side and Theater
Loading Dock $25,000
The East Side of the Convention Center was re-landscaped one year ago, The West Side
planters are in need of partial replacement of plant material. In addition, the rear of the
theater loading dock requires new landscaping to improve the overall look,
JACKIE GLEASON THEATER
1. Currency Counter
Required for box office operations,
$4,000
2. Orchestra and Stage Drapes $30,000
The orchestra drape is being requested to allow for a scaled down hall for clients who
require a more intimate space to stage events, The stage drapes are over ten years old and
are beginning to deteriorate,
3. Theater Sound Equipment $550,000
The existing sound system was installed in 1990 and is no longer state-of-the-art, The
sound enhancement would also include the replacement of the sound consoles,
4. Theater Marquee $40,000
The theater marquee is 8 years old, and beginning to deteriorate, The project would
include repainting and replacement ofthe message center,
5, Spotlight Replacement $40,000
The existing spotlights at the Theater are over twenty years old. Replacement parts, when
found, are expensive; therefore, we are requesting replacement.
TOTAL:
$4,866,000
MIAMI BEACH CITY CLERK Fax:30S-673-7254
Oct 11 '98 14:21
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\lcl.miami-beach.fl.us
COMMISSION MEMORANDUM No.2 '2-0 I
DATE: January 10, 2001
TO: Mayor Neisen O. Kasdin and
Members of the City Commission
FROM:
Jorge M. Gonzalez \ . AR?>.f--/
City Manager cr - D
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING AND APPROVING
THE APPROPRIATION OF $4,866,000 FOR THE CAPITAL PROJECTS
PLAN FOR THE MIAMI BEACH CONVENTION CENTER AND JACKIE
GLEASON THEATER OF THE PERFORMING ARTS, FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 2001, FROM THE CONVENTION
CENTER ENTERPRISE FUND NUMBER 441 ($35 MILLION COUNTY
INTERLOCAL AGREEMENT).
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution,
FUNDING:
Funds are available in the Convention Center Enterprise Fund Number 441 ($35 million County
Interlocal Agreement) and will be appropriated to a work order to be established.
BACKGROUND:
At the request of the City Commission, in 1997 a Capital Projects requirements plan for the Miami
Beach Convention Center and Jackie Gleason Theater was prepared. Thompson, Ventulett,
Stainback & Associates was retained to prepare this plan with the City of Miami Beach
Administration and SMG. Thompson, Ventulett, Stainback & Associates submitted the completed
long term Capital Improvement Plan for the Miami Beach Convention Center and Jackie Gleason
Theater on September 17, 1997. This plan was originally presented to the City Commission in
November 1997. Attachment (A) is the Thompson, Ventulett, Stainback & Associates long term
Capital Plan. Subsequent to the original presentation, SMG has continued to work with the
AGENDA ITEM r<-l~
DATE {-IO -0 )
I UNDlNG APPROVED
Administration to further revise the anticipated expenditures in order to maximize the usage of the
capital funds for the facilities, to reprioritize identified needs, and to react to unanticipated projects
as they became necessary,
In consideration of this plan, the Administration is recommending that funding in the amount of
$4,866,000 be appropriated to proceed with those projects itemized as attached and scheduled for
completion in the current fiscal year. The predominant share of this appropriation will be used to
fund carpet replacement and air handler replacement projects. This request foIlows an annual
prioritization of projects which has been completed by SMG and the Administration. This item was
approved by the Convention Center Advisory Board at its regular meeting of November 28,2000.
In the future, with the appointments of the Convention Center Capital Projects Oversight Board,
these recommendations wiIl be addressed by that body, The requested aIlocation, as weIl as the
previous year allocations, and the current status of those requests are detailed in the table below:
Fiscal Year Appropriation Contracted Expended Encumbered Projects Not
Projects Yet
Contracted
1998 $ 8,514,142 $ 7,871,948 $5,708,545 $ 2,163,403 $ 642,194
1999 10,571,000 4,562,719 1,712,902 2,849,817 6,008,281
2000 6,008,500 990,640 121,872 868,768 5,017,860
Sub-Total to Date $25,093,642 $13,425,307 $7,543,319 $ 5,881,988 $11,668,335
2001 4,866,000
Total $29,959,642
At the present time, the Cultural Arts Council is being funded in part from the interest generated by
$10 million ofthe $35 million received from the Interlocal Agreement. Based on the volume of work
in progress, and expected time frames for completion, we do not anticipate this funding to be affected
during the current fiscal year. We would anticipate that the $10 million generating interest for the
CAC would be infringed upon no earlier than the second half of Fiscal Year 2002.
CONCLUSION:
The Mayor and Commission should approve and appropriate funding in the amount of $4,866,000
for the completion of the capital improvement projects as outlined in the attached schedule for Fiscal
Year 2000-01.
JMG:~:D~OW
Attachments
F:\CONVCNTR\EVERYONE\Capital Projeds 2001.<100