96-21969 RESO
RESOLUTION NO.
96-21969
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA,
AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE A FIRST AMENDMENT TO THE CONTRACT
BETWEEN THE CITY AND THE JOINT VENTURE OF LAW
ENFORCEMENT PSYCHOLOGICAL AND COUNSELING
ASSOCIATES, INC. AND FORENSIC PSYCHIATRIC AND
PSYCHOLOGICAL ASSOCIATES OF FLORIDA; SAID
AMENDMENT EXTENDING THE CONTRACT UNTIL MAY 5,
1997.
Whereas, the City wishes to continue to evaluate the
psychological suitability of applicants for employment in specific
job classifications within the City to provide psychological
services for employees; and
Whereas, in 1992, the City, through the competitive bidding
process, received only two (2) proposal responses and two (2) "No
Bid" responses; and
Whereas, the proposal selection committee unanimously
recommended the Joint Venture of Law Enforcement Psychological and
Counseling Associates, Inc. and Forensic Psychiatric and
Psychological Associates of Florida based upon responsiveness,
qualifications, experience in psychological services and in public
safety and reputation; and
Whereas, on May 6,
authorized the award of a
Enforcement Psychological
Forensic Psychiatric and
(Contract); and
1992, the Mayor and City Commission
contract to the Joint Venture of Law
and Counseling Associates, Inc. and
Psychological Associates of Florida
Whereas, the original Contract was awarded for an initial two
(2) year term with an option for a third, fourth, and fifth year,
at the City's discretion; and
Whereas, the Joint Venture of Law Enforcement Psychological
and Counseling Associates, Inc. and Forensic Psychiatric and
Psychological Associates of Florida has continued to perform these
services since the Contract was awarded; and
Page Two
Whereas, the primary users of this Contract, the City's Fire
and Police Departments, have been pleased with the quality of
service and have requested that the Contract be extended; and
Whereas, the Mayor and City Commission deem it to be in the
best interest of the City to exercise the option to extend the
Contract until May 5, 1997; and
Whereas, funding for the extension of the
available from the budgets of the Fire and Police
respectively, and other affected departme~ts.
Contract is
Departments,
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission hereby authorize the Mayor and City Clerk to
execute the attached First Amendment to the Contract between the
City and the Joint Venture of Law Enforcement Psychological and
Counseling Associates, Inc. and Forensic Psychiatric and
Psychological Associates of Florida; said Amendment extending the
Contract through May 5, 1997.
PASSED AND ADOPTED this
1st
day of
May
, 1996.
Ro ~c1 ~UAc-k
City Clerk
Attest:
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CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
CITY OF MIAMI BEACH
COMMISSION MEMORANDUM NO. 2.. LJ{, - ~
TO:
Mayor Seymour Gelber and
Members of the City Commission
DATE: May 01, 1996
FROM:
Jose Garcia-Pedrosa
City Manager
SUBJECT:
FIRST AMENDMENT THE CONTRACT WITH THE JOINT VENTURE OF LAW
ENFORCEMENT PSYCHOLOGICAL AND COUNSELING ASSOCIATES,
INC., AND FORENSIC PSYCHIATRIC AND PSYCHOLOGICAL ASSOCIATES
OF FLORIDA FILE REFERENCE 73-91/93 - FOR PSYCHOLOGICAL SERVICES
FOR APPLICANTS AND EMPLOYEES, EXTENDING CONTRACT THROUGH
MAY 05,1997 .
ADMINISTRATION RECOMMENDATION:
It is recommended that the Mayor and City Commission authorize the First Amendment to the
May 06, 1992, Contract with the Joint Venture of Law Enforcement Psychological and Counseling
Associates, Inc., and Forensic Psychiatric and Psychological Associates of Florida, said
amendment extending the Contract through May 05, 1997.
COST OF CONTRACT AND FUNDING:
$38,341.00 (Annual Estimate)
Funds are available from Budget Accounts of various departments, such as Police and Fire
Departments, subject to OMB approval. (This estimate is approximate only, and is based on
expenditures during Fiscal Year 1994/95 of $10,965 by the Fire Department and $27,376 by the
Police Department.)
BACKGROUND:
In 1992, the City of Miami Beach sought a psychological service provider to supply
comprehensive pre-employment evaluations and employee counseling.
Notice of Request for Proposals (RFP) Number 73-91/93 was issued on February 25, 1992.
Twenty-four (24) specifications were mailed by the City. On March 19, 1992, the Purchasing
Division opened two (2) proposal responses and two (2) "No Bid" responses.
Proposal Responses were received from:
International Assessment Systems, Inc.
Joint Venture: Law Enforcement Psychological and Counseling Associates Inc. and
Forensic Psychiatric and Psychological Associates of Florida
"No Bid" Responses were received from:
David Santisteban, Ph.D.
Barbara R. Sherry, Ph.D.
AGENDA ITEM
c.'lE.
5-I-q~
DATE
May 01,1996
Page - two -
The City Manager appointed the following selection Committee to evaluate the proposals: The
Fire Chief, the Chief of Police, the Acting Personnel Director, the Acting Assistant Personnel
Director, and the Assistant Purchasing Agent, who was a non-voting chairman.
The Selection Committee reviewed the proposals for responsiveness to the RFP, experience in
the field, experience with similar clients, proposed methodology for conducting evaluations, and
qualifications. The Selection Committee unanimously recommended that the Contract be
awarded to the Joint Venture.
On May 6, 1992, the Mayor and the City Commission authorized the award of the Contract to the
Joint Venture of Law Enforcement Psychological and Counseling Associates, Inc., and Forensic
Psychiatric and Psychological Associates of Florida to provide psychological services for
applicants and employees. The original Contract was awarded for an initial two (2) year term
with an option for a third, fourth, and fifth year at the City's discretion. The Joint Venture has
continued to perform these services since the Contract was awarded. The amendment would
carry the Contract through May 5, 1997.
It is estimated that the annual cost of this Contract will be $38,341, with the majority of the
applicants evaluated being potential police officers, firefighters, dispatchers, communications
operators, and other civilian positions within the Police Department. The firm will continue to
identify whether or not individuals are psychologically suited for each classification, through
testing and clinical interviews.
ANALYSIS:
As indicated by the fact that there were only two (2) responses to the RFP, psychological
screening of public safety applicants is a highly specialized field, requiring familiarity with all the
subtleties, ramifications, and legal issues involved with this type of screening.
The committee evaluated the proposals as follows:
1. The Joint Venture had over 50 years of experience in administering psychological
services.
2. The Joint Venture had screened over 20,000 applicants in the last 15 years.
3. The Joint Venture listed 41 law enforcement agencies to which it supplied
psychological screening and counseling services.
4. The Joint Venture was recognized as a leader in the field, as evidenced by
its list of references, which includes every major Police agency in Dade
County.
5. The Joint Venture employed four consultants with doctorate degrees, and
had minority participation in its staff.
6. The Joint Venture voluntarily designed an early warning program for the Miami
Beach Police Department to deal with excessive use of force.
May 01,1996
page - three -
CONCLUSION:
After careful evaluation of both proposals, it was a unanimous decision to select the Joint Venture
of Law Enforcement Psychological and Counseling Associates, Inc. and Forensic Psychiatric and
Psychological Associates of Florida, based on their excellent qualifications, experience,
reputation, and references.
Since the Contract was awarded in 1992, the primary users, the Fire Chief and the Police Chief,
have been very pleased with the quality of the services provided by the Joint Venture and have
requested that this Contract be extended.
It is recommended that the Mayor and the City Commission authorize the First Amendment to
the Contract between the City and the Joint Venture of Law Enforcement Psychological
Counseling Associates, Inc., and Forensic Psychiatric and Psychological Associates of Florida,
said am1dment extending the Contract through May 05, 1997.
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FIRST AMENDMENT TO THE CONTRACT
BETWEEN THE CITY OF MIAMI BEACH AND THE
JOINT VENTURE OF LAW ENFORCEMENT
PSYCHOLOGICAL AND COUNSELING ASSOCIATES, INC.
AND FORENSIC PSYCHIATRIC AND PSYCHOLOGICAL
ASSOCIATES OF FLORIDA FOR PROVIDING
PSYCHOLOGICAL SERVICES FOR
APPLICANTS AND EMPLOYEES
THIS FIRST AMENDMENT made this 1st day of
May
, 1996,
by and between the CITY OF MIAMI BEACH,
a Florida municipal
corporation, hereinafter called the "City", which term shall
include its officials, successors, legal representatives, and
assigns, and the JOINT VENTURE OF LAW ENFORCEMENT PSYCHOLOGICAL
AND COUNSELING ASSOCIATES, INC. AND FORENSIC PSYCHIATRIC AND
PSYCHOLOGICAL ASSOCIATES OF FLORIDA, a corporation, hereinafter
called the "Consultant".
As provided in the May 6, 1992 Contract, the City wishes to
exercise its option to extend said Contract through May 5, 1997.
IN WITNESS WHEREOF, the parties hereto have caused this
Contract Extension to be executed by their appropriate officials,
as of the date first entered above.
FOR CITY:
CITY OF MIAMI BEACH
By:
Rolu-t~ rAAG~
City Clerk
ATTEST:
FOR CONSULTANT:
THE JOINT VENTURE OF LAW
ENFORCEMENT PSYCHOLOGICAL AND
COUNSELING ASSOCIATES, INC., AND
FORENSIC PSYCHIATRIC AND
PSYCHOLOGICAL ASSOCIATES OF FLORIDA
WITNESS:
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